TH E UNIVERSITY OF DODOMA

COLLEGE OF BUSINESS AND ECONOMICS

FIELD PRACTICAL TRAINING REPORT

COURSE NAME: FIELD PRACTICAL TRAINING WITH RESEARCH COMPONENT

COURSE CODE:

DEPARTMENT: ACCOUNTING AND FINANCE DEPARTMENT

HOST INSTITUTION: NATIONAL HOUSING CORPORATE HEADUARTER

REGION AND DISTRICT: DAR ES SALAAM,

INTERNAL SUPERVISOR: MR GODWIN MATEI

EXTERNAL SUPERVISOR: MS. SHEILA SHILLA

STUDENTS DETAILS

NO NAME REG. NUMBER PROGRAM

1 ANNA EDWARD MPUNGA T21-03-15426 BCOM-FINANCE
 DECLARATION

I ANNA EDWARD MPUNGA, solemnly declare that the following document is a

testament to my dedication and the culmination of six weeks of immersive field
practical training at the esteemed NHC headquarters, spanning from the 9th of
September 2023 to the 20th of October 2023.

With unwavering commitment, I have meticulously crafted this report to

encapsulate a wealth of knowledge and experiences acquired during this enriching
period. I assert that the information and data presented herein are a true reflection of
my earnest efforts and are, to the best of my knowledge, unquestionably authentic.

It is imperative to underscore that this report has been prepared solely to fulfill my
academic requisites and serves no ulterior motive. Every topic discussed within
these pages is devoid of any intent to impugn or harm any individual or institution.
Rather, it stands as a testament to my journey of growth and enlightenment during
my tenure at NHC headquarters.

With the utmost integrity and respect, I affix my name to this declaration as a
symbol of my unwavering commitment to truth and excellence.

Name: Anna Edward Mpunga

Signature: ………………...
Date:

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 ACKOWLEDGEMENT

I want to sincerely thank the Almighty for giving me the power to succeed in my practical training
and for guiding me as I wrote this report. A special thank you to Ms. Sheila Shilla for her essential
assistance in reviewing my logbook and helping me create this report. Her encouragement has been
crucial to my journey.

I also want to express my gratitude to UNIVERSITY OF DODOMA management, especially the

College of Business and Economics, for their constant dedication to provide students with an
excellent education. They helped me succeed by making it easier to get field attachments and by
giving me clear instructions.

I owe a great deal of gratitude to the National Housing Corporation (Headquarters) for allowing me
to complete my practical training there. I want to thank Mr. NAME the human resources manager
for seeing potential in me and letting me work for the company.

Without the direction of my field supervisor, Chale Stephen, who has been a consistent source of
support and mentorship, my practical training experience would not have been complete.

During my training, other staff members, such as Madam Lister Nyambilinji, Madam Sheila swilla,
Mr. Hassan Ngaita, and Mr. Masoud Masoud, played crucial roles that I would want to appreciate.

Last but not least, I want to express my thanks to my supportive parents Edward Mpunga and
Esther Salim as well as my brother Alex Mpunga for their constant financial and emotional support
during my practical training. I'd like to thank my friend Athumani S Athumani for his help and
suggestions. May God richly bless them all.

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 EXCUTIVE SUMMARY
My six-week practical training at the NHC Headquarters in the Dar es Salaam region is now
complete. The major objectives of this program were to broaden my knowledge and acquire
practical experience. NHC is a real estate company that focuses on leasing out homes to renters. I
performed a variety of jobs while working in the Finance divisions during my field.

In addition to managing maintenance requests for tenants, rent reminders, tenant notices, voucher
management, payment recording, control number creation, receipt issuance, key deposit handling,
bank reconciliation, and monthly store returns preparation, tasks included handling incoming and
outgoing mail and organizing documents by folio numbers.

I gained knowledge from this experience about the need for managerial approval for incoming
mail, the utility of folio numbers for document organization, the process for approving tenant
maintenance requests, how to collect rent, how to organize vouchers effectively, and how to use
vote books. I also mastered the technique of reconciling cash books and bank statements, as well as
using the GEPG program to produce receipts.

