TimeWork Time Clock, reference manual

8.8 Operation of TimeWork RC3 External Time Clocks

This section documents the most important characteristics and modes of operation of the TimeWork model RC3 external time clocks. If you
have one of these devices, please read the information shown below.
Device screen and keyboard

At the front of the computer is the screen and keyboard with which users can interact with the device.
The keyboard shows the numbers 0 to 9 as well as some special keys:

[MENU] Menu button. Enter the device configuration functions.

[A ][▼] Up/down buttons. They are used to navigate through the different options within the configuration menu.
[ESC] Escape or cancel button. Cancels the current operation.
Confirmation button. Confirm or accept the information entered on the device.
[OK] [®]
The turn on and turn off button. Press and hold this button for a few seconds when you want to turn the device on
or off.

Device identification

Each RC3 time clock terminal has a unique identification number associated with it within the company. This number allows the
software to differentiate each of the units connected to the computer or network.
This number can be displayed or changed directly on the device by entering the device menu using the MENU key and then selecting
option 4 Config / 1. Other Config / Machine ID.

Any identifier number between 1 and 255 can be chosen, but you must ensure that two computers within the same company do not share
the same number; Each device must have a different identifier number.
Once you have established the desired identification number, you must enter it when registering the time clock terminal in the TimeWork
program.
Employee registration with fingerprint
In order for an employee to clock in and out, their schedule and personal information must first be entered into the TimeWork Manager
program, and then their number and fingerprint must be captured on the external time clock device as described below:
1- Press [MENU] on the device.
2- Select option 1 Register and then 1. New .

3- Press button 1 to select option 1. ID and then the [OK] key to edit the value.
Type the worker number you wish to register and press [OK] . This number must be the same as the one assigned to the employee in the
program.

4- Select option 3. Finger and press OK .

5- Place and lift the employee's fingerprint on the equipment sensor 3 times.

Make sure the center (and not the tip) of the fingerprint contacts the sensor.
 6- If you want to capture another fingerprint for the same employee then repeat steps 4 and 5.
Employee registration with password

In addition to employee fingerprint recognition, the TimeWork RC3 clock offers the possibility of identifying employees through a
number and password. This option is useful when an employee's hands are too damaged and cannot be recognized by the fingerprint
sensor.
1- Press the [MENU] button.

2- Select option 1 Register and then 1. New .

3- Press button 1 to select option 1. ID and then the [OK] key to edit the value.
Type the worker number you wish to register and press [OK] .
This number must be the same as the one assigned to the employee in the program.

4- Select option 3. Against and press [OK] .

 5- Type the desired password, press [OK] and confirm the same password.

6- Press [OK] to finish.

Delete employees
It is advisable to delete employees who no longer work in the company from the time clock, this way it is ensured that the terminal does
not retain unnecessary data and that processes are carried out more quickly. Follow these steps to do it:
1- Press [MENU] on the device.

2- Select option 1. Register now 2. Delete .

3- Press the [OK] button on option 1. ID to activate the field and enter the user number you want to delete.
When finished press [OK] .
 TimeWork Time Clock, reference manual

4- Select option 3. Delete and press the OK button.

See also...

Working with external time clocks Common

procedures with external time clocks

See also...
8.8.1 Administrator users on TimeWork RC3 external clocks
By default, anyone can view and modify the configuration of the RC3 time clock terminal by pressing the [MENU] button on the device. To
prevent unauthorized people from using this feature you will need to configure an administrator user on the terminal. Once at least one
administrator user is registered on the device, it will not allow access to the administration menu unless the required credentials are provided.
Follow these steps to add an administrator user in the terminal:
1- Press the [MENU] button, select option 1 Register and then 1. New .

2- Press button 1 to select option 1. ID and then OK key to edit the value.
Type the number of the worker you want to become an Administrator and press OK .

3- Press the 6 button to select the Admin option and then use the Ay▼ keys to change the value to Admin or Sup Usu.

