Sedex Members Ethical Trade Audit (SMETA)

APPLICATION FORM FOR SOCIAL AUDITS

(SMETA 2/4 pillar audits and customers AIM PROGRESS members compliance program)

Sedex (Supplier Ethical Data Exchange) was created over 10 years ago to create a website and a social
compliance website to help reduce the number of pre audit questionnaires sites have to fill in, to share audit
reports, and to have an audit that can be shared with multiple end retailers and brands. Sedex charges for
retailers, brands, and sites to become members - see attached link . There is a committed group, called the SSF,
that works to update SMETA audit on a regular basis and Bureau Veritas is a key stakeholder in this group. The
SMETA audit (Sedex Members Ethical Trade Audit) is covering the topics in the ETI base code and auditors audit
these topics also against the relevant local law as well as this code.

1- Company Details (Audit client)

Company Name

Company Address

Invoicing address (if different)

Company Registration number and/or
VAT number
Company Contact Name

Position

E-mail

Office phone number

Mobile phone number

SMETA 2 pillars SMETA 4 pillars
Audit requested SGP URSA FSA (SAI platform)
others:
Full Initial Audit Periodic Audit / Re-audit
Audit Type Full Follow Up Audit Partial Follow Up Audit
Partial Other
Date/period when the audit is required

Audit Notification Pattern Announced Semi-Announced Unannounced

Application Form Rev 0.5 Version 1/6 28/April/2023

Sedex Members Ethical Trade Audit (SMETA)

2- Facility to be audited details (copy and complete separately for more sites)
Site name
Site Address
Site Country (States, Regions)
Name of site contact
Position
E-mail
Office phone number
Description of Products /
Services
Are you Service Provider for Yes
your Master client No
Yes If you have  No please provide details/address
Are HR, working hours & of where these documents are held:
No
payroll records held onsite?
Not Sure
Employee Information (at site Permanent ( employed Male: Female:
to be audited) directly)
Only mention non- Temporary Male: Female:
management employees
Agency Male: Female:
Home workers / Outworkers Male: Female:
Migrant Workers Male: Female:
Number of shifts:
Facility weekly off
Peak production Months (if
any):

Lean production Months (if

any):
Please list the different
languages that are spoken by
employees on site with
Nationalities:
Existing certificates (e.g. SA 8000 ISO 14001 ISO45001 RBA
SA8000, ISO 14001, SMETA 2 pillars SMETA 4 pillars SGP URSA
OHSA18001) or audits (e.g. SWA FSA (SAI platform)  others:
SMETA)
Details of local organization
that the facility is involved with
(Trade Unions / NGO’s)

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Sedex Members Ethical Trade Audit (SMETA)
Is accommodation provided by Onsite Offsite Both N/A
the site?
SEDEX member (Mandatory) Yes No
SEDEX codes (ZC# & ZS#)
(Mandatory)
Is the previous audit report Yes No
published on SEDEX Platform
Others platform upload name
and membership codes
(ARAVO, COSMOS, Rizepoint,
etc.)
Date Sedex SAQ was last
updated

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Sedex Members Ethical Trade Audit (SMETA)

3- Master Client Information

GUIDANCE NOTE: This is the main Company asking for the audit - Company Contact for the auditor(s)
Master Client Name(s)
Master Client Contact Name
Position
E-mail
If more than 1 master client
please detail others from list
below

AIM Progress members’ customers

AB InBev adm Alpla Amcor
Associated British Foods Barry Callebaut Beiersdorf BEL Group
Britvic Cargill The Clorox Company Coca-Cola
Colgate-Palmolive Coty Creative Werks Danone
Diageo Estee Lauder Ferrero General Mills
Givaudan Heineken Henkel Hershey’s
Kellogg’s Kimberly-Clarks L’Occitane Mondelez International
Mars McCain Foods McDonald’s Nestlé
Orkla Pepsico Procter & Gamble Pernod Ricard
Reckitt Benckiser SC Johnson Unilever WestRock

UNILEVER URSA programme

Other customers

Asda Walmart Tesco Avon

Mark & Spencer B&Q Co-Op UK Disney
Costco wholesale Amazon.com Inditex Kering group
Other Retailers:………………………………………………………………………………………………………………………………
If you supply on of these retailers, please also see on the link:
http://www.bureauveritas-cps.eu/ethicalaudit/