These duties, especially the creation of bank reconciliation statements, were in line with what I had
learned in class. I developed great customer service skills, refined my computer skills, and
enhanced my interpersonal skills throughout the internship. My ultimate goal is to become a well-
known

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 Table of Contents
DECLARATION................................................................................................................................................i
ACKOWLEDGEMENT....................................................................................................................................ii
EXCUTIVE SUMMARY.................................................................................................................................iii
LIST OF ABBREVIATIONS...........................................................................................................................vi
LIST OF FIGURES.........................................................................................................................................vii
CHAPTER ONE................................................................................................................................................1
INTRODUCTION.............................................................................................................................................1
1.1 Background............................................................................................................................................1
1.2 Back ground of the Organization...........................................................................................................1
1.3 Vision.....................................................................................................................................................1
1.4 Mission statement..................................................................................................................................1
1.5 Organizational slogan/motto..................................................................................................................1
1.6 Organizational core Values....................................................................................................................1
1.7 Organizational Objectives......................................................................................................................2
1.8 Organizational core Activities and Services..........................................................................................2
1.9 Organizational clients............................................................................................................................2
1.10 organization structure and department...................................................................................................3
CHAPTER TWO...............................................................................................................................................4
DESCRIPTION AND ANALYSIS ACTIVITIES DONE................................................................................4
2.1 EXPENDITURE SECTION........................................................................................................................4
2.1.1 Ensuring Timely Processing of Authorized Transactions.................................................................4
2.1.2 Ensuring Timely Processing of Payments with Supporting Documents...........................................4
2.2 REVENUE SECTION...........................................................................................................................5
2.2.1 Timely Recognition of Revenue for Handed Over House and Plots.................................................5
2.1.1 Preparation of Revenue Report as Needed........................................................................................6
2.2 COLLECTION SECTION.....................................................................................................................6
2.2.1 Preparation of Bank Reconciliation Reports for Corporation HQ Accounts.....................................6
2.2.2 Issuing Receipts for Transfer of Title Deposits and Verifying Payments for Transfer of Titles:.....6
2.3 ASSISTANT ACCOUNTANT (RENT)...............................................................................................7
2.3.1 Monthly General Ledger Reconciliation of All Revenue Accounts..................................................7
2.3.2 Preparation of Bank Reconciliation Reports for Dar es Salaam........................................................7
2.4 TAX SECTION...................................................................................................................................7
2.4.1 Initiating Payment of Tax Liabilities and Obtaining Approval.........................................................7
2.4.2 Preparation of Tax Returns and Ensuring Timely Review Before Filing:.........................................8

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CHAPTER THREE...........................................................................................................................................9
PROBLEM IDENTIFICATION........................................................................................................................9
3.1 Challenges/problems facing an organization.........................................................................................9
3.2 Problems/Challenges you personally encountered associated with FPT...............................................9
3.3 Personal efforts to address the problem I encountered during my FTP...............................................10
CHAPTER FOUR............................................................................................................................................11
DISCUSSION..................................................................................................................................................11
4.1 The theoretical and practical relationship............................................................................................11
4.2 Skills Obtained on the Field Practical training....................................................................................11
CHAPTER FIVE.............................................................................................................................................12
CONCLUSION AND RECOMMENDATIONS............................................................................................12
5.1 CONCLUSION....................................................................................................................................12
5.2 Recommendations................................................................................................................................12
5.2.1 Recommendations to the Organization............................................................................................12
5.2.2 Recommendations to the University of Dodoma.............................................................................13
Reference.........................................................................................................................................................14

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 LIST OF ABBREVIATIONS
AIS - Accounting Information System
CEO - Chief Executive Officer (Equivalent to Director General in context)
FPT - Field Practical Training
GEPG - Government Electronic Payment Gateway
HR - Human Resources
HQ – Headquarters
NHC - National Housing Corporation
UDOM - University of Dodoma
NGOs - Non-Governmental Organizations
RoB - Register of Building

