Professional Documents
Culture Documents
Buyer issues an official ICPO with company registration certificate, to Tech facilities &
projects Management S.L., the Seller's authorized agent.
2. Seller issues commercial invoice and, Buyer signs and return commercial invoice along
with an acceptance letter of commitment to execute transaction.
4. Buyer contacts the tank farm company where the products are stored for confirmation,
Buyer pays and extends Seller's tank and obtains new TSR & secures their Clearance
Access Entrance Permit (CAEP), Inspection Permit and Required Accreditation from the
Tank Farm Company for Buyer’s representatives & Inspection team to have access and
gain entrance to the Tank Farm Storage Terminal and schedule appointment to perform Dip
Test on the stored product in Seller’s rented/leased ex-shored tanks.
(Clarifications: Before the buyer contracts the tank extension, the seller will provide him
with the tank company, where he can check the existence of the product. It's a Buyer's
financial responsibility have resolve the logistic, minimum per two days to allow for
inspection by SGS. The inspection by the Buyer is require of Port's Authority).
NOTE: Physical meeting with the tank farm and/or entrance into the storage facility is only
possible upon successful tank extension payment fee being paid to and confirmed by the
tank farm.
5. Seller and Buyer signs the act of transfer and change of ownership and title allocation,
and upon completion the Seller issues to Buyer the change of ownership title allocation and
transaction allocation certificate, the authorization to sell & collect (ATSC), injection report,
unconditional dip test authorization (D.T.A) and fresh SGS report and full export documents
relating to the exportation of the product in buyer’s name.
7. Buyer makes the payment by MT103 - T/T bank transfer for the total product value
available, seller release to buyer all relevant Documents relating to the exportation of the
product. Seller pays all intermediaries involved in the transaction.
Further FOB procedures or modifications to the FOB procedure may be agreed between the
parties, once point one of the procedure has been overcome.
Page 1 per 14
TANK TO TANK PROCEDURE (TTT): COMBUSTIBLES (fuels)
1. Buyer issues an official ICPO with company registration certificate, to Tech facilities &
projects Management S.L., the Seller's authorized agent, company registration certificate
and TSA (including the selling company).
4. Upon verification of documents by buyer, seller issues SPA. Buyer signs and return SPA.
Further FOB procedures or modifications to the FOB procedure may be agreed between
the parties, once point one of the procedure has been overcome.
Page 2 per 14
TANK TAKE OVER PROCEDURE (TTO): COMBUSTIBLES (fuels)
2. Seller issues commercial invoice, Buyer signs and return commercial invoice along with
an acceptance letter of commitment to execute transaction.
4. Upon verification of documents by buyer, seller issues SPA. Buyer signs and return SPA.
5. Buyer contacts the Tank Farm company where the products are stored for confirmation,
Buyer pays and extends Seller's Tanks and obtains new TSR & secures their Clearance
Access Entrance Permit (CAEP), Inspection Permit and Required Accreditation from the
Tank Farm Company for Buyer’s representatives & Inspection team to have access and gain
entrance to the Tank Farm Storage Terminal and schedule appointment to perform DipTest
on the stored product in Seller’s rented/leased ex-shored tanks. (Buyer's financial
responsibility).
PHYSICAL MEETING WITH THE TANK FARM AND/OR ENTRANCE INTO THE STORAGE
FACILITY IS ONLY POSSIBLE UPON SUCCESSFUL TANK EXTENSION PAYMENT FEE
BEING PAID TO AND CONFIRMED BY THE TANK FARM.
6. Seller and buyer signs Storage Tank Transfer Takeover Agreement and buyer makes
payment to get the Tank Storage Receipt (TSR) on its name (buyer’s financial responsibility)
7. Seller and Buyer signs the Act of Transfer and Change of Ownership and Title Allocation,
and upon completion the Seller issues to Buyer the Change of Ownership Title Allocation
and Transaction Allocation Certificate, the Authorization to Sell & Collect (ATSC), Injection
Report, Unconditional Dip Test Authorization (DTA) and Fresh SGS Report and Full Export
documents relating to the exportation of the product in Buyer’s name.
