Neust Student Handbook

NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY
PART I. GENERAL MATTERS
A. Historical Background
B. Vision
C. Mission
D. University Tagline
E. Core Values
F. Campuses
G. Philosophical Statement on Students
H. Declaration of Principles
I. Students’ Rights and Obligations
Student Handbook 1
PART I
GENERAL MATTERS
A. Historical Background
The Nueva Ecija University of Science and Technology

(NEUST) started in June, 1908 as Wright Institute in San
Isidro, Nueva Ecija, offering vocational course where resi-
dents of the province were trained in woodworking and basic
telegraphy. Said vocational courses were offered up to SY
1927-1928 until such time that the school started to offer sec-
ondary education. On June 9, 1929, the name of the school
was changed to Nueva Ecija Trade School (NETS) with wood-
working as the vocational course being offered.
To meet the increasing demand for vocational educa-

tion in the whole province, the trade school was transferred to
Cabanatuan City on June 7, 1931. Enrolment increased; how-
ever, the program was interrupted in December, 1941 due to
the outbreak of the Second World War in the Pacific.
Immediately after the war, the trade school was reo-

pened on September 6, 1945. Rehabilitation program took
place. The trade school continued with its mission of meeting
the vocational and manpower needs of students coming from
both Nueva Ecija and the nearby provinces. On June 8, 1948,
a course in dressmaking was opened and female students
were admitted in the School. A few years later, food trades
and cosmetology courses were also offered.
On May 8, 1953, the NETS was converted into Central

Luzon School of Arts and Trades (CLSAT) by virtue of Repub-
lic Act No. 845. CLSAT was recognized as a center of man-
power/vocational training for both youth and adults not only in
the province but also in Region III.
Series of developments continued until the CLSAT

was converted into the Central Luzon Polytechnic College
(CLPC) by virtue of Republic Act No. 3998 which was signed
on June 18, 1964 by then President Diosdado Macapagal.
After thirty-four years, CLPC under the leadership of

President Gemiliano C. Calling was converted into a special-
ized university which is now known as the Nueva Ecija Univer
2 Student Handbook
sity of Science and Technology (NEUST) by virtue of Republic

Act. No 8612. Said Republic Act was signed on February 19,
1998 by then House Speaker Jose de Venecia and lapsed into
law on March 27, 1998 during the administration of President
Fidel V. Ramos. Thereafter, the University ensures that the
business, industries, services and other sectors in the country
are provided with high quality professionals and highly skilled
middle-level manpower.
The leadership of Dr. Calling as the first University Presi-

dent ended up when he died on July 5, 2006. The baton of lead-
ership was turned over to Atty. Hilario C. Ortiz as Acting Presi-
dent until he was formally sworn into office on August 5, 2007 as
the Second University President. President Ortiz administration
was marked by quality education, intensified research program,
comprehensive extension services, massive infrastructure devel-
opment, expanded international linkages and networking, and
intensive income generating programs that sustained the needs
of the growing population.
On August 4, 2011, Atty. Hilario C. Ortiz, was again giv-

en another four year term as University President until his retire-
ment on August 4, 2015. Immediately thereafter, the CHED ap-
pointed Engr. Ernesto A. Dela Cruz, then Vice President for Ad-
ministration, Business and Finance, as Officer-in-Charge, Office
of the University President. He performed the functions of his
Office efficiently and with much enthusiasm. Among the achieve-
ments of NEUST during his short stint as OIC were the follow-
ing: The putting up of a Land Bank Automated Teller Machine
within the NEUST premises at Gen. Tinio Street Campus for the
sake, safety and convenience of the University personnel; the
benefits of personnel accruing from the University CAN; the ap-
pointment of some new faculty members and non-teaching per-
sonnel.
At present, the University is headed by Dr. Feliciana P.

Jacoba who was appointed as the third University President on
February 10, 2016 following the retirement of Atty. Hilario C.
Ortiz.
In the first year of her leadership, Pres. Jacoba’s Admin-

istration came up with the following achievements and awards,
namely: The Human Resource Management Office received a
certificate of recognition from CSC 3 for obtaining Maturity Level
2 in Performance Management as a result of their
Student Handbook 3
determination and invaluable efforts to promote people excel-

lence in their agency for efficient and effective public service
under Program to Institutionalize Meritocracy and Excellence
in Human Resource Management (PRIME-HRM);
The NEUST Phoenix received a Plaque of Apprecia-

tion for actively participating at the Nueva Ecija Collegiate
Sports League (NECSL) Season 5. NEUST also received a
Plaque of Recognition from Nueva Ecija Police Provincial Of-
fice for its unwavering support extended to the NEPO for
extending its facility and expertise in support to the PNP ITP-
PGS PATROL Plan 2030.
NEUST was awarded by the Red Cross Nueva Ecija

Chapter as the Most Blood Donors among University & Col-
lege Category during the 3rd PRC-NE Bloodiest Awards; De-
partment of Education Schools Division of Nueva Ecija award-
ed a Plaque of Recognition to NEUST for being one of the
2016 Ten Outstanding School Stakeholders (TOSS);
NEUST ranked 2nd Place overall during the DC SUC III
CIRPS- Socio-Cultural and Literary Festival 2016 SCUFAR
III Sports Fest – December 19-21, 2016 at PSAU Pampanga
(2nd Place - Overall ranking). Other achievements are in
the fields of instruction, research, extension and production.
Pres. Jacoba and her team of Administrators, with the

commitment and involvement of the faculty and staff, have
been doing their level best in coming up with programs,
thrusts and activities that will reflect quality education and ac-
ademic excellence in accordance with its mission and vision.
B. Vision
The University envisions to be a locally responsive and

internationally relevant and recognized University of Science
and Technology.
C. Mission
To develop new knowledge and technologies and

transform human resources into productive citizenry to bring
about development impact to local and international communi-
ties.
4 Student Handbook
D. University Tagline
“Transforming Communities through Science and

Technology”
E. CORE VALUES
Nationalism Excellence Unity Spirituality

Transparency
F. Campuses
Operating in six campuses, namely: the Gen. Tinio

Campus, Sumacab Campus, San Isidro Campus, Fort Mag-
saysay Campus , Atate Campus and Gabaldon Campus, the
University has continuously taken the lead towards accessible
quality education.
The Gen.Tinio Campus of the University sits on a 1.93-

hectare lot along General Tinio Street in the heart of Caba-
natuan City. It is about 120 kilometers north of Manila and
about one hour travel away from the university’s most distant
campus, the Gabaldon Campus.
The Gen. Tinio Campus houses the Graduate School,

Colleges of Industrial Technology, Arts and Sciences, Nurs-
ing, Institute of Public Governance and Administrative Scienc-
es and Laboratory High School Department.
Student Handbook 5
On the other hand,

Sumacab Campus sits on
a 23.9-hectare lot that stra-
tegically lies on Sumacab
Este, Cabanatuan City. Rel-
atively expansive, Sumacab
Campus is free from the
hustle and bustle of the city.
Sumacab Campus is only
around two kilometers away
from the town of Sta. Rosa.
The campus houses the Colleges of Architecture, Education, Man-
agement and Business Technology, Hotel and Restaurant Manage-
ment, Information and Communications Technology, Engineering
and Criminology. Other physical facilities situated in the Campus are
the Guest House, NSTP Building, Alumni Center, NEUST Hostel,
University Museum, Rock Garden, Heroes Park, Administration Build-
ing, Library, Infirmary, Speech Center, Gymnasium, Farmers’ Train-
ing Center, Physical Fitness Center, Amphitheater, Open and Closed
Gymnasiums, the SMART-SWEEP Laboratory, Oval, Child-Minding
Center, Metal Innovation Center, Research Center, Quality Assur-
ance Office and agricultural demo-farm. The campus is gradually be-
coming the center of agricultural research and development to meet
the needs for food production and job creation.
San Isidro Cam-

pus, the eldest of the
six campuses is situated
in a .55 hectare lot in San
Isidro Nueva Ecija. It is
only an hour travel away
from the busy City of San
Fernando, Pampanga.
The Campus offers Bach-
elor of Secondary Educa-
tion, Bachelor of Science
in Industrial Education,
Bachelor of Elementary Education, Bachelor of Science in Infor-
mation and Communications Technology, Bachelor of Science in
Business Administration, Accelerated Vocational Training Program,
and the Science and Technology Secondary School Curriculum.
6 Student Handbook
The Fort Magsaysay

Campus is situated in an
8.5 hectare lot in a military
community in Palayan City.
It serves as NEUST’s catch
basin in the southeastern
part of the province. The
campus offers first two
years of courses in Bache-
lor of Science in Information
and Communications Tech-
nology, Secondary Educa-
tion, Business Administration and Trade Secondary Curriculum.
The Atate Campus is a

4.4 hectare-lot situated in Atate,
Palayan City. The campus
serves as the university’s link to
the southeastern part of Nueva
Ecija. The Campus offers first
two years of Bachelor of Science
in Information and Communica-
tions Technology, Business Ad-
ministration, and Education.
The Gabaldon Campus is located in a sprawling 278

hectare land that lies along the foot of Mt. Mingan in the Sierra
Madre Mountain Ranges on the eastern side of the municipali-
ty of Gabaldon, Nueva Eci-
ja. It is the gateway of the
province to the town of
Dingalan. The Campus of-
fers courses such as Bach-
elor of Science in Agricul-
ture, Ladderized Bachelor
of Science in Information
and Communications Tech-
nology, Bachelor of Second-
ary Education, Bachelor of
Elementary Education, As-
sociate in Food Technology, and University Agricultural, Sci-
ence and Technology Secondary School Curriculum, and
Secondary Trade Curriculum.
Student Handbook 7
In response to the call of reaching the youth in all parts

of the province to acquire quality, affordable yet comparable
education, NEUST has forged linkages to many local govern-
ment units in Nueva Ecija for the establishment of academic
extension campuses. Making education available to every
doorstep, the Ortiz Administration really proved that NEUST
is a strong bridge that tied and linked students to their future.
The Talavera and Carranglan comprise the North Off
Campuses while San Leonardo, Penaranda, San Antonio and
Papaya comprise the South Off Campuses .
G. PHILOSOPHICAL STATEMENT ON STUDENTS
The Nueva Ecija University of Science and Technology

recognizes that the studentry is the central figure of all educa-
tional efforts and programs. Within the context of shared ac-
countabilities, his active and cooperative involvement in all
these development efforts is vital to his self-realization and in
attainment of institutional goals. Hence, the need to mobilize
NEUST’s efforts through a dynamic, academic and adminis-
trative mechanism for developing him into well-rounded and
productive individual in the region in particular, and of the na-
tion in general. Concomitant to these education efforts is his
commitment to and acceptance of responsibilities to share in
the establishment of harmonious environment in which educa-
tional objectives can be effectively attained.
Source: CLPC Student Manual, 1990.
H. DECLARATION OF PRINCIPLES
1. The University recognizes the vital role of the youth in na-

tion building and shall promote and protect their physical,
moral, spiritual, intellectual and social well-being.
2. The University shall respect the inherent individual and
collective rights of student subject to limitations as provid-
ed by the law, public policy and acceptable customs and
traditions.
3. The University shall protect and promote the rights to qual-
ity education of all students and take appropriate
measures to make such education accessible to all.
8 Student Handbook
4. No student shall be discriminated by virtue of his birth,

sex, religion, socio-economic status and political beliefs
and aspirations.
5. Students shall be guaranteed participation and initiative in

matters affecting their well-being.
6. All students shall uphold the academic integrity of their

institution and shall conduct themselves in accordance
with the established rules and regulations of their institu-
tion and acceptable mores of society.
I. STUDENT’S RIGHTS AND OBLIGATIONS
The following rights under the New Philippine Constitution and

the Education Act of 1982 shall be guaranteed to every bona fide
student of the University.
1. Rights under the New Constitution:
a. The right to life, liberty and property under due process of

law;
b. The right to equal protection of the law;
c. The right against unreasonable search and seizures and ille-
gal a rest;
d. The right to privacy of communication and correspondence;
e. The freedom of speech and expression;
f. The right to peaceably assemble and petition the lawful au-
thorities for redress of grievances;
g. The right to free exercise and enjoyment of religious profes-
sion and worship;
h. The liberty of abode and the right to travel;
i. The right to public information;
j. The right to form organization or associations;
k. The right to free-access of the court and quasi-judicial bod-
ies and adequate legal assistance;
l. All rights of the accused as provided for under pertinent sec-
tions of the Bill of Rights;
m. The rights against arbitrary detention;
n. The right to effective and reasonable participation.
Student Handbook 9
FACTS
o. The right to academic freedom within the limitation as pro-

vided by law;
p. The right to suffrage;
q. The right to health;
r. The right to quality education;
s. The right to select a profession or course of study subject to
fair, reasonable and equitable admission and academic re-
quirements;
t. The right to balance healthful ecology in accord with rhythm
and harmony of nature;
u. All other rights guaranteed under the Constitution not men-
tioned above.
2. Rights under the Educational Act of 1982

a. The right to receive primarily through competent instruction,
relevant quality education in line with national goals conducive
to their full development as persons with human dignity;
b. The right to freely choose their field of study to existing cur-
ricula and to continue their course up to graduation except
incase of academic deficiency or violation of disciplinary regu-
lation;
c. The right to school guidance and counseling services for mak-
ing decisions and selecting the alternatives of work suited to
his/her potentialities;
d. The right to access to his/her own school records, the confi-
dentiality of which the school shall maintain and preserve;
e. The right to the issuance of official certificates, diplomas, tran-
script of records, grades, transfer credentials and other similar
documents within thirty days from request;
f. The right to publish a student newspaper and similar publica-
tions, as well as the right to invite resource persons during
assemblies, symposium and other activities of similar nature;
g. The right to free expression of opinions and suggestions, and
to effective channels of communication with appropriate aca-
demic and administrative bodies of the school institution;
h. The right to form, establish, join and participate in organiza-
tions and societies recognized by the school to foster their in-
tellectual, cultural, spiritual and physical growth and develop-
10 Student Handbook
FACTS
ment, or to form, establish, join and maintain organizations

and societies for purposes not contrary to law.
i. The right to participate in the formulation and development of
policies affecting the school in relation to the locality/region,
and nation through representation in the appropriate body/
bodies of the school to be determined by the Governing
Board;
j. The right to be free from involuntary contributions, except
those approved by their own organizations or societies.
3. Obligations – All bona fide students of the university shall be

covered by all obligations as citizens mandated in the 1987 Con-
stitution and those stated under the Education Act of 1982 as fol-
lows:
a. To render personal, military or civil service under conditions
provided by law;
b. To develop patriotism and nationalism, love of humanity, re-
spect for human rights and appreciation of the role of national
heroes in the historical development of the country;
c. To understand the rights and accept the duties of citizenship,
strengthen his ethical and spiritual values, develop moral
character and personal discipline, critical and creative think-
ing;
d. To exert his/her utmost to develop his potentialities for ser-
vice, particularly by undergoing an education suited to his abil-
ities in order ,so that he may become an asset to his family
and to society;
e. To uphold the academic integrity of the school, endeavor to
achieve excellence and abide by the rules and regulations
governing his/her academic responsibilities and moral integri-
ty;
f. To promote and maintain the peace and tranquility of the
school by observing the rules of discipline, and by exerting
efforts to attain harmonious relationship with fellow students,
the teaching and academic staff and other personnel;
g. To participate actively in civil affairs and in the promotion of
the general welfare, particularly in the social, economic and
cultural development of his community and in the attainment
of a just, compassionate and orderly society;
Student Handbook 11
FACTS
h. To exercise his rights responsibly in the knowledge that he is

answerable for any infringement or violation of the public wel-
fare and the rights of others;
i. To strive to lead an upright, virtuous and useful life;
j. To love, respect, and obey his parents, and cooperate with
them to maintain the family solidarity;
k. To respect the customs and traditions of our people, the duly
constituted authorities, the laws of our country and the princi-
ples of democracy;
l. To help in the observance and exercise of individual and soci-
ety rights, the strengthening of freedom in the pursuit of pro-
gress, prosperity and world peace.
12 Student Handbook
PART ll
ACADEMIC, CURRICULAR AND FINANCIAL
MATTERS
A. Students and Classifications

B. Enrolment and Quota System
C. Admission
D. Retention
E. Course Requirements
F. Changing/ Dropping of Subjects
G. Changing of Sections/Course
H. Remedial/Petition Classes
I. Discontinuance of Studies
J. Attendance
K. Approved Absences
L. Dropping of Student
M. Leave of Absence
N. Examinations
O. System of Grading: Credit and Grading
P. Changing of Grades
Q. Scholastic Standing and Delinquency
R. Graduation Requirements
S. Graduation with Honors
T. Honorable Dismissal
U. Recognition Program/Baccalaureate/Thanksgiving Ser-
vices/ and Commencement Exercises
V. Awards to Graduating Students
W. Academic Costume and Attire
X. Transcript/ of Records/Certifications
Y. Matters Pertaining to Graduate Education
Z. Financial Matters
Student Handbook 13
ACADEMIC, CURRICULAR AND FINANCIAL MATTERS
A. STUDENTS AND CLASSIFICATION
1. Students are those who are enrolled in and who regularly attend
an educational institution of secondary or higher level or a
person engaged in formal study (Education Act of 1982).
2. Students are classified as follows:
a. A full time student is one who is registered for formal aca-
demic credits and who carries the full load for given semester
under the curriculum in which he/she is enrolled including the
cases of graduating students who may carry less than the full
load for the purpose of completing the requirements of the
curriculum.
b. A part-time student is one who is registered for formal credits
but who carries less than the full load for a given semester
under the curriculum in which he/she is enrolled.
c. A transfer student is one who comes from another institution
where he/she started studying for a course and who is now
registered in the University after qualifying for admission.
d. A working student is one who is employed on a fulltime or
part-time basis in or outside the University.
e. A foreign student is one who is not a citizen of the Philip-
pines.
f. A special student is one who is not earning credits for his/her
work. He/ She shall not be allowed to enroll for more than
nine (9) units per semester or to register for more than two
(2) years except by permission of the college dean/director
concerned. His/ Her work shall be marked “satisfactory” or
“unsatisfactory”.
g.
B. ENROLLMENT AND THE QUOTA SYSTEM

The University shall implement the Quota System
based on the Commission on Higher Education (CHED) priority
courses. If the quota has been reached, the student-enrollee
may be advised to enroll in another available programs offered
by the University.
14 Student Handbook
POLICIES YOU NEED TO KNOW
C. ADMISSION
1. For First Year Students:
For admission, the incoming fist year enrollees must have to
satisfy the established admission requirements as follows:
a. Senior high school graduate who has not taken and is not
taking any college degree in other higher educational insti-
tution;
b. Student applicant has a General Weighted Average (GWA)
of 85% for board programs;
c. Applicant with GWA lower than 85% may still be admitted
but only for non-board programs;
d. Must pass the NEUST-College Admission Test (NEUST
CAT);
e. Accomplished application form, photocopy of Form 138
(SHS Card); two (2) copies of 2X2 pictures with name tag
in white background; and Certificate of Good Moral Charac-
ter.
Applicants from Indigenous Peoples (IPs), a certificate of mem-

bership issued by the National Commission on Indigenous People
(NCIP) from Region III must be presented.
For Alternative Learning System (ALS) Certificate Holder, a

Certificate of Equivalency form DepEd must be presented;
For Persons with Disabilities (PWDs):

a. A student applicant who is considered a Person with Disa-
bility (PWD) must present his/her ID as PWD;
b. He/ She must meet also all the requirements for incoming
first year.
For Foreign Student Applicant, he/she shall be required to

meet substantially all the following requirements prescribed for a
course; provided that his/her previous training was obtained in an
institution of recognized standing and provided further that there is a
place for him/her in the academic unit. He/ She must present the fol-
lowing:
a. Must qualify in the University College Admission Test;
b. Report card (Secondary School Curriculum)/Official Tran-
script of Record (College);
Student Handbook 15
c. Alien Certificate of Registration (ACR);

d. Student Visa;
e. Six (6) copies of the 1998 Revised Original Personal Histo-
ry Statement (PHS) duly accomplished and signed by the
applicant in English and in national alphabet accompanied
by personal seal, if any, original left and right prints on PHS
and original photos (2x2 photos on plain white background
taken not more than 6 months prior to submission).
f. Transcript of Records / Scholastic Records (with English
translation) duly notarized and authenticated by the Philip-
pine Embassy or Consulate in the applicant’s country of
origin or legal residence.
g. Notarized affidavit of support and proof of adequate finan-
cial support (i,e.. Bank statements; source of income) to
cover expenses for student’s accommodation and subsist-
ence, school dues and other incidental expenses. For
scholars, a notarized certificate of scholarship from the in-
stitution concerned.
h. Scholastic records duly authenticated by the Philippine For-
eign Service Post located in the student applicant’s country
of origin or legal residence.
i. Photocopy of passport pages where name, photo, birth
date and birthplace appear.
j. Certificate of Proficiency in English issued by the Lan-
guage Department, NEUST.
k. A foreign student applicant shall be evaluated by the Direc-
tor for International Linkages.
2. For Transferees:
Transfer of students from a recognized institution of higher learn-
ing to the University shall be allowed under certain limitations as fol-
lows:
a. General Weighted Average (GWA) of at least 2.0 or better and
1.75 for graduate students, and without a grade of 5.0;
b. Must have completed two semesters with minimum of 33 units
in the course he/she is enrolled;
c. Must submit original Transcript of Records (OTR)/Certificate
of Grades, Honorable Dismissal, Certificate of Good Moral
Character and the like, Evaluation sheet with descriptive title
of subjects duly signed by the Registrar from the previous Col-
lege/University, two (2) copies of 2x2 picture;
d. Certification from the Dean that there is available slot in the
program applied for.
16 Student Handbook
3. For Shifters:
A student may shift from board to non-board programs. His /Her
admission shall be upon the recommendation of the Dean of the Col-
lege where he/she intends to transfer after evaluation of his/her aca-
demic credentials. His/ Her admission shall also be based on the pro-
visions stated in the University Handbook of the college.
A student may shift from non-board to board programs based on
the following premises:
a. He/ She performs excellently in his/her academic subjects
with at least a GWA of 1.75 attested by the University Regis-
trar and favorably endorsed by the concerned Dean of the
College;
b. He/ She complies with the academic requirements stipulated
in the University Handbook of the receiving college; and
c. His/ Her admission shall be upon the recommendation of the
Dean of the College where he/she intends to enroll;
4. Returning Students:
a. A returning student maybe accepted provided he/she filed a
Leave of Absence (LOA) before he/ she left the University and
must be returning only after two semesters;
b. He/ She must secure an evaluation form from the record clerk
at the Registrar’s Office who is assigned to the program where
he/she was previously enrolled.
c. He/she will proceed to the Office of the University Registrar for
evaluation.
d. After evaluation, he/she shall proceed to the College Dean for
validation of his/her subjects after which he/she will be in-
structed to enroll.
e. On the first year that a student has returned, he/she is re-
quired to attend the Freshmen Orientation on returning stu-
dents.
D. RETENTION
A student shall be retained in the University on the following ba-
sis:
1. He/She must have passing grades in all his/her subjects.
2. If a student fails in one or two subjects, whether he /she is
enrolled either in board or non-board course, he/she may
Student Handbook 17
still enroll, provided that he/she shall re-enroll the subjects

that he/she failed;
3. In case he/she is enrolled in a board course program and
he/she obtained failing grades in three (3) subjects equiva-
lent to nine units, he/she will be advised to transfer to a
non-board program.
4. On the other hand, if he/she is enrolled in a non board pro-
gram and has obtained three (3) failing grades equivalent
to 9 units in his/her subjects in that semester, he/she will
be advised to transfer to another school.
E. COURSE REQUIREMENTS
1. The course requirements shall be prescribed by the Universi-
ty as approved by the Board of Regents.
2. Foreign students shall be required to meet substantially the
advance requirements prescribed for a course; provided, that
their previous training was obtained in an institution of recog-
nized standing and provided further that there is a place for
them in the academic unit.
3. Students with deficiencies in the requirements for admission
but are otherwise considered competent may be admitted
provided they comply with for all deficiencies in the require-
ments within the period prescribed by the University.
4. Accreditation. A student seeking accreditation for a certain
requirement in completion of his/her course/degree may only
be accredited upon satisfactorily passing the battery of exam-
inations prescribed by the Dean of the academic unit where
he /she is enrolled.
5. Validation. Validation is the process of crediting a subject
from a different university/department to another curriculum.
Transfer students who would want some courses to be cred-
ited in their degree must pass a validating examination to be
prescribed by the Dean of the academic unit within a speci-
fied period of time. Maximum units that can be validated is
only 50% of the total units of a program. If the number of
units he/she has taken or petitioned to take is less than the
number of units of the intended curriculum, subjects shall not
be validated. The number of units must be the same or more
than the number of units in the intended curriculum. The sub-
ject code will not be the basis for the approval rather, the de-
scriptive title. Syllabus from both schools (with signature of
the professor and dry seal of the school) maybe provided if
necessary. For transferees who submitted Certification of
18 Student Handbook
Grades as source of entrance credits, the credited subjects

and enrollment are temporary unless the official Transcript of
Records is submitted.
6. Advanced Credits. A student whose application for admission
has already been approved, may apply for advanced credits
for work done in another institution of collegiate standing up-
on:
a. Presentation of credentials showing that he /she has at-
tended and passed in said institution courses fully equiva-
lent to those given in this University for which advanced
credit is sought; and
b. Passing the validating test given for the purpose by the
academic unit concerned.
7. Advanced credits will be granted only in specific subjects or
fields of study with their corresponding units. Not more than a
specified number of units may be granted to a student for a
degree started in another College or University. When a cur-
riculum requires more than thirty (30) units of credit for gradu-
ation, additional advanced credits may be granted up to a pro-
portion of 3/8 of the formal courses required for graduation.
Application for advanced credits should be filed to the registrar
at least one semester before graduation.
8. Waiver of Pre-requisite. Waiver of pre-requisite is never al-
lowed except in cases of graduating students where the pre-
requisite and required subjects may be taken simultaneously
upon recommendation of the faculty whose expertise is along
the line of the subject.
9. Physical Education is a must requirement as prescribed by the
curriculum approved by CHED and Board of Regents of the
University. Exemption is, however, allowed to students with
disabilities and those suffering from illnesses which would
make it impossible and/or detrimental for them to take such
physical activities. Such illnesses must be duly certified by a
government physician.
10. NSTP is a must requirement to all university students who are
seeking diploma in a baccalaureate degree or other pre-
scribed curricula.
11. Change of Status. Female students who get married during
school terms must submit to the Office of the Registrar the
following:
a. An affidavit of change of status, and;
Student Handbook 19
b. A copy of the marriage contract issued by the Philippine

Statistics Authority (PSA).
F. ADDING/CHANGING/DROPPING OF SUBJECTS
1. Changing of subjects may be allowed provided that it does not
involve subjects under the same academic unit, and provided
further, that the student needs a required subject not offered
in the major academic unit, but which subject he/she has al-
ready taken in another academic unit of the University.
Changing of subjects may be allowed in non-prescribed re-
quirements of the course provided that the subject to be sub-
stituted is of equal credit units.
2. Adding/ changing of subjects shall be recommended by the
teacher concerned and area chair approved by the Campus
Director/Dean of the academic unit.
a. Every change of subject must be based on at least one of
the following:
i. When a student is pursuing a curriculum that has
been superseded by a new one and the substitution
tends to bring the old curriculum in line with the new;
ii. Conflict of hours between a required subject and an-
other required subject; or
iii. When the required subject is not given/offered.
b. Every petition for change of subject must:
i. Involve subject within the same department. If not, the
two subjects concerned must be allied to each other;
ii. Be between subjects carrying the same number of
units or more; and
3. All petitions for change of subject must be submitted to the
Office of the Registrar before one third of regular class
meeting has been held during the term. Any petition submit-
ted thereafter shall be considered for the following semester.
4. Changing of subject shall be allowed for any subject pre-
scribed in the curriculum in which the student has failed or
received a grade of “5” only, when, in the opinion of the aca-
demic unit offering the prescribed subject, the purposed
substitute covers substantially the same subject matter as
the required subject.
5. All applications for changing of subject shall be acted upon
by the Dean concerned. In case the action of the Dean is
20 Student Handbook
adverse to the recommendations of the adviser and the

Chair of the academic unit, the decision of the Dean shall
prevail.
G. CHANGING OF SECTION/ COURSE

1. Change of section or course shall be allowed subject to the
approval of the Dean upon recommendation of the faculty /
adviser concerned, and must be done one week after the
regular registration period.
H. REMEDIAL/PETITION CLASSES
1. Classes shall be made available to graduating students to
meet certain requirements for completion of their degree sub-
ject to the recommendation of the Dean and the approval of
the Office of Vice President for Academic Affairs; provided
however that the petition class meets the minimum required
number of enrollees per subject. The students should put in
writing their petition addressed to the Vice President for Aca-
demic Affairs upon recommendation of the Dean.
2. Individual Study Program (ISP) for graduating students as far
as practicability and necessity is concerned, shall be made
available to graduating students who are finishing their last
academic requirements. A graduating student may be al-
lowed to enroll only one subject on ISP basis with the con-
sent of the subject teacher, recommended by the Dean and
approved by the Office of the Vice President for Academic
Affairs.
I. DISCONTINUANCE OF STUDIES
1. If a student opted to discontinue his/her studies, he/she will
secure a certificate of transfer credential (Honorable Dismis-
sal) from the Office of the Registrar.
2. No records shall be supplied to any student who has not
been cleared of all his/her accountabilities.
3. A notice of at least three days must be given by the student
who desires to secure a copy of his/her records.
J. ATTENDANCE
Student Handbook 21
1. Prompt and regular attendance in all classes is required to all

students from the first meeting of every course.
2. A student is considered absent from class if he/she is not pre-
sent within the first third fraction of the scheduled class time.
3. A student is considered late or tardy if he arrives in class dur-
ing the first third fraction of the scheduled class time.
4. Although members of the faculty are expected to begin their
classes promptly, various contingencies which are sometimes
unavoidable may cause some faculty members to be late for
class.
In such cases, the following guidelines are to be observed:
a. For sixty (60) minute classes, students should not leave
until twenty (20) minutes have passed; For ninety (90) mi-
nute classes, students should wait for thirty (30) minutes;
For one hundred (100) minute classes, students should
wait for thirty-three (33) minutes; For one hundred twenty
(120) minute classes students should wait for forty (40)
minutes.
In case where instructors are late for class, students
should not leave the classroom until the first third fraction
of the scheduled class time has passed. Professors arriv-
ing late within the time schedule may mark the student ab-
sent if the latter leaves the class earlier than the pre-
scribed time.
b. In case a professor has not sent any prior notice and fails
to arrive within the required waiting time, a class repre-
sentative should inform the Dean’s office before the class
be dismissed.
5. Students are considered ineligible for a passing grade in a
given subject for the semester if they are absent from class
for an equivalence of two-and-one-half (2-1/2) weeks, such
as: more than 12-1/2 times in a class meeting five times a
week; more than 10 times in a class meeting four times a
week; more than 7-1/2 times in a class meeting three times a
week; more than 5 times in class meeting two times a week;
or more than 2 times in a class meeting once a week.
6. A student shall not be allowed to sit - in a class unless he/
she is enrolled (for credit or audit class) in the said subject.
K. APPROVED ABSENCES
22 Student Handbook
The following are considered approved absences:

1. Attendance to curricular, co-curricular and extra curricular
activities representing the University approved in writing by
the Dean of the academic unit where the student is enrolled.
2. Absences due to sickness or hospital confinement duly cer-
tified by a physician;
3. Letter of excuse by the parent or guardian attested by the
Dean;
However, a student is held responsible for all assignments
and for the entire content of the course missed, regardless of
the reasons for his /her absence.
L. DROPPING OF STUDENT
1. Once a student exceeds the allowable number of absences,
he/she becomes ineligible for a passing grade. When a stu-
dent found himself/herself ineligible for a passing grade, he/
she must drop formally by filing a dropping form and submit
it to the Office of the Registrar. Failure to do so will mean a
failing grade.
M. LEAVE OF ABSENCE
1. Prolonged leave of absence shall require a written Leave of
Absence (LOA) stating the reason for the leave and shall
specify the period of the leave which shall not exceed one
academic year.
2. The University through the Dean or his/her equivalent official
or his duly organized representative, shall notify the Regis-
trar and the parent/guardian of every student granted leave
of absence.
3. Withdrawal from the University without formal leave of ab-
sence may cause the curtailment or entire withdrawal of the
registration.
N. EXAMINATIONS
1. Midterm and final examination schedules are normally pub-
lished on the bulletin boards two weeks before the exami-
nation. In case of conflict, the Dean concerned must notify
the Registrar’s Office about this matter immediately.
Student Handbook 23
INFORMATION AND POLICIES
2. A student will be allowed to take midterm or final examina-

tion by presenting his/her identification card and examina-
tion permit.
3. During the midterm, and final examinations, students may
leave their assigned places with the permission of the proc-
tor-in-charge. Examination booklets and other necessary
papers shall be distributed to the students in the examina-
tion room.
4. Talking during examination, possession of textbooks or
notes of any kind (unless authorized), giving or receiving
information, or any other attempts at communication shall
render the offender liable in accordance with pertinent provi-
sions of Part V of this Handbook.
5. When a student has completed his/her exam, he/she shall
submit his/her paper to any one of the proctors.
6. Instructors are not obliged to give a special or late test to
any student who fails to take examination at the regular
time, regardless of the reason, except upon a written re-
quest approved by the Dean of the particular academic unit
concerned.
7. The policy of the University in exempting students from final
examinations is implemented under the following guidelines:
a. Faculty members are given the right to exempt deserv-
ing students from the final examination in the subject
they are teaching provided those students have a pre-
final grade of at least 2.0 and provided further that such
exemptions are not contrary to departmental policies.
This right of the faculty is made a policy of the Universi-
ty, but the faculty is under no obligation to grant any ex-
amination exemption.
b. At the beginning of the course, the teachers will inform
their students on their personal policy for final examina-
tions in each subject that they teach and will also stipu-
late the criteria and conditions for exemption.
c. Students caught cheating or doing any similar acts in
any examination, test or quiz shall be punished in ac-
cordance with pertinent provisions or Part V of this
Handbook.
d. The Chairman or Dean of the Institute/College/
Department has the final authority to adjudicate all prob-
lems arising from final examination schedules.
O. SYSTEM OF GRADING : CREDIT AND GRADING
24 Student Handbook
1. The work of students shall be granted credit at the end of

term in accordance with the following system:
1.0 - 97 - 100 %
1. 25 - 94 - 96 %
1.50 - 91 - 93 %
1.75 - 88 - 90 %
2.0 - 85 - 87 %
2.25 - 82 - 84 %
2.50 - 79 - 81 %
2.75 - 76 - 78 %
3.0 - 75 %
5 - 74 and below, Failed. It requires
a re-enrolment and repetition of the subject
INC. - Indicates that the requirements in the
syllabus were not accomplished. This
is given to students with passing
grades but who failed to submit re-
quirements. If, in the opinion of the
Dean, the absence of examination is
justifiable, the student may be given
an examination. In case the student’s
grade is not passing and the student
fails to take the final examination for
any reason, a grade of “5” is given.
The deficiency indicated by the grade
of “INC” must be removed within the
prescribed time; otherwise, the grade
becomes “5”. The teacher should pro-
vide the student a copy of the grade
within three days upon completion of
the requirements. Subjects marked
with “INC” must be completed within a
period of one year, otherwise, it will
automatically be “5” or Failed.
“UD” - means “Unofficially Dropped”. The
student did not submit an accom-
plished dropping form to the Office of
the Registrar, hence, he/she is
marked “UD” in the subject.
Dropped - It indicates that the student formally

dropped the subject by submitting an
Student Handbook 25
accomplished dropping form to the

Office of the Registrar..
2. Every faculty member shall submit his/her report of grades

within the specified period after the final examination at
the end of each term. A period of three days is ordinarily
allowed for each section for grading of papers and prepa-
ration of the reports of grades. In case an instructor han-
dles several sections and the interval between the exami-
nations is less than three days, he/she shall submit the
report of grades for the various sections at the rate of one
report at the end of every three-day period after his first
examination; provided, that all reports of grades must be
submitted not later than five days after the last day exami-
nation period. In justifiable cases, deviation from the
above rules may be authorized by the President.
3. No student shall directly or indirectly ask any person to
recommend him/her to his/her instructors for any grade in
his class record, examination paper, or final report of
grades. Any student violating this rule shall lose credit in
the course or courses regarding which such recommenda-
tion is made. The fact that a student is, thus, recommend-
ed shall be prima facie, an evidence that the recommen-
dation is made at the request of the student concerned.
4. In graduate courses, the requirements for graduation shall
either be a general average of ”2” or better in all formal
courses except the thesis, or a grade of “2” or better in
each formal course as the graduate department may re-
quire. If the student fails to obtain grades which carry
graduate credits as required by the particular graduate de-
partment, the rules of the University on scholastic delin-
quency shall be applied.
P. CHANGING OF GRADES
1. Changes of grades caused by erroneous entry shall not
prejudice the student but could be made in favor of the stu-
dent. The grade can be increased but can never be de-
creased.
2. No faculty member shall change any grade after the record
has been submitted. The instructor may request authority
from the Dean of the academic unit concerned and ap-
proved by the Vice President for Academic Affairs to make
necessary changes. If the request is granted, a copy of the
26 Student Handbook
approved letter of the faculty authorizing the change shall be

forwarded to the Management Information System (MIS) to
make the necessary corrections then to the Office of the
Registrar for recording and filing.
3. Notwithstanding the foregoing provision and to avoid any
injustice, the grade in a final examination paper may be re-
vised by a committee created by the Dean of the academic
unit concerned to make the necessary change in the final
grade if it should clearly appear on the basis of the quality of
the scholastic record of the student, that such grade is the
result of an arbitrary or careless decision by the faculty of
the academic unit. The request for consideration shall be
made within thirty days after the receipt of the final grade by
the student concerned.
Q. SCHOLASTIC STANDING AND DELINQUENCY

