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1.1 Introduction
The economy of India has a healthy growth for the last few years. Indian
economy recorded the utmost growth rate in mid-2000. In the existing
situation, Indian economy has a long way way to go in terms of development
to achieve its growth objectives. The credit of boosting economic health
despite global downturn in the last decade goes to various projects
undertaken by the government both directly and indirectly. Some of the
major projects that saw the light of the day were golden quadrilateral project
connecting the major cities through superb highways to smoothen the
distribution channel, construction of roads, bridges, dams, and large real
estate projects to meet the growing demands of urban and rural population.
Other than this, projects of importance such as oil and gas projects and
energy projects. boosted the agricultural output and saved the economy
from succumbing to the global recession crisis. On the top of it, the Indian IT
sector also contributed greatly by supporting and supplementing heavy
industry and infrastructure projects to absorb the employment potential of
the country.
Project management is a valuable means to administer and develop any
kind of infrastructure which is required to meet the growing requirements of
Indian economy across various sectors like Power, Roads, Ports, IT and so
on. In current scenario, it a method vital to the success of both public and
private sector projects in India.
The popularity of term ‘Project Management’ among businesses began in
the early 1960s. Businesses understood that there were advantages to be
achieved from organising work into distinct, definable units and from co-
ordinating various kinds of skills among departments and professions.
Basically, a task with a known end point is called project. For example,
construction of a new home is a project, the end point being when the home
is constructed and ready to live-in. Likewise, developing a new computer
software, launching a new product is a project. These projects include huge
technology development as well as huge financial resources. So, they need
to be administered by managers in an effective way to increase returns.
A cautiously planned and organised effort to complete a successful project
is called project management. In the absence of structured approach, it is
difficult to complete the projects effectively. Furthermore, project
management is aimed at reaching the end point predictably, within the
specified time limits and pre-decided cost.
Though the term project management is now universally familiar, still many
people do not understand what exactly project management involves. In
proper terms, it includes developing a project plan, identifying the tasks and
how the goals will be achieved, quantifying the resources needed, and
determining the budgets and timelines for completion. It involves the
activities that meet the specific objectives and can be used to introduce or
improve new or existing products and services
In this book, a practical approach has been taken to explain the
development, evaluation, initiation, implementation and administration of
projects. This will help you to understand and examine the concepts of
project management and guide you to handle any type of projects.
In this unit, we would first attempt to explain the term project management
and its importance. To make the learning easier, we will take the help of
globally recognised best practices. Various sections and sub-sections of this
unit cover key aspects, concepts, and scope of project management and the
role of a project manager. This will help you to understand the qualities and
skills that are required in a project manager.
Objectives:
After studying this unit, you should be able to:
recall the need for project management
identify the project management knowledge areas and processes
discuss the role of the project manager (PM)
describe the phases of project management life cycle
identify the impact of delays in project completions
describe the essentials of project management philosophy
use the project management principles
1.2 Definition
We will start with the definition of some terminologies and concepts that are
necessary to understand the concept of project management.
Project: A project is a set of activities which are networked in a particular
order aimed at achieving the defined goals of the work to be undertaken.
Only when the goal is achieved, all the activities of the project are
completed.
Management: Management is the technique of understanding the problems
and needs and controlling the use of resources, such as money, time,
manpower, and materials.
Project management: Project management is the art of organising,
coordinating, and controlling the various tasks and resources in order to
complete a project successfully.
Project cycle: A collection of generally sequential project phases whose
description and order of occurrence are determined by the control needs of
the organisation or organisations involved in the project.
Integration
Management
Stakeholder Time
Management Management
Risk Quality
Management Management
Project
Management
Communication Scope
Management Management
Cost HR
Management Management
Procurement
Management
Project cost management ensures that the completion of project within the
permitted budget.
Project quality management focuses on the processes required to make
certain that the project will suit the needs for which it was undertaken.
Project human resource management ensures that the most appropriate
manpower with necessary skills is deployed for an effective execution of the
desired project.
Project communications management consist of the processes
necessary for timely and suitable generation, collection, dissemination,
storage, and final disposition of project information.