Page 3 per 14
1. Buyer issues ICPO along with company registration certificate
2. Seller issues sale & purchase agreement (SPA), Buyer reviews, amends (if necessary),
signs, and returns the SPA in MS WORD format to Seller within seven (7) banking days along
with buyer's Client Information Sheet (CIS) and with the bank's information issuing the
Financial Instrument and the Financial Instrument issuer's Client information Sheet (CMS)
"if different from the buyer's company name“.Seller seeds final approved SPA to Buyer
in PDF Format along with the proforma invoice for buyer's issuance of SBLC MT760 / DLC
MT700 pre-advice or Ready, Willing and Able (RWA) MT999/199/799 to Seller’s bank
confirming their readiness and capability to execute the transaction.
3. Buyer sends financial documents. Buyer sends a swift copy of their issued SBLC MT760
/ DLC MT700 pre-advice or Ready, Willing and Able (RWA) MTg99/199/799 to Seller's bank.
Upon confirmation, Seller issues to Buyer via email the following transaction documents
(Partial POP]:
a. Unconditional commitment to supply.
b. Certificate of analysis (COA) also known as product passport.
c. Statement of product availability.
d. Commercial invoice for the total 1st shipment product value.
4. Within seven (7) banking days, Buyer's bank in accordance with seller's instructions
issues fully funded SWIFT SBLC MT760 or DLC MT700 to Seller's bank account to cover
the first shipment total product value and sends proof of swift to Seller to enable seller to
commence loading of product with the shipping company. Seller's bank issues 2%
performance bond to buyer's bank.
5. Upon Seller's bank successful exchange of instrument with buyers bank, Seller will
finalize loading within five to seven (5-7) working days. Seller signs NCNDA and IMFPA for
intermediaries with a notarized copy sent to Seller’s bank.
At the request of the Buyer, Seller may extend an Invitation to visit and witness the final
inspection. Seller loads product within seven (7) working days Seller sends to Buyer the
following:
a. Full POP Document by swift via bank to bank and a copy via email to buyer and
representative.
b. Seller sends one full set of original POP documents to authorized customs clearance
agents at destination port and one kill set POP documents to Buyer's address via DHL or
FedEx expedite (overnight) service and provides tracking numbers [17 sets below)
1. Copy of the charter party agreement(s) to transport the product to discharge
2. Act of transfer/change of ownership title.
3. Certificate of incorporation.
4. Registered and legalized contract
5. Allocation title ownership certification.
6. Copy of license to export.
7. Copy of approval to export.
8. Port storage tank agreement.
9. Tank receipt
Page 4 per 14
10. Certificate of origin
11. Notice of readiness (NOR)
12. SGS/Saybolt certificate of quality and quantity, one (I) original and three (3) copies.
13. Cargo manifest
14. Vessel ullage report
15. VesseÏ Q88
16. Bill of lading
17. Estimated time of arrival (ETA)
6. Buyer notifies Seller by official written notice from 8uyer's bank, the receiving of Seller‘s
POP documents. Shipment commences as per contract schedule and upon arrival of the
cargo at the discharge port, Buyer's Inspection team carries out CIQ, SGS or equivalent
inspection to ascertain quality and quantity.
Seller within 48 hours pays the intermediaries involved according to signed & notarized
NCNDA/IMFPA. Following and succeeding shipments continue.
Seller within 48 hours pays the intermediaries involved according to signed & notarized
NCNDA/IMFPA. Following and succeeding shipments continue.
Page 5 per 14
(Fertilizer-Agro-Coke-ASWP)
2. Seller issues Commercial Invoice with price and the procedure, the Buyer returns
accepted and signed.
3. Seller issues Sale & Purchase Agreement (SPA), Buyer review, amend (if necessary),
signs, and return the SPA in WORD format to Seller within seven (7) banking days along with
buyer’s Client Information Sheet (CIS) and stating the exact bank issuing the Financial
Instrument and the Financial Instrument issuer’s Client Information Sheet (CIS) “if different
from the buyer’s company name”. Seller sends Final Approved SPA to Buyer in PDF
Format along with the Proforma Invoice for buyer’s issuance of SBLC MT760 / DLC MT700
pre-advice or Ready, Willing and Able (RWA) MT999/199/799 to Seller’s fiduciary bank
confirming their readiness and capability to execute the transaction.