1. The faculty of each academic unit shall approve suitable and
effective provisions governing undergraduate delinquent stu-
dents, subject to the following minimum standards:
a. Warning – Any student who obtained a final grade below
“3” in his/her subjects equivalent to 5 academic units at
the end of the semester shall be warned by the Dean to
improve his/her work;
b. Probation – Any student who obtained final grade below
“3” at the end of the semester in subjects equivalent to 7
academic units shall be placed on probation of the suc-
ceeding semester and his load shall be limited to the ex-
tent be determined by the Dean; provided that this shall
not apply to students who receive final grades in less
than 6 academic units.
c. Any student on probation in accordance with the preced-
ing section who again failed in 7 academic units or more
of the total number of units in which he/she received final
grades shall be dropped from the roll of his academic
units: provided that any student who dropped from one
academic unit shall not ordinarily be admitted in another
unit of the College, unless in the opinion of the Dean of
Student Affairs ,his/her natural aptitude and interest may
qualify him in another field of study in which case he
may be allowed to enroll in the proper academic unit.
d. Permanent disqualification – Any student who at the end
of the semester or term, obtained final grade below “3 in
Student Handbook 27
his subjects equivalent to 9 academic units shall suffer

permanent disqualification.
e. Permanent disqualification does not apply to cases
where, on the recommendation of the instructor con-
cerned, the faculty certifies that the grades of “5” were
due to the student’s unauthorized dropping of the subject
and not to poor scholarship rule. The Dean shall deal
with those cases on their individual merits in the light of
the recommendations of the Dean of Students Affairs;
provided, that in no cases of readmission to the same or
another academic unit shall the action be lighter than
probation.
f. Required courses in which a student failed shall take the
precedence over other courses in his/her succeeding
enrolment.
g. In academic units in which the weights of the courses
are not expressed in terms of units, the computation
shall be based on their respective equivalents.
R. GRADUATION REQUIREMENTS
1. A student shall be recommended for graduation if he/she
has satisfied all the academic and other requirements pre-
scribed for graduation.
2. A candidate for graduation who had already spent ten
years or more in his /her studies under a curriculum shall
be governed by the following rules:
a. A student who had completed all the requirements of
this curriculum and is an eligible candidate for gradua-
tion but did not apply for graduation, shall have his
graduation approved as of the date he/she would have
originally graduated.
b. A candidate who has completed all but three or less
subjects required by the curriculum in force at the time
he/she first attended the University and found that the
subjects are no longer offered, these shall be substitut-
ed for by subjects of similar content and units.
c. Both cases above shall be subjected to the decision
and approval of the Academic Council.
3. During the first three (3) weeks after opening of classes in
each semester, each Dean/equivalent official or his/her du-
ly authorized representative, shall certify to the Registrar a
28 Student Handbook
list of candidates for graduation at the next commencement

exercises. The Registrar, in consultation with the chairman
of division or departments concerned, in the case of stu-
dents majoring in their respective departments/divisions,
shall examine the academic record of each candidate with
a view to ascertaining whether any candidate in such a list
has any deficiency or whether he/she has fulfilled all re-
quirements which qualify him/her to be candidate for gradu-
ation; provided however, that if there should be any ques-
tion regarding a candidate, his/her name shall not be delet-
ed from the list of candidates for graduation but footnotes to
that effect shall be given. Ten weeks before the end of a
semester, the Registrar shall publish a complete list of duly
qualified candidates for graduation for that semester.
4. All candidates for graduation shall have their deficiency
cleared and their records completed not later than five (5)
weeks before the end of their last semester, except in those
subjects, both academic and non-academic, in which the
student is enrolled during that last semester.
5. No student shall be allowed to graduate from this institution
unless he/she has completed at least one year of residence
immediately prior to graduation.
6. No student shall be allowed to graduate from this institution
unless his/her name is approved as a candidate for gradua-
tion by the Academic Council.
7. No student who does not pay the required graduation fee
shall be issued a diploma, certification or transcript of rec-
ords.
8. An orientation with the graduating students shall be con-
ducted by the Office of the Registrar in coordination with
the Deans/Directors of the respective colleges/campuses
and the Office of Student Affairs (OSA).
S. GRADUATION WITH HONORS
1. Undergraduate students who complete their courses with

the following range of weighted averages, computed to the
second decimal place, shall graduate with honors.
Summa Cum Laude ………………. 1.00 to 1.20
Magna Cum Laude ……………….. 1.21 to 1.45
Student Handbook 29
Cum laude …………………………. 1.46 to 1.75

Provided, that the grades in all academic sub-
jects prescribed in the curriculum shall be included in the
computation of the general weighted average; and;
Provided, further, that in case of students grad-
uating with honors in courses prescribed, length of which
is less than four years, the English equivalents, namely:
“With honors”, “With High Honors”, shall be used instead.
(For Graduate School Students)
Average in Academic Final Mark in Oral Average in
Subject Defense Comprehensive
Examination 25%
Overall Average of 1st Honors to be
3 columns awarded
1.0—1.16 with no High academic
grade lower than 1.25 honors
1.17—1.33 Academic Honors
2. Students who are candidates for graduation with honors

must have completed in the University at least seventy-six
percent (76%) of the total number or academic units or
hours required for graduation and must have been in resi-
dence therein for at least two years immediately prior for
graduation.
3. Students who are candidates for graduation with honors
must have taken during each semester not less than fif-
teen units of credits and no grades below 2.0 in any aca-
demic and non-academic subjects, if undergraduate or the
normal load required in either case aforementioned, pro-
vided, that the taking of a lighter load was due to justifiable
causes, such as, for instance, for reason of health or due
to the fact that the candidate was a working student, which
reason was as much as possible certified to by the proper
authority at the time the under load was incurred.
T. HONORABLE DISMISSAL
1. A student in good standing who desires to severe his con-
nection with the University must present a written petition
to this effect, signed by his parent or guardian, to the Reg-
istrar. If the petition is granted, the student shall be given
30 Student Handbook
honorable dismissal. Without such petition and favorable

action, no record of honorable dismissal shall be made.
2. Honorable dismissal is a voluntary withdrawal from Univer-
sity with the consent of the Registrar or his representative.
All indebtedness to the University must be cleared before
a statement of Honorable Dismissal will be issued. The
statement will indicate that the student withdraws in good
standing as far as character is concerned. If the student
has been dropped from the rolls on account of poor schol-
arship, a statement to that effect may be added to the hon-
orable dismissal.
3. A student who leaves the University for reasons of sus-
pension, dismissal, expulsion or due to disciplinary action
shall not be entitled to honorable dismissal within a period
of one year. Should he permitted to receive his transcript
of records or certification of his academic status in the Uni-
versity, it shall be accomplished by a statement of the dis-
ciplinary action rendered against him.
U. RECOGNITION PROGRAM/BACCALAUREATE SERVICES

and COMMENCEMENT EXERCISES
1. The recognition program shall be the responsibility of the

Office of Student Affairs (OSA) in coordination with the
different academic units of the University.
2. All honor students from first year to junior years shall be
given due recognition for their academic and non-
academic achievements in a separate Honor’s Day pro-
gram held for the purpose.
3. Commencement Exercises and Baccalaureate Services
a. The Registrar shall be responsible for the commence-

ment and baccalaureate exercises and may call upon
the other offices of academic units for assistance in
carrying out the plans.
b. The commencement exercises for graduating students
of the university except to those who are to receive
titles and certificates below the bachelor’s degree,
shall be held on the same day and on the dates fixed
for graduation in the calendar.
c. The commencement exercises for the units not includ-
ed in general commencement exercises shall be held
on such dates and in such places and shall be fixed by
the President of the University on the recommendation
of the Deans of the Academic units and duly approved
Student Handbook 31
by the Administrative Council.

d. Attendance at general commencement exercises shall
be required. Graduating students who did not to partic-
ipate in the general commencement exercises shall
inform in writing the Chairman of the Academic Coun-
cil.
e. Graduating students who absent themselves from the
commencement exercises shall not be given their cre-
dentials by the Office of the Registrar unless they com-
ply with the provisions of the preceding article and up-
on presentation of the receipt of payment of the gradu-
ation fee and student clearances provided, however,
that if they were not able to comply with the above pro-
visions, they will be required to explain in writing ad-
dressed to the University Registrar their non attend-
ance at the commencement program.
V. AWARDS TO GRADUATING STUDENTS
The University grants academic and non-academic

awards to deserving graduating students without derogatory
record from the University. These students must not have
committed any insulting nor disrespectful attitude during their
stay in the University. Academic awards are provided for under
the preceding section. Non-academic awards are conferred
based on approved criteria and standards after a pre - evalua-
tion conducted by the 1) College Dean, 2) Sports Director, 3)
Cultural and Arts Director, and 4) Research Director . The
awardees are then indorsed by the respective College Deans to
the Committee on Awards composed of the OSA Dean, OSOAD
Head and the University Guidance Counselor.
The non-academic awards which are as follows shall

cover varied aspects of student’s life where deserving students
excel.
1. The Student of the Year Award

a. Requirements:
i. Must be a bona fide graduating student at Nueva Ecija
University of Science and Technology as of the Aca-
demic Year covered;
ii. Must have a minimum residency of three (3) years at
Nueva Ecija University of Science and Technology;
iii. Must be with good moral character;
iv. Must be indorsed by the College Dean;
32 Student Handbook
v. Must submit authenticated documents to the screening

committee a month before the awarding ceremony.
b. Criteria in determining the award:

i. Academic Achievement—50%
 Minimum GPA of 1.75 from first year to fourth or fifth
year.
 No grade below 2.0 in any subject.
 No dropped or failing grade throughout the residency.
ii. Extra-Curricular Activities - 50%
 Membership in any relevant organization
 Awards and recognition
 Speakership
 Social contribution
2. The Student Leader of the Year Award

a. Requirements:
i. Must be a bona fide graduating student at Nueva Ecija Uni-
versity of Science and Technology as of the Academic Year
covered;
ii. Must have a minimum residency of three (3) years at Nueva
Ecija University of Science and Technology;
iii. Must be an officer/leader in any registered/accredited stu-
dent Political and Non-political organization at the University
for one (1) year at the time of endorsement.
iv. Must be with good moral character;
v. Must be endorsed by the College Dean;
vi. Must submit documents to the screening committee a month
before the awarding ceremony.
b. Criteria in determining the award:

i. Academic Achievement - 30%
Weighted Average Points
1.25 - 1.0 30
1.50 - 1.24 25
1.75 - 1.49 20
2.00 - 1.74 15
Below 2.0 10
ii. Extra-Curricular Activities - 70%

 Membership in any relevant organization
 Awards and recognition
 Speakership
 Social contribution
Student Handbook 33
3. The Outstanding Science and Technology Contributor Award

a. Requirements:
i. Must be a bona fide graduating student at the Nueva Ecija
University of Science and Technology who have shown ex-
cellent proficiency in science and technology as determined
and recommended by the adviser or faculty member, and
must be endorsed by the College Dean and the University
Research Director.
4. The Excellent Service Award

a. Requirements:
covered;
ii. Must have a minimum residency of at least three (3) years
in Nueva Ecija University of Science and Technology;
iii. Must be with good moral character;
iv. Must be recommended by the Adviser/Coach and approved
by the Director in any of the area of concern such as:
 Student Government
 Member of any cultural group
 Recognized student organizations
 Sports
v. Must have rendered a minimum service of two (2) years in
the area of concern.
5. The Outstanding Athlete of the Year Award

a. Requirements:
covered;
ii. Must be with good moral character;
iii. Must be endorsed by the University Sports Director.
6. Outstanding Cultural Performer of the Year

a. Requirements:
covered;
ii. Must be with good moral character;
iii. Must be endorsed by the Director. of Culture and Arts
7. The University President Award

a. Requirement:
i. University President’s Discretion
34 Student Handbook
W. ACADEMIC COSTUME AND ATTIRE
A candidate for graduation with a degree which re-

quires no less than four years of collegiate instruction shall be
required to wear an academic costume during the baccalaure-
ate service and commencement exercises in accordance with
the rules and regulations of the University.
X. TRANSCRIPT OF RECORDS/CERTIFICATION
An official Transcript of Records is a complete record

of student’s grades in the University and its accuracy is attested
to by the signature of the Registrar.
An official Transcript of Records is issued solely for the
purpose of transferring a student or graduate’s credit to another
institution of learning. Such transcript may not be hand carried,
but must be sent directly by the Registrar to the school to which
may be hand carried, may be secured for evaluation and other
purpose for which it is issued.
A student may secure copy of his/her TOR and/or his
incomplete records (before graduation) for evaluation and other
purposes upon submission of application and clearance at the
Registrar’s Office and upon payment of a corresponding fee at
the Cashier’s office.
Y. MATTERS PERTAINING TO GRADUATE EDUCATION
Matters pertaining to graduate education are contained

in the NEUST Graduate School Code, which has been approved
by the Board of Regents. Appendix A shows the Graduate
School Code
Z. FINANCIAL MATTERS
(This is applicable for Graduate School Students)
1. University tuition and other fee are posted on the Administra-
tive bulletin board prior to and during enrolment periods.
2. The University may increase tuition and other fees or may
change special fees, provided, however that fees are ap-
proved by the Board of Regents after a democratic consulta-
tion with the student and parent sectors.
3. Foreign students must be charged a non-citizenship fee and
may only be admitted upon evaluation of all the requirements
for admission (certificate of eligibility for admission) of their
records by the Commission on Higher Education (CHED) that
Student Handbook 35
they qualify under the other admission requirements, such as

a student permit in case of non-immigrant students.
4. All fees may be paid in equal installments or in full. Payment
may be made in cash, checks, or postal money order provid-
ed that arrangement shall be made by the subject students in
the Business/Accounting Office. All payments of fees shall be
made to the cashier or its equivalent officer.
5. No refund shall be granted for dropping of subjects.
6. Students who have paid the required fees and who dropped
the entire course are entitled to refund of tuition fees subject
to existing fiscal policies, rules and regulations.
7. A fee shall be paid at the Cashier’s Office for each special or
validating final examination requested by a student.
8. Open account warrants the no-release of examination re-
sults.
Appendix “B” shows the current tuition and other fees charged
to the Graduate School students by the University.
36 Student Handbook
Part III
Information and Policies About Services and
Privileges and the Offices that Provide Such
Services
STUDENT SERVICES FACILITIES AND PRIVILEGES
A. GENERAL STUDENT SERVICES

1. Academic Information and Related Matters
2. Library Services
3. Health Services
4. Food Service Facilities
5. Student Housing Services
6. Alumni Affairs and Student Placement
7. Cultural, Sports and Recreation Services and Facilities
8. Moral Recovery and Spiritual Uplift Program
9. Communication Services
10. Internet Facilities
11. Audio - Visual Services and Facilities
B. THE OFFICE OF STUDENT AFFAIRS (OSA)

1. OSA and its Programs and Services
2. Department /Offices Responsible for Student Services
Within its Jurisdiction
a. Office of the Dean of Student Affairs
b. Office of Guidance and Counseling
c. Office of Testing
d. Office of Student Organization, Activities and De-
velopment (OSOAD)
e. Office of Student Publication
f. Office of Scholarship and Student Financial Assis-
tance Program
g. Coordinator for Student Intramurals and Sports Ac-
tivities
h. Coordinator for Student Cultural Organization
i. Office of Student Research and Extension
j. Coordinator for Income-Generating Activities
C. COORDINATOR FOR STUDENT SERVICES
Student Handbook 37
A. GENERAL STUDENT SERVICES
1. ACADEMIC INFORMATION AND RELATED MATTERS
The Office of the Registrar shall provide basic academic infor-

mation regarding:
a. Instructional programs offered in the institution;

b. General admission/requirements for under graduate and
graduate courses;
c. College admission/requirements in addition to passing the
common first year;
d. Non degree program admission/requirements;
e. Other admission requirements; and
f. Student Records
(1) The Office of the Registrar maintains the academic

records of students enrolled in the university and
evaluates the records of candidates for graduation
and candidates for honors.
(2) It issues a certification of completion of require-
ments of units earned and student’s true copies of
grades.
(3) It also issues permits for removal, completion, vali-
dating examinations and processes as well as ap-
plication for honorable dismissal and student’s
clearance.
i. Release of Grades
(1) Student’s grades are released by the University

Registrar before the start of the succeeding semes-
ter.
(2) The Office of the Registrar sends a copy of stu-
dent’s grades to parents through mail every se-
mester.
ii. Information on Incomplete Grades and/or other De-

ficiencies
38 Student Handbook
(1) Written notice on incomplete grades and/or other

deficiencies shall be issued to the students every
semester duly certified by the University Registrar.
iii. Certification
(1) Students or graduates shall pay a fee for each cer-

tification issued by the Office of the Registrar.
vi. Issuance of IDs
(1) The issuance of IDs to student is facilitated by the

Office of the University Registrar through the MIS
which controls ID numbers. Application form for ID
is issued and surrendered to said office where ID
number is indicated.
(2) At the beginning of every semester, students’ IDs
shall be properly validated by the Office of the Uni-
versity Registrar through the MIS.
(3) In case of loss of ID, the student should report to
the University Registrar and apply for a new ID.
2. LIBRARY SERVICES
The library provides materials and services to meet the instruc-

tion, research and extension needs of the various constituents of the
University.
The following are the services offered by the NEUST Library:
a. Orientation – A brief lecture on the rules and regulations,

services facilities that are available. This is done at the start
of the semester.
b. Reader’s Advisory Service – personal interview to stu-
dents to understand their information needs.
c. OPAC (On-line Public Access Catalog) – The library uses
the Follett Destiny which is accessible thru web-based in-
ternet correction.
d. Bibliographic Services which include preparation of
subject bibliographies.
e. Current Awareness Services inform the patrons by
posting the lists of newly acquired books.
f. Reference Services where dictionaries, encyclopedias,
yearbook, handbook manuals etc. are housed.
Student Handbook 39
g. Circulation which contains general collection of fiction

and non-fiction books.
h. Filipiniana Section where all materials published locally
and whose authors are Filipinos and foreigners with sub-
jects about Philippines and Filipinos.
i. Serial Services which include local and foreign maga-
zines, journals, newspaper. Vertical files materials are also
housed in this section.
j. Reserved Books Section which contains books and
supplementary materials recommended by faculty for the
subjects offered for the current semester.
k. E- library provides internet searching, word processing
and use of library database for educational purposes.
l. Audio-Visual Resources consist of non-print materials
and classes may use the AV room for film viewing.
i. Library Requirements
(1) Library privileges shall be extended to student upon

the presentation of identification card issued by the
University and duly countersigned by the University
Librarian.
(2) Students who wish to take out books for home reading
will be required to secure a borrower’s card at the gen-
eral circulation desk.
ii. Rules and Regulations
All library users are requested to familiarize themselves

with the following rules and regulations. Ignorance of any
cause will not be accepted as an excuse for a breach of li-
brary regulations.
(1) Library Hours
Monday to Friday: 7:30 a.m. to 6:30 p.m.

Saturday: 8:00 to 12:00 p.m. - 1:00 - 5:00 p.m.
(2) Admission and Library Registration
(a) Students are required to apply for borrower’s card.

His/Her student I.D., together with a Certificate of
Registration must be presented to the librarian.
(b) Borrower’s card is required in borrowing and re-
turning of library materials, both print and non-
40 Student Handbook
print. It is also required for entrance to any sec-

tion of the library.
(c) Any loss of University borrower’s card must
be reported immediately to the librarian.
(d) Misrepresentation by showing someone else’s
borrower’s card is a minor offense and barrowers
will be deprived of their privileges and their cards
will be confiscated.
iii. Borrowing procedure
(1) No library materials shall be removed from the library

until their issues have been properly recorded at the
appropriate section.
iv. Borrowing Period
(1) NEUST students may borrow a maximum of 3 books at

a time. This applies to the books in the Circulation Sec-
tion which could be borrowed for a period of 1 week
while in the Filipiniana section only one book is allowed
for overnight use. Reference books are for library use
only.
(2) NEUST faculty and staff may borrow a maximum of 3
books for a period of 1 week. This applies to books
from Circulation Section excluding books from Filipini-
ana, and Reference Sections and books with limited
copies. Overdue notices will be sent two days after the
due date.
v. Lost Books and Damaged Materials
(1) A book borrowed that got lost must be reported imme-

diately to the librarian concerned in the section where
the book is charged out. It must be paid for or replaced
with the same title with the latest edition.
(2) Library materials damaged beyond normal usage must
be replaced or be paid according to the current market
value.
vi. Etiquettes to be observed inside the Library
(1) Students must use their own valid University Library

borrower’s card.
Student Handbook 41
(2) Library patrons are requested to conduct themselves in

a manner that will not disturb the quietness and orderli-
ness of the library.
(3) Silence must be observed in the library.
(4) Food and drinks are not allowed in the library.
(5) Drinking, eating and littering are prohibited.
(6) Mobile phone must be turned off at all times
(7) Library users should not move tables and chairs to
new positions.
(8) All library furniture, equipment and library materials
must be kept clean.
(9) Personal belongings are deposited at the bag counter
except valuables such as money and gadgets The
library staff is not liable for the loss of any personal
belonging in the Library.
(10) Library materials must not be mutilated or defaced.
(11) Borrowing period for books for home use ends ten
(10) days before the start of the final examinations.
(12) Other bona fide users like alumni and visiting users
from other institutions may avail of the Library collec-
tion for room use only.
(13) All overdue books are subject to recall after due date.
(14) Library users will be held responsible for lost or dam-
age to any library material while it is in their custody.
(15) Handle all library materials and facilities with care.
(16) Return all unchecked out books to proper shelves af-
ter use.
(17) Library users must safeguard their own belongings.
(18) Library users are required to sit in the place provided.
Tables and chairs should not be misused or moved to
new positions.
(19) Smoking is not permitted in the Library.
vii. Library Resources
(1) The library contains the bulk of the collection in the

social sciences, humanities and natural sciences. The
basic collection of textbooks and required readings
are in the Circulation Section. Current issues of jour-
nals and publications are available in the Serials sec-
tion.
(2) The library offers circulation, reserve, references, in-
formation, and reader’s advisory service. Special ser-
vices include extensive and bibliographic services un-
42 Student Handbook
dertaken at the Filipiniana sec-

tion and the bibliography, indexing and publications
Section.
(3) The Filipiniana research collection includes strong
book collections for literature, history, political sci-
ence, and bibliography as well as extensive news of
major Philippine newspaper and periodicals.
3. HEALTH SERVICES
a. Health Examination
Health services are offered by the Medical-Dental Clinic to

serve the medical and dental needs of the students.
i. All enrolling students shall undergo physical and medical

examinations to determine if they are physically fit. They
will undergo thorough laboratory examination like chest x-
ray with complete blood count, urinalysis, and blood typ-
ing.
ii. Those with active contagious diseases are advised for fur-
ther medical examination and management. A yearly med-
ical examination is required for all students.
iii. The Medical-Dental Clinic maintains and protects the gen-
eral health of the students and gives first aid treatments.
The University provides medical-dental facilities and services

to the students. A full time medical-dental staff man the Uni-
versity Clinic.
(1) Other services offered to faculty, staff and students

are:
(a) Computerized eye examination

(b) Bone density test-screening for osteoporosis
(c) Facilitates complete laboratory exam at more af-
fordable rates for faculty & staff
(d) Facilitates Hepatitis B program for all Nursing stu-
dents which include screening, immunization, anti-
body titer check, health awareness thru lectures
and flyers against the disease.
b. Medical and Dental Services
Student Handbook 43
The Health Services provides free medical and dental ser-

vices to students as follows:
i. Consultation
ii. Physical and medical examinations including issuance
of medical clearance to student athletes, on-the-job
trainees (OJT) and those students who participate in off
campus activities.
iii. Dental examination, restoration and extraction on a lim-
ited scale
iv. Dispensary treatments
v. Medicine in accordance with the resource capability of
the University.
vi. Health education seminars
c. Environmental Sanitation
The Medical and Dental Clinic monitors campus sanitation,

prevention and control of communicable diseases. It also provides
health education and make proper recommendation thereto. Semi-
annual fumigation is conducted particularly during rainy season as a
measure against Dengue fever.
d. Referral Services
In coordination with other agencies and medical specialists,

the medical-dental clinic renders referral services to students who are
immediately in need of serious medical attention.
4. FOOD SERVICES FACILITIES
The University Canteen and food courts provide food services to

the students.
a. Students can avail of snacks and meals at reasonable prices

at the University canteen and food courts .
b. Safe drinking facilities are available in the campus. These are
installed in proximate areas of student concentration and plac-
es of activities.
5. STUDENT HOUSING SERVICES
Subject to institutional capabilities, the University shall provide

student-housing services through the dormitory system where resi-
44 Student Handbook
dents live in home simulated situations and conditions. The dormitory

program is a part of the educational program of the University. Con-
siderable emphasis is placed on the dormitory organizations. The
dormitory manager or his/her authorized personnel shall provide guid-
ance for dormitory organizational activities.
6. ALUMNI AFFAIRS AND STUDENT PLACEMENT SERVICES
The Alumni Affairs and Placement Services Office provides ca-

reer placement for students and graduates of the university.
a. Career Placement
i. In coordination with the Guidance and Counseling Center,

the Alumni Affairs and Placement Services office shall of-
fer services and activities to Freshmen and Sophomore
students toward making wise career decisions and realistic
career plans. These include career information services,
career counseling, convocation and career planning work-
shop.
ii. A team of guidance counselors at the Office of Student
Affairs shall assist the Freshmen in the proper selection of
courses through individual test interpretations and coun-
seling that focus on career and academic considerations.
The Sophomores are likewise assisted in the selection of
appropriate subjects to major.
iii. The designated Guidance Counselor or his/her equivalent
in every academic unit services serves as the extension
arm of the office of Guidance and Counseling in imple-
menting its various programs.
b. Job Placement
The Alumni Affairs and Placement Services Office shall pro-

vide a centralized job placement system in all academic units
of the University bringing together students, graduates and
employers’ representatives.
i. Services include information on job opportunities and em-

ployment trends, job fair, job referrals and recommenda-
tions to companies, tips on job hunting, part-time jobs and
student assistantship for undergraduates and career and
employment counseling.
Student Handbook 45
ii. Pre-employment seminars and job clinics are regularly

conducted to train would be graduates on the rudiments of
job hunting such as writing application letters and resume
and undergoing job interviews.
iii. Current information on available positions are posted on
bulletin boards and properly disseminated to graduates.
iv. The Alumni Affairs and Placement Services Office strives
to maintain an information reading book where students
could browse on career monographs, company brochures,
occupational pamphlets and other related materials that
would help them in looking for jobs and companies.
v. Through the unit’s coordination, employers may come and
conduct actual recruitment.
vi. The Alumni Affairs and Placement Services Office shall
also provide services for manpower pooling and shall
maintain an updated manpower pooling inventory from
among students and graduates
7. CULTURAL, SPORTS AND RECREATIONAL SERVICES AND

FACILITIES
a. Sports Clinic
i. Sports clinics are conducted for sports enthusiasts upon

the sponsorship of any office or student organization who
may not collect from participants a registration fee.
b. Recreational Services/Facilities
i. Subject to available resources, the University shall support

the maintenance of recreational facilities including basket-
ball, volleyball and tennis courts, soccer fields, baseball
diamonds, dance halls, and swimming pool.
ii. Recreational facilities like open-air and covered venues for
cultural presentation, parks and concert halls shall be
made available.
iii. There shall be sound competitions/sports fest for outdoor/
indoor games facilitated by the recreation/social/cultural/
sports unit and/or by students organizations.
c. University Meet – Sports Fest
i. University Meet shall be a regular and year round activity

of the University.
46 Student Handbook
ii. Students are required to attend and participate during the

activities
The Closed and Open Gyms, at Sumacab and General Tinio

Campuses are the venues of sports, cultural and recreational
activities not only of the NEUST community but of the other gov-
ernment and non-government entities.
d. Office of Sports Development
The Office of Sports and Development is headed by a Direc-

tor designated by the University President. He/She is tasked to
coordinate closely with academic and non-academic depart-
ments or offices regarding sports activities of students, faculty
and staff. It shall cause continuous enrichment of project/
activities to improve the administration and management of the
sports affairs. It shall also coordinate with the deans/director/
academic staff in enforcing all policies formulated relative to
sports matters.
e. Office of Culture and Arts
To develop the cultural awareness of the NEUST studentry

in particular and academic community in general, a Director for
Literary-Culture and the Arts was designated by the University
President. This office motivates student organizations to under-
take literary-cultural activities and coordinates with academic and
non-academic units for the over-all cultural programs of the Insti-
tution.
8. MORAL RECOVERY AND SPIRITUAL UPLIFT PROGRAM
The Office of Moral recovery and Spiritual Uplift Program

headed by a Director designated by the University President shall
take charge of providing opportunities and activities to attain moral
recovery among students, faculty and staff of the University. Spiritual
uplift is integrated in this program.
9. COMMUNICATION SERVICES
a. Postal and other communication services and facilities,

whenever feasible, shall be provided to fill in student’s com-
munication needs.
Student Handbook 47
The University in partnership with the Philippine Postal Cor-

poration provides a mailing box for students, faculty and staff at
the main campus.
10. INTERNET FACILITIES
11. AUDIO-VISUAL SERVICES AND FACILITIES
The Audio-Visual Rooms of the College of Arts and Sciences,

College of Engineering and of the Graduate School provide audio-
visual services to students and faculty members.
a. Audio Visual Services
i. Audio-visual services shall be made available in the audio

-visual room or its equivalent office for the use of faculty
members and staff, students and recognized students’
organizations.
ii. Students, faculty members and staff and recognized stu-
dent organizations may avail of the audio-visual facilities
subject to the following existing rules:
(1) For instruction-related activities, the use of audio-

visual facilities is free of charge;
(2) For recognized student organizations, the use of the
audio-visual facilities is free of charge provided an ap-
proved student activity permit is presented to the audio
-visual center personnel and provided, however,
should the student activity be for fund raising purpos-
es, the University may charge reasonable fees for the
use of the facilities. In cases of evening activities, the
requesting party provides overtime pay to assigned AV
personnel.
(3) Borrowers of library films shall make reservation to the
audio-visual center three(3) days before the date of
showing.
(4) For social activities, borrowers shall provide their own
CDs or flashdrives when audio-visual services/facilities
are requested.
B. THE OFFICE OF STUDENT AFFAIRS (OSA)
As provided for under the University Code, there shall be a

Dean of the Office of Student Affairs, designated /appointed by the
48 Student Handbook
President of the Institution and confirmed by the Board of Regents as

the case may be who shall coordinate the operation of units in charge
of student welfare services, student development and to have close
coordination with institutional student programs and services subject
to the general supervision of and under such regulations as may be
promulgated by the President of the Institution.
1. OSA PROGRAMS OF STUDENT SERVICES
Student Affairs and Services are the services and programs in

higher education institutions that are concerned with academic
support experiences of students to attain holistic student develop-
ment. Academic support services are: those that relate to student
welfare, student development and those that relate to institutional
programs and services (CHED Memo 09, series of 2013, En-
hanced Policies and Guidelines on Student Affairs and Services).
(1) On Student Welfare. The Office of Student Affairs provides

the students of this University the following basic services
that are necessary to serve their well-being:
(a) Information and Orientation

(b) Guidance and Counseling
(c) Career and Job Placement
(d) Economic Enterprise Development
(e) Student Handbook Development
(2) On Student Development. The following programs and

activities are designed for the enhancement and deepen-
ing of their leadership skills and social responsibility:
(a) Student Activities and Organizations

(b) Leadership Training
(c) Student Council/Government
(d) Student Discipline
(e) Student Publication/Yearbook
(3) On Institutional Programs and Services, the following are

the programs and activities:
(a) Admission Services

(b) Scholarship and Financial Assistance
(c) Food Services
(d) Health Services
(e) Safety and Security Services
Student Handbook 49
(f) Student Housing and Residential Services

(g) Multi-Faith Services
(h) Foreign/International Student Services
(i) Services for Students with Special needs and Per-
sons with Disabilities
(j) Cultural and Arts Program
(k) Sports Development programs
(l) Social and Community Involvement programs
(m) Other related programs and Services
(n) Research on Student Affairs and Services
(o) Income Generating Activities
Although not within its immediate administration and

supervision, the Department maintains a strong coordination
and linkage with other units that provide other student ser-
vices as mentioned above: These units are:
1. Medical and Dental services

2. Safety and Security Services
3. Library Services
4. Alumni Affairs and Student Placement
2. DEPARTMENT/OFFICES RESPONSIBLE FOR STU-

DENT SERVICES WITHIN ITS JURISDICTION
The Department serves the students in accordance

with its mandates through the following offices where objec-
tives and scope of work are briefly described below.
a. OFFICE OF THE DEAN OF STUDENT AFFAIRS
The Dean of the Office of Student Affairs reports directly to

Vice-President for Academic Affairs. Its management responsibility
areas cover all designated or appointed staff and faculty carrying out
functions of units under the Office in the six campuses of the Univer-
sity. It maintains a coordinative relationship with academic deans/
directors and campus directors in so far as student affairs is con-
cerned. The Dean sits as a regular member of the Administrative
Council. He/ She is directly accountable for the performance of their
functions as the designated faculty/staff under the Department in the
six campuses whom the Dean of Student Affairs evaluates. There are
faculty members designated as heads of offices supervising various
student affairs units whose objectives, functions and services are de-
scribed in the succeeding sections.
50 Student Handbook
b. OFFICE OF GUIDANCE AND COUNSELING
There is a Guidance and Counseling Office in each of the

colleges and campuses of the University. This Office is super-
vised by a University Guidance Counselor who collaborates
with guidance coordinators in so far as guidance and coun-
seling services are concerned. The University Guidance
Counselor also leads in the preparation of annual work plans
for career and counseling in the university.
1. Objectives:
(a) Converge with stakeholders to provide for the holistic

development of students;
(b) Create avenues for students to make better decisions
in life and career;
(c) Foster appreciation of one’s heritage and respect of
cultural diversities.
2. Support Units
The Guidance and Counseling Office works in collabora-

tion with the Office of Testing and Office of Alumni Affairs and
Placement. Student advisers, student leaders and achievers,
and peer facilitators are indispensable partners of guidance
counselor/coordinators in the implementation of guidance ser-
vices particularly in the student tracking system.
3. Services Offered:
(a) Information
(b) Counseling
(c) Appraisal
(d) Individual Inventory
(e) Assessment
(f) Follow-up
(g) Referral
(h) Consultation
(i) Guidance Services
(j) Career Guidance Advocacy
(k) Mental Health Program
(l) Peer Facilitation Program (NEUST Peer Organization)
4. Student Tracking and Career Guidance
Student Handbook 51
The Guidance and Counseling Office (GCO) in coordination

with the guidance counselors of different campuses/colleges as well
as student advisers shall assume a more proactive role in the imple-
mentation of the Student Tracking System (STS). They shall work as
partners in monitoring student’s performance.
The GCO shall do among others the following:
(1) Conduct an orientation program explaining the mechanism
of Student Tracking System. It shall likewise provide train-
ing-workshop to student advisers in the implementation of
STS. Upon enrollment, the Guidance and Counseling Of-
fice of each college or campus shall keep and maintain an
individual inventory where a comprehensive information
about students are provided. To ensure confidentiality,
such records will be kept in a cabinet with lock and shall
only be accessed by the guidance counselor unless per-
mitted by to her staff.
(2) Coordinate with student advisers who shall keep track of
student’s performance thru advisory sessions and meet-
ings
(3) The GCO in consultation with the administration and other
stakeholders shall formulate intervention programs to ad-
dress the needs and concerns of students particularly
those at risk of getting off-track. These interventions shall
include among others the following:
(a) Student Tutorial Enhancement Program (STEP).
This program shall be facilitated by the GCO and
the College concerned with the help of student or-
ganizations. The Student Council, Non-Political
Student Organizations and academic achievers
shall serve as peer tutors and coaches. Expenses
relative to this program shall be funded by the
GCO.
(b) Peer Assisted Student Services (PASS) shall en-
sure the development and enhancement of the so-
cial skills of students with the help of the college
department. Each department of the college shall
have peer facilitators in the performance of their
functions as support system of the guidance coun-
selor.
(c) The GCO shall provide learning and development
activities to capacitate student advisers and peer
facilitators in the performance of their functions.
c. OFFICE OF TESTING
52 Student Handbook
There is an Office of Testing in the University headed by a

designated faculty member called the Head who coordinates the ef-
forts of designated Guidance Coordinators for Student Services in
each academic unit in the campus in so far as testing is concerned.
The Head leads in the preparation of annual work plans for testing in
the campus where he/she is assigned.
1. Objectives:
(a) Install a program of testing responsive to the needs of the

students of the University.
(b) Create self-awareness among NEUST students through
the administration and interpretation of standardized tests;
(c) Participate in the University admission program through
administration of admission test to applicants ;
(d) Develop and disseminate an information system about
NEUST students on the results of tests conducted;
(e) Appraise periodically or as required the personality traits
and needs of students;
(f) Make necessary referrals to or coordinate with concerned
offices the findings or results of tests administered;
(g) Extend the testing services of the University to interested
clients in the community.
The Office of Testing extends psychological testing

services to all students. It aims to provide a comprehensive
and integrated picture of students’ personality attributes, apti-
tudes, interests, vocational choices and leadership qualities
based on standard measurements. The data gathered from
these tests are useful in the diagnosis of academic failure, ed-
ucational and vocational counseling and aid in determining
solutions to students’ problems.
2. Support Units
The Coordinators for Student Services in each unit in

the campus shall work closely with the Head of the Office of
Testing in matters relating to testing that can be availed of by
the students within their respective units. Academic and non-
academic units that hire student assistants shall also coordi-
nate directly with this office for recruitment, development and
evaluation purpose of hired student assistants. The Office of
Guidance and Counseling shall coordinate with this office in
the utilization of psychological tools for program development.
The Office for Student Research and Extension shall consult
Student Handbook 53
with this office when using instruments for gathering data of

approved OSA researches on students.
3. Services offered:
(a) Personality and other psychological testing services;