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 LIST OF FIGURES

Figure 1;The NHC organizational structure to show different organizational department (utaandika kam
kuna maelezo mengine kuhusiana na huo mchoro apo)...................................................................................3
Figure 3:The payment voucher that has not been signed and authorized , which show the payment of
different organization sundry expense for the four mixed construction project as a 12 th June 2023..............5

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 CHAPTER ONE

INTRODUCTION

1.1 Background

1.2 Back ground of the Organization

The National Housing Corporation (NHC) in your case is the result of the government's decision to
dissolve the Register of Building (RoB) through Act of Parliament No.2 of 1990, transferring its
responsibilities to the NHC. The original NHC was established by Act of Parliament No.45 of
1962, while RoB was created by Act No.13 of 1971. NHC operates under the Ministry of Lands,
Housing, and Settlements Development, overseen by a Board of Directors responsible for corporate
policies and strategies. The day-to-day management falls under the Director General, who reports
to the Board of Directors.

Starting from July 1994, the Corporation's portfolios have been divided into profit centers, which
generate income and sustain themselves, and cost centers that provide support. The NHC has a
presence in various cities across Tanzania, including the Metropolitan region in Dar Es Salaam,
Mwanza, Kigoma, Dodoma, and Arusha, among others

1.3 Vision

"To be the leading provider of affordable housing and related services in Tanzania."

1.4 Mission statement

"To facilitate and provide housing solutions, infrastructure, and support services that meet the
expectations of our stakeholders through innovative and sustainable practices."

1.5 Organizational slogan/motto

Building our nation

1.6 Organizational core Values

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 The core values of NHC revolve on: Professionalism, Efficiency, Transparency, Integrity, Team
work, Innovativeness.

1.7 Organizational Objectives

The main objective of the company is to be the leading and the best corporation in provision of real
estate services in Tanzania.

1.8 Organizational core Activities and Services

The National Housing Corporation (NHC) in Tanzania typically engages in core activities of
providing housing solutions that benefit Tanzanian society as a whole, including its clients and
stakeholders.

1.9 Organizational clients

The National Housing Corporation (NHC) in Tanzania serves a variety of clients and stakeholders
and the specific clients and partners of NHC may vary depending on the nature of their projects and
initiatives at any given time. These clients may include:
I. Individual Homebuyers, Tanzanian citizens and residents looking to purchase or rent
residential properties.
II. Real Estate Developers, private companies and developers interested in collaborating with
NHC on housing projects or seeking land for development.
III. Government Agencies, NHC often works in partnership with government agencies at
various levels to implement housing policies and initiatives.
IV. Financial Institutions; banks and financial institutions may collaborate with NHC to provide
mortgage financing to homebuyers.
V. Local Communities; NHC engages with local communities to assess housing needs and
involve them in housing development projects.
VI. Investors; individuals or entities interested in investing in NHC's real estate ventures or
projects.
VII. Non-Governmental Organizations (NGOs); NGOs focused on housing and community
development may partner with NHC on initiatives to address housing-related challenges.
VIII. Contractors and Suppliers; companies and suppliers providing construction materials,
services, and infrastructure support for NHC projects.

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IX. Government Authorities; regulatory bodies and local authorities that oversee housing and
real estate development.
X. Other Stakeholders; these includes consultants, researchers, and professionals in the real
estate and housing sector.

1.10 organization structure and department

Error: Reference source not found: andika maelezo kuhusiana na iyo flow ya madaraka na hizo
department kwa ufupi.

Figure 1;The NHC organizational structure to show different organizational department (utaandika
kam kuna maelezo mengine kuhusiana na huo mchoro apo)

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 CHAPTER TWO
DESCRIPTION AND ANALYSIS ACTIVITIES DONE

Throughout my fieldwork training at National Housing Corporate, the majority of my job involves
in office tasks. I worked in several departments, including the tax, revenue, and expenditure
departments as well as the assisted accounting and rent sections. The range of tasks I completed
throughout the course in different departments is listed below.

2.1 EXPENDITURE SECTION

2.1.1 Ensuring Timely Processing of Authorized Transactions

I was expected to receive transactions for this activity during my FPT and compare them to the
list of authorized expenditures, check that the project ID, cost centers, account codes, and
activities adhere to the organization's financial policies, check the narrative provided with each
transaction to make sure it is accurate, and more. I work with the relevant department to
coordinate any corrections if errors or discrepancies are found. I update the records after all
transactions are confirmed and fixed.