4. Buyer sends swift copy of their issued SBLC MT760 / DLC MT700 pre-advice or Ready,
Willing and Able (RWA) MT999/199/799 to Seller’s fiduciary bank. Upon confirmation, Seller
issues to Buyer via email the following transaction documents (Partial POP):
~ Unconditional Commitment to Supply.
~ Certificate of Analysis (COA) also known as Product Passport.
~ Statement of Product Availability.
~ Commercial Invoice for the total 1st shipment product value.
5. Within seven (7) banking days, Buyer’s bank in accordance with seller’s verbiage issues
swift fully funded SBLC MT760 or DLC MT700 to Seller’s fiduciary bank account to cover
the 1st shipment total product value and send swift copies sent to Seller to enable seller to
commence loading of product with the shipping company. Seller’s bank issues 2% PB to
Buyer's bank to activate Buyer's financial instrument within seven (7) days. NOTE: If due to
any reason buyer can’t issue the SBLC MT760 / DLC MT700 pre-advise or RWA
MT999/199/799 in procedure #2, buyer is to request for the Commercial Invoice for the
direct issuance of SBLC MT760 or DLC MT700 immediately after signing of the Contract.
Meanwhile, the alternate solution to all is to request for invoice and make a
REFUNDABLE/DEDUCTIBLE 5% security guarantee deposit of the total 1st shipment value
via T/T Wire Transfer after signing of the contract. Upon confirmation, Seller will proceed
straight into shipment and furnish buyer with the FULL POP Documents via bank to bank.
The Duration of the financial instrument issuance must be more than 180 days.
6. Upon Seller’s bank successful exchange of instrument method with buyer’s bank or
REFUNDABLE/DEDUCTIBLE Security Guarantee Deposit / Payment of 20% of the total 1st
shipment product value via T/T Wire to seller's fiduciary bank, Seller to finalize loading
within five - seven (5-7) working days. Seller invites buyer for visitation to witness the final
inspection and TTM for negotiation of future transactions (Optional to Buyer).
7. Seller loads product within six (6) international working days, signs NCNDA/IMFPA
between all intermediaries involved with the notarized copy sent to Seller's bank and
registers & legalizes the contract and sends to Buyer the following Full POP Document by
Page 6 per 14
email to buyer and representative. Seller sends one full set of ORIGINAL POP documents to
our authorized Customs Clearance agent at destination port and send one full set of COPIES
POP documents to Buyer’s address via DHL or FedEx expedite (overnight) service and
provide tracking numbers. (14 sets bellow):
~ Charter party Agreement to transport the product to discharge port.
~ Allocation Title Ownership Certificate.
~ Product Allocation Export Permit.
~ Trans-Neft Contract to transport the product to the loading port.
~ Port storage agreement.
~ Certificate of origin and customs declaration.
~ Certificate of Weight and Quality.
~ Certificate of Health Certificates of products
~ All of Inspection Reports of the Product in accordance with CCIC’s Requirement.
~ Certificate of Weight and Quality.
~ Packing List.
~ SGS Quality and Quantity Certificate.
~ Bill of Landing.
~ Vessel Questionnaire 88.
8. The product SGS inspection charges will be borne by Seller at the loading port.
9. Loading & Shipment of product commences as per schedule. Upon Vessel’s arrival and
finalization of SGS at the destination port, Buyer releases payment via swift fund transfer
within 15 banking days to Seller for total shipment value after the discharge of product at
destination port and receipt of the entire relevant shipping and export documents. Seller
within 48 hours pays the intermediaries involved according to signed & notarized
NCNDA/IMFPA.
EN ESPAÑOL
Page 7 per 14
1º.-PROCEDIMIENTOS DE TRANSACCIÓN FOB HOUSTON/ROTTERDAM
TANQUE A BUQUE (TTV): COMBUSTIBLES (combustibles)
7. El comprador realiza el pago mediante MT103 - transferencia bancaria T/T por el valor
Page 8 per 14
total del producto disponible, el vendedor entrega al comprador todos los documentos
relevantes relacionados con la exportación del producto. El vendedor paga a todos los
intermediarios involucrados en la transacción.
