Working With Word

Alix witasse 9ST Developing digital Skills Wednesday, 22 November
2023
How to make your Coursework

Presentation a Gold Standard!
Table of Contents
Task 1: Adding a Header............................................................................................................................................. 2
What you need to do?.............................................................................................................................................3
4
Task 2: Adding a Footer........................................................................................................................................4
Task 3: Changing the Styles....................................................................................................................................... 6
Task 5: Adding Captions to your Pictures..........................................................................................................10
What you need to do?...........................................................................................................................................10
Task 7: Page Breaks............................................................................................................................................. 17
Task 8: Making a Table of Contents.....................................................................................................................19
Task 9: Updating your Table of Contents...........................................................................................................21
Page 1 of 30
/conversion/tmp/activity_task_scratch/706874630.docx
2023
Task 1: Adding a Header

1. Start by saving this document with a suitable file name in a new folder in your OneDrive!
2. Headers appear on every page in Word and are very useful to have.
3. On my Help Guides, I have a Header with a ruler line and an image on the right:
4. To add a header you then click on Insert then Header to see a list of options:
Page 2 of 30
2023
What you need to do?

1. Insert a Header in this document
2. Choose Blank (Three Columns)
3. Add your name and Tutor Group to the left column where it says [Type here]
4. Type Developing Digital Skills in the middle [Type here] box
5. Click in the third [Type here] and choose the Date & Time icon:
6. Choose a suitable date format:
7. Make sure the tick box says Update automatically:
8. Add a line below the header.

9. Go to Home > Paragraph and choosing Bottom Border:
10. Press the Close Header and Footer icon on the top right to close the header:
Page 3 of 30
2023
BSN Landmarks: www.britishschool.nl
Task 2: Adding a Footer

1. Footers appear at the bottom of every page in Word and are very useful to have.
2. On all my Footers, I have the page number.
3. Sometime I also add in the File Path so I know where I have saved the file!!
4. To add a footer you go to Insert and click on the Footer icon:
1. Add the Heading 1 style to the Table of Contents title.

2. Update the Table of Contents using the instructions from before.
3. Check to see a new entry has been added and a new page number
4. Did you notice something wrong with Task 2? Change it so it matches the others
5. Change the Task 7 title to Making Page breaks to separate your Headings
7. Check to see that the Table of contents has been updated.
Page 4 of 30
2023

1. Insert a Footer in this document
2. Choose the Semaphore option
3. This automatically adds in page numbering to each page!
4. Make the font size smaller and change the colour to black
5. Press Enter to go underneath the Page number
6. Click on Document > File Path to add in the location of the file
7. Reduce the font size to size 9/10 to fit the file path in on one line!
8. Press the Close Header and Footer icon on the top right to close the header:
Page 5 of 30
2023
Task 3: Changing the Styles

1. The quickest way to format text is to use the Styles box:
2. If you look above this text on the Home Menu or click on the down arrow below the icon
you will see the Styles box:
3. The styles box has a number of styles: Normal, Heading 1, Title and so on. Each style has
different format. They have different sizes, fonts, colours and effects.
4. Click on the down arrow to see all the different types in this file.
5. You should see SIX styles listed!
6. I have made these up for this task with the styles I use
7. Later on you will get to changes these to a different style.
8. When you do your own coursework, you should choose styles you use and stick to them.
To add a style to your writing, click on the line with the text and press the Style name.
Page 6 of 30
2023

1. Add the Title style to the main Title on page 1 of this document
2. Add the Heading 1 style to the Task 1 – 5 titles at the top of each page
3. Add the Heading 2 style to the What you need to do? title in each of these text boxes
Page 7 of 30
2023
Task 4: Sorting out your Pictures
1. In your coursework you will copy from the Internet or insert a picture you have saved.
2. When you do this, the picture wrapping is added in line with the text.
3. You cannot easily move it around your page and the picture moves with your writing.
THIS IS WHAT YOU WANT – AS YOU WILL SEE LATER
4. To move it, you have to cut it out (Ctrl + X) then paste it somewhere else (Ctrl + V)
5. You should NEVER change the wrapping of a picture to make it float above the text.
5. What happens if you have a picture floating above the text?
6. You need to change the layout options.
7. You click on the picture so it is highlighted. The wrap icon appear beside it on the right.
8. Click the icon to get the Layout Options box.
9. Click the In Line with Text icon in the top row:
7. The picture wrapping is now In Line with Text and will move with your writing

