INTRODUCTION TO THE BASICS OF MICROSOFT EXCEL

1. What are the key concepts that you have learned in this session?

Add numbers like a champ

 Select the yellow cell under the amounts for fruit
 Type =SUM(D4:D7), and then press enter. When you’re done, you’ll see
the result of 170
 Here’s another way to add, using a shortcut key. Select the yellow cell
under the amount for meat.
 Press alt = first the press Enter.
 Now add only the numbers over 50. Select the last yellow cell. Type
=SUMIF(D11:D15,”>50”) and then press Enter . The result is 100.
More about the SUM function
=SUM(D38:D41)
=SUM(D48,G48:G51,100)
 A single cell reference, which is the “address” or “name” of a cell, D48 is
the single cell reference in the formula above.
 A range of cells which is a series of cells starting at one cell ending at
another G48:G51 is the range of cells in the formula.
 A constant. The constant in this formula is the number 100.
Save time by filling cells automatically
 Click the cell with the number 100
 Rest your cursor on the lower-right corner of the cell until it becomes a cross
 Click the cross and drag down three cells. Excel will automatically fill the cells
with the totals: 100,120 and 130. People call this “filing down”
 Click the yellow cell with 200, and fill again but this drags the fill handle to the
right to fill the cells. This is known as “filling right”.
Data Stuffes into one colimn? Spli it.
 In the cells under First name, type the first names that are in the Email columns:
Nancy, Andy and so on.
 When you see the faded list of suggestions, press Enter right away.
 Try another way to Flash file. Click the cell with Smith.
 Click Home > Fill > Flash Fill. Now the last names are in their own.
Split a column based on delimiters
 Click and drag the select the cells from Nancy all the way down to Yvonne
  On the Data tab., click test to Columns. Make sure that Delimited is selected, and
then click Next.
 Under Delimiters make sure that Comma is the only checkbox selected and then
click Next.
 Click the General option
 Finally, click inside the Destination box and type SDS32
Split a column with formulas
Switch data around by transposing it
 Click and drag to select the two rows of cells from Item to 20
 Now you’ll copy the cells, Press Ctrl C
 Click the yellow cell
 On the Home tab, click the arrow under the Paste button
 Click Paste Special and then at the bottom, click the checkbox for Transpose,
Click OK.
Transpose with a formula
 To transpose this data, you need to select some blank cells first. Since the data
on! and 6 rows. Do this by selecting the yellow cells.
 This is kind of tricky, so pay close attention. With those cells still selected type
the following =TRANSPOSE(C33:H34), but don’t press enter.
 Press Ctrl Shift Enter
 If you get #VALUE! As a result, try again starting at step 1
 Click any of the yellow cells to select just one. Look at the formula at the top of
Excel. You’ll see that the formula looks like this.
(=TRANSPOSE(C33:H34)
 Click another yellow cell. Look at the formula bar again. The formula is the same.
Why? Because this is an array formula.
Sort and filter with ease
 Let’s say you want the departments in alphabetical order. Click in the Department
column, and then click Home > Sort & Filter > Sort A to Z
 Sort December’s amount from largest to smallest. Click any cell in the Dec
column, and then Click Home > Sort & Filter > Sort Largest to Smallest
 Now you’ll filter the data so that only the (Bakery rows appear. Press Ctrl +
A to select all of the cells, and then click Home >Sort & Filter > Filter
 Filter buttons appear on the top row. On the Department cell click the filter
button and then click to clear the Select All checkbox. Then click to select
Bakery

2. How can you integrate this in teaching and in the field of education?

3. Make a summary of the session either in paragraph or bullet form.