Time Clock Plus Tips

Setting up Time Clock Plus to Interface with Payroll

Please follow the steps below to ensure that the interface process goes smoothly.

Set Up Tips
1. Enter the employee’s Social Security Numbers and/or Employee ID’s into your time clock to match
back to Payroll. The Employee Maintenance File ID is preferable to match with BMS, but SSN
works too.
2. The kinds of time set up in the time clock (REG, OVER, HOL, etc.) need to exactly match the Time
Types and Job Types in your Payroll application for the interface to work properly.
3. To save time, you can export employee information or Job Types/Time Types from Payroll and
import into Time Clock Plus by doing the following:
a. In Payroll, create a User Report containing the Employee Name and Employee ID or SSN (or a
report containing only the Job Type/Time Type and Description). Please contact Black Mountain
Software for assistance with User Reports.
b. Export the User Report to Excel.
c. Import the Excel file into Time Clock Plus.

The Next Step

After you have your Time Clock set up and ready to go, we will need to get connected to your machine
to grab the Time Clock Plus file, along with a current backup of your Payroll application. From our
experience with Time Clock Plus, we have come up with the following tips to help you create an
export file containing the information needed:
1. Go into the individual employee’s file under Edit Employee. Fill in the Export Code with the same
ID number the employee has in Black Mountain Software.
2. Overtime multipliers need to be set up in order to have all three columns showing in the export.
3. Build in your master job code list in Time Clock Plus. Be sure to set up the list exactly as it is in
Black Mountain Software.
a. Go to Configuration.
b. Double­click on the Job Code.
c. Select the Custom Fields tab.
d. Input the Time Types or Job Type in the Export As field (ex: REG or J001).
4. Export the file for BMS:
a. Under Export, select ASCII Export.
b. Enter the Pay Period and Date Range.
c. Select Process.
d. Under Module Settings, only select the first option: Split export by job code.
Please contact Time Clock Plus with questions on how to create the file that will be imported into
Black Mountain Software Payroll.

800.353.8829 | www.blackmountainsoftware.com