(b) Student labor pooling and placement
(c) Administration of Admission Test;
(d) Consultancy in using tests in researches about stu-
dents.
Philanthropic socio-civic individuals, private enterpris-

es and other agencies of government organizations as well as
NGO’s may also avail of assistance in identifying potential re-
cipients of donations, employment opportunities and scholar-
ships from this office.
d. OFFICE OF STUDENT ORGANIZATIONS, ACTIVITIES,

AND DEVELOPMENT (OSOAD)
The Office of Student Organization, Activities, and Develop-

ment (OSOAD) is headed by a designated faculty member called the
head.
1. Functions of the OSOAD:
(a) Manage the operations of the OSOAD;

(b) Coordinate students’ activities to concerned campus/
college/department/offices/ units following policies and
regulations of the university and state of law;
(c) Supervise students’ programs/ projects/ activities in
coordination with the office of the University Student
Government (USG) and Dean of the OSA;
(d) Coordinate with concerned USG officials, Dean of the
OSA, Deans of respective colleges or officials of the
University the programming of the annual calendar of
activities of all recognized student organizations in the
University,
(e) Recommend for approval project proposals of student
organizations;
(f) Take charge of the recognition, accreditation, disestab-
lishment and dissolution of political and non-political
students organizations; and
(g) Supervise the conduct of election of the officers of the
54 Student Handbook
University Student Government.
2. Objectives:
(a) Develop the leadership skills and potentials of stu-

dents;
(b) Coordinate the programs, projects and activities of the
different recognized student organizations;
(c) Plan and supervise the disciplinary, physical, social,
political, and co-curricular aspects of student life;
(d) Help promote closer relations among faculty, admin-

istration, non teaching personnel, and students;
(e) Initiate activities that will lead to formulation of policies
for the general welfare and interest of students;
(f) Develop an information system concerning students’
organizations, activities and development.
3. Support units
The coordinators for Student Organization, Activities,

and Development in each Campus/College shall work closely
with the Head of this office in matters relating to student or-
ganizations, activities, and development. The Committee on
Student Organizations, and Activities (CSOA) shall be con-
sulted by this office through the OSA Dean regarding the con-
stitution and by - laws of student organizations. The University
Student Government, other student councils and confedera-
tions shall consult with this office regarding their planned ac-
tivities. This office shall directly supervise the different non-
political student organizations.
The following services are offered to bona fide students by

this office:
(a) Leadership Training and other capability building activities
for officers and members of students organizations;
(b) Consultancy services to student organizations for their or-
ganizational development;
(c) Information services about organizing student organiza-
tions;
(d) Recognition and accreditation of student organizations;
and
Student Handbook 55
(e) Evaluation and awarding of outstanding student organiza-

tions.
e. OFFICE OF STUDENT PUBLICATION
Campus Journalism Act of 1991 upholds to protect the

freedom of the press in the school level. RA 9079 aims to pro-
mote the development and growth of campus journalism as a
means of strengthening ethical values, encouraging critical
and creative thinking, and developing moral character and
personal discipline of Filipino youth.
The University Student Publications is headed by a

designated Head of Student Publication who usually serves
the following assignments:. Technical Adviser of the school
paper, Chairman of the Board of Advisers of the school paper,
and Chairman, Committee on Student Publication. However,
the President may designate another technical adviser
through the endorsement of the Head of Publication. Moreo-
ver, the Head leads in the preparation of annual work plans
and budget for student publication.
1. Objectives
(a) To develop development oriented campus journalists;

(b) To initiate capability building activities that would at-
tract potential journalists to contribute to the regular
issues of the student publications
(c) To motivate student publications that are geared to-
wards the upliftment of student welfare and aligned
with local, regional and national development goals
and aspiration;
(d) To recognize student publications based on existing
college policies, rules and regulations;
(e) To act as liaison between the students’ publications
and administration in case of published matters that
affect the relationship of the two parties.
2. Support Units
The Offices of academic deans/directors are expected to

be consulted by this Office with regard to the tapping of poten-
tial campus journalists and activities worth publishing. This is
done through the Coordinator for Student Services in each
academic unit in the campus. This office also maintains close
56 Student Handbook
coordination with the Committee on Student Publications and

the Board of Advisers of the official student publications.
(a) Recognition of Student Publications;

(b) Evaluation of Student Publications;
(c) Selection of Senior Editorial Staff from qualified cam-
pus journalists;
(d) Training of campus journalists.
The Office of Student Publication also coordinates the im-

plementation of the following provisions on Student Publication as
provided for under the NEUST Student Manual
4. Preliminary Matters
(a) The university shall provide opportunities for the de-

velopment of truly free, independent and responsible
student publications pursuant to the constitutional
mandate on freedom of speech and press.
(b) All matters pertaining to student publication shall be
covered herein and are subject to the laws of the land
the rules and regulations promulgated by the NEUST
Board of Regents.
(c) Student publications and mechanism for implementa-
tion shall be established, organized and maintained in
the University campus only after prior recognition and
authorization have been obtained from the University
Administration.
(d) The student publications shall define its mission ori-
entation, goals and objectives for the information and
guidance of the student body, members of the aca-
demic community of the University and the general
public.
(e) The mission orientation, goals and objectives of the
student publications should aim to support the Univer-
sity in its quest for educational excellence particularly
in the improvement of the instruction, promotion of
research and involvement in meaningful activities of
the academic community.
(f) Further, the student publication should maximize its
leadership and influence to foster and enhance the
attainment of the goals of national development.
Student Handbook 57
5. Official Student Publication
(a) There shall be a student publication which shall be the

official organ of the University, anchored on the principles
of freedom of the press. This official organ shall be direct-
ly financed by the publication fee paid by the student sub-
scribers.
(b) The student publication fees collected shall be treated as
special trust funds and as such, their expenditures and
disbursement are subject to the rules and regulations of
the Commission on Audit.
(c) The editor in chief, associate editors, section editors and
business/circulation manager are the chief staff members
of the official student publication. A finance officer maybe
selected from among the staffers and will be provided
with basic training in financial management of the publi-
cations fees collected.
(d) The reporters, art/layout staff, typist, among others, shall
compose the support staff of the publication that shall as-
sist these staff members in the performance of their staff
functions.
(e) The chief staff members of the publications shall be cho-
sen through interviews and competitive examinations to
be conducted by a Committee on Student Publication,
composed of office recommended by the Dean of the Stu-
dent Affairs and approved by the Office of the President.
(f) The Committee shall exert positive efforts to avail of all
appropriate means in monitoring/publicizing the dates as
well as the venues of the interviews and competitive ex-
aminations for the information and guidance of all inter-
ested parties.
(g) The announcement shall indicate the date, time and ven-
ue of the interviews and examinations and all other mat-
ters for the benefit of the examinees.
(h) The interviews shall be scheduled after the competitive
examinations to screen and assess the personality, aca-
demic standing, character and integrity and work experi-
ence/training of the candidates.
(i) To qualify for the examinations, the committee shall de-
termine a general weighted academic average require-
ment from all candidates and shall include the provision
that the candidates shall have no failing grades. The
Committee shall consider further, good and unblemished
character and reputation and potential experience in cam-
pus journalism.
58 Student Handbook
(j) In the event of vacancy in the above-mentioned positions

by reasons of illness, transfer, removal from office, resig-
nation and/or similar causes, the same shall be filled im-
mediately according to the next-in-rank rule. In cases
where the next-in-rank rule cannot apply, the Editor-in-
Chief shall make the screening and appointment. He shall
serve the remaining term within the school year.
(k) The power, duties and privileges of the staff, including
disciplinary actions against them shall be subject to policy
guidelines to be formulated by the Office of the Student
Affairs and shall be confirmed by the Administrative
Council.
(l) The grounds for removal of the members of the editorial
board and staff members are as follows:
(1) Inefficiency and incompetence in the discharge of

official functions.
(2) Dishonesty, willful abuse and misuse of funds and/or
property.
(3) Serious violations of the code of ethics of journalist.
(4) Immorality and offenses involving moral turpitude.
(m) The members of the editorial board and members of the

staff shall always adhere and be guided by truth, objectiv-
ity and fairness in the pursuit of their mission as student
writers and journalist.
(n) That all worthy publication staffers be given financial as-
sistance depending upon the recommendation of the
Head of Student Publication of which will be charged
against Publication Budget and approved by the Budget
Officer and President of the University.
(o) RA 7079, Rule V, Section 2 states that the editorial
board, with the assistance of the student publication
staff, shall prepare the student publication budget for
each semester/year. The budget shall include expenses
for the printing costs of the student publication, transpor-
tation and needs of the staff and the teacher-adviser dur-
ing their work at the printing press, office, photo supplies,
attendance of the student publication representatives at
the annual divisional, regional, and national press confer-
ences/workshops, honoraria, allowance for staffers and
teacher-adviser, and other incidental expenses. Disburse-
ments of student publication funds shall be made accord-
ing to accounting and auditing regulations.
Student Handbook 59
The NEUST publication staff shall receive the following incen-

tives per month subject to the efficient performance of their func-
tions and duties, and availability of funds.
Editor-in-Chief P800.00—P1,000.00 per month

Associate Editor P600.00—P700.00
Managing Editor P300.00—P600.00
Section Editors P300.00—P500.00
Writers P300.00—P500.00
Photojournalist P300.00—P400.00
Layout Artist P400.00—P800.00
Artist P300.00—P400.00
Junior Adviser P1,000.00
Adviser P1,000.00
6. Student Organization Publications
(a) No student organization publication shall be granted official

recognition unless the same is supported by a recognized
student organization and duly registered with the office of
the Student Publications.
(b) The expenditure of student organization funds for the printing,
mimeographing, editing and circulation of any publication that
is not officially recognized shall be disallowed.
(c) For violation of section 2 above, the members of the Editorial
Board shall be charged individually or severally for the restitu-
tion of the unlawfully disbursed funds without prejudice to the
filing of the administrative complaint against the party or par-
ties concerned as warranted.
(d) To secure official recognition, the following procedure shall be
followed:
(1) The sponsoring student organization shall present a for-

mal proposal with respect to;
(2) Purposes of the publication.
(3) Full names of the members of the editorial board together
with their respective courses and year level
7. Roster of Campus Journalists
To assure a steady supply of campus journalist for offi-

cial and other student publication, a competitive examination
for campus journalist is regularly given by the Office through
the newly created Office of Student Publication. The commit-
tee on Student Publication of the University shall meet to pre-
60 Student Handbook
STUDENT GOVERNANACE
pare the instruments or tests to be given during the competi-

tive examination. The new list of campus journalists who
passed the examination is published in the official student
publication.
f. OFFICE OF SCHOLARSHIP AND STUDENT FINAN-

CIAL ASSISTANCE PROGRAM
There is an Office of Scholarship and Financial Assis-

tance headed by a designated faculty member who oversees
the scholarship programs for the students.
1. Objectives:
a. To provide scholarship and other forms of financial assis-

tance/aids to deserving and qualified students within the
context of the University’s vision, mission, goals, and
objectives;
b. To provide not only financial assistance in attaining finan-
cial support but also giving counseling services to student
scholars;
c. To monitor the scholars’ performance to maintain their
scholarship; and
d. To work directly with community agencies, mass media
programs and other groups involved in recruiting students
to become scholars.
i. Scholarship and Financial Assistance Programs offer

the following:
(1) Institutional Scholarship and Financial Assistance

(a) Entrance Scholarship is granted for one (1) semes-
ter only too:
(i) Valedictorians and salutatorians who will re-
ceive full cost of tuition fee and ½ cost tuition fee
respectively, provided that:
[1] They are graduates of public or government rec-
ognized Senior High schools (Grade 12):
[2] They are members of the graduating classes of
at least thirty (30) students. They shall present
certification by their principal to this effect.
[3] They satisfy the college entrance requirements
in the Academic Unit in which they wish to en-
Student Handbook 61
roll.
(2) Academic Scholarships
(a) Full Academic Incentive Scholarship Php 4,000.00 is

given to students with an obtained average grade of “1.5”
or better during the preceding semester or an academic
load of at least 15 units with no grade of “5.0 “in any sub-
ject.
(b) Partial academic incentive of Php 2,000.00 is given to stu-
dents with an obtained average grade of “1.51” to “1.75”
during the preceding semester of an academic load of at
least 15 units with no grades of “5.0” in any subject.
(Source : Board Resolution No. 61, series 2018. Ap-

proving the monetary incentives/allowance for student -
athletes, member of the literary-cultural, student leaders,
academic achievers and regional, national and interna-
tional contest winners subject to availability of funds.)
(3) Scholarship for Children/Legal Dependent of NEUST

Personnel
(a) The beneficiaries are the spouses/children of NEUST per-

sonnel holding regular appointment on permanent status.
(b) Board Resolution No. 100, s. 2002 shall be followed, i.e.,
100% free tuition fee and 50% miscellaneous (Trust Fund)
and development fees except student government and
identification card fees.
(c) Scholarship will only be granted to the spouse and up to
three (3) children until they finished the course they en-
rolled.
(d) Scholarship is applicable in the secondary level only.
(e) Scholarship is not transferable.
(f) The scholarship shall be terminated upon the separation/
resignation/retirement from NEUST of the concerned per-
sonnel.
(g) Upon the demise of the concerned personnel while in ser-
vice, the scholarship being enjoyed by his/her dependents
will be carried on until graduation.
(h) Scholarship is granted if summer is considered a semes-
ter. However, if classes are requested to be offered for a
reason, students pay their tuition and miscellaneous fees.
(i) If a scholar obtained failing grades in two (2) minor sub-
jects or one (1) major subject, he/she is allowed to enroll
62 Student Handbook
STUDENT GOVERNANACE
said subject only once. Failure to pass the subjects for the
second time will mean forfeiture of the scholarship.
(j) All admission requirements and selective retention/
permanent disqualification policies of the University shall
be complied with.
(k) Entrant for scholarship from the College of Nursing is not
included to enjoy enumerated therein effective AY 2008-
2009.
(Source: Board Resolution No.61, series 2007:

Approving the Guidelines on Scholarship of Children/
Legal Dependents of NEUST Personnel)
(4) Scholarship for Employees
(a) Teaching and non-teaching personnel with temporary ap-

pointment, who are enrolled at the NEUST Master’s or
Doctoral Programs, are not allowed to enjoy scholarship.
However, they can receive financial assistance if they are
on thesis or dissertation writing;
(b) A certification from the Dean of the Graduate School stat-
ing that he/she has successfully passed the pre-oral ex-
amination and is now enrolled in the thesis or dissertation
writing should be appended to the request;
(c) Employees on permanent status of appointment can auto-
matically apply for scholarship in the master’s or doctoral
programs of the University; and
(d) Scholarship will only be awarded to an employee enrolled
in Thesis/Dissertation Writing for two (2) semesters only.
(5) Board of Regents Scholarship
(a) The respective regent shall recommend to the University

President through writing his/her recommendee/scholars
for information and implementation and should specify in
his/her recommendation whether his/her scholars will en-
roll a degree or non-degree course.
(b) The Regent vouches the moral character and educational
qualifications of his/her scholar.
Student Handbook 63
(c) Each regent is entitled to one (1) scholar at a given time

until the scholar’s graduation in the course being pursued.
If a Regent sponsors a scholar to enroll in the undergradu-
ate degree/non-degree program starting academic year
and his/her term of office as Regent will end the following
semester, the said scholar will enjoy the scholarship until
the last semester of his/her studies/stay in the institution.
In another instance, if the same scholar dropped or
stopped studying during the semester, the Regent, if his
term of office is still in force, could recommend another
scholar the following semester.
(d) Each scholar will pay the amount of Php500 for miscella-
neous fees and other fees exclusive of fees for insurance,
identification and supreme student government.
(Source: Board Resolution No. 53, series 2003: Ap-

proving the Sponsorship of Scholarship Grant for each Re-
gent)
(6) 50% Tuition Fee Discount to Cooperating Teachers of

the University’s Cooperating Schools
(a) Fifty percent (50%) discount to Cooperating Teachers of

the University’s Cooperating Schools with a ratio of 1:2,
(b) That is, for every semester of handling practice teachers
of the University, the Cooperating Teacher is entitled to
fifty percent (50%) discount for two (2) semesters irrespec-
tive of the number of practice teachers handled per se-
mester.
(Source: Board Resolution No. 81, s. 2008: Approving

50% Tuition Fee Discount to Cooperating Teachers of the
University’s Cooperating School)
(7) USG Financial Assistance/Monetary Incentives for

Students at the NEUST Main and Satellite Campuses
(a) Must be a bona fide student of the University;

(b) Must have good academic standing with no failing grades;
(c) Must be an active participant in any of the school activities
and/or be affiliate of any of the school organization; and
(d) Must belong to a family of the lower-income sector.
(Source: Board Resolution No. 40, s. 2015: Acknowl-

edging the USG Program to Grant Scholarship to ten (10) un-
64 Student Handbook
STUDENT GOVERNANACE
derprivileged yet NEUST deserving students from different

Campuses).
(8) Culture and Arts
Brass Band Folkloric Performing Arts

Combo Ethnic Dance Troupe
Chorale Rondalla
Danza (Modern Theater Group (AmaThea)
Dance Troupe) Others
(a) Entrants or interested applicants may see the trainer/

adviser/any old member of his/her choice of Cultural Group;
(b) Students who have stayed in the University for at least a
semester must submit their certificate of grades in the im-
mediate concluding semester duly signed by their Dean
and must have enrolled at least 15 units. On the other
hand, first year students can also be accepted as long as
they have enrolled in at least 18 units;
(c) The trainer/adviser should conduct a thorough evaluation of
the grades and to some extent an initial assessment of the
attitude of each of the member of his/her cultural group;
(d) In case the applicant has an incomplete grade, the said
grade should be completed before enrolment;
(e) In case of failing grades, two grades of 5 automatically dis-
qualify a scholar;
(f) The following are internal policies for information and ap-
propriate action of either coach/trainer/adviser:
i. Each coach/trainer/adviser submits the official list of

performers inclusive of his/her recommendation to
the Office of the Literary-Cultural Development Cen-
ter (LCDC).
ii. Proposed list of scholars will be evaluated/and for-
warded to the VPAA by the concerned LCDC Direc-
tor for evaluation/endorsement to the University
President for appropriate action.
iii. The final /official lists of scholars depend upon the
final action of the University President.
iv. The approval goes back to the Office of the VPAA to
be forwarded to the University Scholarship Center
for implementation in coordination with the Account-
ing Office for the grant of allowance.
Student Handbook 65
Scheme of monetary incentive/allowance
Members of the above-mentioned Cultural Groups are

to receive monetary incentive/allowance depending on either
of the following membership:
 Senior members Php5,000.00 per semester

(1 semester & above) (Php1,000/mo.) or Php10,000
per school year
 New members Php2,500 per semester

(newly recruited/accepted) (Php500/mo.) or Php7,500
per school year
 (Subject to change upon Board Action.)
Approved Number of Scholars

Cultural Number of Scholars
Brass Band 60
Rondalla 15
Combo 15
Folkloric 25
Chorale 25
Danza 20
Theater Group 20
Ethnic Dance 20
Note: (Subject to change upon Board Action.)
Tenure of Financial Assistance
A bona fide member shall enjoy the financial assis-

tance during the duration of his/her course vis-à-vis:
Architecture 5 years
Business Administration 4 years
Engineering 4 years
Chemistry 4 years
Criminology 4 years
Education 4 years
Environmental Science 4 years
Hospitality Management 4 years
Industrial Technology 4 years
Information Technology 4 years
Nursing 4years
Agriculture 4years
66 Student Handbook
Public Administration 4years

Entrepreneurship 4years
(a) If any member exceeds the number of years due to failing

grades, giving of financial assistance is forfeited.
(b) Attendance will be checked every rehearsal period and
during performances.
(c) The attitude of the member/s towards other members,
work and with the adviser/trainer will also be considered in
giving of incentives/allowance.
(Source: Board Resolution No. 61, series 2018 Ap-

proving the monetary incentives/allowance for student-
athletes, member of the literary-cultural, student leaders, aca-
demic achievers and regional, national, and international con-
test winners subject to availability of funds).
(9) Sports
(a) Selection and Retention Guidelines:

(i) Eligibility for selection:
[i] No one shall be selected unless:
 passed the try-out,
 passed the interview,
 signed up information sheet
 been recommended by the coach; and
 been approved by the director of sports except
in cases where the athlete is proven with excep-
tional ability that he/she has competed in the
recent provincial, regional or national selection.
[ii] There are some reasons for not competing in the

different sports competition; those who want to be
a part of the team must fulfill certain participation
requirements. They must have:
 Competed at certain competitions
 Recorded positive feedbacks about their perfor-
mances which justify their selection.
[iii] Retention
 Players must possess good moral character at
all times.
 Always maintain grade requirement in the com-
petition.
Student Handbook 67
 Must be physically fit.
NEUST - Phoenix is represented by the following team

(Approved number of players)
Sports M W
Archery 5 5
Arnis 8 8
Athletics 18 15
Badminton 5 5
Baseball 15
Beach Volleyball 2 2
Boxing 8
Chess 5 5
Dance Sports 4 4
Football 18
Futsal 12 12
Karate-do 8 8
Lawn Tennis 5 5
Pencak Silat 8 8
Sepak Takraw 12
Softball 15
Swimming 10 10
Table Tennis 5 5
Taekwondo 8 8
Volleyball 12 12
Mr. and Ms. 1 1
Total 184 140
Grand Total 324
Scheme of monetary incentive/allowance

Monthly allowance Php 1,000/ player
Game allowance Php 2,000/player
Rigid training allowance Php 2,000/player
Cash Incentives Gold Php 2,500
(Regional and National Silver Php 1,000
Competition) Bronze Php 800
Source: Board Resolution No. 61, series 2018 Approv-

ing the monetary incentives/allowance for students-athletes,
member of the literary-cultural, student leaders, academic
68 Student Handbook
STUDENT GOVERNANACE
achievers and regional, national, and international contest

winners subject to availability of funds.
(10) Student Leader Incentive and Outstanding Student

Performances in Competition outside the University
A. Student Leaders Incentives
Student Leaders Incentives

USG President Php4,000/semester
USG Vice President Php3,200/semester
USG Executive Officers, Legislative
& Judicial Chairman Php2,400/semester
USG Officers and LSC Vice Chairman Php2,000/semester
LSC Chairman Php2,800/semester
LSC Secretary, Treasurer, Auditor Php1,600/semester
LSC Business Manager, PIO &
Representative Php1,200/semester
B. Outstanding Student Performance Incentives outside

the Universtiy
1-4 Partici- 5-9 Partici- 10 or more
Level Rank
pants pants participants
1 Php 4,000 Php 6,000 Php 10,000
Regional 2 Php 3,000 Php 5,000 Php 9,000
3 Php 2,000 Php 4,000 Php 8,000
1 Php 7,000 Php 9,000 Php 13,000
National 2 Php 6,000 Php 8,000 Php 12,000
3 Php 5,000 Php 7,000 Php 11,000
1 Php 10,000 Php 12,000 Php 16,000
International 2 Php 9,000 Php 11,000 Php 15,000
3 Php 8,000 Php 10,000 Php 11,000

proving the monetary incentives/allowance for students-
test winners subject to availability of funds.)
Student Handbook 69
(11) School Publication
The NEUST publication staff shall receive the following

incentives per month subject to the efficient performance of
their functions and duties, and availability of funds.
Editor-in-Chief Php 800 – 1,000 per mo.
Associate Editor Php 600 – 700
Managing Editor Php 300 – 600
Section Editors Php 300 – 500
Writers Php 300 – 500
Photo journalist Php 300 – 400
Layout Artist Php 400 – 800
Artist Php 300 – 400
Junior Adviser Php1,000
Adviser Php1,000

proving the monetary incentives/allowance for students-
test winners subject to availability of funds.)
(12) Government Scholarship/Financial Grants-in-Aid

Program
These grants are generally given by government agen-

cies (like CHED-administered programs; DOST-SEI and the
like) and some are given by local or national officials to their
constituents.
(13) Private Scholarship/Financial Grants-in-Aid Program
These types of scholarship are given by private perso

ns/establishments/institutions and non-governmental organi-
zations.
70 Student Handbook
STUDENT GOVERNANACE
g. COORDINATOR FOR STUDENT INTRAMURALS AND

SPORTS ACTIVITIES
There is a Coordinator for Student Intramurals and

Sports Activities in the Main Campus. In the other campuses,
the function of this office is absorbed under the functions of
the Office of Student Organizations, Activities and Develop-
ment (OSOAD). This Office is headed by a designated faculty
whose main task is to act as consultant of the University Stu-
dent Government and other lower student councils as well as
non-political student organizations in matters involving intra-
murals and other sports activities initiated and implemented
by students.
1. Objectives:
(a) To improve the physical well-being of the studentry

through sports activities;
(b) To enhance a fair sense of competition and sportsmanship
among students through sports competition;
(c) To provide an avenue for the release of energies into
more worthwhile endeavor such as sports;
(d) To encourage student organizations in contributing to the
physical health of its members; and
(e) To maintain a regular program of sports activities that is
economical, reasonable, effective and efficient.
2. Support Units
The coordinator of Student Intramurals and Sports Ac-

tivities works closely with the Director of Sports Development
in matters pertaining to sports activities involving students.
Coordinators for Student Services also work closely with this
office regarding involvement of students within their jurisdic-
tion. Sports committee/commissions of the University Student
Government ,lower student councils and confederations as
well as recognized student non-political organizations are in
close working relationship with this office. This office also
maintains a coordinating relationship with the Office of Stu-
dent Organizations, Activities and Development.
3. Services Offered
(a) Sports Clinics and Seminars;
Student Handbook 71
(b) Recognition of Outstanding Athletes and Student Organi-

zations in Sports Activities; and
(c) Planning and Organizing of Intramurals and other Sports
Activities.
h. COORDINATOR OF STUDENT CULTURAL ORGANIZA-

TIONS
There is an Office of the Coordinator for Student Cul-

tural Organizations in the Main Campus. In the other campus-
es, the functions of this office are absorbed under the func-
tions of the Office of Student Organizations, Activities and De-
velopment (OSOAD). This Office is headed by a designated
faculty member called the Coordinator whose main task is to
coordinate the efforts of students’ cultural organizations in cre-
ating a conducive cultural climate in the University.
1. Objectives:
(a) To improve the overall performance of student cultural or-

ganizations in their efforts towards a conducive cultural
climate in the campus;
(b) To develop leaders of student cultural organization with
fine taste in arts, music, dancing and other art forms;
(c) To realign the programs of student cultural organizations
with the value development efforts of the University partic-
ularly in developing and enhancing nationalism and patri-
otism, caring and sharing and other moral-spiritual values;
and
(d) To initiate and implement a rewards system for the recog-
nition of outstanding performance of student cultural or-
ganizations and their members.
2. Support Units
The faculty adviser and officers of student cultural or-

ganizations work closely with this office. This office also con-
sults from time to time through the Director of Culture and Arts
in activities involving student cultural organizations. It also co-
ordinates closely with the Office of Student Organizations, Ac-
tivities and Development.
72 Student Handbook
STUDENT GOVERNANACE
(a) Training of officers and members of Student Cultural Or-

ganizations.
(b) Networking of Student Cultural Organization with peers in
other institutions.
(c) Holding of cultural and variety shows.
(d) Recognition of Student Cultural Organizations.
i. OFFICE OF STUDENT RESEARCH AND EXTENSION
There is an Office of Student Research and Extension

in the Main Campus whereas in the other campuses, the Of-
fice of Testing observes the functions of this Office,. This Of-
fice is headed by a designated faculty member whose main
task is to coordinate the researches involving students as in-
formants or units within NEUST or by outside researchers as
well as any extension activity or project involving the utilization
of student as manpower or volunteers.
1. Objectives:
(a) To create a community-oriented studentry capable of en-

hancing the development of communities served;
(b) To initiate or coordinate researches undertaken aimed at
improving the status and welfare of students;
(c) To develop socially conscious and effective student volun-
teers for community development and out reach works;
(d) To involve student organizations in community develop-
ment and out reach efforts.
2. Support Units
This office shall maintain close linkages with the Office

of Research and Extension regarding the research and exten-
sion activities involving students in the Office of Student Af-
fairs. It shall also establish a strong coordination with student
organizations and academic units where student volunteers
shall come from. This office shall consult the Office of Student
Organizations, Activities and Development (OSOAD) in mat-
ters involving student organizations and their participation in
research or extension activities.
(a) Training of community student volunteers

(b) Researches about students
Student Handbook 73
(c) Action planning for extension services

(d) SHARE (Student Humanistic, Artistic and Remediation
Efforts) project
(e) LEAP (Livelihood Education and Assistance Program) pro-
ject
i. COORDINATOR FOR ECONOMIC ENTERPRISE DE-

VELOPMENT
1. The Coordinator for Economic Enterprise Development in

the Main Campus shall work in matters pertaining services
and programs that would cater to other economic needs of
students of students such as but not limited to 1) student
cooperatives, 2) entrepreneurial, and 3) income-
generating projects.
2. Objectives:
(a) To encourage students in undertaking income-generating

activities that will help them in their economic needs;
(b) To initiate capability building programs for developing en-
trepreneurial skills among students;
(c) To provide consultancy services to student organizations
desirous to undertake income-generating activities;
(d) To assist the OSA Dean in the income-generating activi-
ties of the department.
2. Support Units
All units of the Office of Student Affairs shall lend mor-

al and other forms of support to income-generating activities
of this Office.
3. Service Offered:
(a) Project Designing, Development and Management.

(b) Integrated Capability Building Program for IGPs of Student
Organizations.
(c) Monitoring and Evaluation of Livelihood/Income-
Generating Projects.
(d) Linkages/Networking with other Government, non Govern-
ment Organizations and Business Community for Income-
Generating Activities.
74 Student Handbook
STUDENT GOVERNANACE
C. COORDINATORS FOR STUDENT SERVICES
To ensure that the OSA services reach the entire stu-

dentry, Coordinators for Student Services are designated from
among the faculty members of each academic college/
department. These coordinators are directly responsible for
their performance to the Dean/Director of the academic unit.
They maintain, however, a very close coordination with differ-
ent offices under the Office of Student Affairs so the services
that students need in the academic unit where they are as-
signed could be given to the studentry.
Among the functions of these coordinators are as follows:
(1) To assist the Dean in the academic unit where he/she is

assigned on all matters pertaining to student affairs;
(2) To act as coordinator for the following:
i. Guidance and counseling
ii. Student organizations, activities and development
iii. Student intramurals and sports activities
iv. Student discipline
v. Student testing
vi. Scholarship and financial assistance
vii. Placement and follow up
viii. Student publications
ix. Student economic enterprise development
Student Handbook 75
Part IV
Student Governance
1. The Constitution of the NEUST Student Body
2. Rules and Regulations Governing the Establishment
and Operations of Student Organizations
A. Declaration of Principles
B. Recognition of Student Organizations
C. General Policies
D. Disestablishment of Student Organizations
E. Accreditation of Student Organizations
F. Dissolution of Student Organizations
G. Registry of Student Organizations
H. Selection and Qualification of Officers
I. Organizational Funds
J. Use of School Facilities
K. Conduct and Discipline
L. Fund Raising Activities
76 Student Handbook
STUDENT GOVERNANACE
STUDENT GOVERNANCE
The governance of the NEUST Student Body is guided

by the ratified constitution, ordinances and resolutions promul-
gated and presented through plebiscite or referendum or di-
rect voting to the student body. The student organizations
covered by these student-made policies are the so-called po-
litical student organizations consisting of the University Stu-
dent Government, the local student council, the confedera-
tions under it and the class organizations under each confed-
eration.
Non-political student organizations are governed by

rules and regulations governing the establishment and opera-
tions of student organizations approved by the Board of Re-
gents.
l. THE CONSTITUTION OF THE NEUST STUDENT BODY
The ratified constitution of the NEUST Student Body

contains a preambular paragraph and nine articles that spell
out the following:
Article I Declaration of Principles
Article II Bill of Rights
Article III The University Student Government
Article IV Powers and Duties of the University Student

Government
Article V Advisers
Article VI Electoral Board
Article VII General Provision
Article VIII Amendments or Revision
Article IX Transitory Provisions
Student Handbook 77
A complete copy of the constitution is reproduced and found

in Appendix “D”.
2. RULES AND REGULATIONS GOVERNING THE ES-

TABLISHMENT AND OPERATIONS OF STUDENT OR-
GANIZATIONS
The Rules and Regulations Governing the Establish-

ment and Operations of Student Organizations approved by
the Board of Regents basically govern new political student
organizations on September 18, 1995. Important provisions of
these rules and regulations are found hereunder for the guid-
ance of non-political student organizations.
A. DECLARATION OF PRINCIPLES
Rule 1. The University duly recognizes the role of the youth in

nation building.
Rule 2. The university recognizes the importance of develop-

ing creative and responsible student leaders who will
eventually exercise leadership in their chosen careers.
Rule 3. The University shall encourage the formation of stu-

dent organizations with clearly defined objectives, rele-
vant programs and projects and the initiation and im-
plementation of these for the enrichment of the educa-
tional, cultural, economic, social and physical phases
of the student life thereby contributing toward the at-
tainment of institutional goals and those of the nation.
Rule 4. The University shall recognize, conform, and provide

for the students right to form and operate student or-
ganizations for their civic development, welfare and
other purpose not contrary to law.
Rule 5. The University shall have the authority to regulate the

establishment, grant, recognition, and cause the dises-
tablishment of the student organization for cause.
Rule 6. The University President shall supervise and regulate

the operations and activities of all duly recognized stu-
dent organizations for the purpose of directing as well
78 Student Handbook
STUDENT GOVERNANACE
as maximizing the utilization of their resources for the

achievement of their organizational objectives.
GENERAL POLICIES
Rule 1. Scope. All recognized/accredited student organi-

zations as well as those seeking recognition/
accreditation at the Nueva Ecija University of Science
and Technology are covered by these rules.
Rule 2. Definition of Terms. The terms as used in these

implementing rules and regulations are defined as
follows:
a. University means the Nueva Ecija University of Science
and Technology including its different campuses located at
Sumacab, General Tinio St. including its OFF Campuses,
namely: Peñaranda, Carranglan, Talavera, San Leonardo
and San Antonio, Gapan and Papaya.
b. University President means the University President of the
Nueva Ecija University of Science and Technology.
c. Dean of Student Affairs means the officer designated to
coordinate the operation of units or departments in-charge
of student personnel services under the general supervi-
sion of the University President.
d. Committee on Student Organization and Activities (CSOA)
means the committee composed of the Dean of Student
Affairs as ex-officio Chairman, directors of units and stu-
dent representative to be designated by the University
Student Council as provided for Under Art 337, Revised
University Code of NEUST.
e. Office of Student Organization, Activities and Develop-
ment (OSOAD) means the office directly under the super-
vision of the Dean of Student Affairs and which is given
the task to coordinate all matters pertaining to student or-
ganizations, activities and development.
f. Recognition means the authority to operate at the Nueva
Ecija University of Science and Technology granted by the
University President to an interested student organization.
g. Disestablishment means the revocation of the authority of
a student organization to operate at the Nueva Ecija Uni-
versity of Science and Technology for cause as provided
for in these implementing rules and regulations.
h. Student Organization means the group of NEUST stu-
dents bound by common organizational objectives seeking
Student Handbook 79
to achieve these objectives through sorority, order or any

other form of organized groups whose members are stu-
dents of the University.
i. Recognized Student Organization means a student organ-
ization that after meeting all necessary requirements as
prescribed under these rules and regulations is granted
the authority to operate at NEUST by the University Presi-
dent.
j. College-Wide Student Organization means a student or-
ganization whose members belong to two or more units/
departments of the University.
k. Unit Organization means a student organization whose
members belong exclusively to one unit/department of the
University.
l. Class Organization means a student organization com-
posed of members of a class in any unit/department of the
University.
m. Supervision means the power to direct, control and evalu-
ate recognized student organizations while operating with-
in the college subject to provisions of existing college poli-
cies and laws of the land.
n. Faculty Adviser means a permanent faculty member of
NEUST designated to advise the officers and members of
the recognized student organization on matters pertaining
to its operation in accordance with established rules and
regulations of the university and as provided for in existing
laws.
o. Student Political Organization means a college-wide, cam-
pus-wide, unit or class organization that governs the
NEUST studentry. The college-wide student political or-
ganization is the University Student Government; the cam-
pus wide student political organization means Local Stu-
dent Council; the organizations are the confederations and
the class organizations are those grouped by the Universi-
ty Registrar.
p. Student Non-Political Organization means any university-
wide, campus-wide, unit or class organization other than
those enumerated in the preceding sub-section. These
organizations have specific objectives that serve to cate-
gorize them to any of the following: socio-civic religious
organizations, fraternities/sororities, special interest clubs/
associations and the like.
q. University Student Government means the highest gov-
erning student body of NEUST.
80 Student Handbook
STUDENT GOVERNANACE
r. Operation means the implementation of the program pro-

jects and activities of an organization for the purpose of
achieving its goals and objectives.
s. Accredited Student Organization means any student or-
ganization granted the certificate of accreditation as pro-
vided for under the pertinent rules.
Rules 3. Authority to Operate. Student desiring to estab-

lish, join and participate in student organizations
shall do so as a right, subject only to the provisions
of these rules and regulations and existing laws. The
authority to operate shall be granted by the Universi-
ty President to any student organization upon the
meeting of requirements for recognition as provided
for under these rules. Student organizations that ex-
ist /operate outside of the system of school recogni-
tion shall continue to be governed by laws.
Rules 4. Supervision of Student Organizations. It shall be

the responsibility of the University President to su-
pervise and regulate the operations and activities of
all duly recognized student organizations, provided,
however, that such responsibility may be delegated
to the following University officials or bodies:
a. The control and supervision of student non-political organi-

zation to the Dean of Student Affairs.
b. The control and supervision of university-wide and cam-
pus-wide student political organization to the CSOA, pro-
vided, however, that such responsibility, may be delegated
to the Dean of Student Affairs as provided for under CLPC
Revised College Code.
c. The control and supervision of unit and class student polit-
ical organizations to the director/head of the academic
units/department under which such organizations are clas-
sified.
C. RECOGNITION OF STUDENT ORGANIZATIONS
Rule 1. Recognition as pre-condition for operation. The au-

thority to operate or recognition of the student organi-
zation shall be a pre-condition for its operation in the
College. Only student non-political organizations are
covered by the rules on recognition.
Student Handbook 81
Rule 2. Recognition of Student Political Organizations. Stu-

dent political organizations shall not be required to
apply for recognition. They are deemed recognized by
virtue of their affiliation with the University Student
Government and shall be allowed to operate subject
to the supervision of the College Officials mentioned
under Rule 4 of the preceding section.
Rule 3. Application for Recognition/Renewal for Recognition.