2.1.2 Ensuring Timely Processing of Payments with Supporting Documents

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Figure 2:The payment voucher that has not been signed and authorized , which show the payment of
different organization sundry expense for the four mixed construction project as a 12th June 2023

I use the following steps to complete this task: I receive payment requests and supporting
documentation from various departments first. Second, make sure that all necessary
supplementary documents are attached and correspond to the relevant transactions. I then
confirm the payment request's validity by comparing it to the list of authorized transactions.
Creating payment vouchers with information like payee name, amount, account code, and any
pertinent notes. I record the payment information in the financial system and update the ledger.
Last but not least, I process the payment using the authorized payment method (for instance, a
check or an electronic transfer) and I keep copies of all relevant paperwork for record-keeping
and auditing purpose.

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2.2 REVENUE SECTION
2.2.1 Timely Recognition of Revenue for Handed Over House and Plots

I receive the paperwork for this task from the relevant departments or sales teams, which pertains
to the sale or transfer of houses and plots. Second, I check the paperwork, including the sales
contracts, payment records, and transfer deeds, to make sure that all necessary information is
present and accurate. Then, when the revenue meets the criteria, apply the revenue recognition
criteria in accordance with accounting standards, taking into account factors like control, risks, and
contractual obligations. I then update the revenue ledger and associated financial records to
accurately reflect the recognized revenue.

2.1.1 Preparation of Revenue Report as Needed

I was tasked with gathering information from the revenue recognition process during my FPT to
make sure that all recognized revenue was included. I arrange the data in a structured format that is
appropriate for reporting purposes, and I alter the report format to meet the requirements of various
stakeholders or reporting cycles. I then include crucial information in the report, like the revenue
sources (for instance, house sales or plot transfers), recognition dates, and corresponding revenue
amounts. ensuring the report's accuracy and completeness before distributing it to the appropriate
parties.

2.2 COLLECTION SECTION

2.2.1 Preparation of Bank Reconciliation Reports for Corporation HQ

Accounts

A Bank reconciliation statement is a tool used to ensure that NHC internal financial records match
the records of their bank account. The work comprises obtaining the financial records and bank
statements for the Corporation Headquarters accounts for the designated time frame. I then
carefully match up every transaction in the internal financial records with the corresponding entry
on the bank statements. Next, I make a note of any inconsistencies or variations, like absent
deposits or unapproved withdrawals. I look into the differences and record the causes, after which I

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make the required changes to the internal records to ensure an accurate account reconciliation.
Lastly, I create a bank reconciliation report that shows the balances that have been reconciled and
includes a list of any outstanding issues that need to be looked into or resolved. further
investigation or resolution.

2.2.2 Issuing Receipts for Transfer of Title Deposits and Verifying Payments
for Transfer of Titles:
This task involves compiling all financial data and supporting documentation needed to file tax
returns, ensuring accuracy and completeness. Second, preparing the tax returns—including income,
sales, and other applicable taxes—in accordance with the most recent tax laws and regulations.
Subsequently, I arrange for the tax returns to be examined by certified tax professionals or
company supervisors. I consider all feedback and recommendations after the review process and
make any necessary changes to the returns. To avoid penalties or late fees, make sure that the tax
returns are turned in to the appropriate tax authorities well in advance of the filing deadline.

2.3 ASSISTANT ACCOUNTANT (RENT)

2.3.1 Monthly General Ledger Reconciliation of All Revenue Accounts

DEFINATION (general ledger reconciliation). The task was to gather financial information for the
Dar es Salaam area, including rent payment records and associated paperwork. checking that every
revenue transaction entered into the general ledger corresponds with the accompanying paperwork.
I look for any anomalies or differences, like missing or duplicate entries, and look into the
underlying reasons. After that, I make the necessary adjustments to the general ledger entries to
correctly reconcile the accounts. Create a thorough monthly reconciliation report that includes
information on the revenue accounts that have been reconciled as well as any unresolved items or
issues.