4- Complete the registration of the employee's fingerprint, card or password as described in the topic Managing Employees in RC3 Time
Clock.
Although administrator users can be assigned a fingerprint, it is advisable that they also be assigned a numerical password, this way if the
administrator user does not attend or leaves the company they can transmit their password to another person to access the settings of the team.
Interface with external clocks
 TimeWork Time Clock, reference manual

8.8.2 Collecting logs from USB memory to TimeWork RC3 external clocks
The RC3 time clock terminals have the possibility of downloading attendance records to a USB memory, allowing attendance information to
be obtained without being directly connected to the PC. This scenario is favorable when it is not possible to connect a network or USB cable to
the terminal. Once these records are downloaded, the TimeWork program can read them from the USB and process them.
Collect check-in and check-out logs on a USB stick
1- Insert the USB memory into the RC3 clock terminal.
2- Press [MENU] on the device.

3- Select the option 2 Download and then 1 Download .

4- Select the All Glog option and press [OK] .

Collecting logs in the TimeWork program from a USB stick

To collect attendance records that were downloaded to a USB flash drive follow these steps:
1- Connect the USB memory on which you downloaded the logs to the computer.
2- Click the Interface with External Clocks option from the TimeWork Manager Tools menu .
3- Click the Collect USB Logs button, the Collect Logs from USB Memory window will open:
 4- Select the drive letter of the USB flash drive. A list will be displayed with the identification numbers of all TimeWork RC3
terminals that downloaded data to that memory.
5- Check the box for those endpoints you want to collect and click OK. The logs downloaded to the USB flash drive will be displayed
on the screen and you can import them into the TimeWork database using the Import Logs button.
Deleting terminal logs

Although it is always possible to import all the records via the USB memory, it will eventually be necessary to delete the data from the RC3
time clock terminal. Follow these steps to do it:
1- Press [MENU] on the device.

2. Select option 4 Settings and then 2 Settings .

3. Select option 1. Delete Td. Rec .

Warning: DO NOT select option 2 All Delete or 3 Initialization. These options will erase all information on the device including employee information.

Interface
See with external clocks
also...
External clock terminal administrative tasks
 TimeWork Time Clock, reference manual

8.8.3 Setting the TimeWork RC3 external clock for networking

In order for TimeWork to connect to a time clock terminal via network, it is necessary to configure an IP address on the device and capture
this address in the software.
Follow these steps to configure a network address on the RC3 clock terminal.
1- Press [MENU] on the device.

2- Select option 2 Download and then 2. Ethernet .

3- Set the following values as specified below:

IP Address : An IP address compatible with the network, not in use by another computer.
Subnet Mask : Subnet mask compatible with the network.
Port No .: 5005.
DHCP : No.
Once the configuration on the time clock terminal is complete, you must specify the same IP address in the TimeWork program, in the
Terminal creation/editing window.

See also...

Interface with external clocks

 TimeWork Time Clock, reference manual

8.8.4 Setting the TimeWork RC3 external clock

To establish the basic equipment configuration parameters, press the MENU key and select option 4 Configure and then 1. Other Settings

1. Machine ID

The unique identification number of the equipment in the company. You will need to provide this number when you register the time
clock terminal in the program.
2. Language

Language displayed on the computer screen.

3. Data Format

Format of the date displayed on the screen. Please do not modify this format, keep it at the original YMD value.
4. Voice output

Allows you to configure whether you want to hear a human voice when recording or if you only want to hear synthesized sounds.
5. Volume

Equipment sound volume level.

6. Auto Power Off

Allows you to turn off the computer after a specific number of minutes has passed without activity.
7. Auto Power Off

Allows you to display the screen saver after a specific number of minutes has passed without activity.
8. 1:N Ident.

Accuracy level of fingerprint captures. If employees are having trouble being recognized by the sensor then change this value until you
find one that produces better results.
9. Verify.

Employee verification mode supported by the device:

• F/P/C: The employee registers by entering his or her fingerprint or password.
• F+P: The employee registers by entering his or her fingerprint and password.
• F+C: Option not supported.
• C: Option not supported.

Data register
To access the data logging options press MENU on the device and enter option 5 Logging .
ARec Wrn / URec Wrn
Set limits to display warnings if the device's memory is close to being full.
Reverify
Time limit from which the device accepts a new registration for the same employee.
This value allows the device to ignore check-ins and check-outs that the same employee has marked in a very short period of time. For
example: if you set this value to 2 minutes and an employee makes several registrations between 8:00am and 8:01am then the terminal
will consider only the first registration and ignore all the others; The device will resume accepting registrations for the employee when
the specified 2 minutes have passed.
See Glog
Displays on the screen the records that the employee has made on a particular day.

See also...

Interface with external clocks