Any group of fifteen (15) students may apply to form a
student organization and seek the authority to operate
or to continue its operations. Such an application
must be filed with the OSOAD within the period com-
mencing from the day following the last day of the fi-
nal examinations of the second semester of the cur-
rent school year to the second Monday of May of the
summer following said school year.
Rule 4. Requirements for Application for Recognition. The fol-

lowing are the requirements to be followed by a new
organization seeking the authority to operate:
a. Formal letter of application;

b. Constitution and by-laws;
c. Registration fee of Php 300.00;
d. List of interim/incumbent board of officers, with their
names, respective positions, course and year, address,
date of birth and specimen signatures;
e. Names, courses and year and signatures of at least 15
founding/current members inclusive of officers;
f. Proposed activities for the entire school year including the
tentative dates of implementation and a brief description of
each activity;
g. Name of the faculty adviser/s with a letter of acceptance
addressed to the Director of Student affairs. The applicant
organization shall submit three copies of the documents
stated above.
Rule 5. Requirements for Application for Renewal of Recogni-

tion. The following are required from student or-
ganizations, which have previously been granted
recognition and are seeking for renewal of recogni-
tion:
a. Formal letter of intent to seek renewal for recognition;
82 Student Handbook
STUDENT GOVERNANACE
b. Amended constitution and by-laws (if not amended, only a

certification to this effect signed by its president and con-
curred by the faculty adviser);
c. New list of board of officers, with their names, respective
positions, course and year, address, updated constitution
and by-laws and a certification to this effect by the presi-
dent and concurred by the faculty adviser;
d. Name of the faculty adviser/s with a letter of acceptance
addressed to the Dean of Student Affairs;
e. Proposed activities for the entire school year including the
tentative dates of implementation and brief description of
the activity;
f. List of at least 30 members with their names, course and
year, addresses and specimen signatures.
g. Registration fee of 100.00.
All the above documents must be submitted in three

copies to the OSOAD.
Rule 6. Requirement regarding Constitution and By-laws.
a. State clearly the names, nature, goals and objectives of

the organization;
b. Provide for the internal government mode of selection and
qualifications of officer, their terms of office functions and
duties;
c. Provide for funding of the organization, and its operation
and the collection, disbursement, accounting and auditing
funds;
d. Provide for a system of accountability of its officers and
members and requirements as membership.
Rule 7. Approval of Constitution and By-Laws. The constitu-

tion and by-laws of a University-wide student political
or non-political organization seeking recognition shall
be approved by the CSOA. As provided for under Art.
331 of the NEUST Revised University code, no Uni-
versity-wide student organization shall be allowed to
function without a constitution which has been previ-
ously approved by the CSOA or its equivalent, provid-
ed, however, that the CSOA may delegate this task to
the Director of Student Affairs. In the case of units or
class non-political organization, the Director of re-
spective academic unit shall approve their constitution
and by-laws.
Student Handbook 83
Rule 8. Denial of Application for Recognition of New Organi-

zation. The application for renewal of new student or-
ganizations shall be denied on any of the following
grounds:
a. Non-compliance with the requirements enumerated under
Rule 4 hereof;
b. Disapproval of the constitution and by-laws by the duly consti-
tuted college authorities.
Rule 9. Denial of Application of Renewal of Recognition. The

application for renewal of recognition of previously
recognized student organization shall be denied on
any of the following grounds:
a. Non-compliance with the requirements enumerated under

Rule 5 hereof;
b. Evidence showing non-compliance of documents required
at the end of each school year by the OSOAD from recog-
nized student organizations such as the following:
i. A narrative report on accomplishment during the or-

ganizations’ year of operations prior to the date of ap-
plication for renewal of recognition;
ii. A financial statement of accounts of funds collected
from membership fees duly signed by the organization
treasurer, auditor, president and faculty adviser and
duly noted by the university official in-charge of the
control and supervision of said organization as provid-
ed for under Rule 4 of the preceding section of these
rules and regulations;
iii. A financial statement of accounts of funds collected
from sources other than membership fees indicating
therewith the purpose for which these funds are col-
lected duly signed by the same individuals indicated in
the preceding sub-section;
c. Implementing/undertaking programs projects or activ-

ities that are without prior approval of the University
officials in-charge of the control and supervision of said
organization as provided for under Section 4 of the pre-
ceding section of these rules and regulations;
d. Poor or below satisfactory performance in relation to the
accomplishment of its programs, projects and activities in
accordance with the goals and objectives of its constitution
and by laws.
84 Student Handbook
STUDENT GOVERNANACE
Rule 10. Deliberation of Application. The application of any

student organization shall be deliberated upon by a
committee composed of the coordinator of OSOAD,
a designated member of the Academic Council and
the USG President or his designated representative.
The Dean of Student Affairs shall act as ex-officio
chairman of the committee.
Rule 11. Notice. Notice of denial or approval of the application

of any applicant-organization shall be sent in writing
within two weeks after the first day of classes in Au-
gust of the ensuing school year.
Rule 12. Appeal. The applicant-organization whose applica-

tion for recognition is denied may within ten days
from receipt of the notice of denial file an appeal with
the Office of the Dean of the Student Affairs seeking
reconsideration of its application.
a. If the cause for denial is due to sub-section a or b of Rule

9, said requirements should be submitted with the letter of
appeal.
b. If the cause for denial is due to sub-section c or d of Rule
9, the appeal must be made on the ground of abuse of
discretion duly substantiated by evidences negating the
cause for denial.
c. The Dean of Student Affairs shall within 20 days from re-
ceipt of the letter of appeal decide on it. If the cause for
denial is due to-sub-section c or d of Rule 9, he shall con-
vene the body that rendered the decision and conduct a
fact finding investigation and hearing with the applicant-
organization given the opportunity to be heard and defend
itself.
d. The decision of the Dean of Student affairs may be ap-
pealed to the CSOA by the applicant-organization of the
committee on recognition within 10 days after receipt of
the decision. Notice of appeal shall be forwarded to the
CSOA. The Dean of Student Affairs shall request the Of-
fice of the University President to designate an ad-hoc
CSOA chairman in his place for the particular case at
hand. The CSOA shall convince for the purpose of review-
ing the case within 20 days from the receipt of the records
of the case and shall render decision within such period.
The decision of the CSOA shall be final and unappealable.
Student Handbook 85
e. The notice of appeal is accompanied by an appeal brief by

the appellant. The appeal brief should contain the argu-
ments of the appellant and supporting evidences. Only
those evidences presented during the fact-finding investi-
gations/hearing shall be accepted and given weight.
Rule 13. Certificate of Recognition. Upon approval of the ap-

plication for recognition, a corresponding certificate
of recognition shall be issued by the Department of
Student Affairs duly signed by the University Presi-
dent, attested by the Dean of Student Affairs and
recommended by the committee on recognition.
Such certificate shall be effective for one (1) school
year only and will have to be renewed each succeed-
ing school year that the organization is in existence
except when the organization has been duly accred-
ited as provided for under the pertinent rule. In the
case of approval for renewal of recognition, a letter
of approval of renewal shall be granted by the Uni-
versity President upon recommendation of the com-
mittee on recognition and attested by the Dean of
Student Affairs.
Rule 14. Publication of Recognition of Student Organizations.

The OSOAD shall post at designated bulletin boards
in the university premises and cause the publication
in the university paper the list of student organiza-
tions whose applications or recognition or renewal of
recognition have been approved.
Rule 15. Failure to Renew Authority to Operate. Any student

organization that does not renew its recognition shall
not be allowed to operate after the lapse of its au-
thority to operate and shall be subjected to the rule
on disestablishment.
Rule 16. At the time of the issuance of the certificate of recog-

nition, the total membership of the applicant-
organization shall not be less than thirty. Any vio-
lation of this section shall be deliberated upon by the
committee on recognition on a case-to-case basis for
purpose of revocation or disestablishment.
Rule 17. No student organization shall be issued a certificate

of recognition or renewal for recognition without
86 Student Handbook
CONDUCT AND DISCIPLINE
a faculty adviser recommended by the organiza-

tion and appointed by the Dean of Student Af-
fairs. The term of the faculty adviser for any stu-
dent organization shall be for one school year and
may be renewed. If the faculty adviser withdraws be-
fore the period for expiration of the term is finished, a
new faculty adviser shall be recommended and ap-
pointed to serve the unexpired term of the withdraw-
ing faculty adviser.
Rule 18. A student organization shall have one or more faculty

adviser provided, however, that in case of two advis-
ers, one of them shall be the major adviser in case of
three or more advisers, one of them shall be the
chairman of the Board of Advisers.
Rule 19. The sole faculty adviser, major adviser or chairman

of the Board of Advisers as the case may be shall
have the following qualifications:
a. He must be a regular faculty member/non-teaching per-

sonnel of the University;
b. He must be knowledgeable and must possess experience/
training as an adviser of a student organization for at least
two years.
c. He must possess a good character and reputation for hon-
esty and integrity. The other faculty advisers other than
those mentioned as sole or major or chairman of the
Board of Advisers may not necessarily meet the above
qualifications.
Rule 20. The sole or major faculty adviser or chairman of the

Board of Advisers shall have the following duties and
responsibilities provided, however, that such maybe
delegated by him to other advisers as the case may
be:
a. He makes himself available for consultation to all mem-

bers and officers of the organization;
b. He attends meeting of the organizations;
c. He assists in planning of activities for the organization to
assume that the activities are aligned with organizational
objectives;
Student Handbook 87
d. He should be present if the organization’s activity is held

off-campus or when organization is representing the Uni-
versity;
e. He shall foster unity and camaraderie among officers and
members of the organization and serves as arbiter of all
internal conflicts.
D. DISESTABLISHMENT OF STUDENT ORGANIZATIONS
Rule 1. Scope. The provisions of the rule on disestablishment

shall cover only non-political student organizations.
Rule 2. Grounds for Disestablishment. An accredited or recog-

nized student organization shall be disestablishment
on any of the following grounds:
a. Failure or deliberate refusal to obtain a renewal of recogni-

tion or recognition during the period specified for such due
to gross negligence and willful disregard of rules pertain-
ing thereto;
b. Violation of its constitution;
c. Failure to comply with university policies, rules and regula-
tion;
d. Repeated violations of the rule on the minimum number of
membership during its existence as provided under Rule
16 of the preceding section;
e. Violation of existing laws, rules and regulation of the coun-
try;
f. Repeated/willful engaging in unauthorized activities;
g. Misrepresentation, false statement of fraud in connection
with:
(1) The adoption or ratification or its constitution and by-

laws or amendments thereto;
(2) Application for recognition/accreditation including the
submission of required documents.
h. Failure to submit financial or otherwise required every end

of the school year by OSOAD;
i. Collecting fees, contribution or any monetary exaction
from its members without a resolution of at least 2/3 of its
board of officers and members with concurrence of the
faculty adviser stating the purpose for such collection and
approval of supervising college/unit;
88 Student Handbook
j. Election/appointment of any officer who have been con-

victed of a crime involving moral turpitude;
k. Knowingly admitting as member or continue in member-
ship of any individual who is not a bona fide enrolled stu-
dent of NEUST and who belongs to a subversive organi-
zation or is engaged directly or indirectly in any subversive
activity;
l. Engaging in activities/projects without prior authorization
or those contrary to public policy, good morals, custom
and traditions and to the existing laws of the land.
Rule 3. Committee on Disestablishment. A Committee on Dis-

establishment shall be created consisting of the Dean
of Student Affairs as chairman, the USG President, the
supervising college official of the concerned student
organization and the Head of OSOAD as members.
Rule 4. Due Process. Disestablishment of any accredited/

recognized student organization shall be governed by
due process of law. No disestablishment shall be
made effective until after all of the following remedies
are provided to the concerned organization:
a. A written complaint filed by any bona fide enrolled NEUST

student, faculty member or school official stating the
grounds relied upon, and providing supporting documents
or affidavits and the like. Such complaint must be sub-
scribed and sworn to by an authorized administering of-
ficer and filed with the Dean of Student Affairs.
b. A service of the complaint to the organization represented
by its president or his substitute requiring the filing of an
answer with controverting evidence within 15 days from
receipt thereof;
c. Hearing on the merits of the case to be conducted within
10 days from the receipt of the answer;
d. Written decision rendered based on the merits of the case;
e. Appeal following similar procedures and requirements on
appeal under Rule 12 of preceding sections.
Rule 5. Resolution of Doubt. Any doubt in relation to the case

of disestablishment shall be resolved in favor of the
student organization.
Student Handbook 89
Rule 6. Rules of Disestablishment Proceedings. Rules on pro-

cedures for disestablishment hearings shall be flexible
and shall avoid excessive attention to technicalities.
Rule 7 Suspension of Authority to Operate. Any disestab-

lished student organization shall not be permitted to
operate from the date that the establishment has be-
come final and executory. The period of suspension
are as follows:
a. For a period of one year if the disestablishment is due to

grounds indicated in sub-section a, c, d, g, h, & i of Rule
3.
b. For a period of two years if the disestablishment is due to
grounds indicated in sub-section b & j of Rule 3.
c. For a period of three years if the disestablishment is due
to grounds indicated in sub-section e, f, k, and l of Rule 3.
A decision becomes final and executory when no appeal is
made or if made, not filed within a reasonable period or
was not given due course.
Rule 8. Application for Recognition of Disestablished Organi-

zation. If at the end of the period of disestablishment,
a student organization desires to be recognized, it
shall be permitted to do so by subjecting it to the pre-
scribed requirements and procedures of recognition
as if it were a newly established organization, provid-
ed, however, that it shall be subjected further to a pe-
riod of one year probation by granting a temporary
permit to operate subject to immediate cancellation of
such upon commission of any of the grounds for dis-
establishment this time providing for more strict appli-
cation of the provisions on disestablishment.
Rule 9. Banning of Authority to Operate. A student organiza-

tion that is established twice shall be banned com-
pletely from operating at the college.
Rule 10. Publication of Disestablished Organizations. A notice

of disestablished organizations shall be posted on
designated bulletin boards in order to warn students
in seeking membership to such organizations.
Rule 11. Record of Disestablished Organizations. A record of

disestablished student organizations shall be kept by
90 Student Handbook
the OSOAD as provided for under Rule 5 of Section

G.
E. ACCREDITATION OF STUDENT ORGANIZATIONS
Rule 1. Scope. All recognized non-political student organiza-

tions should be extended the privilege of accreditation
provided they meet the requirements and qualifica-
tions set forth under this rule.
Rule 2. Qualification and Disqualifications. A recognized stu-
dent organization shall be considered for accreditation
if it meets all of the qualifications as follows:
a. Qualifications
i. It has been awarded a certificate of recognition for a mini-

mum of five consecutive years;
ii. It has maintained a total membership of not less than 30
during its period of existence;
iii. It has engaged in tangible programs, projects or activities
that are in accordance with its goals and objectives and
contributed to the development of its members, the en-
hancement of the image of NEUST as an educational in-
stitution and to the attainment of institutional goals and
objectives as well as the social, physical, educational mor-
al, spiritual or cultural development of the NEUST stu-
dentry and the community;
iv. It has consistently complied with other requirements of the
OSOAD provided for under sub-section 1 to 3, Rule 9 of
Section C.
b. Disqualifications
i. It has been established with a suspension to operate for

more than one year during its period of existence;
ii. One or more of its members/officers have been subjected
to a disciplinary action by the constituted authorities of the
University;
Rule 3. Requirements. The following shall be submitted by the

student organization seeking for accreditation by the OSOAD.
a. Letter of intent to apply for accreditation and accreditation

fee of P 300.00;
Student Handbook 91
b. Documents or any supporting evidence that meets all the

qualifications and none of the disqualifications stated un-
der Rule 2 hereof.
Rule 4. Application Period. The period for filing the letter of

intent together with the requirements set forth under the preceding
section shall be on the same period as provided for under Rule 3
Section C of these implementing rules and regulations.
Rule 5. Accrediting Team. An accrediting team recommended
by the Dean of Student Affairs and approved by the University Presi-
dent shall pass judgment on the application of the student organiza-
tion. The team shall consist of the following: Head of OSOAD as
chairman, a reputable member of the Academic Council, The Univer-
sity Registrar, the University Guidance Counselor, the USG Presi-
dent and two student representatives designated by the USG Presi-
dent.
Rule 6. Accreditation Guidelines and Standards. The Depart-

ment of Student Affairs through a committee recommended by the
Dean of Student Affairs and approved by the University President
shall prepare accreditation guidelines and standards.
Rule 7. Convening the Accreditation Team. Whenever an ap-

plication for accreditation has been accepted, the accreditation com-
mittee shall be convened immediately at least five days from the date
of acceptance of the application by the Dean of Student Affairs upon
the recommendation of the OSOAD Head Notice of Acceptance shall
be given to the applicant organization.
Rule 8. Period of Accreditation. The accrediting team shall

conduct an investigation of the applicant-organization and render a
decision on the applicant within a period of one month from the date
the committee convened.
Rule 9. Decision Rendered. The decision rendered by the ac-

crediting team shall be final and unappealable. Said decision must be
in writing duly signed by all members of the accrediting team. Notice
shall be given within 10 days after the decision has been rendered by
the OSOAD Head.
Rule 10. Accreditation Privileges. An accredited student or-

ganization shall have the following privileges:
a. Exemption from applying for yearly recognition for the en-

tire period of its accreditation. In no case shall any organi-
92 Student Handbook
zation be accredited for a period of less than 3 years , nor

more than 5 years;
b. Automatic yearly registration during the period of accredi-
tation;
c. Priority in being designated/assigned to represent the Uni-
versity in national conferences, training programs and/or
activities for students outside the University;
d. In matters of student organization awards, greater weight
in points. Ratings for its members or for itself as an organi-
zation as against members of a non-accredited organiza-
tions;
e. Priority for financial assistance on its projects from USG
subjects to existing funds and budget allocation;
f. Other privileges as may be extended/granted.
Rule 11. Certificate of Accreditation. A certificate of accredita-

tion shall be granted to the deserving student organization upon re-
ceipt of the decision of the accrediting team. Such certificate shall be
awarded in fitting ceremony wherein officials and students are invited
to attend.
Rule 12. Publication. The list of accredited organizations shall

be posted in the designated bulletin boards and published in the Uni-
versity paper to encourage more membership to them and to moti-
vate their leaders and members for greater achievement.
Rule 13. Rule on Construction. All provision pertaining to the

accreditation of student organization shall be construed strictly
against the applicant organization.
F. DISSOLUTION OF STUDENT ORGANIZATIONS
Rule 1. Scope. This rule shall govern all non-political student

organizations.
Rule 2. Dissolution of Student Non-Political Organizations.

The University policies, rules and regulations or the provision of the
constitution and by-laws of such organizations if so provided shall
govern dissolution of student non-political organizations.
Rule 3. Grounds for Dissolution. Any non-political student or-

ganization may be subjected to formal dissolution due to any of the
following grounds:
a. Failure to secure renewal of authority to operate;
Student Handbook 93
b. Deliberately operating without prior recognition within the

University;
c. Voluntary action of at least 2/4 of its officers and majority
of its members in a formal intent to dissolve;
d. Disestablishment of the organization for at least two times.
Rule 4. Formal Dissolution Due to Voluntary Action. When the
dissolution of the student organization is through voluntary action of
its officers and members the dissolution shall be done in the following
manner:
a. A notice of formal dissolution shall be filed to the Dean of

Student Affairs. Such notice shall be duly signed by the
President and 2/3 of the board of officers and majority of
the members of the organization;
b. The Dean of Student Affairs shall conduct one hearing for
dissolution of the student organization with the presence
of the president from the Board of Directors and members
of the organization concerned.
c. If the Dean of Student Affairs finds that the notice is in or-
der, he/she recommends the formal dissolution of the or-
ganization to the University President;
d. Upon the approval of University President, the organiza-
tion is formally dissolved. Upon receipt of such approval,
the organization shall cease to operate and its designated
officers must wind up its affairs within 30 days from receipt
of the notice. The Dean of Student Affairs shall supervise
the winding up of the affairs of the dissolved organization.
Rule 5. Formal Dissolution Due to Other Grounds. When the

ground for the dissolution is any of the grounds in sub-section a, b or
d of Rule 3 of this Section, after due process afforded to the student
organization, the Dean of Student Affairs shall recommend for the
dissolution of the organization to the University President. Upon ap-
proval by the University president, the organization is formally dis-
solved. Notice of the dissolution and other matters shall also be gov-
erned by the provisions of sub-section of the Rule 4 under this sec-
tion.
Rule 6. Certificate of Clearance. Whether the dissolution of

the student organization is voluntary or otherwise, it shall be the right
of the University President to require the officers of such organization
and the faculty adviser to secure a clearance from money and/or
property responsibilities from the University policies, rules and regula-
tions.
94 Student Handbook
G. REGISTRY OF STUDENT ORGANIZATIONS
Rule 1. Scope. All student organizations, whether political or

non-political shall be covered by the provisions under this Rule.
Rule 2. Registration of Student Non-Political Organizations.

Within two weeks, after the election of its officers, any student politi-
cal organization shall be obliged to register itself with OSOAD by ful-
filling the following requirements:
a. Application for registration;

b. List of elected officers
c. Name of the faculty adviser with the letter of acceptance
addressed to the Dean of Student Affairs and duly noted
by the supervising University Official as provided for under
Rule 4 of Section C.
d. Data on the number of members categorized by curricu-
lum years/course and sex and certified by the University
Registrar.
Rule 3. Registration of Recognized/Accredited Student Non-

Political Organizations. The registration of recognized student non-
political organizations should be automatic upon the approval of its
application for recognition/accreditation by the University President.
The entering of the information in the appropriate Registry of organi-
zation shall be a ministerial duty of the Head of the OSOAD.
Rule 4. Registry Books. The OSA-OSOAD of every campus

shall maintain up-to-date yearly records of recognized/accredited stu-
dent organization and those with the approved renewal of recognition.
The following registry books shall be kept by the OSOAD of each
campus:
a. Registry Book for Recognized Student Organizations

b. Registry Book for Accredited Student Organizations
c. Registry Book for Student Organization with approval
d. Renewal of Recognition
Rule 5. Comprehensive Registry Books. The OSOAD Head in

each campus shall submit an annual list of recognized/accredited or-
ganizations as well as those with approved renewal of recognition to
the Dean of Student Affairs not later than the fourth Monday of No-
vember of the current school year. Such list shall be recorded in the
Comprehensive Registry Books for recognized/accredited organiza-
tion as well as those with approved renewal of recognition.
Student Handbook 95
Rule 6. Other Records. The OSOAD Coordinator in each

campus shall also maintain and submit to the Dean of Student Affairs
on the date specified under Rule 5 above, the following records:
a. A record of disestablished student organizations contain-

ing the name of disestablished organization, date of estab-
lishment, cause/reason for disestablishment, total number
of members, the time of disestablishment, president and
faculty advisers.
b. A record and file of all constitutions and by laws, of duly
recognized accredited student organizations.
c. A record of the yearly list of officers and members of the
organization with their specimen signature and other infor-
mation.
d. A record of the yearly list of advisers of the recognized/
accredited student organizations with their respective ap-
pointments and acceptance.
e. Other records and up-to-date and comprehensive file of
student organizations.
Rule 7. Exclusion and/or Cancellation. The failure of any or-

ganization to renew its authority to operate within the prescribed peri-
od shall be sufficient ground for the exclusion or cancellation of the
name of the organization in the Registry Book of Student Organiza-
tion.
H. SELECTION AND QUALIFICATION OF OFFICERS
Rule 1. Qualification for Membership in Student Political Or-

ganizations. Only bona fide students shall be automatic members of
student political organizations in the University.
Rule 2. Qualification for Membership in Student Non-Political

Organization. Only bona fide students who comply with the following
requirements are allowed to to join non-political student organiza-
tions:
a. They must be taking an academic load of at least 12 units

with the exception of graduating students carrying less
than 12 units in the last term;
b. They must not be under any academic and/ or disciplinary
probation;
c. Other qualifications as may be prescribed in the constitu-
tion and by-laws of the organization concerned.
96 Student Handbook
Rule 3. Application for Membership. The procedures for appli-

cation for membership to any student non-political organization shall
be governed by the respective constitution and by-laws of such or-
ganizations.
Rule 4. Qualification for Officership. Members of student or-

ganizations are encouraged to become officers of their organizations.
4.1 Only bona fide NEUST students are allowed to become

officers of any student non-political organizations;
4.2 In addition to the above stated qualifications, the following

are also required for officership;
a. They must be taking a minimum academic load of 12

units with the exception of graduating students who
may enroll in less than 12 units in their final term;
b. They must not be under any academic and/or discipli-
nary probations;
c. They must not have any failing grade in any academic
subject and must have an average of at least 2.5 or its
equivalent or any other average as maybe stipulated in
the organization’s constitution and by-laws which-ever
is higher;
d. They must posses other requirements as specified in
the organization’s constitution and by-laws.
Rule 5. Disqualification in Major Positions. No student can oc-

cupy a major position in more than two University-wide organizations
whether political or non-political.
Rule 6. Vacating the Position. Failure to maintain the require-

ments for officership as provided under Rule 4 hereof while serving,
as an officer would mean that the student has to vacate his post.
Rule 7. Selection of Officers. Officers may be selected

through election or appointment pursuant to the provisions on selec-
tion of officers in the respective constitution and by-laws of the organ-
izations.
Rule 8. Discrimination. No member of a student organization

shall be denied the opportunity to occupy the position of officership by
reason of ethnic origin, religion or creed, sex and poverty, except
Student Handbook 97
when an organization is established solely for members belonging to

a particular ethnic group, religion or sex.
Rule 9. Hazing or Corporal Punishment. No student organiza-

tion shall provide hazing or initiation of any kind as one of its require-
ments for membership or officership. Such act constitutes an offense
that shall be subjected to disciplinary sanctions under this rule.
I. ORGANIZATION FUNDS
Rule 1. Membership Dues. As may be provided for in the ap-

proved constitution and by-laws, each student organization may col-
lect reasonable amount of annual membership fee from its member-
ship; provided, however, that every collection shall be corresponding-
ly covered by the receipt issued by a treasurer of the organization
and provided further, that any other amount as may accrue to the or-
ganization, whether from voluntary contribution or otherwise shall be
collected in the same manner.
Rule 2. Book of Accounts. A book of accounts shall be main-

tained by each student organization that shall indicate all of collec-
tions and disbursements of the organization. Such book of accounts
may be inspected and shall be opened for inspection during regular
office hours by any member of the organization and the assigned fac-
ulty adviser and whenever the need for such inspection is warranted
for circumstances.
Rule 3. Disbursements. Any disbursement from the funds of
the student organization shall be effected only upon previous approv-
al of its governing board through resolution, and upon the concur-
rence of the assigned faculty adviser; provided, however, that the ac-
tual withdrawal from the depository of such amount as maybe neces-
sary each time, shall invariably be made by written authorization; and
provided, further, that when the organization maintains a checking
account, the corresponding check for each disbursement shall be
signed jointly by the president and the treasurer of the organization.
Rule 4. Depository of Organization Funds. The student or-

ganization shall deposit its funds in any reputable bank in the city/
town chosen by at least 2/3 of its board of officers and concurred by
its adviser.
Rule 5. Audit and Deposit. Each student organization shall

submit a copy of its financial statement and report of collection and
disbursement of funds on or before March 15 of each year, such fi-
nancial, as well as the required report shall be prepared by the organ-
98 Student Handbook
ization treasurer, approved by the University President and duly noted by the
faculty adviser of the organization. The University President may cause the
financial status of each student organization to be audited by a competent per-
son employed by the school at least once every year, and to take such action
as may be appropriate under the law or school rules, whether there is a finding
on misappropriation or defalcation of funds of the organization.
Rule 6. In matter not inconsistent with the provisions of this rule and
not contrary to law, provisions on organization funds and related matters in the
approved constitution and by-laws shall govern the financial operations of the
organization concerned.
J. USE OF SCHOOL FACILITIES
Rule 1. Recognized Organizations. The use of available college facili-

ties shall be limited to student organizations that are duly accredited/
recognized under constitution and by-laws shall govern the financial opera-
tions of the organization concerned.
Rule 2 Authorization. The University President shall authorize the use

of the University facilities by the student organization requesting for such.
Rule 3. Property Responsibility. The officers of the student organization

concerned ‘shall be jointly and severally responsible for any damage or injury
to the school property of facilities arising from the use thereof by the organiza-
tion.
K. CONDUCT AND DISCIPLINE
Rule 1.General Behavior. Every student shall observe the laws or the
rules and regulations of the school and the standard of the good society; shall
be courteous and considered on all occasion as befitting men and women of
refinement and good breeding; and shall act with fairness, tolerance, modera-
tion, and respect for the opinions and feelings of others, bearing in mind that
education stands for broadmindedness and for appreciation and understand-
ing of principles and values.
Rule 2. Prohibited Activities. Any student activity which partakes of the

nature of subversion or insurgency, or which is deemed to be unlawful under
existing legislations are strictly prohibited and disallowed. The violator as well
as the offices of the student organization, including the faculty adviser/s if war-
ranted by the circumstances of each case, shall be held administratively liable
for the illegal activity of the organization without prejudice to criminal prosecu-
tion if the evidences so warrant.
Student Handbook 99
L. FUND RAISING ACTIVITIES
Rule 1. Only duly recognized student organizations are allowed to

conduct fund raising activities by filing a formal letter of application to the
Dean of Student Affairs. The letter should include:
a. Nature and purpose of activity;

b. Date , time and venue of the activity;
c. The Department of Social Welfare and Development permit in
case the fund-raising activity is conducted outside the institution;
d. The manner in which the funds raised shall be used;
e. The names of the members/officers directly in charge of the fund-
raising activity.
Rule 2. This letter of request must be filed two (2) weeks before the
commencement of said activity.
Rule 3. In case of raffles on campus, the following rules shall govern:
a. The application to conduct a raffle for fund raising must be ac-

companied by a permit issued by the Department of Social Wel-
fare and Development (DSWD) subject to limitations under Rule
1.3 of above;
b. The application should indicate the prize(s) to be offered, the
price per ticket, the drawing date (time and place), and the man-
ner in which the profit will be utilized;
c. The prize(s) to be offered in the raffle must be displayed at some
central place son the campus and the list of winners must be
conspicuously and widely publicized in the campus and outside if
necessary.
Rule 4. All student organizations shall be allowed one (1) major fund
raising activity in which the target net amount shall be less than P
10,000.00.
Rule 5. No more than two (2) major fund raising activities sponsored
by student organizations may run concurrently per month. The Office of Stu-
dent Affairs will coordinate the different student organizations if any conflict
arises.
Rule 6. Every organization granted permission to hold a fund raising

activity must file a financial report of said activity with the Department of Stu-
dent Affairs with in one (1) month after its termination.
100 Student Handbook

Part V
Other Policies
A. Policies and Guidelines on Local Off-Campus Activities
B. Gender and Development (GAD)
C. On-the-Job Training Programs
D. International Linkages
A. POLICIES AND GUIDELINES ON LOCAL OFF-CAMPUS

ACTIVITIES AS PER CMO NO. 63 SERIES OF 2017
In accordance with the pertinent provisions of Republic Act

(R.A.) No. 7722 otherwise known as Higher Education Act of
1994, Batas Pambansa Blg. 232, the Constitution which
states that, “The State shall exercise reasonable supervision
over all higher education institution,” and by virtue of Commis-
sion en Banc Resolution No. 540-2017 dated July 18, 21017,
the following policies and guidelines on local off-campus activ-
ities are hereby adopted.
1. STATEMENT OF POLICIES
Section 1. CHED recognizes the academic freedom of the

HEIs in promoting quality education for the continuing intellec-
tual growth, the advancement of learning and research, and
the education of high level professionals while enriching his-
torical and cultural heritage through the conduct of off-campus
activities as part of the curriculum.
Section 2. All HEIs are given the authority to design, de-

termine and approve the conduct of off-campus activities a) as
part of a duly approved curriculum as noted by CHED or b) as
part of the HEIs particular context or respective mission. Such
authority of the HEIs however, shall be exercised with para-
mount consideration given to the safety and welfare of the stu-
dent participants.
Section 3. It is the obligation of the HEIs to: (a) adopt

mechanisms for safety and welfare of all participants to the off
-campus activities; and (b) observe due diligence and strict
adherence to the requirements stipulated in this CMO and the
Joint Memorandum Circular (JMC).
Student Handbook 101

Section 4. To ensure the well-being and safety of all the stu-

dents in higher education and guarantee the quality of their
learning and exposure, CHED, in partnership with the Depart-
ment of Tourism (DOT), Department of the Interior and Local
Government (DILG), Land Transportation Office (LTO), Land
Transportation Franchising and Regulatory Board (LTFRB),
League of Cities of the Philippines (LCP), and League of Mu-
nicipalities of the Philippines (LMP), shall issue separate
guidelines for the conduct of all off-campus activities, if need-
ed.
2. OBJECTIVES
Section 5. These set of policies and guidelines aim to

guide HEIs in the conduct of off-campus activities in order to
develop the holistic experience of students and to provide:
5.1. access to efficient and interactive learning for stu-
dents through meaningful off-campus activities as part
of their program requirement embodied in the ap-
proved curriculum;
5.2. quality off-campus activities necessary to the ac-
quisition of relevant knowledge, skills, and values;
5.3. mechanisms to exercise due diligence prior, dur-
ing and after the activities for safety and welfare of the
students and HEIs’ personnel; and
5.4. mechanisms for the implementation of parallel ac-
tivities to those students who will not be participating in
the activity.
3. COVERAGE
Section 6. The CMO shall cover all the conduct of off-

campus activities of HEIs within the Philippines, which were
approved by the concerned HEI authorities. The activities
shall include but not be limited to the following:
6.1. Curricular
6.1.1 Educational Tours/ Field Trips
visits to reputable firms or government sites
and other areas identified by the concerned
local government units (LGU’s) safe for stu-
dents;
Culture and arts related activities such as visits
to museums, culture sites, landmarks and other
related venues; or

plant industry visit, host training establishment

visit and other related visits.
6.2.2. Participation and/or attendance in degree pro
gram related events
6.2.3 Field Study/Experiential Learning/Related
Learning Experiences
6.2. Non-Curricular
6.2.1. mission-based activities (E.g. retreat, recollec-
tion, etc);
6.2.1 conventions, seminars, conferences, symposi-
ums, trainings and teambuilding;
6.2.2 volunteer work including peer helper programs,
relief operations, community outreach and
immersion;
6.2.3. advocacy projects and campaigns;
6.2.4. participation in sports activities;
activities initiated by recognized various stu
6.2.5 dent groups;
6.2.6 inter school competitions/tournaments; or
6.2.7 culture and arts performances and competition.
4. EXCLUSIONS
The following off-campus activities shall be excluded

from this CMO. However, HEI’s shall properly undertake
mechanisms to assure diligence in the conduct of all off-
campus activities for the safety and security of the academic
community.
Section 8. International Educational Tours or Field Trips
International Educational Tours or Field Trips shall be

governed by CHED Memorandum Order No. 26, s. 2015.
Section 9. Internship/ OJT Practicum
Students undergoing local and international internship, practicum or

on-the-job training, shipboard training programs, etc. shall be gov-
erned by separate guidelines for student internship programs.
REQUIREMENTS
a. Checklist of Requirements:
Before the off-campus activity.