2.3.2 Preparation of Bank Reconciliation Reports for Dar es Salaam

Gathering bank statements and financial documents for the Dar es Salaam region's accounts for the
designated time frame is part of the task. I had to make note of any inconsistencies or
discrepancies, such as missing deposits or unrecorded withdrawals, between each transaction on
the bank statements and the matching entries in the internal financial records. In order to ensure an
accurate reconciliation with the bank statements, I looked into and documented the reasons for

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these discrepancies and made the necessary adjustments in the internal financial records. Lastly, I
create a bank reconciliation report that lists all of the reconciled balances and emphasizes any
unresolved matters.

2.4 TAX SECTION

2.4.1 Initiating Payment of Tax Liabilities and Obtaining Approval

Tax liabilities DEFINATION, I was required to prepare a thorough report that specifies the precise
nature of each tax liability, the amount owed, and the due dates. I was also expected to regularly
review tax regulations and obligations to identify any tax liabilities that the NHC organization
needs to settle. subsequently in order to ensure compliance with the organization's financial
policies and government regulations, I first initiate the payment process, which may involve
writing checks or transferring funds to tax authorities. Next, I ask management or other relevant
authorities for the necessary approvals. Finally, I maintain records of all tax payments and
approvals for the purposes of auditing and reporting.

2.4.2 Preparation of Tax Returns and Ensuring Timely Review Before Filing:

Assuring accuracy and completeness, this task entails gathering all financial information and
supporting documentation required for filing tax returns. Second preparing the tax returns in
compliance with the most recent tax laws and regulations, including income, sales, and other
applicable taxes. Afterwards, I schedule the tax returns for examination by certified tax
professionals or supervisors in the company. Following the review process, I take into
consideration any comments or suggestions made, and I amend the returns as needed to Make sure
that the tax returns are submitted well in advance of the filing deadline to the relevant tax
authorities in order to avoid penalties or late fees.

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 CHAPTER THREE

PROBLEM IDENTIFICATION

The chapter presents the challenges that I encounter during my FTP at National Housing Corporate
and the opportunities that arose along with these challenges.

3.1 Challenges/problems facing an organization

I. Resource Constraints; limited budgets, equipment, and human resources for training
purposes.
II. Inadequate Infrastructure, the organization has Insufficient facilities and technology to
support effective FPT
III. Affordable Housing Shortage; the organization has scarcity of affordable housing options,
making it difficult for low and middle-income individuals and families to secure stable
housing.
IV. Discrimination and Housing Inequality; the organization has uncovered instances of
housing discrimination, such as racial or gender bias in rental or ownership opportunities,
highlighting systemic inequalities
V. Homelessness, since the organization has no affordable housing and support services for
vulnerable populations
VI. Lack of Access to Services: Access to healthcare, education, and employment opportunities
is limited in some housing areas, which underlining the importance of housing in proximity
to essential services.
VII. Homeownership Barriers; this is the obstacles to homeownership, such as high down
payment requirements, credit barriers, or lack of financial literacy among potential
homebuyers.

3.2 Problems/Challenges you personally encountered associated with FPT

I. Workload and Time Constraints: Meeting deadlines and managing a heavy workload was
the challenge particularly when there were multiple tasks or projects to work on
simultaneously.
II. Adaptation to Work Culture; Adapting to the corporate work culture and the specific

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 dynamics of the National Housing Corporation was challenging, as it differs from the
academic experience and the prior real working environments
III. Limited Resources; during my FTP I encounter the limited access to resources, such as
data, equipment, and technology, which hinder my ability to carry out the assignments
effectively.
IV. Ethical Issues: Field students may encounter ethical dilemmas related to data privacy,
conflicts of interest, or other ethical considerations in the housing sector.

3.3 Personal efforts to address the problem I encountered during my FTP

I. Seeking Clarification: I actively seeking guidance and asking questions when I was unsure
about tasks.
II. Language Improvement: I worked on language skills and using translation tools if
necessary
III. Resourcefulness: I Find alternative sources or solutions when I facing resource constraints.
IV. Time Management Strategies: I was Prioritizing tasks and creating a schedule to manage
workload.
V. Adaptation and Learning: I Embrace a growth mindset and learning from experiences to fit
into the work environment effectively.