Project risk management is the orderly process of identifying, analysing,
and reacting to project risks. It consists of increasing the chances and
outcomes of positive events and minimising the chances and outcomes of
unfavourable events to project objectives.
Project procurement management assists the project managers to
acquire the right goods and services to meet the demands of the project as
described in the scope of project.
Project stakeholder management contains processes to identify
stakeholders, plan stakeholder management, manage conflicting interests
and foster engagement.
Self Assessment Questions
5. Project Human Resource Management ensures that the most
appropriate manpower with necessary skills is deployed for an effective
execution of the desired project. (True/False)
6. Project Integration Management ensures that various elements of a
project are properly integrated and coordinated for smooth flow of
information and resources. (True/False)
Finish (Slow)
% Project Completion
Quick Momentum
Start Up (Slow)
The ubiquitous goals of meeting performance, time, and cost are the major
considerations throughout the project's life cycle. It was generally thought
that performance took precedence early in the project's life cycle. This is the
time when planners focus on finding the specific methods required for
meeting the project's performance goals
Early in the life cycle, performance took priority over schedule and cost.
During the periods of high activity cost was thought to be of prime
importance, and then schedule became paramount during the final stages,
when the client demanded delivery.
Activity
Find out the roles of consultant in project management.
Project Project
Initiation Planning
Phases of
Project life
Project cycle Project
Closure Development
Project
Implementation
Project
Management
Processes
Initiating Planning
Let us now look at the process given in figure 1.5 one by one.
Initiating processes start the project and ascertain commitment.
Planning processes are meant for devising and maintaining a workable
scheme to accomplish the business need.
Executing processes are used for coordinating people to carry out the
plan.
During the course of a project, a team negotiates for scope, cost, and
schedule objectives; changes to scope; cost or schedules; contract terms
and conditions; and resources.
Now, the question arises as to how does project management “add value” to
a project. The projects may be completed with one or more of the following:
Stretched deadlines
Over-stressed team
Wasted resources
Unmet customer functional requirements
Overshot budget
As you all know that a good project management methodology provides a
framework for the processes. It provides guidelines for the execution of the
project that increases the chances of the project being successful, and
therefore provides value to the project.
The following are some of the steps of a good project management:
Define the project scope
Reduce it to a set of manageable tasks
Obtain appropriate and necessary resources
Build a team to perform the project work
Plan the work and allocate the resources to the tasks
Monitor and control the work
Report progress to the senior management and/or the project sponsor
stakeholders
Close down the project when completed
Review it to ensure that the lessons are learnt and widely understood
Objectives
Constraints
Lifecycle
Constraints
A constraint is any factor which can limit or have an impact on a project.
Some typical constraints are funding, the scope of the project, available
resources, and time. In order to clearly define the boundaries, it is important
to understand what the constraints of any project are.
Lifecycle
Projects have a definite start and finish point within which their objectives
need to be fulfilled. This is known as the project life cycle.
Apart from the above principles, there are five dimensions that must be
managed on a project. They are scope, quality, cost, schedule, and staff.
These dimensions are not independent. For example, if you add staff, the
schedule may be shortened (although not necessarily), and the cost may
increase. A more common trade-off is to shorten the schedule or increase
scope, and sacrifice quality. The trade-offs among these five dimensions are
not simple or linear. For each project, we need to decide which dimensions
are critical and how to balance the others so we can achieve the key project
objectives. Figure 1.7 depicts the five dimensions of a project.
Each of these five dimensions can take one of three roles on any given
project: a driver, a constraint, or a degree of freedom. A driver is a key
objective of the project. A constraint is the limiting factor beyond the control
of a project team. Any project measurement that is neither a driver nor a
constraint becomes a degree of freedom. A constraint gives the project
Manipal University Jaipur B1632 Page No. 20
Project Management Unit 1
1.12 Summary
Let us recapitulate the important concepts discussed in this unit:
Organisations launch projects for different reasons, such as to meet a
business or legal requirement, or to take on an opportunity offered by
the market.
The project management is the application of knowledge and skills to
project activities in order to meet the project objectives. It involves
performing a set of processes that constitute nine knowledge areas of
project management.