The President must require the submission of the fol-

lowing from its personnel concerned:
REQUIREMENTS PROOFS
a. 1.1. Curriculum
The curriculum should include Course Syllabus which
the off-campus actvity with reflects the relevance
corresponding unit credits and of requiring an
time-allotment whether lecture educational tour and
or laboratory hours, specifying field trip.
course title and unit credits.

a.1.2. Destination
as much as practicable, Appropriate report.
destination of off-campus
activities should be near
the concerned HEI in
order to minimize cost.
CMO No. 11, s.1997
entitled, Enjoining All
Higher Education
Institutions (HEI’s) in the
Country to Make, Insofar
as practicable, All
Registered Museums and
Cultural Sites and
Landmarks as Venues for
Educational Tours and
Field Trips and Subjects
for Studies and
Researches may serve as
guide for the places that
may be visited among
others, registered
museums, cultural sites
and landmarks that should
be in line with the
objectives of the off-
campus activity.
The destination and

schedule should be
relevant to the subject
matter.
a.1.3. Handbook or Manual

The requirements and Handbook or manual
guidelines of the conduct of
local off-campus activities
should be updated and be
included in the student’s
handbook or manual.

a.1.4.Consent of the Parents Duly notarized/subscribed

or Student’s Guardian. consent.
a.1.5. Medical Clearance of Medical Clearance of the

the Students students, if appropriate duly
signed by the HEI or
a.1.6. Personnel-in Charge government Phytsician
The designated personnel-in-
charge must be an employee -Designation or order from the
of the institution and must Administration indicating
have the appropriate personnel-in-charge’s role and
qualifications and responsibilities before, during
experiences related to off- and after the off-campus
campus activities. When activities.
necessary, identiify over-all
leader from among the
personnel-in-charge with
appropriate first aid and
medical emergency training.
a.1.7. First –Aid kit First-aid kit

The HEI should provide a
complete first-aid kit.
a.1.8 Fees/Fund Source Duly approved schedule of

The fees to be collected from fees.
the students must be duly
approved and disseminated to
concerned stakeholders.
a.1.9 Insurance Proof of insurance provision

The HEI should provide
insurance (individual or group)
provsions for students, faculty
and other concerned
stakeholders, for the purpose
of the activitiy.

a.1.10 Mobility of Updated /valid documents
Students pertaining to regstration, insurance
a.1.10.1 Owned by HEI coverage, driver’s license,
asssurance of roadsafety, among
others.
a.1.10.2 Third Party or sub
-contracting Certification from LTFRB for the
Franchisee validity of the franchise of the
proposed operator (i.e.
legitimate, current and up-to-
date), if applicable
Special Permit from LTFRB if
transportation is out-of-line
Updated/valid documents
pertaining to registration,
insurance coverage, driver’s
license, assurance of
roadsafety, etc.
Travel and Tour Operator.
In cases where the Copy of travel and Tour Operator
service of Travel and Accreditation Certificate by the
Tour Operator is used, DOT.
it should be duly Duly approved plan/itenerary of
accredited by the DOT. travel by the HEI
If applicable, the HEI Certification from the LTFRB for
must engage an the validity of the franchise of
accreedited toursit the proposed operator (i.e.,
transport vehicle and/or legitimate, current and-up-to-
toursit guide with the date) if applicable
appropriate permits. Vehicles’ updated/valid documents
petaining to registration,
insurance coverage, driver’s
license, assurance of
roadsafety, etc.

* Copy of the letter sent to the

a.1.11 LGUs/ NGOs LGUs
The HEI should duly
coordinate with apprpriate *Copy of acknowledgement
LGUs/ NGOs letter from the LGUs
Whenever necessary for the

sfety and convenience of the
touring party, advance and
proper coordination with the
local govenrment units with
acknowledged letter from the
concerned government
agency shall be secured
before the scheduled dates of
the activity.
a.1.12 Activities Minutes and attendance of the

a.1.12.1 General Orientation briefing and consultation
to Students conducted to concerned
students, faculty and
stakeholders
a.1.12.2. Consultation to
concerned students, faculty
and stakeholders with attached
minutes of consultation and
attendee’s signature
a.1.12.3 Announcement to * Letters to parents, studetns

students, faculty and parents and adult companion
of the activity one or two preferably faculty member
months before the scheduled * Appointment with conforme
date of the conduct of occ- of Personnel-in-charge
campus activities.
a.1.12.4 Briefing to concerned * Itinerary

faculty and students providing * Handy information materials
the needed info materials for students
before the trip
a.1.12.5. Learning journals for Standard format of learning

students journals given to students
a.12.6 Emergency Appropriate report

Preparedness Plan to be given
to students and stakeholders

GRIEVANCES AND STUDENT ASSEMBLIES
a.2. During the Off-Campus Activity
REQUIREMENTS PROOFS
a..2.1. Personnel-in-charge, List of personnel or attendance

identify over-all leader (when
necessary) with the following
tasks.
a.2.1.1 Accompany the List of students and/or
students from the time they attendance
assemble for the off-campus
activity up to debriefing
a.2.1.2 Ensure the provision Contract of service with the
of the allowable seating third party
capacity of the vehicle/s used
(no styudent shall be allowed
to ride on the roof of motor
vehicle or on the boarding
platform)
a.2.1.3 Ensure that program of
activities is properly followed
as planned or activities can be
adjusted as the need arises.
a.3. After the off-campus activity
REQUIREMENTS PROOFS
a.3.1 Learning Journals Appropriate report/grades
a.3.2. Assessment Report/ Assessment report by faculty

Evaluation Report including the breakdown of
expenses
a.3.3 Expenditure report Breakdown of expenses
a.3.4. Debriefing of concerned Report on debriefing program

faculty to students to be able conducted
to assess acquisition of
learning

SUBMISSION OF REPORTS
The HEI shall submit the following comprehensive reports in compli-

ance with CMO#63, S.2017:
1. Certificate of Compliance.. A certificate of compliance, duly

notarized, certified correct by the PIC, recommending approval by the
VPAA and duly approved by the President or Head of the HEI or his/her
authorized representative stating that all the requirements have been pre-
pared and duly complied with using the prescribes template shall be sub-
mitted to the CHEDRO 15 days before the activity.
2. Report of Compliance. A report of compliance must be certified

correct by the PIC, reviewed by the Dean or Program Head, recommending
approval by the VPAA and duly approved by the President or Head of the
HEI or his/her authorized representative listing all the activities and corre-
sponding compliance using the prescribed template shall be submitted to
the CHEDRO 15 days before the activity
3. Comprehensive Semestral/ Term Report. A semester/term

comprehensive report shall be submitted to the concerned CHEDRO at the
end of the semester/term of the conduct of the educational tour and field
trip using the prescribed template.
4. Exemption from submission of Report to CHED

4.1. HEI’s awarded as Autonomous, Deregulated, Centers of Excel-
lence/Centers of Development, or Level II Accredited programs and SUC’s
with at least Level III shall be exempted from submitting report of Compli-
ance, but are required to submit the Certificate of Compliance.
4.2 Submission of reports shall not be required for non-

curricular off-campus activities and field study/experiential learning/related
learning experience activities. However, for the purposes of transparency,
the activities should be posted in conspicuous places and the website of the
HEI, if available.
STUDENTS: Responsibilities and Obligations:
1. Students shall:
a. Be officially enrolled;
b. Adhere to the rules and regulations of student man
ual, and
c. Submit a learning journal/paper reflecting his/her
observations, leanings, findings and noteworthy ex-
periences.
2. Imposition of sanctions for non-performance/violation

of above-mentioned actions should be in accordance with the

HEI’s policies.
FEES: Students should only be charged for actual

costs of transportation, entrance fees and related ex-
penses, subject to consultation. General information
on fees related to the conduct of off-campus activities
should be included in the student handbook/manual;.
B. THE GENDER AND DEVELOPMENT PROGRAM:
Pursuant to its mandate as a Responsible Agency to

implement the Magna Carta for Women (MCW) directed by CHED
the institutionalization of the required policies, standards and
guidelines to build internal capacities of external clientele and
stakeholders in mainstreaming Gender and Development (GAD)
within the various functions of higher education and in accordance
with the function of the State to “Exercise reasonable supervision and
regulation of all educational institutions” (1987 Philippine Constitution,
Artivcle XIV, Section 4) the University adopts and implements the
principle of equality between men and women enshrined in the
Philippine Constitution mandated by the Commission on Higher
Education.
Gender mainstremaing is one of the major strategies in

educating and informing various sectors of society on the need to
recognize and respect rights of women and men. Educationg more
women translates to additional socio-economic gains that benefit the
entire societies, including increased economic productivity, higher
family incomes, more informed members of society, and respect for
the rights of the women.
Gender mainstreaming as implemented by the University

focused not only on individuals’ development but also of the national
upliftment, facilitating the skills, knowledge and expertise of the
individuals toward economic and social development .
There is an Office for the Gender and Development Program

at General Tinio Campus manned by its Director under the Office of
the President and supported by Focal GAD Persons from different
Colleges/ Campuses where its mandate is gender equality in the
trilogical functions of higher education:
(1) curriculum development,

(2) gender-responsive research programs, and

(3) gender-responsive extension programs ;
The GAD Director plans, supervises, administers coordinates

and evaluates all GAD Programs and activities mandated by MCW
and directed by CHED.
C. ON-THE-JOB TRAINING PROGRAM:

The University implements the On-the-Job Trainig Program
(OJT) for graduating students to provide a planned transition from
the University curriculum to a professional setting. The student-
trainees will afford opportunities for the practical application of
concepts and skills acquired in the classroom setting. This
experience will occur under the guidance and supervision of the Host
Training Establishment (HTE) trainer/supervisor and a University
Faculty Coordinator.
Specifially, the OJT Program aims to:

1. Provide the OJT students the opportunity to integrate theory and
practice in their professional education; encouraging the exchange
of contemporary thinking between the apprenticeship and the HTE
Personnel;
2. Provide students the opportunity to promote and broaden their
philosophy and understanding of the chosen profession;
3. Enable the OJT students to obtain imnformation which can be used
as basis for makaing choices in relation to future careers, areas of
specialization and/ or further study;
4. Enable student-trainees to realize their own strength and
weaknesses;
5. Provide students an opportunity to gain experiences, supervisory,
and administrative functions;
6. Help students gain an understanding and appreciation of the role,
duties and responsibilities of a full time professional;
7. Develop the students’ trechnical skills in various program areas, to
increase their knowledge fo the professional services in
organization and administration;
8. Provide student-trainees with experiences that will enable them to
develop sound human relation;
9. Strengthen relationshoip between the cooperating HTE and the
University.
D. INTERNATIONAL LINKAGES:
1. Requirements - Upon approval of admission to the University

and upon enrolment, the following documents are to be submitted

to the Office of the International and Domestic Institutional

Linkages:
a. Copy of 9(f) Student Visa
b. Copy of Alien Certificate of Registration (ACR)
c. Copy of Certificate of Residence for Temporary Student
(CRTS)
d. Copy of Certificate of Medical Clearance
e. Copy of Student’s Personal History Statement (PHS)
f. Transcript of Records/Scholastic Records with English
translation, duly authenticated by the Philippine Foreign
Service Post (PFSP) or Philippine Embassy
g. Notarized Affidavit of Support including bank statements
or notarized notice of grant for institutional scholars
h. Photocopy of passport showing date and place of birth
i. Birth certificate or its equivalent duly authenticated by the
PFSP
j. 2 x 2 photos on plain white background taken not more
than 6 months prior to submission
k. Overseas Student’s Insurance (Accident and Sickness).
Note: If a foreign student has already send Application Form

together with numbers 5, 6, 7, 8, and 9 to Nueva Ecija University of
Science and Technology then the student has only to pass other
requirements (numbers 1, 2, 3, 4, and 11) upon arrival and enrolment
in the University.
2. VISA APPLICATION PROCEDURES FOR INTERNATIONAL

STUDENTS
a. APPLICATION OF 9(f) STUDENT VISA FOR APPLICANT

STILL ABROAD - Student-applicant applies for 9(f) Student Visa
at the Philippine Embassy or Philippine Foreign Service Post
(PFSP) in his country of origin or legal residence and obtains it
before he leaves for Manila.
b. PROCEDURAL GUIDELINES AND DOCUMENTARY
REQUIREMENTS
b.1. While student-applicant is still abroad - Send Application
Form to Nueva Ecija University of Science and Technology
(NEUST) together with the following requirements (Original
and 2 Photocopies) by post mail:
 Six (6) copies of the 1998 Revised Original Personal
History Statement (PHS) duly accomplished and signed by
the applicant in English and in national alphabet,
accompanied by personal seal, if any, original left and
right hand prints on PHS and original photos (2x2 photos

on plain white background taken not more than 6 months prior to

submission).
 Transcript of Records / Scholastic Records (with English translation)
duly notarized and authenticated by the Philippine Embassy or
Consulate in the applicant’s country of origin or legal residence.
 Notarized Affidavit of Support and proof of adequate financial
support (i.e., Bank statements; source of income) to cover
expenses for student’s accommodation and subsistence, school
dues and other incidental expenses. For scholars, a notarized
certificate of scholarship from the institution concerned.
 Photocopy of Passport pages where name, photo, birth date and
birthplace appear.
 Birth certificate or its equivalent duly authenticated by the
PFSP located in the student’s country of origin or legal
residence. Those desiring to enroll in degree programs must be 18
years old or above.
3. Upon receipt of documents

a. Subject to the entrance requirements of the University, the NEUST will
send to student-applicant by post mail an original copy of the Notice of
Acceptance (NOA).
b. NEUST will submit all the documents including the certified true copy of the
CEA to the Department of Foreign Affairs (DFA), Manila.
c. DFA endorses the documents to the PFSP in the student’s country of origin
or legal residence for the issuance of the corresponding visa.
4. Appearance in the Philippine Embassy or PFSP abroad:

a. PFSP notifies the student-applicant with instruction that he appears in
person before the Consular Officer for interview and submission of required
documents, as follows:
 Original copy of the NEUST Notice of Acceptance (NOA)
containing a clear impression of the school’s dry seal, addressed to the
student;
 Police Clearance Certificate issued by the National Police Authorities
in the student’s country of origin or legal residence, authenticated by
the PFSP having consular jurisdiction over the place; and
 Medical Health Certificate issued by an authorized physician including
standard-size chest X-ray.
A visa application fee will be charged. The exact fee will vary slightly in
each country.
b. The Consular Office shall issue the Student Visa 9(f) as soon as all the
requirements are accomplished.

5. Upon arrival in Manila:

a. Obtain a Quarantine Medical Clearance Certificate at the National
Quarantine Office. Then proceed to the BI Student desk for
registration and apply for an Alien Certificate of Registration (ACR)
and a Certificate of Residence for Temporary Student (CRTS).
b. Proceed to NEUST for enrolment. The Office of International and
Domestic Institutional Linkages of NEUST shall assist foreign
student in going to the BI to obtain Alien Certificate of Registration
(ACR) and Certificate of Residence for Temporary Student
(CRTS).
6. APPLICATION OF 9(f) STUDENT VISA FROM

TEMPORARY VISITOR STATUS
Student-applicant may enter the Philippines as tourist or a visitor and
then apply afterwards for a conversion of tourist visa to a 9(f) Student
Visa in Manila.
7. While student-applicant is still abroad:

a. Apply for a 59-day tourist visa at the nearest Philippine Embassy or
Consulate in your country of origin or legal residence.
b. Before leaving for Manila, you must bring the following documents
(Original and two (2) Photocopies) needed for conversion of status
from temporary visitor to foreign student visa:
 Notarized Affidavit of Support and proof of adequate financial
support (i.e., Bank statements; source of income) to cover
expenses for student’s accommodation and subsistence,
school dues and other incidental expenses. For scholars, a
notarized certificate of scholarship from the institution
concerned;
 Transcript of Records / Scholastic records (with English
translation) duly notarized and authenticated by the Philippine
Foreign Service Post (PFSP) located in the student’s country
of origin or legal residence;
 Police Clearance Certificate issued by the National Police
Authorities in the student’s country of origin or legal residence,
authenticated by the PFSP having consular jurisdiction over
the place for student who resided in the Philippines for less
than 59 days.
c. However, for student who resided in the Philippines for more than
59 days at the time he applies for the said change/conversion of
his admission status to that of a student, he shall also be required
to submit the National Bureau of Investigation (NBI) clearance.
 Two (2) original copies of the student’s Personal History
Statement signed by the student with a 2 x 2-inch photograph
recently taken;

 Xerox copy of the photo, data and stamp of the latest arrival
pages of the passport of the student. The passport itself
shall be presented to the Bureau of Immigration (BI) for
verification.
PFSP located in the student’s country of origin or legal
residence. Those desiring to enrol in degree programs must
be 18 years old or above.
8. Upon arrival in Manila:

a. Report to Nueva Ecija University of Science and Technology
Office of International and Domestic Institutional Linkages to fill up
the Application Form and submit the above documents.
b. The NEUST will issue the following:
 Notice of Acceptance (NOA) containing a clear impression of
the school’s official dry seal
 Written endorsement for the conversion of applicant’s
temporary visitor status to student on the school’s official
stationary signed by the University Registrar and stamped
with the NEUST’s official dry seal.
c. Obtain a Quarantine Medical Clearance Certificate at
the National Quarantine Office. To get this certificate you will
need to submit the results of the following medical tests which you
will take when you arrive in Manila:
 Chest X-ray (bring the original of your X-ray plate)
 Urine Analysis
 Stool Analysis
 Blood Serology tests – VDRL test (Venereal Disease
Research Laboratory Slide Test) and RPR test (Rapid Plasma
Ragin Test).
d. Proceed to the Bureau of Immigration (BI) to apply for the
conversion of your Tourist Visa to 9 (f) Student Visa, Alien
Certificate of Registration (ACR) and Certificate of Residence for
Temporary Student (CRTS).
9. The Office of International and Domestic Institutional Linkages of

NEUST shall assist foreign student in going to the BI and other
offices during the whole visa application process.
10. Upon approval of admission to the University and upon

enrolment, the following documents are to be submitted to the
Office of International and Domestic Institutional Linkages:
 Copy of 9(f) Student Visa
 Copy of Alien Certificate of Registration (ACR)
 Copy of Certificate of Residence for Temporary Student

(CRTS)
 Copy of Certificate of Medical Clearance
 Copy of Student’s Personal History Statement (PHS)
 Transcript of Records/Scholastic Records with English
translation, duly authenticated by the Philippine Foreign
Service Post (PFSP) or Philippine Embassy
 Notarized Affidavit of Support including bank statements or
notarized notice of grant for institutional scholars
 Photocopy of passport showing date and place of birth
PFSP
 2 x 2 photos on plain white background taken not more than 6
months prior to submission
 Overseas Student’s Insurance (Accident and Sickness)
Note: If a foreign student has already send Application Form

together with numbers 5, 6, 7, 8, and 9 to Nueva Ecija University of
Science and Technology then the student has only to pass other
requirements (numbers 1, 2, 3, 4, and 11) upon arrival and enrolment
in the University.

PART VI
A. Preliminary Matters
B. Norms of Conduct
C. Ground for Disciplinary Actions
D. Student Judicial Council
E. Student Discipline Board
F. Academic Council Committee on Discipline
G. Penalties and Operative Effects
A. PRELIMINARY MATTERS
1. All matters pertaining to student conduct and discipline shall

be governed by this part.
2. The provision of this Part on matters pertaining to rules of dis-
cipline within the jurisdiction of the Academic Council shall be
reconciled accordingly through an adopted system of approval
by said Council with prejudice to consultation among students
represented by their leaders.
3. At all times, every student must promote and maintain the
peace and tranquility of the institution by observing the rules
of discipline, and by exerting efforts to attain harmonious rela-
tionships with the fellow students, the teaching and academic
staff and other school personnel (Sec. 5 par. 2, Education Act
of 1982).
4. The investigation, this position and corresponding sanctions of
student disciplinary cases shall follow the proceeding set by
the proper forum established under this Part.
5. All officials, faculty, staff and security force of the University
are mandated to enforce and supervise overall compliance to
the provision of this part in their respective areas of responsi-
bilities. All student officers, particularly the sergeant-at-arms
or similarly designated officers, may be called upon to assist
in the enforcement of the rules of discipline whenever feasible

and/or relevant.
6. Pursuant to the provision of this Part, teachers, professors
and persons charged with the supervision of the students
shall be deemed persons in authority and should, therefore,
be accorded due respect and protection. (Art. 153 (3), Re-
vised Penal Code, as amended by PD 299, Sept. 19, 1973
and the Education Act of 1982).
7. The disciplining authority who is the President of the Universi-
ty shall meet out the punishment recommended by the re-
spectively constituted bodies under this Part in accordance to
due process.
8. In meeting out the punishment, the same penalties shall be
imposed in similar offenses and only one penalty shall be im-
posed in each case. A progressive system of punishment
shall be maintained.
9. Right of Respondents. In addition to the rights guaranteed
under Part I of this Handbook, every respondent shall enjoy
the following specific rights:
a. To be subjected to any disciplinary penalty only after the

requirements of due process have been fully compiled
with;
b. To be penalized only on the basis of substantial evidence
(s), the burden of proof being with the person filing the
charge;
c. To be penalized on the basis of evidence (s) introduced at
the proceedings or of which the respondent had been
properly apprised and given the opportunity to rebut the
same;
d. To enjoy, pending final decision on the charges, all his
rights and privileges as a student, subject to the power of
concerned authorities or bodies on preventive suspension
of the respondent for more than fifteen (15) days where
suspension is necessary to maintain the security of the
University; and
e. To defend himself /herself personally or by the counsel, or
by representative by his own choice. If the respondent de-
sires, but is unable to secure the services of counsel, he
shall manifest the fact at least two (2) days before the date
of hearing, and require the Investigating Forum to desig-
nate a counsel for him from among the faculty members
and staff of the University.
B. NORMS OF CONDUCT
1. Every student must be imbued with patriotism and nationalism,

love of humanity, respect for human rights, civic conscience,

ethical and moral values, moral character and self discipline in
keeping with the mandates of the educational system under the
Philippine Constitution.
2. For the guidance of all concerned, the following norms of con-
duct and discipline are hereby promulgated namely:
a. Moral Character. Student is imbued with moral character if

among other qualities;
i. He/ She has learned to act, live and think as a person

whose values, attitudes and convictions are in accord
with the Universal Ethnic Norms of Right Reason and
accepted values and approved levels of conduct in the
society where he lives;
ii. He/ She is honest to himself, accepting his shortcom-
ings, striving to improve and change;
iii. He/ She is fair and just in his dealing with his fellow-
men;
iv. He/ She lives by the precept of love, justice, compas-
sion and concern for others; and
v. He/ She respects the right, as he would want his own
rights to be respected.
b. Personal / Self-Discipline. A student is imbued with per-

sonal/self-discipline, if among others:
i. He/ She devotes himself to the fulfillment of his obliga-

tions and considers his rights as means to or reward
for the same;
ii. He/ She learns to forget the enjoyment of certain rights
and privileges for the good of the society or that other
more needy may be benefited;
iii. He/ She resolves his problems and conflicts without
prejudicing others;
iv. He/ She is tolerant of others, and humble to accept
what is better than this;
v. He/ She develops temperance and propriety in words
and in action, especially against vices, e.g. gambling,
drinking, drugs, sexual excesses and aberrations, etc.
and
vi. Right reason guides and controls his/her life, actions
and emotions.
c. Civic Conscience, Nationalism and Patriotism, if among

others:
i. He/ She devotes himself to the progress and develop-

ment of the Philippines;
ii. He/ She puts the welfare of the entire country above
his personal, family and regional interest;
iii. He/ She respects and obeys all duty constituted au-
thorities and laws, rules and regulations;
iv. He/ She settles all disputes, problems, and conflicts
through the channels provided by law and society; and
v. He /She strives to bring about necessary changes
through peaceful means.
C. GROUNDS FOR DISCIPLINARY ACTION
1. The following shall be grounds for disciplinary action:

A. Dishonesty such as the following or any similar act:
1. Intellectual dishonesty such as plagiarism;
2. Cheating in examination and/or quizzes or any other
similar acts such as the following:
a. Unauthorized possession of notes or any material

relative to the examination;
b. Deliberately looking at a neighbor’s examination
papers;
c. Copying from or allowing another to copy from
one’s examination papers;
d. Having somebody else to take the examination for
another (in which case both shall be liable hereun-
der);
e. Talking with another without permission during the
examination;
f. Passing as one’s work any assigned report, term
paper case analysis, reaction paper and the like,
which are just copied from other’s work.
B. Stealing or any attempt thereof;
C. Oppression such as the following or similar act:
1. Threatening another with infliction upon his person,

honor or property;
2. Fighting or resorting to physical force or violence to
settle disputes provided that the party who acted in self
-defense shall be exempted from the punishment;

3. Direct attack upon any student, member of the faculty,

administration or non-teaching staff or any other per-
son;
4. Willful suppression of another person’s duly constitut-
ed rights.
D. Neglect of duty as student officer or any similar act such

as the following:
1. Unjustifiable frequent absences in authorized meetings

of student officers;
2. Negligence in instilling discipline and order in the stu-
dent organization where he leads; and
3. Failure in fulfillment of his functions as a leader as pro-
vided for in the student organization’s constitution and
by-laws.
E. Misconduct such as the following or any similar act;
1. Deliberate disruption of the academic function or a

school activity which trends to create disorder, breach
of peace or serious disturbance not necessarily con-
nected with any academic function or school activity,
or any act that incites the above;
2. Carrying or possession of firearms, or unauthorized
carrying of deadly weapons; (e.g. lead piped, ice pick
or blades more than 24 inches long and explosives
(firecrackers, pyrotechnics) within the premises of the
school;
3. Unauthorized or illegal possession or use of prohibited
drugs or chemicals, such as LSD, marijuana, heroin,
rugby or shabu and hallucinogens or substances in
any form as listed with Dangerous Drug Board within
the school premises; or the possession of any regulat-
ed drugs without proper prescription;
4. Unauthorized possession of and/or drinking of alcohol-
ic or any intoxicating beverages within the school
buildings and the immediate premises; or entering or
being in the school premises and off-campus instruc-
tional activities in a state of intoxication; and
5. Willful disregard or violation of established policies and
regulations; and
6. Malicious/unfounded accusations against any member
of the Academic Community.

F. Disgraceful, immoral, fraudulent and/or unlawful conduct

or any/similar acts such as the following:
1. Acts of lewdness, commission of any act of immorality

or the display or distribution of pornographic materials
within the school;
2. Illicit relation;
3. Indecent or indiscreet acts of intimacy done in public
places;
4. Impersonating or giving fictitious names with malicious
intent;
5. Intentionally making a false statement of any material
fact, or practicing or attempting to practice any decep-
tion or fraud for such purposes;
6. Acts of bribery to corrupt standards of the institution;
7. Falsification of official documents such as forging or
classifying and/or tempering with academic or official
records or documents of any kind.
G. Unauthorized solicitation of funds or promoting the sale of

tickets in behalf of private enterprises that are intended for
charitable or public welfare purposes and even in latter
cases;
H. Gambling of any form within the premises of the institution;
I. Willful refusal to pay debts;
J. Insubordination such as:
1. Willful disobedience to any just order of any person in

authority within the college premises including related
school activities held off-campus; and
2. Any other similar act.
K. Conduct prejudicial to the best interest of the University

such as:
1. Vandalism or destruction of school property or any

negligent act that results to damage of school proper-
ties;
2. Acts that bring the name of the institution or any of its
members into disrepute such as public malicious impu-
tation of crime or a vice or defect, real or imaginary or
any act, omission, condition, status or circumstances

which tends to cause dishonor, discredit or contempt

to the name of the University;
3. Smoking in prohibited places;
4. Littering or scattering of trash;
5. Cutting/uprooting/stoning/picking of fruits and orna-
mental plants and unauthorized fishing within the Uni-
versity jurisdiction;
6. Climbing or jumping over the boundary fence of the
University; and
7. Any similar acts.
L. Abuse of authority, rights and privileges such as:
1. Appropriating school properties for personal use;

2. Committing indecent and unlawful acts in exercise of
his rights or privileges;
3. Unauthorized extension of time and use of facilities in
conducting student activities and abuse of authority or
privileges granted leading to nuisance;
4. Conducting illegal assemblies; and
5. Any other similar acts.
D. STUDENT JUDICIAL COUNCIL
1. Composition. There shall be a Student Judicial Council (SJC)

composed of five members, one who shall act as chairman. All
members of the Student Judicial Council must be bona fide stu-
dents duly appointed by the University President upon recom-
mendation of the University Student Government or its equiva-
lent through the Dean of Student Affairs.
2. In accordance with the unique mix of students in the college,
there may be created Student Judicial Divisions (SJDs) which
shall have the same composition as the Campus Student Judi-
cial Council and which shall also be appointed by the University
President upon recommendation of the University Student Gov-
ernment or its equivalent through the Dean of Student Affairs.
3. Functions. Every duly constituted Student Judicial Council or
division shall exercise the powers and perform the functions as
follows:
a. To receive complaints from any student against another
student or group of students;
b. To conduct preliminary proceedings for the purpose of as-
certaining facts;
c. To initiate conciliatory proceedings in order to terminate
the case peaceably if possible;

d. To elevate the case to the higher body should a conciliato-

ry proceeding fails;
4. Jurisdiction. The following shall be the respective exclusive ju-

risdictions of the Student Judicial Council or Division:
a. For complainants on any grounds for disciplinary action as
provided for under Section C of this Part involving stu-
dents coming from different academic unit/campuses or
against officer of the University Student Government or its
equivalent, or the student COMELEC or its equivalent or
any member of a Student Judicial, the complaint shall fall
within the jurisdiction of the Student Judicial Council pro-
vided, however, that if any member of the Student Judicial
Council become the subject of the complaint, the com-
plaint shall be filed directly with the highest forum which as
provided for under this part is the Student Discipline
Board.
b. For complaints involving students belonging to the same
particular academic unit/campus or against officers within
the same department/campus or its equivalent, the com-
plaint shall fall within the jurisdiction of SJD.
5. Term. The Student Judicial Council or Division shall have a term

of one year to commence from the date of appointment and to
end when their replacements shall have been appointed.
6. Vacancy. In case of a vacancy, the replacement shall be imme-
diately appointed in accordance with the pertinent provision un-
der this Part.
7. Procedure in filing complaints with the SJC/SJD.
a. A complaint may commence by filing six copies of a letter
of complaint or its equivalent thereof against the respond-
ent, specifying the acts of commission constituting the
ground/s for disciplinary action. Said complaint must be
addressed to the chairman of the Student Judicial Council/
Division who, upon receipt thereof, will determine motu
propio, whether the case falls within jurisdiction of the
SJC/SJD as the case maybe. Upon finding that it does not
the complaint shall be returned to the complainant with the
corresponding advice that it be filed with the proper forum.
Upon finding that it is within the jurisdiction of the SJC/
SJD, then it shall assume jurisdiction of the case by mak-
ing an entry in the official entry book of the SJC/SJD kept
for the purpose, specifying the person or persons charged,
the complaints and his witness, if any, the date of filing
and the substance of the charge.

b. The chairman shall send a notice to the adverse party, at-

taching thereto a copy of the complaint and its enclosures,
if any, and requiring the respondent to answer within 72
hours from receipt thereof.
c. Upon the receipt of the answer, the chairman shall furnish
a copy to the complainant, giving the latter three days to
file a reply.
d. After three days, whether a reply has been received or
not, the chairman shall convene the SJC/SJD to conduct
the fact-finding proceedings, provided, however, that said
proceeding shall be terminated within 10 days from the
starting date and provided, further, that conciliatory pro-
ceedings shall be initiated within this period.
e. In case conciliation is achieved, a compromise agreement
shall be prepared, duly signed by the parties. The SJC/
SJD upon receipt thereof shall not be later than three
days, order the dismissal of the case, immediately furnish-
ing copies thereof to the parties concerned. Said order
shall be entered in the Book of Decisions specifying there-
in the date entry, the nature of the complaint, the com-
plaint/s and respondent/s, the substance of the order, and
the date the order was made.
f. Should conciliation proceeding fail, the SJC/SJD shall then
prepare a report of the proceeding and the fact of not
achieving conciliation and elevate the case to the Student
Discipline Board not later than 10 days from the last day of
the conciliatory proceeding.
8. Bar to filing a similar complaint. Once a compromise agreement

shall have been signed and an order by the SJC/SJD recorded
in the Book of Decisions, any complaint having the same sub-
stance and parties shall be entertained.
E. STUDENT DISCIPLINE BOARD
1. Composition. The Student Discipline Board shall be composed

of the five (5) members who shall be appointed by the President
of the University with one (1) representative each from the fol-
lowing sectors, upon recommendation respective constituents:
Administration, Faculty and Student Body. The faculty repre-
sentative must come from the Academic Council. There shall be
an Arbiter who must be a lawyer. In case, there is no lawyer
employed in the SUC, a government lawyer maybe requested to
act as arbiter or one with sufficient legal background maybe ap-
pointed. There shall be a secretary of the Board who must be

computer literate. A Chairman who shall preside during the

hearing and deliberation shall head the Board. The President
shall likewise appoint alternates for the members of the board
who shall attend the sessions, in case of the absence of the
regular member. Automatically, the Arbiter shall be the alternate
for the Chairman and shall preside during the Chairman’s ab-
sence or inability, in which case the Arbiter shall then exercise
the right to vote. Nothing shall prohibit the appointment of a
member in a dual capacity e.g. that of Chairman and Arbiter,
provided that in such event, the Arbiter who concurrent the
Chairman shall exercise the right to vote.
The Arbiter and the secretary, in their singular capacity, shall

have no right to vote.
2. Jurisdiction. The Student Discipline Board shall have jurisdiction

over all complaints of a student against another or those of any
member of the academic community as defined under Educa-
tion Act of 1982, against a student or a group of students involv-
ing any of the grounds for disciplinary action provided however,
that the complaint/s, if a student, shall undergo the procedures
as provided for under Section D Rule 7 herein. If the complain-
ant against a student is not a student, that is, another member
of the academic community, his/her complaint shall be within
the jurisdiction of the Student Discipline Board.
3. Powers and Function of the Board. The Board shall exercise the
powers and perform the functions as follows:
a. To receive complaints of student/s or any member of the

academic community against another student/s for com-
mission of act covered by any of the grounds for discipli-
nary action as provided for under Section C;
b. To conduct a formal investigation of the complaint filed in
accordance with No. 5 of this Section and other and to
render a just and impartial decision relative thereto;
c. To conduct summary proceeding of the complaint that are
covered by the rules on summary proceeding under No. 6
of this Section; and
d. To submit a report of their accomplishments as maybe re-
quired.
4. The powers and Function of the Arbiter. It shall be the duty of

the Arbiter to see to it that the hearings and proceedings are
conducted in an orderly manner and that due process is proper-

ly observed. The arbiter shall have the power to enforce rules of

procedure and shall have the power to rule admissibility of evi-
dence presented as well as on the propriety of questions pro-
pounded, provided that the Arbiter shall not have the right to
vote during deliberations. The duty of the Chairman and the oth-
er members of the Board shall be initial fact-finding and thereaf-
ter they shall render a decision thereon in the manner thereinaf-
ter provided.
5. Procedure in Filing Complaints with the Board. The following

procedures shall govern the hearing of the complaint filed with
the Board:
a. The complainant shall submit sworn statements ,covering

his testimony and those of his witnesses together with his
documentary evidence. If on the basis of such papers a
prima facie case is found not to exist, the Board shall rec-
ommend its dismissal to the University President.
b. If a prima facie case exists, the chairman of the Board
shall notify the respondent in writing of the charges
against the latter, to which shall be attached copies of the
complaint, sworn statements and other documents submit-
ted, and the respondents shall be allowed no less than
seventy two (72) hours after receipt of the complaint to
answer the charges in writing under the oath, together with
the supporting sworn statements and documents, in which
he shall indicate whether or not he lets a formal investiga-
tion. If the answer is found satisfactory, the Disciplinary
Authority shall dismiss the case.
c. Although a respondent does not request a formal investi-
gation, one shall nevertheless be conducted when (from
the allegations of the complaint and the answer of the re-
spondent, including the supporting documents) the merits
of the case cannot be decided judiciously without conduct-
ing such investigation.
d. The investigation shall be held not earlier than five (5)
days but not later than ten (10) days.
e. In case a complaint filed did not pass through the SJC/
SJD, the case before being heard shall first be remanded
not later than three days upon receipt thereof by the Board
to the SJC/SJD who has jurisdiction over the case for con-
ciliatory proceedings.
f. The direct evidence for the complainant and the respond-
ents shall consist of the sworn statements and documents
submitted in the support of the complaint or answer, as the

case may be, without prejudice to the presentation of addi-

tional evidences, deemed necessary but was available at
the time of the filing of the complaint or answer upon
which the cross-examination, by the respondent and the
complainant, respectively, shall be based. Following cross
-examination, there may be directed and re-cross-
examination.
g. Either party may avail himself of the services of counsel
and may require the attendance of witness and the pro-
duction of documentary evidence in his favor through the
compulsory process of subpoena or subpoena duces te-
cum.
h. The investigation shall be conducted only for the purpose
of ascertaining the truth and without necessarily adhering
to technical rules applicable in judicial proceedings.
6. Summary Proceedings. No formal investigation is necessary

and the respondent maybe immediately penalized in any of the
following situations:
a. When the violator/offender is caught in flagrance by any

reason in authority;
b. When the evidence of guilt is very strong;
c. When the violator/offender is a habitual violator/offender,
that is he had been punished for at least three times by
the authorized official as shown in his record for the same
offenses to which he is charged; and,
d. When the respondents freely admits his guilt in writing dur-
ing a preliminary inquiry and states that the formal investi-
gation be dispensed with.
When any of the above situation exists the Student Disci-

pline Board shall note the surrounding facts in the records
and shall recommend to the Disciplinary Authority within 24
hours.
7. Any decision, rendered whether as a result of a formal investi-

gation or summary proceedings, shall be written stating the
grounds for which the disciplinary penalty is imposed. When no
appealed within the prescribed period, the penalty shall be final
and executor.
F. ACADEMIC COUNCIL COMMITTEE ON DISCIPLINE
1. Composition. There shall be constituted an Academic Council