1. The picture at the bottom is floating on the page – this is VERY BAD!
2. Change it to being in line with the text as I showed you in the instructions above
3. Now Cut and Paste it below the main title of this task (at the top of the page)
Page 8 of 30
2023
Page 9 of 30
2023
Task 5: Adding Captions to your Pictures

1. Every single picture in your coursework should be acknowledged!
2. This prevents plagiarism and keeps academic honesty.
3. This should explain the source of the picture and the owner
4. The BEST way to do this is by adding captions to your pictures.
5. You can ONLY add a caption to a picture that has wrapping In Line with Text
6. You start by right clicking on the picture.
7. Next choose Insert Caption.. from the pop-up menu:
8. The caption box appears and the cursor flashes next to Figure 1:
9. Add in a – or : and list the original source and owner of the picture. Then press OK.
10. You can copy and paste information into the caption

1. Add a caption to one of the print screen pictures above
2. Add a caption to one of the print screens on Task 2
3. Did you notice that the Figures automatically re-number on the print screen above?
4. Add this caption to the banner below: BSN Landmarks: www.britishschool.nl
Page 10 of 30
2023
Task 6: Making Tables in Excel and Copying them into Word
1. When you are gathering results from your practical you will make up a table in Excel
2. Excel is made up of cells. The cells have names eg A1, B12, H45.
3. You use the arrow keys on your keyboard to move around the cells
4. When you move, the cells are highlighted eg Cell B2 is highlighted:
5. To make a table you write the Headings in the top row eg A1, B1 and C1.
6. When you write a heading the cell width DOES NOT automatically increase.
7. You have to move it.
8. I have written Volume of Beaker and Time for Candle to go out in cells A1 and A2:
9. You cannot see the first heading and the second one seems to go onto C!
10. To widen the columns you press Ctrl + A to highlight the entire spreadsheet:
11. Move the pointer to the line between A and B and it will turn into this pointer:
Page 11 of 30
2023
12. DOUBLE CLICK the pointer and the cells will automatically move the widest point.
13. You will see your headings much more clearly (and C is empty!)
14. If you forget to add units, you can click on the cell eg B1
15. You will see the label appear in the blank box above the spreadsheet:
16. You can then click in the box and type in your units:
17. When you press Enter you will see the unit added to the heading:
18. If the heading is too big for the cell, don’t forget to widen it again by clicking by B-C
19. What if you want to add a unit with a power eg cm 3
20. Do the same as before and go into the cell and type in the unit eg cm3:
21. Highlight the 3 on its own then click the icon in the Font section and choose Superscript
Page 12 of 30
2023
22. When you press OK and Enter you will see the superscript in your unit:
23. When you have added in your results to the table you need to centre them and add in a
gridline. You might also want to add a border for your heading:
24. To centre the numbers you highlight the headings and choose the Center icon:
25. To add a gridline, highlight the cells, go to Font and choose All Borders from the option:
26. To add a colour background, highlight the headings and choose Fill Colour:
Page 13 of 30
2023
27. Now change the font and size of your table so it matches your coursework in Word!
28. DON’T FORGET to increase the cell width if the headings go further out!
29. To copy a table into Word you need to highlight all parts of the table you need:
29. Next, press Ctrl + C on the keyboard or right click on the highlight and choose Copy
30. Now go to the place you want the table to go to in your coursework
31. Go to Home > Paste > Paste Special.. and Picture (Enhanced Metafile):
Page 14 of 30
2023
32. Your table is added by your writing in the same design:
Page 15 of 30
2023

1. Go to the Canvas Module where you downloaded this Word file
2. Open the Excel file called Experiment Data
3. Right click on the link called Download Experiment Data.xlsx
4. Choose Save link as… and save it to the same place as this Help Guide
5. The spreadsheet contains the same file you just read about.
6. Make the following changes to it:
 Make the cells fit the headings
 Add the units for the headings – (cm3) for the volume and (s) for the time
 Centre the headings and all the data underneath
 Add a gridline around the cells
 Make the headings bold and a green background
 Make the data have a white background
 Change all the font to Segoe UI
 Copy the table and paste it underneath the heading below:
Results Table from Practical

Here are the results from the practical we did with different beaker sizes.
Volume of beaker (cm3) Time for Candle to go out (s)

50 4.3
100 9.2
150 14.1
200 18.6
250 23.4
300 28.8
350 33.5
400 38.9
Page 16 of 30
2023
Page 17 of 30
2023
Task 7: Page Breaks