Each process is part of a knowledge area and has a membership in one
of the five process groups: initiating, planning, executing,
monitoring/controlling, and closing. The process groups represent the
different stages of a project lifecycle.
After going through this unit, you must have realised the importance of
project management in business applications and the scope of project
planning. Also, you are now familiar with the various phases involved in
project management.
1.13 Glossary
Project management: The art of organising, coordinating, and managing
the various tasks and resources in order to successfully complete a project.
Project cycle: A collection of generally sequential project phases whose
name and number are determined by the control needs of the organisation/s
involved in the project.
1.15 Answers
Terminal Questions
1. The job of organising, coordinating, and managing the various tasks and
resources in order to successfully complete a project. Refer to
section 1.2.
2. The basic purpose for initiating a project is to accomplish specific goals.
Refer to section 1.3.
3. A logical sequence of activities that are used to achieve the project’s
goals or objectives is known as the project life cycle. Refer to
section 1.5.
4. It includes organising, coordinating, and managing the various tasks and
resources in order to successfully complete a project. Refer to
section 1.7.
5. It provides guidelines for the execution of the project that increases the
chances of the project being successful, and therefore provides value to
the project. Refer to section 1.10.
6. There are five dimensions namely; scope, quality, cost, schedule, and
staff. Refer to section 1.11.
PCB. There were only six or seven cranes of 220 tonne capacity available
for hire in the entire country and smaller cranes would not do the job.
Enercon had already hired four, which were working at its different sites.
Hence, there seemed to be little possibility of hiring or replacing the crane
and a replacement crane would result in a huge increase in the project cost.
The Nawapur project was already running late due to a villager’s agitation
against the project and heavy rainfall during the ongoing monsoon season
arefurther impeded progress. Any further delay would significantly affect the
probability of finishing the project within the due date of end-September. The
financial deal stipulated that the WECs would be erected and commissioned
before 30th September and EIL would have to compensate any financial loss
suffered by the client due to delays. Delay might affect the customer
confidence in EIL’s ability to handle wind energy projects “from concept to
commissioning and beyond”. More importantly, a delay carried the risk that
the project might not reach completion if the agitated villagers started a
bigger movement. The villagers believed that the construction of wind
turbine generators near their agricultural land would affect the growth of
their crops.
The project office at Daman was of the opinion that nothing much could be
done except expediting the repair of the crane by the vendor. The option of
moving another project team to Nawapur would result in stopping the work
on some other project. Such a decision could be taken by the VP Project
after considering the workloads of the other project teams, but seemed
improbable. Prithwiraj Rathore, the Team Leader of the Nawapur project,
knew that the remoteness of the Nawapur project site would imply that any
supply of spare parts would take time. He was now on his way to the project
site wondering what he should do.
1. What type of problem is Mr. Rathore facing?
Hint: Mr. Rathore’s is facing a Project Management problem.
2. Is Project Management just a variant on general management?
Hint: The answer is both ‘yes’ and ‘no’. There are a lot of similarities, but
there are enough differences to warrant treating project management as
a discipline separate from general management.
Source: Profs. S. Mukerjee and G. Rughuram, ‘Enercon India: Project Planning’,
IIM (A), 2004.
References:
Clements and Gido. Effective Project Management, Publication:
Thomson.
Gray, C. F. and Larson, E. W. Project Management, Publication: Tata
McGraw Hill.
Lock, D. Project Management, Ninth Edition, Publication: Gower.
Nagarajan, K. Project Management, Third Edition, Publication: New Age
International.
Chandra, P. Projects-Planning: Selection, Financing, Implementation,
and Review, Sixth Edition, Publication: Tata McGraw Hill.
Rao, P.C.K. Project Management and Control, Publication: Sultan
Chand & Sons.
Desai, V. Project Management, Second Revised Edition, Publication:
Himalaya Publishing House.
E-References:
www.projectsmart.co.uk. Retrieved on 7/01/2012
www.projectmanagement.com. Retrieved on 8/01/2012
www.pmearth.com. Retrieved on 9/01/2012