Committee on Discipline composed of the following members;

three (3) faculty members from the Academic Council and one
(1) student officer who is a regular member of the Academic
Council. One of the three faculty members who will be designat-
ed as Secretary shall have no right to vote.
a. To review the records of the case forwarded to it by the

Student Discipline Board;
b. To affirm/reverse the decision of the Student Discipline
Board;
c. To reduce or increase penalty recommended by the Stu-
dent Discipline Board as it deems proper and just; and
d. To render a report of its accomplishments as it may be
required.
2. Jurisdiction. Any decision made by the Student Discipline

Board involving complaints against students is within the juris-
diction of the committee.
3. Procedures for Review.
a. Any decision made by the Student Discipline Board shall

be automatically reviewed by the Committee. The records
of the case shall be forwarded to the Committee/s by the
SDB not later than three days after a written decision has
been made.
b. Within three (3) days upon receipt of the records of the
case, the Committee shall convene and render a decision
within five (5) days from the start of the review.
c. The written decision of the Committee shall be forwarded
to the Disciplinary Authority not later than three days after
the date when the decision was rendered. All parties con-
cerned shall provide a copy of the decision.
4. Appeal from the Decision of the Committee.
a. Any part not satisfied with the decision rendered may file a
motion for reconsideration stating the grounds therefore
within three (3) days upon receipt thereof, otherwise the
decision of the Committee shall become final and execu-
tor.
b. Once the motion for reconsideration is denied, the party
filing said motion should have the right to appeal to the
Disciplining Authority within three (3) days from receipt of
the denial.

c. The Disciplinary Authority who shall render a decision

within three (3) days from the receipt shall review the ap-
peal finally. When the decision of the Committee is given
due course, a motion for reconsideration may be filed with
the student-respondent within three (3) days from receipt
of the decision. If the motion for reconsideration is denied,
the decision shall become final and executory upon the
issuance of the order by the Disciplining Authority. If the
decision is reversed, the Committee may file a motion for
reconsideration within three (3) days from receipt of the
decision. Once the motion by the Committee is given due,
course, the Disciplining Authority may affirm the decision
provided, however, that he might modify the penalty im-
posed in the decision as he deems proper and just. Once
the motion by the Committee is denied the student shall
be immediately exonerated.
d. The Disciplining Authority shall automatically execute the
penalty imposed by sending copies of the order of execu-
tion to concerned offices to the respondent and to his par-
ents/legal counsel.
5. A respondent exonerated by the Disciplining Authority or other

bodies under this Chapter shall be immediately restored his
rights and privileges and the charged erased from his records.
Once the decision is affirmed penalizing the respondent’s folio
and shall form part of his records. Likewise, decisions taken by
any official under No. 6 Section E on Summary Proceedings
shall be filed in the student’s folio.
G. PENALTIES AND OPERATIVE EFFECTS
1. The penalties that maybe imposed are classified as major and

minor penalties. Major penalties shall consist of suspension,
dismissal or dropping, or expulsion from the Institution. Minor
penalties shall consist of warning, reprimand, summon with par-
ents/guardian or written apology from the offender.
2. Suspension as a penalty can range from a minimum of one
week to a maximum of two semesters. The following rules shall
govern the penalty of suspension.
a. During the period of suspension, the student shall be

deemed divested of his privileges as a student of the insti-
tution and shall not be allowed to enter the premises of
any campus of the University nor use of any facilities of the
university. His/her ID issued by any office of the University
shall be confiscated and deposited to the Office of the

Dean of Student Affairs upon execution of order. Discipline

officers of their equivalent shall be properly notified of stu-
dents being served with penalty of suspension.
b. After serving the period of suspension, the student shall be
issued an order lifting the penalty and subsequently clear-
ing him of the penalty thereof. Once cleared, his privileges
as a student are restored and the Dean of Student Affairs
returns his ID to him./her
c. Where the suspension is for one semester of more, the stu-
dent who resides inside the University Campus shall move
out of the University jurisdiction within 24 hours after the
suspension order took effect. Any student whose suspen-
sion covers the final examination period will have to miss
the final examination. In all cases of suspension, a written
promise of future exemplary conduct by the student coun-
tersigned by his parents or guardian is required as a condi-
tion for readmission.
3. The penalty of dropping shall consist of either dropping from the

University or dropping from the subject. Dropping from the Uni-
versity shall consist of the total ban of the student from enrolling
in any course offered by the institution. Dropping from the sub-
ject shall consist of dropping him from the subject without preju-
dice to his enrolling in the same subject but in another semes-
ter/year as the case maybe. The Registrar shall be duly notified
of this penalty imposed on the student.
4. Expulsion shall carry with it the total ban of the student from en-
rolling in any course offered by any educational institution in the
country within a period of one year from the date the order be-
came final and executory. The Registrar shall be corresponding-
ly notified of the student/s who is/are imposed with this penalty.
5. Aggravating, mitigating, and alternative circumstances of any
kind as provided by law in the commission of the act/s shall be
considered in the imposition of the penalty
6. The nature and extent of participation of the respondent in the
offense charged shall be considered in the imposition of the
penalty.
7. The penalties of warning, reprimand and written apology shall
be executed strictly in accordance with the decision of the case.
8. The suggested range of disciplinary sanctions that maybe im-
posed are enumerated hereunder:
A. Stealing or any attempt thereof

First Commission : Restoration of the property or equiva-
lent amount, reprimand and written

apology jointly signed by the parents

or guardian.
Second Commission : Restoration of the property or equiva-
lent amount, plus fine twice the
amount of the stolen property and one
semester suspension.
Third Commission : Restoration of the property or equiva-
lent amount, plus fine three times the
amount of the stolen property and
from one year suspension to dismis-
sal.
B. Dishonesty
1. Intellectual Dishonesty
First Commission : Sanction ranging from letter of apolo-
gy and reprimand plus one month to
one semester suspension.
Second Commission : One semester to one-year suspen-
sion.
Third Commission : One-year suspension to dismissal
from the University.
2. Cheating in examination and/or quizzes.

First Commission : Decrease of grade from the lowest
allowable to automatic grade of “5”.
Second Commission : Automatic grade of “5” or suspension
for one semester.
Third Commission : Automatic grade of “5” in the subject
and suspension of one-year or dismis-
sal from the college.
C. Oppression
1. Threatening another with infliction upon his person, honor or

property or any act tantamount to crime deceit or wrong:
First Commission : Two weeks to one semester suspen-
sion.
sion.
from the Institution.
Provided, however, that the threat against the life of another shall
be punished with expulsion even in the first commission.

2. Fighting resulting to physical force or violence:

First Commission : One-month to one semester suspen-
sion.
sion.
Provided, however, that fighting resulting to death shall be pun-

ished with expulsion even in first commission.
3. Direct attack upon the person of any student, member of fac-

ulty, administration or non-teaching staff or any person vested
with authority or any member of the academic community:
sion.
sion.
from the Institution.
D. Misconduct
1. Deliberate disruption of the academic function or school activi-

ty; etc:

sion.
sion.
2. Unauthorized or illegal possession or use of prohibited drugs

or the possession of any deregulated drugs without proper
prescription.
First Commission : One month to one semester suspen-
sion.
Second Commission : One-year suspension to dismissal
Third Commission : Dismissal from the University to ex-
pulsion.
3. Unauthorized possession of and/or drinking of alcohol bever-

ages within the school building and the immediate premises;

or entering or being in the school premises and off campus

activities in a state of intoxication.
First Commission : One-week suspension to one semes-
ter suspension.
Second Commission : One semester suspension to one-year
suspension plus reprimand.
4. Willful disregard or violation of established policies and regu-

lations.
First Commission : One semester to one-year suspen-
sion.
Second Commission : One-year suspension to non-
admission to the University.
Third Commission : Non-admission to the institution plus
suspension to expulsion.
5. Malicious or unfounded accusations against any member of

the Academic Community.
sion.
sion.
Third Commission : One-year suspension to non-
admission
E. Disgraceful, immoral, fraudulent and/or unlawful conduct:
1. Acts of lewdness, commission of any act of immorality or the

display or distribution of pornographic materials within the Uni-
versity.
sion.
sion.
2. Illicit relation
sion.
Second Commission : One-year suspension to non-
Third Commission : Non-admission to the University to

expulsion.
3. Indecent or indiscreet acts:

sion.
sion.
4. Impersonating or giving fictitious names with malicious intent:

sion.
sion.
5. Intentionally making false statement of any material facts or

practicing or attempting to practice any deception or fraud for
such purpose as admission or registration in or graduation
sion.
Second Commission : One year suspension to dismissal
from University.
pulsion.
6. Acts of bribery to corrupt standards of the University.

sion.
Second Commission : One year suspension to dismissal
from University.
pulsion.
F. Unauthorized solicitation of funds or promoting sale tickets.

First Commission : Reprimand plus one week suspension
to reprimand with one-month suspen-
sion.
Second Commission : Reprimand plus one-month suspen-
sion to reprimand plus one semester
suspension.
Third Commission : One semester suspension plus repri-

mand to one-year suspension.
G. Falsification of official documents.

First Commission : One-year suspension plus reprimand
to one-year suspension.
Second Commission : One-year suspension to dismissal
from Institution.
Third Commission : Dismissal from the University plus
suspension to expulsion
H. Frequent unexcused absences or tardiness in coming class.

First Commission : Reprimand plus written apology jointly
signed by parents.
Second Commission : Reprimand plus written apology jointly
signed by parents to dropping.
Third Commission : Dropping to dismissal from the Uni-
versity.
I. Gambling of any form within the premises of the Institution.

signed by parents to reprimand plus
one-week suspension.
Second Commission : One-week to one-month suspension.
Third Commission : One-month to one semester suspen-
sion.
J. Willful refusal to pay just debts.

signed by parents.
Second Commission : Sanction ranging from reprimand plus
written promise to one-week suspen-
sion plus written promissory notes.
Third Commission : One-week to one semester suspen-
sion plus cleared debt before lifting of
suspension.
K. Insubordination
signed by parents.
Second Commission : One-week suspension plus reprimand
to one-month suspension.
Third Commission : One-month to one semester suspen-
sion.
L. Conduct prejudicial to the best interest of the University

First Commission : One-week suspension plus reprimand

to one-month suspension plus repri-
mand.
Second Commission : One-month suspension plus repri-
mand to one semester suspension
plus reprimand.
M. Abuse of Authority, Rights and Privileges.

First Commission : Reprimand plus written apology to
one-month suspension.
Second Commission : One-month suspension plus repri-
mand to one semester suspension
plus reprimand.

PART Vll
IMPORTANT POLICIES ON
GRIEVANCES AND STUDENT
ASSEMBLIES
Under this section
I. Grievances
B. Grounds and Procedures for Setting Griev-
ances
C. Sanctions
II. Student Assemblies
B. Procedures in Conducting Rallies
I. GRIEVANCES
1. Definition of Grievance. A grievance as defined in this hand-

book is any dissatisfaction, complaint, irritation, or misunder-
standing (real or imagine) of a student arising from his\her sta-
tus as a student or his relationship with a faculty member, a
non-teaching staff or an administrator within the institution.
2. As befits members in an academic community, grievances
against any member of the academic community are best set-
tled through sincere dialogue and discussion. It is only as a
last resort that one must take formal procedures to settle such
grievances or resort to student assemblies such as rally,
demonstrations, picket, boycotting of classes or similar acts
as expression of an opinion or petition for redress of grievanc-
es.
3. Informal Grievance/s. Proper communication is absolutely
necessary if the academic community is to interact satisfacto-
ry. If something goes wrong, those affected should not wait for
a crisis situation to appear but should attempt to settle the
matter as soon as possible. A grievance made orally is con-
sidered informal. An informal grievance shall be settled infor-

mally (that is orally). Informal grievances maybe conveyed

directly to the party concerned or through the use of an inter-
mediary who maybe any member of the academic community.
4. Formal Grievances. A grievance is considered formal when
expressed in writing and duly signed. A formal grievance
needs a formal procedure for settlement. Such procedure is
outlined under pertinent provisions of this part.
5. If the party concerned does not feel that necessary action on
his/her complaint has been taken after the prescribed time,
said party shall not be barred to elevate the case to the high-
est forum.
6. A formal grievance may be filed as follows:
a. By students/class/group of students against a faculty

member.
b. By students/class/group of students against a non-
teaching personnel.
c. By students/class/group of students against an admin-
istrator.
The provisions of the preceding section shall govern a formal griev-

ance of a faculty member, non-teaching personnel or administra-
tor against a student/class/group of students.
B. GROUNDS AND PROCEDURES FOR SETTLING GRIEVANC-

ES
1. The same grounds for disciplinary action against Civil Ser-

vices employees under PD 603 shall be considered grounds
for grievances against teaching or non-teaching personnel in
this university. This does not prevent, however , any student/
group of students to cite other grounds that are reasonable
and affecting their studies in this University.
2. Any student/group of students who shall have reasonable
grounds for grievances against a teaching and non-teaching
personnel of this college may file the necessary complaint fol-
lowing the procedures provided for under PD 603 for filing
complaints against Civil Service employee, provided, howev-
er, that the complaints shall first be coursed through the Stu-
dent Judicial Council for deliberation before filing it directly
with the head of the agency. Any peaceful means to settle the
grievances shall be exhausted before filing a formal complaint
with the head of the agency in accordance with the proce-
dures referred to under this section.
3. Due process must be observed at all times in a formal griev-

ance procedure without necessarily adhering to legal techni-

calities to the end that justice is served.
4. Any decision arrived at by the duly constituted body to settle
the grievance shall be done in writing copy furnished the par-
ties thereof. Parties not satisfied with the decision may file a
motion for reconsideration only once. They are not, however,
prevented from resorting to other legal means to redress their
grievances if appeal/motion for reconsideration is denied.
5. Parties in grievance procedure must refrain from attacking
each other through mud slinging tactics that disturb the peace
and order of the University. Taking revenge at each other
whether directly or indirectly shall not be sanctioned at all
times.
6. When grievances procedure is on going, no students’ assem-
bly intended to support the order party shall be given permit
by the authorities of this University. Peace and tranquility must
prevail during the settling of the grievances.
C. SANCTIONS
1. Sanctions that will be imposed should not be unjust; cruel and

oppressive. A progressive system of imposing sanctions shall
be adopted taking into consideration the gravity of the offense
and aggravating, mitigating and alternative circumstances at-
tended thereto.
2. No respondent shall be penalized twice for the same act com-
plaint of.
3. Sanctions may range from warning, reprimand, suspension,
transfer or detail or revocation of designated position. Dismis-
sal/termination from service as a sanction shall be the last re-
sort. All sanctions shall be given with utmost objectivity and
impartiality to the end that no injustice is committed.
III. STUDENT ASSEMBLIES
1. Definition of Student Assemblies. As defined in DECS Or-

der No. 61 s. 1985, a student assembly shall mean rally,
demonstration, march, parade, procession, convocation,
seminar, workshop or any other form of meeting or mass
action held by student within the premise of school for
such purpose as the discussion of issues, presentation of
a cause, expression of any opinion or petition for redress
of grievances.

2. As a matter of principle, the University shall uphold the

student’s right to peaceful assembly and petition the lawful
school authorities for redress of their grievances, provided,
however, that the exercise of such rights shall be within
the bounds of law, public policy and acceptable customs
and traditions.
3. The University gives students freedom to allow discus-
sions of ideas and exercise of free speech as long as the
exercise does not disturb, prevent of otherwise infringe
upon the exercise of other’s rights to engage in their re-
spective studies, work or other peaceful and lawful activi-
ties. (Ref., DECS No. 61, s. 1985).
B. PROCEDURES IN CONDUCTING STUDENT RALLIES
1. Student assemblies may be held within the campus or out-

side of it provided, however, that pertinent provision under
this Part on the holding of such assemblies should be ad-
hered to.
2. Application for Holding of Student Assemblies:
a. Before any student assembly is held or announced,

written permit must be secured from the Dean of Stu-
dent Affairs by a sponsoring recognized student organ-
ization at least 5 school days before the assembly. The
Dean of Student Affairs who shall be given a period of
three (3) school days to decide on the permit. The ap-
plication of a permit must include the following:
1. Name of sponsoring organization;

2. For academic seminars – name and signature of
the president of the recognized student organiza-
tion noted by the adviser;
3. For student mass action – name and signature of
the president of the recognized student organiza-
tion noted by the adviser;
a) Date, time and duration;
b) Place of assembly
c) Estimated number of participants; and
d) Name(s) of invited speaker(s), if any
b. In case of academic seminars, workshops and forums

permit is secured from the concerned officials for the
use of the school facilities and for the excuse from
classes of participants. It must be channeled through

the Dean of Student Affairs. It shall be filed not less

than (5) school days prior to the holding of proposed
activity.
c. If the student mass action within the school campus is
for redress or grievances against college authorities or
policies, all peaceful urban means in the form of genu-
ine dialogue must have been resorted to prior to the
application of a permit for a student assembly. It must
be applied to the Dean of Student Affairs not less than
five (5) school days prior to the mass action. If the ap-
plication for a permit is denied , the University officials
should inform the application of the reason(s) for the
denial. In this case, an appeal for the decision may be
forwarded to the president of the University.
3. Conduct of Student Assemblies. Before a permit for mass
action or academic student assembly is granted and to
ensure a peaceful assembly, the student leader(s) must
agree to adopt the following measures:
a. To police the ranks of the participants;

b. To exclude non-bona fide students in the assembly
within the University premises;
c. To properly coordinate with the college officials (Dean
of Student Affairs, Security Guards, etc.) with regard to
the assembly/academic activity;
d. To ensure that no person in the student assembly mo-
lests, intimidates or threaten any other person in the
college/community or interferes in the exercise by oth-
er of their rights to engage in their respective studies,
work or other peaceful and lawful activities;
e. To see to it that the assembly shall end on the date
and time stated in the permit;
f. To see to it that the student assembly does not block
the gates of the school so as to permit the free entry
and exit of students, academic and non-academic per-
sonnel;
g. To see to it that no educational functions of the school
are in any way disturbed, distracted or interrupted;
h. To see to it that no student under the influence of liq-
uor or prohibited drugs enter the University campus
and participate in the assembly;
i. To be accountable to the damage of university facilities
due to misuse or abuse as a result of the assembly;
and
j. To conduct the student assemblies within the bounds

of law, university rules and regulations including the

laws on libel and sedition.
4. Creation of a Negotiating Panel. In cases where the stu-

dent mass action is intended for petition for redress of
grievances, the student organization/s sponsoring such
mass action shall submit with the application for permit the
following:
a. A position paper indicating therein the issues to be dis-

cussed, the subject/s of the grievances and proposed
remedies/solutions/ actions to be undertaken by con-
cerned authorities for settlement of the grievance.
b. A structure of the negotiating panel identifying the
names of the members therein.
Upon receipt of the above, the Dean of Student Affairs shall

refer the matter to the University President for the designation of a
negotiating panel. Such panel shall include the Dean of Student Af-
fairs, the Dean/Department Head where the subject of the grievances
is found another member of the Administrative Council or its equiva-
lent. The student organization may suggest the inclusion of a member
of the academic community who is acceptable to them as a member
of the negotiating panel of the institution.
The negotiating panel of both sides shall strive to settle the

grievances filed with utmost objectivity and impartiality to the end that
no injustice to either party would be committed. Said panel shall es-
tablish rules of procedures in the dialogue held by the negotiating
panels earlier than the date of the student mass action.
5. Selection of Arbiter. If a satisfactory solution to both par-

ties is not reached by the procedures provided for under
No. 4, then the matter shall be submitted to arbitration at
the request of either party to one Arbitrator who is mutually
acceptable to the parties. The Arbitrator shall decide on
the grievances based on a written report submitted by
both parties. In reaching a decision, the Arbitrator shall be
guided and shall apply the privileges or equity based on
existing laws or arguments (if any), regulations, applicable,
jurisprudence, the evidence presented or which may be
taken judicial notice.
6. Should the grievances or complaint be not settled by the
above procedures only then might either party pursue
such other action allowed by law.

7. Student Assemblies held in Public Places. The Public As-

sembly Act of 1985 and other pertinent laws of the land
shall govern activities conducted in public places that in-
clude any highway, boulevard, avenue, road, street bridge
or other thoroughfare, park, plaza, square, and/or any
open space public ownership where the people are al-
lowed access. The following procedures shall be adhered
to:
a. A written permit secured from the Office of the Mayor

shall be required for any students to organize and hold
assembly in a public place;
b. In securing permit, the name of the University must not
be used unless permitted in writing by school authori-
ties; and,
c. The application that is in writing shall be filed with the
office of the mayor at least five (5) working days before
the scheduled public assembly.

List of Appendices
APPENDIX
A. NEUST Graduate School Code
B. Fees Collected by the University and Other Collecting

Units
C. Implementing Guidelines on NEUST Student Loan As-

sistance Program
D. Constitution of the NEUST University Student Gov-

ernment
E. NEUST Student Election Code
F. International Linkages

APPENDIX “A”
NEUST GRADUATE SCHOOL CODE
ARTICLE I
GENERAL PROVISIONS
Section 1. This document shall officially be known as the

Graduate School Code of the Nueva Ecija University of Science and
Technology.
Section 2. The provisions embodied in this Code shall ascer-

tain and apply to the Graduate School, an academic subsystem of the
Nueva Ecija University of Science and Technology.
Section 3. Whenever relevant and appropriate to the Gradu-

ate School, the provisions of the NEUST Code shall apply.
Section 4. All existing laws, orders, regulations of the land

relevant and applicable to the Graduates School are deemed recog-
nized.
ARTICLE II
STATEMENT OF GOALS AND OBJECTIVES
Section 1. This Code shall consider the following goals of the

Nueva Ecija University of Science and Technology in the statement of
the goals and objective of the Graduate School:
a. To provide higher vocational, professional, and technological

instruction and training in trade and industrial education and
technology;
b. To promote research and advance studies; and,
c. To provide leadership in the field of industrial and technologi-
cal education.
Section 2. Consistent with the NEUST institutional mission,

the following are the objectives of the Graduate School:
Section 3. Every applicant for graduate work before being

admitted shall be required to take and pass a general proficiency test
in English administered by the Testing Center of the institution.
Section 4. To qualify for admission to the master’s program,

only students who graduated in baccalaureate degree with at least an

APPENDIX
average rating of 85% or B or 2.00 in the entire course shall be con-

sidered eligible; likewise, for admission to the doctorate program, only
students who are holders of the master’s degree and whose weighted
average is at least 1.75 shall be considered eligible. However, a stu-
dent with a grade lower than the required admission, maybe condi-
tionally admitted, without prejudice to being officially admitted in the
immediate succeeding semester if his grade shall be evaluated be-
fore being admitted to graduate studies.
a. To develop qualified individuals to be effective instrument in
inquiry, extension service and higher instruction and training
in trade and industrial education, technology and public, busi-
ness and educational management;
b. To stimulate, encourage and maintain productive, functional
research in all fields of trade and industrial education and
technology;
c. To promote extension services for dissemination/transfer of
knowledge for the advancement of the quality of life in the
community;
d. To improve competence in teaching, supervision and man-
agement of educational programs in trade and industrial edu-
cation and technology;
e. To serve as the springboard for the enrichment, transmission
and preservation of the cultural heritage;
f. To enhance and enrich moral, spiritual and ethical values
among the constituents of the graduate school in consonance
with defined national thrusts priorities.
ARTICLE III
DECLARATION OF BASIC POLICIES
Section 1. The Graduate School shall offer and maintain pro-

grams of studies at the master’s and doctorate
Section 2. A Graduate School Committee shall be created for

the continuing review and improvement of the curricula, research pro-
grams and extension service and the capabilities of the Graduate
School in these areas.
Section 3. To achieve closer cooperation, unity and demo-

cratic sharing of resources, linkages of agreements with public and
private institution and agencies shall establish.
Section 4. To establish and maintain unity, peace and stabil-

ity in the campus, the faculty, students, alumni and other sectors of
the academic community shall be involved in democratic consultation

APPENDIX
and decision-making.
Section 5. The professional growth and value orientation of

the faculty and administration of the Graduate School shall be ac-
corded high priority to foster affective instruction, research and com-
munity extension services.
Section 6. Faculty recruitment, assignment and compensa-

tion shall be based on educational qualification and competence,
merit and fitness and professional integrity and character.
ARTICLE IV
THE STRUCTURAL ORGANIZATION OF THE GRADUATE
SCHOOL
Section 1. The Dean who shall have immediate and direct su-
pervision of Department Chairman and their faculty and the Graduate
School Secretariat and its staff shall undertake the management/
operation of the graduate school. The Graduate School Committee
shall provide consultative, services and recommendation to the Grad-
uate School Dean.
Section 2. The Graduate School Committee shall be com-
posed of the Department chairman and graduate faculty who are
holders of professional ranks. Consultants may be invited to enlighten
and/or provide technical advise to the committee. The Dean of the
Graduate School shall be the chairman of the committee that shall
elect its secretary from among its members at the start of every
school year. In case of vacancy, replacement for the position of sec-
retary shall also be done by election in a meeting called for the pur-
pose.
Section 3. The Graduate School Committee shall undertake

the following functions:
a. To perform the function as specified under Section 2. Article

III of this Code;
b. To recommended to the Dean the designation and/or appoint-
ment of the Research Advisory Panel who will assist the pro-
ponent or research project in conceptualizing a research de-
sign, in approving the written research proposal and in render-
ing technical assistance in the conduct of the research pro-
jects;
c. To recommend the Thesis/Dissertation Defense Panel who
will evaluate the research conducted by the proponent;

APPENDIX
d. To review the credential and/or credit earned by the graduate

student particularly on matters related to completion of aca-
demic requirements, comprehensive examinations and sub-
mission of final copies of research reports;
e. To recommend the designation and/or appointment of the
Comprehensive examination Panel of Examiners on the basis
of the fields of specialization taught by the panel members;
f. To recommend the designation and/or appointment of the
Dean to the University President.
Section 4. The Graduate School shall be managed by a qualified

dean who shall be appointed by the College President upon the rec-
ommendation of the Graduate School Committee and subject to the
confirmation of the Board of Trustees.
Section 5. A qualified Dean shall:
a. Be holder of a doctoral degree;

b. Have at least three years of administrative and supervisory
experience and/or teaching experiences in the graduate level;
c. Have shown evidences of outstanding professional achieve-
ment to the University
d. Have earned the full-pledge professorial rank in accordance
with the prevailing ranking system of the institution.
Section 6. The Dean shall perform the following functions:
a. Implement and/or align the graduate programs in accord-

ance with the programs of the Graduate School;
b. Recommend the appointment, development compensation,
maintenance and integration of department chairman, faculty mem-
bers and support staff consistent with existing laws;
d. Implement the policies in student admission and retention,
comprehensive examination, oral defense of thesis, dissertation
or seminar papers and commencement exercises;
e. Create an atmosphere that is conducive to the attainment of excel-
lence in instruction, research and extension service in the community;
f. Perform other functions that maybe delegated by higher authorities
of the Institution.
Section 7. The University President thru the recommendation
of the Graduate School Dean shall appoint qualified Department
Chairman.
Section 8. A qualified department chairman shall:
a. Be a holder of at least an appropriate master’s degree in the

APPENDIX
absence of a qualified doctorate degree holder;

b. Have at least two years of administrative and supervisory ex-
periences and/or teaching experiences in graduate level;
c. Have earned at least the associate professional rank in the
absence of a qualified candidate with professorial rank; assist
the proponent of research project in conceptualizing a re-
search design, in seeking approval of the written research
proposal and in rendering technical assistance in the conduct
of the research projects;
d. Have shown evidence of satisfactory professional achieve-
ment;
e. Have had experiences in research and/or research based ac-
tivities.
Section 9. The Department Chairman shall perform the fol-

lowing functions:
a. Implements policies and programs initiated at his/her level to-

gether with the policies and programs emanating from higher
authorities of the University;
b. Recommends improvements in instruction, research and ex-
tension services;
c. Recommends needed structural and functional changes to
enhance the management capability of the department; and
d. Performs such other functions that may be delegated by high-
er authorities.
Section 10. The Graduate School Secretariat shall be com-

posed of the Graduate School Secretary and Editor-critic.
Section 11. The Graduate School Secretary shall have tenure

of at least three years for the continued smooth operations of the
Graduate School. He / she shall be a full-time employee of the institu-
tion.
Section 12. A qualified Graduate School Secretary shall:
a. Be a holder of an earned doctorate and/or master’s degree;

b. Have at least two years of administrative and/or teaching ex-
periences in the graduate level;
c. Have earned at least associate professorial rank in the ab-
sence of qualified candidate with professorial rank;
d. Have shown evidence of satisfactory professional achieve-
ment;
e. Have had experiences in research and/or research based ac-

APPENDIX
tivities.
Section 13. The Graduate School Secretary shall perform the fol-
lowing functions:
a. Take charge of record and communications of the Graduate

School;
b. Coordinate and supervise the tasks of the members of the
Graduate School Secretariat;
c. Prepare the schedule of semestral offerings of the Graduate

School in coordination with the University Registrar;
b. Prepare the updated Bulletin of Information and the other ad-
vertisement of the Graduate School;
d. Perform other functions that the Dean may assign to him/her.
Section 14. To ensure the smooth and prompt operation of

the Graduate School, the Secretary shall be assigned as Editor-
Critic to perform the following:
a. Edit and supervise the production of regular research

journal as well as thesis/dissertations, or the like of sub-
mitted graduate students as parts of graduation require-
ments;
b. Receive and send copies of the Graduate School Journal
to other Graduate Schools and Libraries; and
c. Assist students in obtaining the services of critics for
each discipline needed.
ARTICLE V
THE GRADUATE SCHOOL FACULTY
Section 1. As a general rule, majority of the faculty in the master’

degree programs and all faculty in the doctorate program shall be
holders of earned doctorate degree.
Section 2. However, in specific fields of study which requires

special and technical training like for example the teachers in tech-
nical/vocational course in the graduate school who are holders of
B.S. degree shall only be considered as consultants, to team with
qualified faculty in terms of educational qualifications.
Section 3. The Graduate School faculty, whether regular or

Lecturer on Hourly Basis have to undertake research and must have

APPENDIX
presented and published their research undertakings in international

refereed journal prescribed by the CHED;
Section 4. In addition to the qualifications required/described in

Section 1 of this Article, a qualified faculty shall:
A. Have rendered f at least 1 year of teaching in the Graduate School

level;
B. Have shown evidence of satisfactory professional achievement;
C. Have an experience in research or research based activities;
D. Have attained at least the professorial rank.
Section 5. There shall be an ad hoc faculty recruitment and se-

lection committee in every department of Graduate School that shall
be composed of the Department Chairman and at least two senior
graduate school faculty members selected by the Department Chair-
man. Said committee shall be designated by the Dean to evaluate the
credentials of the applicants in their respective departments and rec-
ommend to the Dean the most qualified among them in accordance
with the faculty manpower requirements of the departments.
Section 6. A full time workload in Graduate School shall be

determined in accordance with the policies of the institution. The load
shall include extension and/or research work.
Section 7. The graduate faculty shall teach mainly their re-

spective majors or fields of concentration provided, however, that in
the absence of a faculty with such qualifications and for the exigen-
cies of the service, it will be sufficient that the faculty assigned to
each load shall have taken the subject being assigned to him/ her in
his/her graduate course or shall have taught the subject for a mini-
mum of five semester in graduate level.
Section 8. The graduate faculty shall, as a matter of right, en-

joy academic freedom.
ARTICLE VI
THE GRADUATE SCHOOL LIBRARY
Section 1. A separate and distinct graduate library shall be

established and maintained and for this purpose, an adequate outlay
shall be provided for the continuing enrichment of the library collec-
tions conformably with the needs and requirements of the Graduate
programs.

APPENDIX
Section 2. The Graduate School Library shall be provided

with books and references that are reasonably adequate for effective
graduate work. Depth and breath, representativeness of authority,
extent of correlatives, decency of publication relative to the fields of
concentration offered shall be determined of the quality of its holding.
Section 3. The resources in the library shall include a substantial

number of professional publications such as journals, bibliog-
raphies, annuals, monographs, serials, and book bound issues of
reputable professional and cultural magazines of foreign and local
publications. There shall be at least three professional journals for
every 100 students in every discipline.
and book bound issues of reputable professional and cultural
magazines of foreign and local publications. There shall be at least
three professional journals for every 100 students in every discipline.
Section 4. Every graduate offering shall be assured of appro-

priate and corresponding library support such as books, references
and periodicals proportional to the required number of volumes.
Section 5. The expansion and enrichment of the resources

and facilities of the Graduate School Library shall be accorded with
high priority. In addition to the annual budgetary support provided by
the college/university, organized campaign may be initiated by the
Graduate School to solicit library assistance and support.
Section 6. Adequate catalogues, vertical files, reader’s guide,

carrels for independent study and research and other appurtenances
shall be maintained in the Graduate School Library.
Section 7. The Graduate School Library shall maintain appro-

priate reading and reference materials in proportion to enrollment, the
minimum requirements of which are as follows:

APPENDIX
Number of Pro- Number

Enrollment fessional Librari- of Cultur- Books
ans al Books
50 or less 1 full-time 40 1,000

51 to 100 1 full-time 1,400 1.500
101 to 200 1 full-time 1,875 2,000
201 to 300 1 full-time 2,500 2,500
301 to 400 1 full-time 3,000 3,000
401 to 500 2 full-time 3,750 3,500
501 to 1,000 2 full-time 5,625 5,000
1,001 to 3,000 2 full-time 8,125 7,000

Over 3,000 3 full-time 10,625 9,000
Section 8. At least, ten percent of the professional and cultur-

al books shall be a Filipiniana, Orientalla, and Asiana.
ARTICLE VII
RESEARCH AND EXTENSION WORK
Section 1. Reasonable and adequate recognition and rewards

shall be provided by the Graduate School to motivate the graduate
faculty to assume leadership in and/or undertake scientific research
and extension work.
Section 2. The Graduate School shall realign its research and

extension programs towards the discovery of new technology and
human knowledge and improvement of the quality of life, respectively.
Section 3. The Graduate School shall explore the viability of

designing and implementing a comprehensive, integrated and coher-
ent research and extension programs to rationalize and energize the
the development of its service areas.
Section 4. The Graduate School shall publish at least a yearly

journal for the dissemination of the outstanding research and exten-
sion service, scholarly papers and studies of the graduate faculty to-
gether with the abstracts of the approved thesis and dissertations of
the students.

