Fergusson College (Autonomous)

F. Y. B. A.

CSC-120 IT Literacy (GE/OE-Theory)

Unit – 4 E-mail
Prepared by

Manojkumar Kukade
Department of Computer Science,
Fergusson College (Autonomous), Pune
E-mail
4.1 Introduction to Gmail Window

4.2 How to add contacts (E-Mail)/Edit contacts

4.3 Details of Compose dialog box fields- To, CC, BCC, Subject etc., Compose an e-mail,
add attachment and add signature, How to add more than one recipients at a time (from excel
file)+Comma, Separated list(notepad)

4.4 e-mail Formatting

4.5 How to send Reply/Forward the mail

4.6 e-mail Settings: download (set directory/drive other than C drive), signature etc. Inbox: all
options

4.7 Managing E-mail

 Introduction

Gmail is a free email service provided by Google. In many ways, Gmail is like any other email service:
You can send and receive emails, block spam, create an address book, and perform other basic email
tasks. But it also has some more unique features that help make it one of the most popular online
email services.

Creating a Google account is needed to access Gmail because it is just one of the many services
offered by Google to registered users. Signing up for a Google account is free and easy, and naming
your new Gmail address will be a part of the sign-up process. This means whenever you're signed in
to Gmail, you are automatically signed in to your Google account. You'll be able to easily access other
Google services like Google Docs, Calendar, and YouTube.
Signing in to your account When you first create your account, you will be automatically signed
in. Most of the time, however, you'll need to sign in to your account and sign out when you're
done with it. Signing out is especially important if you're using a shared computer (for
example, at a library or office) because it prevents others from viewing your emails.

To sign in:
1. Go to www.gmail.com.

2. Type your user name (your email address) and password, then click Next.

3. To sign out: In the top-right corner of the page, locate the circle that has your first initial (if
you've already selected an avatar image, it will show the image instead). To sign out, click the
circle and select Sign out.

When you're working with Gmail, you'll primarily be using the main Gmail interface. This
window contains your inbox, and it allows you to navigate to your contacts, mail settings, and
more. Also, if you use other Google services like YouTube or Calendar, you'll be able to access
them from the top of the Gmail window.
Sending email
When you write an email, you'll be using the compose window. This is where you'll add the email
address of the recipient(s), the subject, and the body of the email, which is the message itself. You'll
also be able to add various types of text formatting, as well as one or more attachments. If you want,
you can even create a signature that will be added to the end of every email you send.
When you receive a message, there are several actions you can take on that message.

To reply to only the sender, select Reply.

To reply to the original sender and all other recipients on the To and Cc lines, select Reply All.

To send the message to someone not on the To or Cc lines, select Forward.

 Gmail features

Gmail offers several useful features to make your email experience as smooth as possible

• Spam filtering
Spam is another name for junk email. Gmail uses advanced technologies to keep
spam out of your inbox. Most spam is automatically sent to a separate spam folder, and after 30
days it is deleted.

• Conversation View
An email conversation occurs whenever you send emails back and forth with another person (or a
group of people), often about a specific topic or event. Gmail groups these emails together by
default, which keeps your inbox more organized.

• Built-in chat
Instead of sending an email, you can send someone an instant message or use the voice and video
chat feature if your computer has a microphone and/or webcam.
• Call Phone
This feature is similar to voice chat, except that it allows you to dial an actual phone number to
call any phone in the world. It's free to make a call to anywhere in the United States or Canada,
and you can make calls to other countries at relatively low rates.

An example of How to write a job application email

1. Write a clear subject line.

2. Include a salutation.

3. Introduce yourself in the first sentence.

4. Body of your email.

5. Close with details.

6. Sign your email.

7. Attach your documents.

8. Proofread before you hit “send.”

Job application email samples
Recent graduate

[Subject line] Application for Junior Computer operator.

Dear Sir / Madam (member of hiring team member),

My name is Kenan Joshi, and I’m writing to apply for the junior Computer operator role on
your team at Pune. I have completed B.A. In Economics with IT Literacy as one the Open
Elective subject. During my graduation at XYZ University, I volunteered with a local group
working on environment awareness where I handled computer section properly. I also have
completed two separate internships, one at the creative agency ABC Designs and the other at
A to Z Corporation.
During my internships I:
(elaborate your roll in brief ---------------)
I am interested in applying my experiences to your company’s needs. I am an organized team
player with strong attention to work sincerely at X.

Please find attachment of my resume and letters of completion of my internships. I am

available to discuss my experience and skills at your convenience.

Sincerely,
Kenan Joshi
ketajosh@email.com
555-555-5555
CC and BCC in email

Along with the "To" field of an email, you will usually have a place to enter email addresses in
a CC field and a BCC field. CC stands for "carbon copy." BCC stands for "blind carbon copy."

When you put an email address in the CC or "carbon copy" field it means that a copy of the
email you are sending will also be sent to that address.

When you put an email address in the BCC or "blind carbon copy" field it means that a copy of
the email you are sending will also be sent to that address, but no one receiving the email will
be able to see the address in the BCC field.

CC, in its full form, stands for Carbon Copy, a function that allows you to send a single email to
multiple contacts. It is often used to keep colleagues and clients in the loop, especially when
you want to share information but you don't necessarily need a reply.
Typically, people use BCC for mass emails that don't require a response and to hide the email
addresses of recipients to protect their privacy. However, some people may use BCC to make a
person aware of a conversation without the primary recipient knowing.
Thank You