4. Tras la verificación de los documentos por parte del comprador, el vendedor emite
SPA. El comprador firma y devuelve SPA.
Page 9 per 14
7. El vendedor paga al pagador
una. El vendedor paga a todos los intermediarios, agentes y mandatos involucrados en la
transacción.
4. Tras la verificación de los documentos por parte del comprador, el vendedor emite
SPA. El comprador firma y devuelve SPA.
5. El Comprador se pone en contacto con la empresa Tank Farm donde se almacenan los
productos para obtener confirmación, el Comprador paga y extiende los Tanques del
Vendedor y obtiene un nuevo TSR y asegura su Permiso de Entrada de Acceso Autorizado
(CAEP), Permiso de Inspección y Acreditación Requerida de Tank Farm Company para los
representantes del Comprador & Equipo de inspección para tener acceso y obtener
entrada a la terminal de almacenamiento de tanques y programar una cita para realizar
una prueba de inmersión en el producto almacenado en los tanques
alquilados/arrendados ex-apuntalados del vendedor. (Responsabilidad financiera del
comprador).
3. El comprador envía los documentos financieros. El comprador envía una copia rápida
de su SBLC MT760 emitido
/ Aviso previo de DLC MT700 o Ready, Willing and Able (RWA) MTg99/199/799 al banco
del Vendedor. Tras la confirmación, el Vendedor emite al Comprador por correo
electrónico los siguientes documentos de transacción (POP parcial):
una. Compromiso incondicional de suministro.
b. Certificado de análisis (COA) también conocido como pasaporte de producto.
C. Declaración de disponibilidad del producto.
d. Factura comercial por el valor total del producto del 1er envío.
4. Dentro de los siete (7) días hábiles, el banco del Comprador, de acuerdo con las
instrucciones del vendedor, emite SWIFT SBLC MT760 o DLC MT700 con fondos completos
a la cuenta bancaria del Vendedor para cubrir el valor total del producto del primer envío
y envía una prueba de SWIFT al Vendedor para permitirle comenzar carga del producto
con la naviera. El banco del vendedor emite una fianza de cumplimiento del 2% al banco
del comprador.
Page 11 per 14
5. Una vez que el banco del Vendedor intercambie con éxito el instrumento con el banco
del comprador, el Vendedor finalizará la carga dentro de los cinco a siete (5-7) días
hábiles. El Vendedor firma NCNDA e IMFPA para intermediarios con una copia notariada
enviada al banco del Vendedor.
A solicitud del Comprador, el Vendedor puede extender una Invitación para visitar y
presenciar la inspección final. El Vendedor carga el producto dentro de los siete (7) días
hábiles. El Vendedor envía al Comprador lo siguiente:
una. Documento POP completo por envío rápido de banco a banco y una copia por correo
electrónico al comprador y representante.
b. El vendedor envía un conjunto completo de documentos POP originales a los agentes
autorizados de despacho de aduanas en el puerto de destino y un conjunto completo de
documentos POP a la dirección del Comprador a través del servicio rápido (al día
siguiente) de DHL o FedEx y proporciona números de seguimiento [17 conjuntos a
continuación)
1. Copia del(los) contrato(s) de fletamento para transportar el producto hasta su descarga
2. Acto de transferencia/cambio de titularidad.
3. Certificado de incorporación.
4. Contrato registrado y legalizado
5. Certificación de propiedad del título de asignación.
6. Copia de la licencia de exportación.
7. Copia de aprobación para exportar.
8. Acuerdo del tanque de almacenamiento del Puerto
t.
9. Recibo del tanque
10. Certificado de origen
11. Aviso de disponibilidad (NOR)
12. Certificado de calidad y cantidad SGS/Saybolt, un (I) original y tres (3) copias.
13. Manifiesto de carga
14. Informe de merma del buque
15. VesseÏ Q88
16. Conocimiento de embarque
17. Hora estimada de llegada (ETA)
6. El Comprador notifica al Vendedor mediante notificación oficial por escrito del banco
del comprador, la recepción de los documentos POP del Vendedor. El envío comienza
según el cronograma del contrato y, al llegar la carga al puerto de descarga, el equipo de
inspección del comprador realiza una inspección CIQ, SGS o equivalente para determinar
la calidad y la cantidad.