Notes:
SEDEX is restricting SMETA audits / SVA to businesses that are Sedex Members only.
Effective 4 May, 2022, only SEDEX Members will be allowed to have SMETA audits / SVA (full or
follow-up) conducted by an Affiliate Audit Company (AAC).
All SMETA audit reports / SVA reports will now be uploaded on Sedex platform.
For more information, please Click here

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Sedex Members Ethical Trade Audit (SMETA)

4- Scope of service to be agreed by the Audit Client

Please confirm your acknowledgement of the following program requirements:
The site confirms to be a Sedex B member Or to be in the membership process
The Audit Client acknowledges that a SMETA 4-pillar /customers audit shall be performed at its own
premises indicated above, in accordance to SMETA Best Practice Guidance (available at
http://www.sedexglobal.com/ethical-audits/smeta/), Bureau Veritas audit protocols and Master Client
additional program requirements.
Bureau Veritas will appoint a qualified auditor to visit the nominated site(s), conduct observations, review
documents relevant to the scope of the audit without hindrance, and conduct confidential interviews with
employees, to be chosen freely and independently without interference by the Audit Client.
The Audit Client acknowledges that the audited site shall be operating under normal production conditions
at the time of the scheduled audit and that full site access shall be given to Bureau Veritas auditors. Should
neither condition be fulfilled then the audit could be rescheduled at the Audit Client’s cost and Master
Client notified of the same.
The Audit Client agrees that the auditor may access all relevant data to the scope of the audit, including
personal data such as: workers’ date of birth, salary details, employment terms and conditions, working
hours, occupation health and safety information, grievances etc.
All data will be managed confidentially in accordance to Bureau Veritas Data Protection policy and
procedures (further information available upon request).
The Audit Client shall complete registration in Sedex of all sites to be audited and provide the auditor a
completed SAQ (self-assessment) for each site before the audit takes place.
A supplier would normally be registered in Sedex as a member of type B. For more information and
registration please consult the website http://www.sedexglobal.com/join-sedex/membership-options/).
Please also note any issue related to registration in Sedex and maintenance of Sedex account shall be
directed to the Sedex helpdesk. (Only for SMETA Audits)
The Audit Client agrees that Bureau Veritas may upload the Audit Report, any relevant findings (including
Non-Compliances, Observations, Good Examples) and Corrective Action Plans onto the Audit Client’s Sedex
account and that access shall be given to Master Client to the Audit Report, audit findings and Corrective
Action Plans within Sedex. The Audit Client also agrees that Bureau Veritas will send all reports directly to
Master Client after the audit.
The Audit Client agrees that in case of Critical Non-Compliances (as defined in the SMETA Best Practice
Guidance), Master Client will be notified directly by the auditors within 24 hours from the audit.
The Audit Client agrees to maintain and update its Corrective Action Plans within the Sedex/Aravo/
Cosmos/ others account with evidence of effective completion of corrective actions, including
photographic or documentary evidence.
The Audit Client acknowledges that a follow-up audit may be required in order to determine the effective
application of Corrective Action Plans. The need for a follow-up audit will be determined by Bureau Veritas
in application of SMETA guidance documents (available at
http://www.sedexglobal.com/ethical-audits/smeta/), Bureau Veritas audit protocols and Master Client
additional program requirements.
A mutual recognition program is in place among member companies to the AIM PROGRESS project
(www.aim-progress.com). The Audit Client acknowledges that mutual recognition cannot be ensured by
Bureau Veritas in case of any deviation from SMETA guidance documents and AIM PROGRESS member
program requirements.

AUDIT CLIENT NAME

NAME AND POSITION
LOCATION
DATE

SIGNATURE

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Sedex Members Ethical Trade Audit (SMETA)
5- Risk Assessment
6- To be filled by Bureau Veritas Certification and mandatory for each Supplier

Is the Supplier having any legal cases / litigations or adverse Yes No

market news on integrity issues
Method used to check the above credentials Internet Search
Other Sources
Please mention details

NAME AND POSITION

LOCATION
DATE

SIGNATURE

Application Form Rev 0.5 Version 6/6 28/April/2023