APPENDIX
ARTICLE VIII
ADMISSION REQUIREMENTS
Section 1. Pursuant to the rules and policies of the institu-

tion, only those students who in the judgment of an hoc admission
committee chaired by the dean, can profit from graduate work and
are able to pursue successfully prescribed requirements for gradua-
tion of the program, shall be admitted.
Section 2. The Adhoc Admission Committee designated by

the Dean shall perform the following functions:
a. Set up the criteria and decide admission to graduate work;

b. Evaluate the transcript of records and other credentials re-
quired for admission; and
c. Recommend the qualified applicant for graduate work to the
Dean.
Section 3. Every applicant for graduate work before being admit-

ted shall be required to take and pass a general proficiency test in
English administered by the Testing Center of the institution.
ARTICLE IX
INSTRUCTIONAL AND PROMOTIONAL STANDARDS
Section 1. The highest possible instructional and promo-

tional standards shall be maintained. The selective retention policy
shall be adopted and maintained both at the master’s and doctorate
programs.
Section 2. A graduate student shall be deemed officially ad-

mitted to graduate status after he shall have passed 18 units at the
master’s level and 24 units at the doctorate level.
Section 3. All doctorate and master’s degree student shall

take the comprehensive examinations after completing the academic
requirements in their respective programs of studies. Passing the
comprehensive examination shall be a requirement before a graduate
student can enroll thesis/dissertation writing.
Section 4. The Comprehensive examinations shall include

the basic/ foundation course, major field of concentration, and elec-
tive/cognate taken and passed by the students.

APPENDIX
Section 5. In accordance with Sec. 3 Article IV, of this Code,

the Dean upon the recommendation of the Graduate School Commit-
tee shall appoint a Comprehensive Examination Panel of Examiners.
Section 6. A master list of students formally admitted to

graduate status and who passed the comprehensive examinations
shall be maintained in the Office of the Dean with a copy consistently
furnished the Office of the University Registrar.
ARTICLE X
GRADUATE CURRICULA
Section 1. The curriculum for the master’s degree shall contain

minimum total of 36 academic units distributed as follows:
I. Foundation Courses 12 units

II. Major Courses 16 units
III. Elective/Cognates 6 units
IV. Comprehensive Exam (3) units
V. Thesis Writing 6 units
Total 40 units
Section 2. The doctoral program shall include a minimum of
60 academic units distributed as follows:
I. Core Courses 18 units
II. Major Courses 21 units
III. Elective/Cognate Courses 9 units
IV. Comprehensive Exam (3) units
V. Dissertation Writing 12 units
Total 60 units
Section 3. As a general rule, all curricular subjects shall be

offered as three unit courses equivalent to at least 54 hours. Howev-
er, for a two-unit course this shall require 45 hours contact time.
Section 4. The master’s and doctoral programs shall generally

maintain separate curricular programs.
Section 5. The course description of every curricular subject

shall be supported by an updated syllabus containing detailed state-
ment of its objectives, units covered, textbooks to be used, refer-
ences available in the library.
Section 6. Every graduate student shall have a program plan

based on his major field or concentration. The plan shall be prepared

APPENDIX
upon formal admission to the graduate program with the assistance

of a designated faculty adviser, it shall include enrolment of subjects
that may be required in the line of specialization a student is enrolling
in.
Section 7. The major field of concentration of the student in

the master’s or doctoral program shall be entered in his official tran-
script of records.
ARTICLE XI
THESIS, SEMINAR PAPER OR DISSERTATION
Section 1. A thesis or seminar paper or its equivalent for the

master’s and dissertation for a doctorate degree shall be required for
graduation in all curricular programs of the Graduate School.
Section 2. The thesis, seminar paper of dissertation shall

contribute progressively and substantially to the existing body of
knowledge; shall manifest the student’s competence in research and
shall conform with the objectives of the Graduate School mission of
the institution and the defined national priorities.
Section 3. Subject to the approval by the Graduate School

Committee, creative or team research to be undertaken by two or
more graduate students may be allowed provided that the research
design of the team research shall specifically delimit and delineate
the research tasks of each researcher.
Section 4. The Graduate School Committee who shall assist

the researcher in conceptualizing a research design, approve the
written research proposal and render technical assistance in the con-
duct of the research project shall recommend a Defense Panel.
Section 5. The Defense Panel shall be composed of the Re-

search Adviser, the Department Chairman of the student’s area of
specialization, and the Graduate School Statistician. A consultant
may be chosen as a member of the panel if needed. The Dean may
sit with the panel as a non-voting member.
Section 6. A qualified Research Adviser shall be chosen pref-

erably from among the full-time faculty of the Graduate School. A
qualified research adviser shall, in addition to the above:
a. Be a major in the field or research undertaken; and

b. Have had experience as a member of a panel of thesis/

APPENDIX
dissertation oral defense and/or experience in research de-

signing, advising, critiquing and the like.
Section 7. A thesis, seminar and/or dissertation seminar shall

be offered and as well as warranted by their respective program, the
graduate students shall enroll in said seminar before submission of
the thesis, seminar paper or dissertation proposal.
Section 8. The thesis/dissertation proposal, as a research

document, shall spell out in detail the scope and responsibility of the
researcher. The students shall design his own proposal under the
guidance of the Research Advisory Panel.
Section 9. The content of the proposal shall follow those

specified in the NEUST Graduate School Guide in Thesis/
Dissertation Writing. Likewise, the approval of the proposal by the
Research Advisory Plan shall follow the criteria and standards and
procedures specified in the same guide.
Section 10. Writing of the thesis/dissertation begins only af-
ter the approval of the thesis/dissertation proposal.
Section 11. The thesis seminar or dissertation must conform

to the style and format set by the Graduate School Committee that
shall consider it as one of the foremost agenda in its first meeting af-
ter its formal creation. The style and format set by said committee
shall be included in the NEUST Graduate School Guide for Thesis/
Dissertation Writing.
ARTICLE XII
ORAL EXAMINATION
Section 1. There shall be two oral examinations to be con-

ducted, namely: the oral examinations for the defense of the research
proposal before the Research Advisory Panel, and the defense of the
thesis, seminar paper or dissertation.
Section 2. Thesis, seminar paper or dissertation submitted

for oral defense must be complete and must have final quality. The
standards for completeness and final quality are specified in the
NEUST Graduate School Guide in Thesis/Dissertation Writing.
Section 3. The oral examinations for the defense of the pro-

posal or final written research shall be scheduled by the Dean only
after the student shall have:

APPENDIX
a. Completed all his/her academic requirements duly certified by

the University Registrar;
b. Successfully passed the written comprehensive examinations;
c. Been certified by the adviser as to his readiness for oral ex-
amination.
Section 4. For the master’s degree, the final oral examination of

the candidate shall be conducted by a Thesis/Seminar Paper De-
fense Panel of at least three members, one of whom shall be a doc-
torate degree holder and the rest at least master’s degree holder; for
the Doctorate degree, the Dissertation Defense Panel shall be com-
posed of at least five members who are holders of the doctorate de-
gree. The Dean shall sit as a non-rating member in either panel.
Section 5. The chairman and members of either panel shall

be chosen on the basis of their expertise and field of specialization
upon the recommendation of the Graduate School Committee to the
Dean. Qualified faculty members of the Graduate School shall be giv-
en preference to act as a panel chairman or member.
Section 6. The standards and criteria for the evaluation of the

thesis, seminar paper or dissertation and the process required before
the final oral examination is scheduled shall follow those specified in
the NEUST Graduate School Guide in Thesis/Dissertation Writing.
Section 7. The final rating of the candidate in both examina-

tions shall be based in general weighted average of ratings given by
the panel members with the rating of 2.0 or its equivalent as the pass-
ing average.
ARTICLE XIII
SHOLARSHIPS
Section 1. Scholarship grants shall be awarded to highly de-

serving and qualified applicants pursuant to institutional rules and pol-
icies.
Section 2. Subject to institutional rules and policies on schol-

arship, an ad hoc Scholarship Committee shall be constituted and
composed of the Dean as chairman and two senior graduate faculty
as members. Said committee shall receive and pass judgment on the
merits and fitness of the applicants.
Section 3. In the absence of institutional procedure and/or

criteria for the selection of the applicants, the Scholarship Committee

APPENDIX
shall formulate the procedure and/or criteria for the selection of schol-
ars.
Section 4. The institution reserves the prerogative to sus-

pend or cancel the enjoyment of the scholarship privileges for scho-
lastic deficiency, violation of rules of discipline and/or unauthorized
discontinuance of schooling.
Section 5. Public school teachers who meet the academic

admission standards and have served, as critic teacher in the NEUST
teacher-training department for at least one semester shall be given
priority to scholarship.
ARTICLE XIV
RESIDENCE AND OTHER REQUIREMENTS
Section 1. The residence requirement for graduation from the

master’s and doctorate degrees, excluding the units for thesis, semi-
nar paper or dissertation, shall be at least two consecutive semesters
or the equivalent of 12 units and 24 units for the master’s degree and
doctorate degree, respectively.
Section 2. Admission of transferees from the other graduate

schools shall be limited in accordance with the following:
a. That courses submitted for accreditation shall not exceed the

maximum of 12 units;
b. That subjects taken in the graduate schools last attended are
substantially the same in content as those in graduate educa-
tion curriculum as determined by the Registrar and upon the
recommendation of the admission committee;
c. That the student will be able to comply with the residence re-
quirement;
d. That there is an approval by the Dean upon the recommenda-
tion of the admission committee.
Section 3. After completion of all academic requirements

and/or enrolling in thesis, seminar paper or dissertation writing, a can-
didate for graduation to any graduate degree program shall be given
a maximum period of three years for the master’s degree and five
years for the doctorate degree within which to finish the thesis, semi-
nar paper or dissertation writing.
Section 4. In case the candidate exceeds the limited period

APPENDIX
for research writing as provided for under Sec. 3 above, he/she shall
be required to re-enroll at least nine units in his major subjects for the
master’s and 13 units for the doctorate program before he can be al-
lowed to continue his research provided that the research he/she is
undertaking shall be considered as still relevant by the Research Ad-
visory Panel which shall be convened for the purpose. The criteria for
accessing whether a research that exceeded the limited period for
writing has passed the relevancy requirement are specified in the
NEUST Graduate School Guide for Thesis/Dissertation Writing.
Section 5. In the case of a student taking up another major in

either the master’s or doctorate course, all subjects taken and passed
within the former curriculum and which are similar in the pursued
curriculum shall be accredited. However, such case is to be deter-

mined by the University Registrar upon recommendation of the Ad-
mission Committee. He/she shall be required to take only those sub-
jects that he/she has not yet taken and are prescribed in the pursued
curriculum.
Section 6. Graduate students who shall obtain the following
general weighted average and corresponding limitation as computed
below and shall have taken at least six units in every semester and/or
summer term of studies shall be awarded academic honors on gradu-
ation day.
Average in Academic Final Mark in Oral Average in

Subject Defense Comprehensive
Examination 25%
Overall Average of 1st Honors to be
3 columns awarded
1.0—1.16 with no High academic
grade lower than 1.25 honors
1.17-1.33 Academic Honors
In addition to the foregoing standard grade requirement, the stu-

dent should have demonstrated honestly, moral integrity and exem-
plary conduct.
ARTICLE XV
FISCAL MATTERS
Section 1. The Graduate School shall solicit grants and dona-

tion from local as well as foreign sources, and the same grants and
donations, together with the proceeds and earnings realized there-

APPENDIX
fore, shall be treated as special trust funds, to be appropriated and

extended for the benefit of the Graduate School, grantee/done ac-
cording to the policies and procedures adopted for the purpose.
Section 2. As the premiere program of the institution, the

Graduate School shall be provided with a separate budgetary func-
tion and budgetary support that is commensurate and compatible with
scope of its respective offerings.
Section 3. Subject to pertinent provision of law and approval

of the Governing Board, the following schedule of tuition and miscel-
laneous fees, common at the master’s and doctoral programs, shall
be collected from the students. Appendix B, Fees p.145-146.
Moreover, theses and dissertation writers are required to pay the
approved fees for oral defense:
The Defense Panel Defense Fees
Thesis Proposal Pre oral Oral

Dean 975 1,250.00 2,000.00
Adviser 1500 2,500.00 2,500.00
Statistician 1200 1,750.00 2,250.00
Critic 1200 1,750.00 2,250.00
Panel 1 825 1,250.00 1,500.00
Panel 2 825 1,250.00 1,500.00
Panel 3 825 1,250.00 1,500.00
Secretary 420 700.00 700
Total 7770 11,700.00 14,200.00
Dissertation
Dean 1020 1,400.00 2,000.00
Adviser 1800 3,000.00 3,000.00
Statistician 1350 2,000.00 2,500.00
Critic 1350 2,000.00 2,500.00
Panel 1 960 1,400.00 1,800.00
Panel 2 960 1,400.00 1,800.00
Panel 3 960 1,400.00 1,800.00
Panel 4 960 1,400.00 1,800.00
Panel 5 960 1,400.00 1,800.00
Secretary 420 700.00 700.00
Total 10740 16,100.00 19,700.00
Section 4. The above-mentioned fees may be increased or de-

creased based on cost of living index and/or rate inflation, subject to
approval of the Board of Regents.

APPENDIX
ARTICLE XVI
MISCELLANEOUS PROVISIONS
Section 1. In school seminar/s, defined as seminar/s

held inside the school premises either as curricular or extra - curric-
ular, are allowed in the light of academic freedom provided howev-
er, that:
a. if co-curricular, the seminar must be explicit in the syllabi of

instruction and supported by consultation or class resolu-
tion;
b. if extra-curricular or for the purpose of fund raising, the
seminar must be explicit in the approved program of activi-
ties of the organization and supported by a resolution;
c. these shall not exceed two instances per school year; and
d. these shall not require students to pay more than a rea-
sonable amount.
Section 2. All in-school seminars must have the ap-

proval of the dean and other concerned officials.
Section32. Off- Campus tours are allowed in the light

of Academic Freedom subject to strict compliance to the exist-
ing rules and regulations prevailing in the land.
ARTICLE XVII
MISCELLANEOUS PROVISIONS
Section 1. The Graduate School shall, in consulta-

tion with the graduate faculty and students and upon approval
by competent authorities of the institution, adopt its own offi-
cial seal and color that are reflective of its academic status as
a major degree-granting unit.
Section 2. Any provision in this Code that is violat-

ed or contrary to the provisions of existing laws, policies and/
or regulations shall be deemed null and void.

APPENDIX
ARTICLE XVIII
EFFECTIVITY
Section 1. This Code shall take effect immediately

after the approval by the Board of Regents.
ARTICLE XIX
REPEALING CLAUSE

APPENDIX
APPENDIX “B”
FEES
AY 2018-2019
HIGH SCHOOL LEVEL

GRADE 7-10
I. TRUST FUND (GRADE 7)

CURREN- AMOUN
CODE ACCOUNT DESCRIPTION SHORT NAME CY T
429-ZOB Science And Technology SCI & TECH PHP 50
429-I Student Handbook HANDBOOK PHP 40
429-J Anti-TB / Red Cross ATB/REDCROSS PHP 15
429-K Charity CHARITY PHP 10
429-L FTPCC FTPCC PHP 15
429-N Utility Fee UTILITY FEE PHP 100
429-O Laboratory Deposit LAB DEP PHP 600
581-a Registration Fee REGISTRATION FEE PHP 100
581-e Athletic Fee ATHLETIC FEE PHP 90
581-h Entrance Fee ENTRANCE FEE PHP 120
581-v Library Fee LIBRARY FEE PHP 160
MEDICAL & DEN-
581-w Medical, Dental Fee TAL PHP 80
581-x Lab Fee LAB FEE PHP 160
Maintenance Develop-
659-B ment MAINT DEV PHP 1000
659-C Physical Development PHYSICAL DEV PHP 3500
429-P USG/Insurance USG/INSURANCE PHP 250
429-A Sports Development FEE SPORTS DEV'T FEE PHP 150
429-B Socio Cultural SOCIO CULTURAL PHP 100
429-C Guidance Fee GUIDANCE FEE PHP 50
429-D ID Fee ID FEE PHP 70
429-E Publication PUBLICATION PHP 200
429-F Security SECURITY PHP 50

APPENDIX
II. TRUST FUND (GRADE 8)
CURREN- AMOU
CODE ACCOUNT DESCRIPTION SHORT NAME CY NT
581-w Medical, Dental Fee MEDICAL & DENTAL PHP 80

III. TRUST FUND (GRADE 9)
CURREN- AMOU
REGISTRATION
581-a Registration Fee FEE PHP 100
MEDICAL & DEN-

IV. TRUST FUND (GRADE 10)
CURREN- AMOU
PREP.MIL TRAIN/
429-M Prep. Military Training/ROTC ROTC PHP 120

659-B Maintenance Development MAINT DEV PHP 800

V. TRUST FUND (GRADE 11)
AMOUN
CODE ACCOUNT DESCRIPTION SHORT NAME CURRENCY T

MEDICAL & DEN-
429-Q Internet Fee INTERNET FEE PHP 350
581-12 Tuition Fee - HS Tuition Fee - HS PHP 6900

VI. TRUST FUND (GRADE 12)
ACCOUNT DESCRIP- CURREN-

CODE TION SHORT NAME CY AMOUNT
USG/
429-P USG/Insurance INSURANCE PHP 250
Science And Technolo-
429-ZOB gy SCI & TECH PHP 125
REGISTRATION
MEDICAL &
581-w Medical, Dental Fee DENTAL PHP 100
581-12 Tuition Fee - HS Tuition Fee - HS PHP 6900

NURSING
I. TRUST FUND (1st YEAR)
ACCOUNT DESCRIPTION CURRENCY AMOUNT

Tuition Fee Tuition Fee per unit PHP 300
Admission Fee Admission Fee PHP 455
Athletic Fee Athletic Fee PHP 790
Computer Fee Computer Fee PHP 790
Cultural Fee Cultural Fee PHP 350
Development Fee Devt Fee PHP 245
Entrance Fee Entrance Fee PHP 120
Guidance Fee Guidance Fee PHP 50
Handbook Fee Handbook Fee PHP 40
Laboratory Fee Laboratory Fee per Lab PHP 160
Library Fee Library Fee PHP 100
Medical and Dental Fee Medical and Dental Fee PHP 130
Registration Fee Registration Fee PHP 100
School ID Fee School ID Fee PHP 70

UNDERGRADUATE COURSES
(Except NURSING)
I. TRUST FUND (1st YEAR)

TUITION FEE TUITION FEE PER UNIT PHP 240
ADMISSION FEE ADMISSION FEE PHP 455
ATHLETIC FEE ATHLETIC FEE PHP 790
COMPUTER FEE COMPUTER FEE PHP 790
CULTURAL FEE CULTURAL FEE PHP 350
DEVELOPMENT FEE DEVELOPMENT FEE PHP 245
GUIDANCE FEE GUIDANCE FEE PHP 50
HANDBOOK FEE HANDBOOK FEE PHP 40
LABORATORY FEE PE
LABORATORY FEE LAB PHP 160
LIBRARY FEE LIBRARY FEE PHP 100
MEDICAL AND DENTAL
MEDICAL AND DENTAL FEE FEE PHP 130
REGISTRATION FEE REGISTRATION FEE PHP 100
SCHOOL ID FEE SCHOOL ID FEE PHP 70

II. TRUST FUND (2nd YEAR)

LABORATORY FEE PER
MEDICAL AND DENTAL

III. TRUST FUND (3rd YEAR)

LABORATORY FEE PER
MEDICAL AND DENTAL

IV. TRUST FUND (4th YEAR)

LABORATORY FEE PER
MEDICAL AND DENTAL
Students pay the following Fees since these are not covered by UNI-
FAST:
OJT FEE (BSChem, EnScience, CMBT, HRM, COC, CICT)- Php 350.00
PRACTICE TEACHING FEE (BSE, BEEd, BSIE) - Php 150.00
INDUSTRY IMMERSION FEE (BIT) - Php 300.00

V. TRUST FUND (5th YEAR)

LABORATORY FEE PER
MEDICAL AND DENTAL
OJT FEE - PHP 300.00

II. TRUST FUND (2nd YEAR)

Laboratory Fee Laboratory Fee per Lab PHP 160
(Students pay the RLE Fee and Hepa B Booster since these are not
covered by UNIFAST)

III. TRUST FUND (3rd YEAR)

Students pay the RLE Fee since this is not covered by UNIFAST.

IV. TRUST FUND (4th YEAR)

Development Fee Devt. Fee PHP 245
Students pay the RLE Fee since this is not covered by UNIFAST. RLE Fee
changes depending on the number of students.

Certified Professional Teaching Education

(CPTE)
I. TRUST FUND (CPTE 1st YEAR)

USG/Insurance USG/INSURANCE PHP 150
Sports Development FEE SPORTS DEV'T FEE PHP 150
Socio Cultural SOCIO CULTURAL PHP 100
Guidance Fee GUIDANCE FEE PHP 50
Publication PUBLICATION PHP 100
Research Journal RESEARCH JOURNAL PHP 20
Science And Technology SCI & TECH PHP 50
Anti-TB / Red Cross ATB/REDCROSS PHP 15
Charity CHARITY PHP 10
FTPCC FTPCC PHP 15
Utility Fee UTILITY FEE PHP 100
Registration Fee REGISTRATION FEE PHP 100
Athletic Fee ATHLETIC FEE PHP 90
Library Fee LIBRARY FEE PHP 100
Medical, Dental Fee MEDICAL & DENTAL PHP 80
Equipment Development EQUIPMENT DEV PHP 250
Maintenance Development MAINT DEV PHP 90
Physical Development PHYSICAL DEV PHP 700
TUITION FEE PER
Tuition Fee UNIT PHP 180
Lab Fee LAB FEE PER LAB PHP 160
STUDENT ID Fee STUDENT ID FEE PHP 70

II. TRUST FUND (CPTE 2nd YEAR)

Sports Development FEE SPORTS DEV'T FEE PHP 150
Socio Cultural SOCIO CULTURAL PHP 100
Guidance Fee GUIDANCE FEE PHP 50
Publication PUBLICATION PHP 100
Research Journal RESEARCH JOURNAL PHP 20
Science And Technology SCI & TECH PHP 50
Anti-TB / Red Cross ATB/REDCROSS PHP 15
Charity CHARITY PHP 10
FTPCC FTPCC PHP 15
Athletic Fee ATHLETIC FEE PHP 90
Library Fee LIBRARY FEE PHP 100
Medical, Dental Fee MEDICAL & DENTAL PHP 80
Equipment Development EQUIPMENT DEV PHP 250
ment MAINT DEV PHP 90
Physical Development PHYSICAL DEV PHP 700
Tuition Fee TUITION FEE PER UNIT PHP 180
Lab Fee LAB FEE PER LAB PHP 160
STUDENT ID Fee STUDENT ID FEE PHP 70

GRADUATE LEVEL
MASTERAL
I. GENERAL FUND (MSIT 1st YEAR)
CURREN-
CODE ACCOUNT DESCRIPTION SHORT NAME CY AMOUNT
429-G Research Journal RESEARCH JOURNAL PHP 250
581-zj Tuition Fee TUITION FEE PHP 400
659-A Equipment Development EQUIPMENT DEV PHP 250

II. GENERAL FUND (MSIT 2nd YEAR)
ACCOUNT DESCRIP- CURREN-

CODE TION SHORT NAME CY AMOUNT
Sports Development
429-A FEE SPORTS DEV'T FEE PHP 150
Equipment Develop-
659-A ment EQUIPMENT DEV PHP 250

III. GENERAL FUND (MASTERAL 1st YEAR)
CURREN-
RESEARCH JOUR-
429-G Research Journal NAL PHP 250
REGISTRATION
MEDICAL & DEN-
Equipment Develop-
659-A ment EQUIPMENT DEV PHP 250

IV. GENERAL FUND (MASTERAL 2nd YEAR)
CURREN-
SPORTS DEV'T
429-A Sports Development FEE FEE PHP 150
RESEARCH JOUR-
REGISTRATION
MEDICAL & DEN-

GRADUATE LEVEL
DOCTORAL & MASTERAL
I. TRUST FUND (DOCTORAL 1st YEAR)
CURREN-
429-A Sports Development FEESPORTS DEV'T FEE PHP 150
RESEARCH JOUR-
MEDICAL & DEN-

II. TRUST FUND (DOCTORAL UPPERYEAR)
CODE ACCOUNT DESCRIPTION SHORT NAME CURRENCY AMOUNT

659-B Maintenance Development MAINT DEV PHP 90

AVTP
I. TRUST FUND
ACCOUNT DESCRIPTION SHORT NAME CURRENCY AMOUNT

ID Fee ID FEE PHP 70
Tuition Fee TUITION FEE PHP 300
APPENDIX “C”

IMPLEMENTING GUIDELINES ON
NEUST STUDENT LOAN ASSISTANCE PROGRAM
CONTENT PAGE:
I. Legal Bases
II. Supplement of University Policies on Student Loan Assis-
tance
III. Source of Funding for the Student loan
IV. Scope and Coverage of the Student Loan Assistance Pro-
gram
V. Loanable Amount, Interest and Surcharges Payable, re-
quirements and Loan Period
VI. Co-Makers
VII. Parents/Spouses as Joint and Solidary Debtors
VIII. Management of the Student Loan Program
IX. Procedures for Loan Application and Release of Loans
X. Repayment
XI. Program Continuity
XII. Policy and Guideline Amendments
XIII. Effectivity
IMPLEMENTING GUIDELINES ON
NEUST STUDENT LOAN ASSISTANCE PROGRAM
I. Legal Bases
A. 1987 Philippine Constitution
Art XIV. Education, Science and Technology, Arts, Culture and

Sports
Section 1. The State shall protect and promote the right of all citi-
zens to qualify education at all levels of education and shall take appropri-
ate steps to make such education accessible to all.
Section 2. The State Shall.
Section 3. Establish and maintain a system of scholarship

grants, student loan program, subsidies and other incentives which shall be
available to deserving students in both public and private schools, especial-
ly to the under privileged. (Underscoring supplied)

NEUST University Code
1. Title Nine Student Affair
Chapter 67 Financial Aid to Students
Art. 318. Scholarship grants, assistantships, and other forms of

financial aid for students shall be awarded in accordance with the pertinent
rules and regulations. A student Loan Board/Bank or its equivalent shall be
organized to assist students needing financial aids. (Underscoring supplied)
Under Circular Letter No. 95-4 dated August 15, 1995 of the Depart-
ment of Budget and Management on the subject of Use/Charging Income,
Section 2.3 and Subsection 2.3.3 states, to wit:
2.0 In the use/charging of income, the following conditions shall be sat-

isfied:
2.3 Fifty percent (50%) of said income shall be used for teacher-
student welfare, which shall refer to the following as discussed with the
Philippine Association of the States Universities and Colleges
(PASUC):
II. SUPPLEMENT TO UNIVERSITY POLICIES ON STUDENT LOAN AS-

SISTANCE
These guidelines shall supplement the following college policies on

student loan assistance as provided for under the NEUST University Code
and the NEUST Student Manual.
A. NEUST College Code Provisions
Under Article Nine Chapter 67, the following articles are provided:
Art. 320. Student who are indebted to the student loan board/
bank shall be notified with their sureties and parents that such indebtedness
must be paid in full before the final semester examination begins.
Art. 321. If a student fails to settle his account at the time herein
provided, the faculty members concerned shall allow him to take the exami-
nation but shall withhold his grades until the account is fully settled. If the
account is not settled by the opening of the following semester, the student
shall not be allowed to register or to transfer, Graduating students must set-

tle their accounts before graduation, otherwise, their transcript of records

shall be withheld.
B. NEUST Student Manual
Under Part IV Student Services and Facilities, Chapter II Scholarship

and financial Assistance Program, the following sections on student loan are
provided:
Students Loans
Section 4. A student Registration Loan may be extended to

needy but deserving students. The student is allowed a maximum loan
equivalent to the amount of assessed fee he will pay to the college during
registration period. A registration loan is charged a simple interest of four
percent (4%) a semester and a surcharge of one percent (1%) per month or
a fraction thereof in case of non payment on due date.
Section 5. A Student Emergency Loan is extended to all regis-
tered students in the maximum amount of P 200.00 per semester. Such loan
maybe applied for in lump sum or a monthly amount of P50.00 and is
charged an interest of one (1) percent per month and surcharge of ½ per-
cent per month or a fraction thereof in case of delay in payment.
Section 6. Failure to settle any student loan on due-date of pay-

ment constitutes a reason for not granting any loan privilege during the suc-
ceeding semester.
Section 7. No grades or an official documents like clearances,

transcript of records and diploma shall be officially released to students
whose loans are not settled.
Section 8. An official Committee created for the purpose shall

administer the Student Loan Assistance Program. It shall cover student reg-
istration loans and student emergency loans, which shall be granted on “first
come, first served” basis and shall be made available to qualified students.
III. SOURCE OF FUNDING FOR THE STUDENT LOAN
A Student Loan Fund shall be created in the initial amount of P

1,000,000.00 to be derived from the income generated by the University or
from other sources that maybe prescribed by the Department of Budget and

Management or from other philanthropic sources. This fund shall be increased

automatically by at least twenty percent (20%) annually.
IV. SCOPE, COVERAGE AND FREQUENCY OF THE STUDENT LOAN AS-
SISTANCE PROGRAM
1. The privileges to avail of the student loan fund shall opened to all bona
fide students of this university in all campuses provided that he/she meets
the requirements for fund availment. In a limited case, accredited/
recognized student organizations can also avail of certain privileges under
this program.
2. The Student Loan Assistance Program shall cover the following type of
loans:
2.1 REGISTRATION LOAN. This loan is given to enable the student to
pay the pertinent fees for registration during the enrolment period.
The fees that are included under this loan are the tuition fee, journal
fee, insurance fee and other charges during enrollment period.
2.2 EMERGENCY LOAN. This is extended to all registered/enrolled
students for emergency needs such as for contribution, transporta-
tion and other urgent expenses.
2.3 FOOD ALLOWANCE LOAN. This loan covers foods allowance
needs, which could not be met due to calamities or other force
majeure, met by the student living out of his/her family residence.
2.4 DORMITORY/LODGING LOAN. This loan is extended to students
who urgently need to pay his/her monthly lodging or dormitory fees.
2.5 SICKNESS LOAN. This loan is given to students who fall ill and
need immediate medication and cannot be immediately reached by
his/her parents due to reasonable/unavoidable circumstances.
2.6 PROJECT LOAN. This loan is given to finance the expenses or pro-
ject required from the student under any his/her currently enrolled
subjects.
2.7 THESIS LOAN. This loan is extended to provide funds necessary to
complete a thesis started by the student. The thesis may include
research papers in the undergraduate level.
2.8 FIELD/EDUCATIONAL TRIP LOAN. This loan is extended to stu-
dents who will be joining duly approved field/educational trips that
are directly subject related and reflected as an activity in the sylla-
bus of the subject.
2.9 STUDENT ORGANIZATION LOAN. This loan is extended to duly
accredited/recognized student organizations for income-generating
purposes or for undertaking student development of community out-
reach activities approved by universities authorities.
Only one loan is allowed to each loan applicant at a time.

V. LOANABLE AMOUNT, INTEREST AND SURCHARGES PAYABLE, RE-

QUIREMENTS AND LOAN PERIOD
Considering the specific nature of each available loan, the following

loanable amount, interest, surcharges, requirements and loan period under
each type of each loan is indicated hereunder:
A. Registration Loan
1. Maximum Loanable Amount: 3,000.00

2. Interest Payable: Four percent per semester
3. Surcharges: One percent per month or a fraction thereof in case
of non payment on due date
4. Requirements:
a. Certification by the Registrar that he/she is officially admitted
to enroll in this University
b. Duly filled application with parent/guardian’s consent
c. Co-Maker’s undertaking
d. No failing or incomplete grades the semester preceding en-
rolment and date of loan if senior student.
1. Loan Period: Three Months
B. Emergency Loan

2. Interest Payable: One percent per month
3. Surcharges: ½ percent per month or a fraction in case of delay
in payment
4. Requirements:
a. Duly-filled up loan application with parent/guardian’s con-
sent
b. Certification of Urgency of Need by the guidance counselor
of the department or the University Guidance Counselor
d. Certification of enrolment from the University Registrar
5. Loan Period: Two months
C. Food Allowance Loan

3. Surcharges: ½ percent per month or a fraction in case of delay
in payment

4. Requirements:
a. Duly-filled up loan
b. Certification of Urgency of Need by the guidance counse-
lor of the department or the University Guidance Counse-
lor
d. Certification of enrolment from the University Registrar
D. Dormitory/Lodging Loan

3. Surcharges: ½ percent per month or a fraction in case of de-
lay in payment
4. Requirements:
sent
lor
d. Certification of due dormitory/lodging fee from landlord/
landlady.
e. Certification of enrollment by the University Registrar
E. Sickness Loan

lay in payment
4. Requirements:
a. Duly-filled up loan application
lor
d. Medical certification by university physician or any practic-
ing physicians
F. Project Loan


3. Surcharges: One percent per month or a fraction in case of
delay in payment
4. Requirements:
sent
b. Certification of project requirements by the teacher con-
cerned and recommended by the Dean/Director
c. Certification of enrollment by the University Registrar
d. Co-Maker’s undertaking
5. Loan Period: Three months
G. Thesis Loan
1. Maximum Loanable Amount: 3,000.00 for Undergraduate stu-

dents only
delay in payment
4. Requirements:
sent
b. Certification of thesis requirements by the teacher con-
cerned and recommended by the Dean
c. Certification of enrollment by the University Registrar/
Dean
5. Loan Period: Three months
Field/Educational Trip Loan

lay in payment
4. Requirements:
sent
b. Certification of course/subject requirements for the field

c. Approved communication for the field trip/educational trip

by the University President
e. Certification of enrollment by the University Registrar
5. Loan Period: One months
Student Organization Loan

delay in payment
4. Requirements:
sent
b. Certification of activity undertaking by the faculty and ad-
viser recommended by the OSOAD Head
c. Certification of recognition from OSA/OSOAD Head noted
by DSA Director
d. Bank Account
e. Co-Maker’s undertaking
5. Loan Period: Four months
VI. CO-MAKERS
Each loan applicant shall have at least one co-maker who shall be
any of the following:
1. Any regular faculty member of the faculty campus whether

on a temporary or permanent basis.
2. The faculty adviser/s of the organization applicant in case of
student organization loan.
3. Any permanent non-teaching personnel of the University
campus.
VII. PARENT/SPOUSE AS JOINT AND SOLIDARY DEBTORS
The parents/spouse of each individual loan applicant shall sign as

joint and solidary debtor of the applicant in the loan application except the
emergency, food allowance and sickness loan.
VIII. MANAGEMENT OF THE STUDENT LOAN PROGRAM

1. To maximize the partnership between students and the admin-

istration of NEUST the Student Loan Program shall be manage
by a Student Loan Board composed of the following:
The Student Loan Board shall exercise the following duties and responsi-
bilities;
1. Review and recommend changes in the policies and guidelines

of Student Loan Program.
2. Recommend the augmentation/increase of fund allotment for
the Student Loan Assistance Program.
3. Evaluate the program and recommend measures to improve its
efficient and effective operations.
4. Approve the loan applications of qualified student applicants.
5. Meet regularly to monitor the status and progress of the pro-
gram.
2. To facilitate and expedite the applications, there shall be a stu-

dent Loan Committee in each campus. The composition of the
committee in Fort Magsaysay and San Isidro Campus shall be
as follows:
The composition of the Student Loan Committee in the Main Cam-

pus is as follows:
Each Student Loan Assistance Committee shall exercise the follow-

ing duties and responsibilities:
1. To review and recommend the loan application for approval.

2. To conduct information dissemination on the Student Loan As-
sistance Program.
3. To assist in monitoring of the loans extended.
4. To submit a report of the status and progress of the Student
Loan Assistance Program to the Student Loan Board
5. To conduct credit investigation of loan applications.
There shall be an Executive Director of the Student Loan Assis-

tance Program who will supervise the operations of the program. The Uni-
versity President upon the recommendation of the Student Loan Board
shall appoint the Executive Director. The Executive Director exercises the
following functions.