El vendedor dentro de las 48 horas paga a los intermediarios involucrados de acuerdo con
NCNDA/IMFPA firmado y notariado. Los siguientes y sucesivos envíos continúan.
Page 12 per 14
El vendedor dentro de las 48 horas paga a los intermediarios involucrados de acuerdo con
NCNDA/IMFPA firmado y notariado. Los siguientes y sucesivos envíos continúan.
4. El Comprador envía una copia rápida de su aviso previo SBLC MT760 / DLC MT700
emitido o Ready, Willing and Able (RWA) MT999/199/799 al banco fiduciario del
Vendedor. Tras la confirmación, el Vendedor emite al Comprador por correo electrónico
los siguientes documentos de transacción (POP parcial):
~ Compromiso Incondicional de Suministro.
~ Certificado de Análisis (COA) también conocido como Pasaporte de Producto.
~ Declaración de disponibilidad del producto.
~ Factura Comercial por el valor total del producto del 1er envío.
5. Dentro de los siete (7) días hábiles, el banco del Comprador, de acuerdo con la
verborrea del vendedor, emite SBLC MT760 o DLC MT700 con fondos completos a la
cuenta bancaria fiduciaria del Vendedor para cubrir el valor total del producto del primer
envío y envía copias rápidas enviadas al Vendedor para permitirle comenzar la carga del
producto con la compañía naviera. El banco del Vendedor emite 2% PB al banco del
Comprador para activar el instrumento financiero del Comprador dentro de los siete (7)
días. NOTA: Si por alguna razón el comprador no puede emitir el aviso previo SBLC MT760
/ DLC MT700 o RWA MT999/199/799 en el procedimiento n.° 2, el comprador debe
solicitar la factura comercial para la emisión directa de SBLC MT760 o DLC MT700
inmediatamente después de la firma del Contrato. Mientras tanto, la solución alternativa
para todos es solicitar una factura y realizar un depósito de garantía de seguridad del 5%
REEMBOLSABLE/DEDUCIBLE del valor total del primer envío a través de transferencia
bancaria T/T después de la firma del contrato. Tras la confirmación, el Vendedor
Page 13 per 14
procederá directamente al envío y proporcionará al comprador los Documentos POP
COMPLETOS de banco a banco. La duración de la emisión del instrumento financiero debe
ser superior a 180 días.
6. Una vez que el banco del vendedor intercambie con éxito el método del instrumento
con el banco del comprador o el depósito de garantía de seguridad
REEMBOLSABLE/DEDUCIBLE/el pago del 20 % del valor total del producto del primer envío
a través de transferencia bancaria al banco fiduciario del vendedor, el vendedor
finalizará la carga en un plazo de cinco a siete (5-7) días laborables. El vendedor invita al
comprador a una visita para presenciar la inspección final y TTM para la negociación de
transacciones futuras (opcional para el comprador).
7. El Vendedor carga el producto dentro de los seis (6) días hábiles internacionales, firma
NCNDA/IMFPA entre todos los intermediarios involucrados con la copia notariada enviada
al banco del Vendedor y registra y legaliza el contrato y envía al Comprador el siguiente
Documento POP Completo por
8. Los gastos de inspección SGS del producto correrán a cargo del Vendedor en el puerto
de carga.
9. La carga y envío del producto comienza según lo programado. Tras la llegada del buque
y la finalización del SGS en el puerto de destino, el Comprador libera el pago a través de
una transferencia de fondos rápida dentro de los 15 días hábiles bancarios al Vendedor
por el valor total del envío después de la descarga del producto en el puerto de destino y
la recepción de todos los documentos de envío y exportación pertinentes. El vendedor
dentro de las 48 horas paga a los intermediarios involucrados de acuerdo con
NCNDA/IMFPA firmado y notariado.
Page 14 per 14