1. You should really begin different sections of your coursework on different pages.
2. You should NOT start a new section when you are right at the bottom of a page!
3. To make a new page DO NOT to press Enter lots of times!!!!!!
4. What you should do is make a page break.
5. To make page break you make sure you have finished your writing on the page.
6. Press Enter to go to a new empty line.
7. Next, go to the Menu bar and click on Layout > Breaks:
8. Then click on Breaks and choose Page Breaks:
9. This will push the cursor to the start of a new page:
10. The shortcut keyboard combination for a page break is Ctrl + Enter
Page 18 of 30
2023

1. Did you see that a lot of your document is messed up when you changed the styles?
2. Go through the document and make sure each Task begins on a new page
3. Make a Page break to do this and try using the shortcut combination Ctrl + Enter
4. Can you work out how to delete the blank pages?
Page 19 of 30
2023
Task 8: Making a Table of Contents
1. You usually see Tables of Contents at the start of a project. They often have the titles and
the page numbers you can find them on
2. They might look a bit like this:
3. If you have made a table of contents page before, how many of these things did you do?
 Pressed the SPACE BAR lots of times to make the ………………………………. ?
 Tried to get the numbers to line up accurately but never quite manage?
 Spent lots of time going through each page to find out what page the task is on?
 Had to change all the numbering when you decide to add in an extra task?
 Had to change all the page numbers when you add in extra information?
4. Making a Table of Contents in Word can be done AUTOMATICALLY!
5. It will also update automatically when you add in new titles or new pages!
6. All you need to make sure is that you have done Task 1 and sorted your styles
7. Follow through the task below to make your Table of Contents – its that easy!
Page 20 of 30
2023

1. Make sure Task 1 - 6 titles are in Heading 1 style.
2. Go to Page 1 and make a title called Table of Contents in Heading 1 style.
3. Press Enter to go to a new line, where your table of contents will go.
4. On the Menu bar, go to References > Table of Contents
5. Click on Custom Table of Contents
6. Click on the Options box and make sure Heading 1 has a 1 next to it.
7. Delete the number 2 from Heading 2
8. Click OK when you have checked.
9. Click OK to make a Table of Contents box!
Page 21 of 30
2023
Task 9: Updating your Table of Contents

1. At some stage your Table of Contents will be out of date!
2. This will happen when you add more pages or you rearrange the content or you make
changes to the title.
3. To update the table go to References and find the Update Table option in the group:
4. Click on the Update Table link.
5. In the further pop-up menu you will get two options:
6. ALWAYS select the Update entire table option as this covers everything!
Page 22 of 30
2023

1. Add the Heading 1 styles to the Task 7 - 9
2. Add the Heading 1 style to the Table of Contents title.
4. Check to see a new entry has been added and a new page number
5. Did you notice something wrong with Task 2? Change it so it matches the others
6. Change the Task 7 title to Making Page breaks to separate your Headings
8. Check to see that the Table of contents has been updated.
Page 23 of 30
2023
Task 10: Developing your Table of Contents
1. At the moment your Table of Contents only has the entries for Heading 1 styles
2. This means that you just have the titles for each task in your contents page.
3. What happens if you have coursework task with sub-headings and you want to include
them in your Table of Contents?
4. You can do this very easily.
5. All you do is add the Heading 2 styles to the all your sub-headings.
6. You can then update your Table of Contents and these styles will be added.
7. Because they are Heading 2 styles, they are pushed in slightly so it is easy to tell:
Heading 1 styles
Heading 2 styles
8. You can also change their formatting slightly (see later!)

1. Add the Heading 1 style to the Task 10
2. Add the Heading 2 style to all the What you need to do? headings in each text box.
3. Click in your Table of Contents to highlight it.
4. On the Menu bar, go to References > Table of Contents
5. Click on the Options box and make sure Heading 2 has a 2 next to it.
6. Click OK.
7. You will get a box asking if you want to Replace the Table of Contents.
8. Click OK to see your updated Table of Contents.
9. Do you notice the new entries and how the heading 2 style is pushed in?
Page 24 of 30
2023
Task 11: Altering Styles
1. In Task 3 you added some styles to your titles.
2. We had set up the formats and colours for you.
3. You can change or Modify those changes.
4. Move your mouse on to a style and RIGHT CLICK the style to get a drop down menu:
5. Click on the Modify option to get the Modify Style pop-up menu:
6. Here you can make changes to lots of different things:

 Font Type
 Font Size
 Font Colour
 Font Spacing
 Font Format – bold, underline, italic etc
7. You select the different features and then press the OK button.
Page 25 of 30
2023
8. The changes are made AUTOMATICALLY.
9. On the next page you are going to make some changes to the Styles you started with!