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 CHAPTER FOUR

DISCUSSION

IV.1 The theoretical and practical relationship

The course material provides a theoretical framework for comprehending financial concepts, the
principles of NHC and the political, social, and economic environment in which NHC function. In
relation to NHC, students need to comprehend concepts like interest rates, risk management, credit
evaluation, and financial laws. Through hands-on training, theoretical information is translated into
practical skills that enable students to apply their knowledge to real-world situations in the fields of
affordable housing and community development.

In-person training also covers NHC-specific operational procedures such property administration,
portfolio management for affordable housing, government funding distribution and compliance
protocols, and tenant and community stakeholder contacts. Students who complete this hands-on
training will be well-equipped to succeed in the nonprofit housing industry and contribute
positively to affordable housing programs.

IV.2 Skills Obtained on the Field Practical training

During my time at NHC, I acquired several new skills that significantly enriched my professional
capabilities,
I. Financial Analysis; I became proficient at analyzing financial statements and using this
knowledge to recommendations and actions that are well-informed.
II. Enhanced communication skills, including effective listening and conveying complex
financial information
III. Problem-Solving; I gained the ability to recognize financial obstacles and come up with
workable solutions for them.
IV. Bank Reconciliation; During my tenure at NHC, I developed a crucial skill, financial
reconciliation, maintaining accuracy and integrity in finances was aided by making sure
bank statements and financial records matched.
V. Auditing and Assurance, I got the chance to learn about the auditing and assurance
procedures, which gave me valuable knowledge about upholding financial integrity and
adhering to rules and regulations in the sector.
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 CHAPTER FIVE

CONCLUSION AND RECOMMENDATIONS

V.1CONCLUSION

The NHC field practical training experience has been invaluable in giving me a practical
understanding of the business and finance sector. I have been able to deepen my understanding of
finance industry operations, client interactions, and the significance of financial inclusion thanks to
this practical experience, which has allowed me to apply the theoretical knowledge I've learned in
the classroom to real-world operational scenarios. I have improved my technical skills throughout
this training, but I have also acquired soft skills like effective communication, problem-solving,
and teamwork.
My determination to work in the business and finance industry has been strengthened by this
experience, which also gave me an understanding of the beneficial effects these organizations can
have on the lives of communities. I'm appreciative of the chance to gain knowledge and support the
corporate mission, and I look forward to using what I've learned in the field in my next career.
V.2Recommendations

By addressing the deficiencies in the university's FPT program and the issues found inside the
organization, these recommendations hope to enhance the general caliber and efficacy of students'
practical training.

V.2.1 Recommendations to the Organization

I. Increase Resource Allocation; to guarantee thorough training, the organization should

devote more funds, manpower, and equipment to the FPT program.
II. Invest in Infrastructure; modernizing training centers and technologies to give students a
comfortable and supportive learning environment.
III. Enhance Coordination; to expedite FPT efforts, put in place a well-organized training
program and resource allocation mechanism.
IV. Continuous Skill Development; Create a framework for workers to continuously improve
their skills in order to close skill gaps.
V. Evaluation Framework; Create a strong monitoring and evaluation system to determine the

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 success of FPT programs and make the required adjustments.

V.2.2 Recommendations to the University of Dodoma

I. Curriculum Review; the university should make sure the curriculum is updated and reviewed
on a regular basis to meet the changing requirements and standards of the business.
II. Mentorship Programs; Boost mentorship initiatives between institutions and groups to give
students more precise direction and assistance during FPT.
III. Soft Skills Training; Incorporate the development of soft skills into the curriculum to help
students become adaptable and capable communicators in the workplace.
IV. Feedback Loop; establish a feedback loop so that organizations and students can offer
suggestions for improving the FPT experience.
V. Technology Integration; Utilize technology to provide remote or virtual FPT chances,
making sure that every student can participate.

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 Reference

Hapa tafuta reference uweke .

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