1. Prepare the needed forms for the operations of the Loan Pro-
gram
2. Receive and transmit the loan applications to the respective stu-
dent Loan Assistance Committees.
3. Elevate the Recommendations for approval of loan applications
from the Committee to the Board.
4. Maintain records of loans released and payments.
5. Prepare a consolidated report of the Program from the reports
submitted by the Committee.
The Executive Director shall report directly to the DSA Director. The
Director shall evaluate his/her performance.
A faculty member with the minimum rank of Assistant Professor

shall be designated as Executive Director. The DSA Director shall tempo-
rarily perform the work of the Executive Director until the said position is
filled up.
IX. PROCEDURES FOR LOAN APPLICATION AND RELEASE OF

LOANS
The following procedures shall govern the loan application and re-
lease of loan:
Step 1. The applicant fill up application form and submits require-

ments to the Executive Director.
Step 2. The Executive Director reviews and transmits the applica-

tion to the Committee.
Step 3. The Committee reviews and recommends for approval or

non-approval of the application.
Step 4. The Board approves the Loan and transmits approval to the
Executive Director.
Step 5. The applicants sign a promissory note with signature of

parent/guardian.

Step 6. The Executive Director transmits and follows up the ap-

proval loan application to the Cashiers Office until the amount is released
in check to the applicant.
X. LOAN REPAYMENT
Based on the allowed loan period under each type of loan, the loan
shall be payable starting the end of the loan period in full or in two equal
installments. In the later case, the second installment shall be paid not lat-
er than the above-indicated period. No rebate or discounting of the interest
rate covering the loan period shall be granted. Each loan repayment shall
be governed by the following procedures.
Step1. Remit payment to the Cashier and get receipt.
Step 2. Submit receipt for notation to the Executive Director.
Step 3. If full payment is made, close the loan account of the stu-
dent by stamping FULLY PAID on his/her promissory note
upon presentation of the receipt.
XI. PROGRAM CONTINUITY
To assure program continuity, the interest of the loan release shall

be utilized for the maintenance and operations of the Program. The Loan
fund and interest income shall be treated as trust fund. The interest in-
come shall be expended for direct and necessary expense needed in the
operations of the program. At least thirty percent (30%) of the interest in-
come shall be ploughed back to the capital build up of the loan fund.
XII. POLICY AND GUIDELINE AMENDMENTS
Any amendment to the University Policies and to these implement-

ing guidelines shall be effected through a democratic process that shall
involve the participation of studentry, the Student Loan Board and the Stu-
dent Loan Committees course to the Board of Regents through the Admin-
istrative Council. The amendment/s proposed shall take effect upon ap-
proval of the Board of Regents.
XIII. EFFECTIVITY

These implementing guidelines shall take effect upon approval of

the Board of Regents

APPENDIX “D”
Constitution of the University Student Government of Nueva

Ecija University of Science and Technology
PREAMBLE
We the students of the Nueva Ecija University of Science and

Technology, desirous of establishing a student Government that will unite
the whole NEUST studentry, promote and protect student rights and wel-
fare, and foster a closer relationship among the students and the other
sectors of society in order to instill national consciousness for the advance-
ment of the Filipino people, do hereby ordain and promulgate this Constitu-
tion.
ARTICLE 1
GENERAL PROVISIONS
Section 1. This Constitution shall be known as the “Constitution of

the University Student Government of the Nueva Ecija University of Sci-
ence and Technology”.
Section 2. This Constitution shall govern the University Student

Government of the Nueva Ecija University of Science and Technology.
Section 3. For purpose of this Constitution, unless the context indi-

cates otherwise.
a. “University” signifies the Nueva Ecija University of Science

and Technology.
b. “College Student Council” or “Local Council” means the du-
ly constituted Central student organization of a unit that of-
fers at least a bachelor’s degree program.
c. “University authorities” signifies the duly constituted authori-
ties or officials of the Nueva Ecija University of Science and
Technology and of the Nueva Ecija University of Science
and Technology System insofar as the NEUST is concerned
or affected.
d. “College Representative” or “Representative” or Local Rep-
resentative” means a representative of the constituents of a
college/campus to the University Student Government.

e. “Permanent vacancy” exists when the office of a USG or

Council officer or member has been vacated by reason of
death, resignation, impeachment, expulsion from the Uni-
versity, or a permanent illness preventing him/her from per-
forming the functions of his office.
f. “Temporary vacancy” exists when the office of a USG or
Council officer or member has been vacated by reason of
temporary mental or physical incapacity, detention, or any
other reason that leaves the possibility of his/her resuming
his/her duties before the expiration of his/her term.
ARTICLE II
DECLARATION OF PRINCIPLES AND OBJECTIVES
Section 1. The University Student Government believes in the fol-

lowing:
a. The access to education should be afforded to everyone;

b. That education should develop man’s physical, mental, so-
cial, cultural, and spiritual potential to the full, in order to real-
ize a human and humane existence for all;
c. That education should enhance critical thought and the ability
to make informed judgment, free of dogma and myths.
Section 2. All officially enrolled students of NEUST shall ipso facto

be members of NEUST student body.
Section 3. The NEUST student body shall be governed by republi-

can principles where sovereignty resides in the members and all authority
emanates from them.
Section 4. The NEUST student body recognizes and supports the

academic community for its benefit and welfare.
Section 5. Every recognized student organization should be guar-

anteed the widest participation in the governance of its members to ensure
the fullest development.
Section 6. The student government recognizes the vital role of fe-

male students in the governance of the studentry.
ARTICLE III

BILL OF RIGHTS OF STUDENTS
Section 1. Every student shall have the right to:
a. Enjoy freedom of expression;

b. Exercise freedom of religious worship and spiritual practice;
c. Have his transcript of records and clearance and clearances
speedily processed and the confidentiality of his records
maintained;
d. Exercise his right under the 1987 Philippine Constitution and
Education Act of 1982.
Section 2. Student shall individually or collectively, be entitled to:
a. Have their grievances heard and speedily redressed;

b. Organize and assemble for purposes not contrary to law and
regulations;
c. Present their views to appropriate bodies before any policy or
decision affecting their rights, interest and welfare is adapted.
Section 3. No student shall be subjected to exploitation, involuntary

servitude, or cruel or unusual punishment.
Section 4. No student shall be subjected to disciplinary action with-

out due process of law.
ARTICLE IV
DUTIES AND OBLIGATIONS OF STUDENTS
Section 1. It is the obligation of every student to:
a. Observe, at all times, the laws of the Philippines and the rules
and regulations of the university;
b. Assist the school authorities in disseminating among the stu-
dents, and educating them on the rules and regulations on
student conduct and discipline;
c. Help engender an academic atmosphere conducive to har-
mony among the various constituencies of the university;
d. Exercise his rights/responsibility.

ARTICLE V
THE UNIVERSITY STUDENT GOVERNMENT
A. Common Provisions
Section 1. There shall be only one University Student Govern-

ment, hereinafter referred to as USG, NEUST regardless of the number
of the campuses and/or other academic units.
Section 2. The USG shall have three branches, namely: The Ex-
ecutive Branch, The Legislative, and the Judicial Branch.
B. The Executive Branch
Section 3. The Executive Branch shall be the implementing body of

programs, policies and services of the USG. It shall be composed of the
President, Vice President, Chairman of the different college coun-
cils and members of the Presidential Management Staff/Cabinet,
e.g. Executive Secretary, Finance Officer, Bookkeeper and other
members that may arise from the creation of department or special
commissions.
Section 4. The University President shall have the power to con-

trol and to supervise of the executive branch. He should ensure that the
law and other policies promulgated by competent authorities are faithfully
executed.
Section 5. The President of the University Student Government

shall:
a. Be its Chief Executive Officer;

b. Preside over all the meetings of the Executive Branch;
c. Appoint members and Chairman of the Student Judicial
Council/Divisions in accordance with law;
d. Sign all resolution, communication, and papers of the USG;
e. Represent the USG in his/her official capacity as President
on occasion and event where NEUST studentry needs rep-
resentation;
f. Be the Student body representative in the University Admin-
istrative Council or in the University Board of Regents and
other bodies as the case may be;

g. Perform such other duties as may be from time to time or

incidental to the performance and discharge of the functions
of his/her officer;
Section 6. The USG Vice President shall:
a. Assist the President in all matters where his/her assistance

is required;
b. Preside over the meeting of Executive Branch in case the
president is absent;
c. Take over the functions of the President whenever his/her
office is vacant for reason of his/her death, resignation, re-
moval, suspension, illness absence in graduation, physical
or mental incapacity or his failure to qualify for Office;
d. Perform such other duties as may be necessary in the per-
formance of the functions of his/her Office, and such other
duties as may from time to time be assigned to him/her.
Section 7. The President and Vice President shall not, during their
tenure, hold any other elective office in any political unit of the USG.
They shall not also be holding any position in any non-political organiza-
tion and in the official Student Publication of the University.
Section 8. The President and the Vice President shall be elected

by direct vote of students in all campuses of the university.
Section 9. The President shall appoint the Executive Secretary,

Finance Officer, and the Bookkeeper not later than two weeks after the
assumption of office.
Section 10. If a temporary vacancy exists in the Office of the

President, the Vice President shall assume the position until the resump-
tion of the incumbent, and if a permanent vacancy exists, the Vice Presi-
dent shall assume the position for the remainder of the un-expired term.
Section 11. If a permanent vacancy exists in the Office of the Vice

President, a special election shall be called for in all campuses solely for
the purpose of filling such vacancy.
Section 12. All appointed officers of the Executive Branch shall

pass through the Committee of Appointment of the Legislative Branch for
confirmation within 2 weeks after the President submitted the names of
his/her appointees.

Section 13. There shall be a College Student Council for every

college/campus which shall serve as the major political subdivision of the
USG and shall be further subdivided into confederations as determined
and approved by the USG.
Section 14. The Officers of USG and every College Student Coun-
cil shall be elected by direct vote of students of the concerned college
campus of the university. The Officers of the Confederation shall be elect-
ed by direct vote of students of the concerned department(s) if approved
by the USG. Election of officers for USG and College Student Council will
be held every 17th of April.
Section 15. Policies, rules, regulations, and programs approved by

the Students Councils and Confederation shall uphold pertinent policies,
rules, and the like which were duly approved by the USG. Where incon-
sistencies exist, those approved by the USG prevails.
Section 16. The College/Campus Student Councils and Confeder-

ations shall subject to the preceding section, be autonomous in the man-
agement of their own internal affairs and in the implementation of their
respective programs and activities.
Section 17. The term of office of the USG, College/Council officers

and if there is a Confederation officers, will be for one year starting at
noon of August and end at noon one year thereafter.
C. The Legislative Branch
Section 18. The legislative power of the USG is vested on the Uni-
versity Student Assembly, herein after referred to as the Assembly, ex-
cept to the extent reserved the student by the provision on initiative and
referendum.
Section 19. The Assembly shall be composed of members, the

number of which shall be determined by 1:300 pro rata basis per College/
Campus Council and one representative from each of the different sec-
tors: Women, Non-Political Organizations, Cultural Groups, Campus Pub-
lications and ROTC.
Each College/Campus Council shall have at least one (1) assemblyman.

Section 20. The Assembly shall have a Majority Floor Leader who
is the representative of the Political Party with majority of seats won.
Section 21. The Assembly shall have a Minority Floor Leader who
is the representative of the Political Party with the least number of seats
won
Section 23. No assemblyman shall hold any other office in any

political unit of the USG, non-political organization or the official student
publications of the University.
Exceptions shall be made for those who are representing the vari-
ous sectors who can retain the position in the sector which they repre-
sent.
Section 24. In all the sessions of the Assembly, all members shall
be given immunity.
Section 25. A simple majority is 50%+1 of all actual members of

the Assembly
Section 26. No bill shall be passed concerning the students un-

less public hearings in all campuses were conducted.
Section 27. The Assembly shall determine the form, content and
manner of preparation of the budget.
If by the end of any semester, the assembly shall have failed to

pass the budgetary appropriations for the ensuing semester, the budget-
ary appropriations for the preceding semester shall be deemed reenacted
and shall remain in force and effect until the Assembly passes the budg-
etary appropriation.
Section 28. No law shall be passed authorizing the transfer of cer-

tain budget appropriation; however, the President, the Speaker of the As-
sembly and the Chairman of the Student Judicial Council/Divisions may,
by law, be authorized to augment any item in the general appropriation
for their respective offices from saving in other items of their respective
appropriations.
Section 29. The Assembly may determine the rules of its proceed-
ings, penalize its members for disorderly behavior or negligence of duty,
and with concurrence of 2/3 of all its members, suspend or expel a mem-

ber. A penalty of suspension when impose shall not exceed one (1) month.
Respondents in such proceeding shall have no right to vote.
Section 30. The Assembly shall have an automatic 10% share of the
total USG fund to be appropriated by the USG.
D. The Judicial Branch
Section 31. The judicial power shall be vested in one University Stu-
dent Judicial Court and in such lower courts/divisions as may be prescribed
by law.
Judicial power includes the duty of the courts of justice to settle actu-
al controversies involving rights, which are legally demandable and enforce-
able, and to determine whether or not there has been a grace abuse of dis-
cretion amounting to lack of excess of jurisdiction on the part of the branch
or instrumentality of Government.
Section 32. The assembly shall have the power to define, prescribe,
and apportion the Jurisdiction of the various courts divisions but may not
deprive the University Student Judicial Court of its jurisdiction over cases
enumerated in section 32 hereof.
No law shall be passed recognizing the judiciary when it undermines

the tenure of its members.
Section 33. The University Student Judicial Court shall be composed

of the Chairman and fourteen members. Any vacancy shall be filled within
ten days from the occurrence thereof.
Section 34. The University Student Judicial Court shall have the fol-
lowing powers:
Review, revise, reverse, modify, or affirm on appeals as the law or
the Rules of Court may provide, final judgments and orders of lower courts
divisions in:
a. All cases in which the constitutionally or validity of any law,

presidential order, instruction or regulation is in question.
b. All cases in which the jurisdiction of any lower courts divisions
is in issue.
c. All cases in which only an error or question of law involved.

Section 35. In accordance with the unique mix of students in the

university, there may be created University Student Judicial Divisions
(USJDs), which shall have a chairman of the University Student Judicial
Court and confirmed by the Director of the Department of Student Affairs.
Section 36. Every constituted University Student Judicial Division

shall exercise the powers and perform the functions as follows:
a. To receive complaints from any student against another or
group of students;
b. To initiate proceeding in order to terminate the case peacea-
bly if possible;
c. To conduct preliminary proceedings for the purpose of ascer-
taining facts;
d. To submit a report of their accomplishments of the USG and
OSA as may be required.
Section 37. The following shall be the respective exclusive jurisdic-

tions of the USJC and USJDs:
a. For complainant of any grounds for disciplinary action as pro-

vided for under Chapter 3 of the 1990 CLPC Student Manual
involving students coming from different academic units/
campuses or against officers of the USG or its equivalent, or
any members of the USJC/USJDs, the complaint shall fall
within the jurisdiction of the USJC provided, however, that
should any member of three USJC become the subject of the
complaint the same shall be filed with the highest forum which
as provided for under the 1990 CLPC Student Manual is the
NEUST Student Discipline Board.
b. For complaints involving student belonging to the same partic-
ular academic unit campus against officers within the same
department/campus or its equivalent, the complaint shall fall
within the jurisdiction of the USJDs.
Section 6. In case of conflict of interest as when the member of the

Electoral Board or Election Committee is a candidate, the members of the
Board of Adviser shall recommend a qualified substitute subject to the ap-
proval of the members of the Electoral Board or Election Committee.

ARTICLE XII
GENERAL PROVISIONS
Section 1. The seal of the USG. The clasped hands represent

the unity of the students and the university. The eye represents the Uni-
versity Student Government promoting the general welfare of the stu-
dents, symbolized by the figures. The wheel represents the wheel of
progress and institutional objectives. The color shall be blue, red and
yellow.
Section 2. The assembly may, by law, adopt a new name, seal,

hymn, march, or new uniform for the entire organization, which shall be
truly reflective and symbolic of the ideas, history, and traditions of the
students of the university. Such law shall take effect only upon its ratifi-
cation by the people in a referendum held in all campuses.
Section 3. This Constitution shall be promulgated in English and

translated in Filipino.
“I do solemnly swear (or affirm) that I will faithfully and conscien-

tiously fulfill my duties as _______________ (state position) of the
____________________ (state office), preserve and depend the Univer-
sity Student Government Constitution, execute its laws, do justice to
every member, and consecrate myself to the service of the Government.
So help me God.” (In case of affirmation, last sentence will be omitted.)
Section 5. No elective or appointed Officer under this Constitu-

tion shall receive compensation except scholarship, which will be sanc-
tioned only upon a resolution duly, approved by the USG.
ARTICLE XIII
AMENDMENTS OR REVISIONS
Section 1. Any amendment to, or revision of, this Constitution

may be proposed by:
a. The Assembly, upon a vote of three-fourth of all its Mem-
bers, or
b. A constitutional convention.
Section 2. Amendments to this constitution may likewise be di-

rectly proposed by the student through initiative upon the petition of at
least twelve per centum of the total number of students, of which every

legislative district must be represented by at least three per centum of

the number of students therein. No amendments under this Article shall
be authorized within two years following the ratification of this constitu-
tion nor sooner than once every two years thereafter.
The Assembly shall provide for the implementation of the exer-

cise of this right.
Section 3. Any Amendment to, or revision of, this Constitution

shall be valid when ratified by a majority of the votes cast in plebiscite.
ARTICLE XIV
TRANSITORY PROVISION
Section 1. REPEALING CLAUSE. Any part or provision of this

constitution that are not found contrary to or inconsistent with the Phil-
ippine Constitution, or with other existing laws of the land and of the
rules and regulations of the Nueva Ecija University of Science and
Technology are deemed null and void. On their part, section, article or
provision hereof shall be affected.
Section 2. All existing policies, memoranda, Office Orders and

other pertinent documents of the USG not inconsistent with this Consti-
tution Shall remain operative until amended, repealed, rescinded or re-
voked.
Section 3. The new structure of the University Student Govern-

ment as herein provided shall be effective on the first election of all of-
ficers of the USG under this Constitution to be held on every second
week of April and one year thereafter.
Section 4. Unless otherwise provided by the Assembly, the

President may constitute the Main Campus Commission to be com-
posed of the head of all University Student Councils comprising the
Main Campus Area.
ARTICLE XV
EFFECTIVITY
Section 1. This Constitution shall take effect upon the approval

of the University President and its ratification in a university-wide plebi-

scite called for this purpose, by a major vote of all the votes cast by stu-
dents qualified to vote under the university Election Code. It shall take
precedence over all college council constitution in the university.
Excerpt from the Minutes of the 25th NEUST Regular Governing

Board Meeting held at Pampanga Agricultural College (PAC) Canteen,
Magalang, Pampanga on November 18, 2004 from 12:15 P.M. To 3:15
P.M. Board Resolution No. 81, Series of 2004

APPENDIX “E”
NEUST STUDENT ELECTION CODE
Article 1
PRELIMINARY MATTER
Section 1 This document shall be known as the NEUST Student

Election Code.
Section 2 This code shall apply to and govern all students’ election
in all levels.
Article II
ELECTORAL BOARD
Section 1 Prior to the expiration of terms of the incumbent officers of

the NEUST-USG Officers, in a meeting to be called upon
not later than the last week of January, an electoral board
shall be constituted to implement the Election Code for
the purpose of electing the succeeding sets of USG De-
partment/Campus Student Officers.
Section 2 The Electoral Board shall be the highest governing body

in all matters pertaining NEUST-USG Elections. It shall
constitute the election committee, board of inspectors and
the board of canvassers.
Section 3 The Electoral Board shall be composed of the chairman

and three or more members.
Section 4 The members of the USG Board of Advisers shall act as

ex-officio members of the electoral board without the right
to vote.
Section 5 An Election Committee shall be constituted in each of the

department/college/campus, the task of which is to super-
vise all matters pertaining to elections in their respective
department/colleges/campuses.
Section 6 The Board of Election Inspectors shall be formed and the

number of which shall correspond to the number of existing

student councils. Each board shall be headed by the chair-
man with two members.
Section 7 The Board of Canvassers shall be formed and the primary

responsibility of which is to take charge of the counting of
election returns and to decide on matters pertaining to elec-
tion procedures.
Section 8 In case of vacancy in the Electoral Board or Election Com-

mittee, the USG Board of Advisers shall recommend quali-
fied substitute subject to the approval of the members of
the Electoral Board or Election Committee concerned.
Article III
ELECTIONS
Section 1 The following are the positions to be contested.
USG LOCAL STUDENT COUNCIL
President Chairman
Auditor
Vice President Vice Chairman

Business Manager
Secretary
PRO
Treasurer
Representative/s
Section 2 The USG Representative/s and all other officers for student
councils shall be elected by direct vote of the students in
their respective department/college/campus.
Section 3 The number of Representative/s shall be determined by a

pro rata of 1 trustee for every 300 student members of each
council.
Section 4 The Representative/s to the USG Legislative Body and all

other council officers shall be elected every 2nd Thursday of

February of every academic year in accordance with the

rules promulgated by the NEUST-USG Constitution and
By-Laws. Elected and qualified officers shall resume
office on the date of the start of 1st semester following
the election until their successors have been elected
and qualified.
Section 5 To qualify as candidates for positions in the USG and

Local Student Councils, they shall meet the following
requirements:
President/Vice President
a.1. At least two years of residency in the University upon assump-

tion to office;
a.2. Must be of Good Moral Character;
a.3. Must not be a graduating student in his/her course and/or field
of specialization;
a.4. Enrolled in at least 12 units in a single particular course during
the semester when the election shall be held;
a.5. Be academically good in standing without incomplete, 4.0, or
failing grade and with at least 2.5 general weighted average in
the semester preceding the election;
a.6. Not have been found guilty in any disciplinary case or any act
involving moral turpitude.
Chairman, Vice Chairman, Secretary, Treasurer, Auditor, Business

Manager and Representative/s
b.1. At least one year residency upon assumption of office in

the College/Campus where he/she intends to run;
b.2. Be academically good in standing without incomplete, 4.0,
or failing grade and with at least 2.5 general weighted aver-
age in the semester preceding the election;
b.3. Must be of Good Moral Character;
b.4. Not a graduating student in his/her course and/or field of
specialization;
b.5. Not have been found guilty of any disciplinary case or any
act involving moral turpitude.
Students who are aspiring for President, Vice President, and Rep-
resentative/s, but are holding any position in any Political/Non-
Political Student Organization or Editorial Staff in the NEUST Publi-

cation must submit/present resignation duly approved by the au-

thorities concerned.
Section 6 The Student Body is composed of 21 councils, namely:

Graduate School SC, College of Engineering SC, Col-
lege of Information and Communication Technology SC,
College of Nursing SC, College of Arts and Sciences
SC, Laboratory High School SC, College of Industrial
Technology SC, Teacher Education SC, College of Ar-
chitecture SC, College of Management and Business
Technology SC, College of Criminology SC, Atate Cam-
pus SC, Fort Magsaysay Campus SC, Gabaldon Cam-
pus SC, San Isidro Campus SC, Peñaranda OC SC, Ta-
lavera OC SC, Gapan OC SC, San Leonardo OC SC,
Carrangalan OC SC and San Antonio OC SC and Gen.
Tinio OC SC.
Section 7 Students who are aspiring for any position must file their
CERTIFICATE OF CANDIDACY on any day from the
commencement of the election period but not later than
the day before the beginning of the campaign period.
The NEUST Electoral Board through its chairman shall
determine their eligibility to run for any position.
Section 8 All students officially enrolled at NEUST and duly paid

their membership fee during the 2nd semester of the cur-
rent school year and whose names are found in the
master list of students are qualified to vote.
Section 9 Bloc voting is not allowed. The name of the candidates

must be written on the ballot.
Section 10 Candidates, except when to vote, are prohibited to stay

within ten (10) meters radius from election precincts dur-
ing election.
Section 11 No candidate is allowed to campaign outside the cam-

paign period.
Section 12 Speeches/talks of any candidate during the election

campaign should include his program of government/
activities to be followed/performed in case he/she is
elected. The Electoral Board reserves the right to stop/

apprehend any candidate resorting to personal attack-

ing. This may be ground for disqualification.
Section 13 Destroying of any lawful campaign materials is strictly

prohibited.
The Electoral Board shall determine the specific areas

where campaign posters can be placed. Use of adhe-
sive scotch tape, masking tape and the like, that would
leave marks on the painted walls is prohibited. Bulletin
Boards, grills on stairs and the like may be used as des-
ignated areas.
B The size of posters must not exceed 2 feet by 4 feet

size for the individual candidate and 4 feet by 10 feet for
the complete list of names of the candidate belonging to the
same party.
C Use of other election propaganda that would destroy

the school property and cleanliness of the campus is
prohibited. The Electoral Board is vested with power
and authority to remove all unlawful propaganda materi-
als which do not comply with the prescription herein
mentioned.
D Expensive propaganda materials are discouraged here-

by.
Section 14 A plurality of votes cast shall determine the election

winners. In case of a tie, drawing lots shall be undertak-
en to determine the winners.
Section 15 All election protest shall be in writing filed with the

Chairman of the Electoral Board. The Board shall de-
cide the issues within 24 hours upon receipt thereof.
Section 16 The returns of every election for all positions shall be

transmitted to the Electoral Board not later than 24
hours from the day of the election in each campus.
Section 17 The candidate having the highest number of votes shall

be proclaimed winner. Formal proclamation shall be
held at 7:00 in the morning on the first Monday following

the day of election.

Article IV
STUDENT VOTING PROCEDURE
Section 1 In the afternoon of the day before election, the Election

Committee of every campus shall prepare the voting plac-
es and the needed materials for election.
Section 2 At 7:30AM on the Election Day, the Chairman of the Board

of Election Inspectors will receive from the Electoral Board
the ballot boxes, official ballots, list of official candidates to
be places in conspicuous place within the voting precinct,
master list of students and other forms needed.
Section 3 The Board of Election Inspector shall open the ballot box
and the chairman will show to all present that the same is
empty.
Section 4 The Board of Election Inspector shall then lock the ballot
box.
Section 5 The Precinct Chairman shall keep one of the keys of the
ballot box during the voting time until the counting of votes
begins.
Section 6 The Precinct Chairman shall show to the public and

watchers present that the ballot box are intact and there
are no writings or marks thereon.
Section 7 Casting of votes will start at 7:30AM and terminate at ex-

actly 4:00PM. Exemption for the evening classes of which
casting shall begin at 4:00PM and will terminate at exactly
6:00PM.
Section 8 Students whose names are included in the Master list of

Students and who on the Election Day personally appear
before the precinct with his ID card shall be allowed to
cast his vote.
Section 9 Any student voter whose name does not appear in the
Master List of Students may be allowed to vote upon
presentation of certificate of enrollment issued by the of-
fice of the registrar.

Section 10 The Precinct Chairman shall check with the Master List
the name of student seeking to vote. He shall then an-
nounce the voters name and the voter shall sign on the
voter’s form.
Section 11 The Precinct Chairman shall detach one official ballot from
the pad starting from the lowest serial number. Before the
chairman delivers the official ballot to the voter, he shall
first write the serial number of the ballot opposite the name
of the voter.
Section 12 If the voter so requests, the poll clerk shall demonstrate

how to fill and fold the ballot but without writing thereof.
The instruction must not be done inside the voting center.
Section 13 The voters shall be reminded to read carefully the instruc-

tion on the ballots, fill up the ballots secretly inside the vot-
ing booth then return it properly, and drop inside the ballot
box.
Section 14 They must be warned not to use any other ballots, not to
show the contents of his ballots to anybody, and not to put
any distinctive mark thereon, not to erase, deface or tear
the name.
Section 15 After receiving the official ballots, the voter shall occupy
unoccupied chair in the voting precinct and fill up the bal-
lots secretly, using ball pen or fountain pen. Use of pencils
makes the ballot/s spoiled.
Section 16 Upon dropping of ballots in the ballot box, the voters shall
then leave the voting precinct and if he refuses, the Mar-
shall should be called upon to bring him outside the voting
center.
Section 17 At 4:00PM on Election Day all voters who have not yet
voted but are within 30 meters radius from voting center
should be allowed to vote. Exemption for the evening clas-
ses of which casting shall begin at 4:00PM and will termi-
nate at exactly 6:00PM.
Article V

PROCEDURES IN CANVASSING OF BALLOTS
Section 1 At the end of the balloting, all Board of Election Inspec-

tors should submit the ballot boxes and the documents to
the Electoral Board.
Section 2 The canvassing of votes shall simultaneously start at

6:00PM. Exemption for the evening classes of which
casting shall begin at 4:00PM and will terminate at exact-
ly 6:00PM.
Section 3 The Precinct Chairman shall accept the duly appointed

watchers through written appointments made by the can-
didates and allow them to stay behind where they could
see the names of candidates written on the ballots being
read by the Chairman. Each political party is entitled to
one watcher per voting precinct.
Section 4 The Precinct Chairman who holds the key to the padlock
of the ballot box opens the ballot box in the presence of
the members of the Board of Election Inspectors. The
ballots shall be arranged and counted. If there are ex-
cess numbers of ballots as compared to the number of
voters, the ballots shall be returned inside the ballot box
and shake adequately so as to disarrange the ballots in-
side. The Chairman without looking shall draw out ballots
inside the box equal to the number of excess ballots
cast. The excess ballots will be considered as spoiled
ballots.
Section 5 The Precinct Chairman shall read aloud the names of

candidates written on each ballot while a member of
board of canvassers assigned by the Chairman makes a
tally on the chalkboard, and the other member tally on
form. In case the number of tallied score on the chalk-
board, and the tally form are not the same, the tally score
on the chalkboard shall prevail.
Section 6 The Precinct Team accomplishes in three copies the

statement of results to Board of Election Inspectors duly
signed and forward the same immediately to the Elec-
toral Board which will immediately canvass all votes cast

in all voting centers and proclaim the winning candidates.
Section 7 All ballot boxes fully locked containing official ballots and
other election paraphernalia are then submitted to the
Electoral Board.
Section 8 The Precinct Chairman and Board of Canvassers are au-

thorized by the Electoral Board to decide after consulta-
tion with the Board of Advisers, cases arising from ballot-
ing and canvassing of ballots that are not covered by
these procedures.
Section 9 The Electoral Board from time to time as the need arises
may promulgate additional rules which it deems neces-
sary for an honest and credible student electoral exer-
cise.
Article VI
APPLICABILITY
Section 1 This Code shall apply and serve as guide in the conduct
of NEUST-USG elections to be held on 17th day of April.
Provisions in the Student Handbook and USG Constitu-
tion and By Laws which are related to election of Student
Officers and are not inconsistent with this code shall be
imposed.
ADOPTED by the Electoral Board this _____________

day of _____________ 2018.

APPENDIX “F”
INTERNATIONAL LINKAGES
Based on UNIFAST IRR on R.A. 10931
Admission Fees P 455.00

Athletic Fees P 790.00
Computer Fees P 790.00
Cultural Fees P 350.00
Development Fees P 245.00
Entrance Fees P 120.00
Guidance Fees P 50.00
Handbook Fees P 40.00
Laboratory Fees P 160.00
Library Fees P 100.00
Medical and Dental Fees P 130.00
Registration Fees P 100.00
School ID Fees P 70.00
TOTAL P 3,400.00
Tuition Fee (UNDERGRADUATE) $ 30/unit
(GRADUATE) $ 50/unit
International Student Fee $ 250/sem
NOTA BENE: The total number of units to be enrolled by the student

multiplies by $ 30.00 or $ 50.00 as the case may be
will be added to the Total Miscellaneous Fees and the
resulting product will be the Total Fees to be paid by
the international student per semester. The Internation-

al Student Fee will be paid by the International student

every semester upon enrolment thereof.
International Student Fee to be collected from the international

students is comparable to other Universities in the Philippines both pri-
vate and public as indicated below:
APPLICATION FORM FOR INTERNATIONAL STUDENTS
Application Fee: US$ 25
Personal Details
Family Name:________________
Given Name (s) _______________________________
Sex: ____________ (Male/Female)
Date of Birth (Day/Month/Year) ___________________
Country of Birth: ___________________
Country of Residence: __________________________
Nationality:___________________________
Passport No.: ________________________
Native Language_______________________________________
Current Address:_______________________________________
Post Code: __________________
Telephone No:________________
Mobile Phone No: _____________
Fax No: _____________________
E-mail: ______________________
Emergency address and phone number in your country:-
__________

Program Preferences
Preferred Semester:
First Semester (Aug.-Dec.)_________________
Second Semester (Jan.-May)_______________
Summer (June-July)______________________
(Year) ______________
Preferred Program/Area of Study: ________________________
Level of Study (Doctoral, Master, Baccalaureate, Diploma, etc.):
_____________________
3. Educational Background
Year
Institution Field of Degree Con-
(From-
and Place Study ferred
To)
Work Experience
Full Job descrip-

Employer's Post/Job Time or tion/ From To
Name title Part responsibili- Month/ Month/
Time ties Year Year

5. Language Proficiency
Please provide any evidence of your ability in the use of the lan-
guage and enclose photocopies of your certificates if available.
Length
Language Spea Writ- Read-
of
you studied king ing ing
Study
6. Further Information
Please provide information on your reasons for choosing the pro-
gram/area of study
and any relevant experience and interests:
7. Checklist
I have included in this application form
 6 copies of Student’s Personal History Statement (PHS) duly signed
with right and left thumbprint
 Transcript of Records/Scholastic Records with English translation,
duly notarized and authenticated by the Philippine Foreign Service
Post (PFSP) or Philippine Embassy
 Notarized Affidavit of Support including bank statements or nota-
rized notice of grant for institutional scholars
 Photocopy of passport showing date and place of birth
 Birth certificate or its equivalent duly authenticated by the PFSP
 2 x 2 photos on plain white background taken not more than 6
months prior to submission
 Overseas Student’s Insurance (Accident and Sickness) *
*Required upon admission to NEUST

8. Declaration
I declare that the information provided in this application is
correct and true.
Signature: _________________ Date: ____ / ____ / ____

Neust Student Handbook

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Neust Student Handbook

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NUEVA ECIJA UNIVERSITY OF SCIENCE AND TECHNOLOGY

PART I. GENERAL MATTERS

The Nueva Ecija University of Science and Technology

To meet the increasing demand for vocational educa-

Immediately after the war, the trade school was reo-

On May 8, 1953, the NETS was converted into Central

Series of developments continued until the CLSAT

After thirty-four years, CLPC under the leadership of

sity of Science and Technology (NEUST) by virtue of Republic

The leadership of Dr. Calling as the first University Presi-

On August 4, 2011, Atty. Hilario C. Ortiz, was again giv-

At present, the University is headed by Dr. Feliciana P.

In the first year of her leadership, Pres. Jacoba’s Admin-

determination and invaluable efforts to promote people excel-

The NEUST Phoenix received a Plaque of Apprecia-

NEUST was awarded by the Red Cross Nueva Ecija

Pres. Jacoba and her team of Administrators, with the

The University envisions to be a locally responsive and

To develop new knowledge and technologies and

“Transforming Communities through Science and

Nationalism Excellence Unity Spirituality

Operating in six campuses, namely: the Gen. Tinio

The Gen.Tinio Campus of the University sits on a 1.93-

The Gen. Tinio Campus houses the Graduate School,

On the other hand,

San Isidro Cam-

The Fort Magsaysay

The Atate Campus is a

The Gabaldon Campus is located in a sprawling 278

In response to the call of reaching the youth in all parts

G. PHILOSOPHICAL STATEMENT ON STUDENTS

The Nueva Ecija University of Science and Technology

Source: CLPC Student Manual, 1990.

1. The University recognizes the vital role of the youth in na-

4. No student shall be discriminated by virtue of his birth,

5. Students shall be guaranteed participation and initiative in

6. All students shall uphold the academic integrity of their

I. STUDENT’S RIGHTS AND OBLIGATIONS

The following rights under the New Philippine Constitution and

1. Rights under the New Constitution:

a. The right to life, liberty and property under due process of

o. The right to academic freedom within the limitation as pro-

2. Rights under the Educational Act of 1982

ment, or to form, establish, join and maintain organizations

3. Obligations – All bona fide students of the university shall be

h. To exercise his rights responsibly in the knowledge that he is

A. Students and Classifications

ACADEMIC, CURRICULAR AND FINANCIAL MATTERS

A. STUDENTS AND CLASSIFICATION

B. ENROLLMENT AND THE QUOTA SYSTEM

Applicants from Indigenous Peoples (IPs), a certificate of mem-

For Alternative Learning System (ALS) Certificate Holder, a

For Persons with Disabilities (PWDs):

For Foreign Student Applicant, he/she shall be required to

c. Alien Certificate of Registration (ACR);

still enroll, provided that he/she shall re-enroll the subjects

Grades as source of entrance credits, the credited subjects

b. A copy of the marriage contract issued by the Philippine

adverse to the recommendations of the adviser and the

G. CHANGING OF SECTION/ COURSE

1. Prompt and regular attendance in all classes is required to all

The following are considered approved absences:

INFORMATION AND POLICIES

2. A student will be allowed to take midterm or final examina-