1. You are going to Modify the formats for 3 different Styles.
2. Follow the instructions on the previous page.
Title Style Changes:

1. Change the Font Type to Century Gothic
2. Change the Font Size to Size 32
3. Change the Font Colour to Grey
4. Change the Formatting to Center and Underline
Heading 1 Changes:
1. Change the Font Type to Arial Rounded MT Bold
2. Change the Font size to Size 22
3. Change the Font Colour to Orange
4. Change the Paragraph Spacing to Before: 6pt and After: 0pt
Heading 2 Changes:
1. Change the Font Type to Elephant
2. Change the Font size to Size 16
3. Change the Font Colour to Blue
4. Change the Formatting to Underline and remove bold
Page 26 of 30
2023
Task 12: Using Excel to make Graphs and Charts
Time for Candle to go out (s)

45
40
35
30
25
20
15
10
5
0
50 100 150 200 250 300 350 400
Page 27 of 30
2023
Task 13: Making a Template File
1. You have added some different features to this document like:

o Headers and Footers
o Styles and Formats
2. What if you wanted to use them again for different tasks?
3. What you could do is make up a template!
4. This saves an awful lot of time!

1. Open a new Word Document – NOT THIS ONE!
2. Add in a Header like you did before eg Blank (Three Columns)
3. Put your name, title and date on the template
4. Add in a Footer like you did before eg Semaphore with File Path underneath
5. Change the Styles for Title, Heading 1 and Normal
6. Try saving the document as a template by following the steps below
5. Go to File then Save As and double click This PC:
6. You will get the Save As box appear:
Page 28 of 30
2023
7. Click on the Save as type: option and choose Word Template at the bottom option:
8. Then give your file a suitable name and press Save:
9. Close the Word file and don’t save it again.
10. Now go to File > New but this time choose PERSONAL from the top link:
11. When you do, you will see your template there:
12. Click on the drawing pin icon to add it to the main templates:
Page 29 of 30
2023
13. Every time you open the template, it will have the layout you want!

1. Go to File > New > Personal
2. Add a small print screen of the template in the space below:
Page 30 of 30

Working With Word

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Working With Word

Uploaded by

Copyright:

Available Formats

Alix witasse 9ST Developing digital Skills Wednesday, 22 November

How to make your Coursework

Task 1: Adding a Header

What you need to do?

6. Choose a suitable date format:

7. Make sure the tick box says Update automatically:

8. Add a line below the header.

BSN Landmarks: www.britishschool.nl

Task 2: Adding a Footer

2. On all my Footers, I have the page number.

4. To add a footer you go to Insert and click on the Footer icon:

1. Add the Heading 1 style to the Table of Contents title.

What you need to do?

Task 3: Changing the Styles

5. You should see SIX styles listed!

7. Later on you will get to changes these to a different style.

What you need to do?

Task 4: Sorting out your Pictures

THIS IS WHAT YOU WANT – AS YOU WILL SEE LATER

5. What happens if you have a picture floating above the text?

6. You need to change the layout options.

8. Click the icon to get the Layout Options box.

9. Click the In Line with Text icon in the top row:

What you need to do?

Task 5: Adding Captions to your Pictures

2. This prevents plagiarism and keeps academic honesty.

4. The BEST way to do this is by adding captions to your pictures.

6. You start by right clicking on the picture.

7. Next choose Insert Caption.. from the pop-up menu:

What you need to do?

Task 6: Making Tables in Excel and Copying them into Word

4. When you move, the cells are highlighted eg Cell B2 is highlighted:

7. You have to move it.

19. What if you want to add a unit with a power eg cm 3

32. Your table is added by your writing in the same design:

What you need to do?

Results Table from Practical

Volume of beaker (cm3) Time for Candle to go out (s)

Task 7: Page Breaks

3. To make a new page DO NOT to press Enter lots of times!!!!!!

4. What you should do is make a page break.

6. Press Enter to go to a new empty line.

7. Next, go to the Menu bar and click on Layout > Breaks:

8. Then click on Breaks and choose Page Breaks:

9. This will push the cursor to the start of a new page:

What you need to do?

Task 8: Making a Table of Contents

2. They might look a bit like this:

4. Making a Table of Contents in Word can be done AUTOMATICALLY!

What you need to do?

Task 9: Updating your Table of Contents

4. Click on the Update Table link.

5. In the further pop-up menu you will get two options:

What you need to do?

Task 10: Developing your Table of Contents

4. You can do this very easily.

8. You can also change their formatting slightly (see later!)

What you need to do?

Task 11: Altering Styles

1. In Task 3 you added some styles to your titles.

2. We had set up the formats and colours for you.

3. You can change or Modify those changes.

6. Here you can make changes to lots of different things: