FACILITY CONDITION SURVEY- AKIM MID TAFO

INSTRUCTIONS: Those assigned to conduct this survey should do so along with the users of the facility who
are responsible for maintenance. They should take the following actions: Safely examine the entire property, in-
cluding each building, to determine the current condition. Determine if an established maintenance program and
the required safety inspections are being carried out according to an established schedule. Identify any areas of
concern, especially safety hazards. Check that the brothers know how to carry out the upcoming maintenance
tasks safely and have access to the equipment they need in order to do so safely. Ensure that they are able to
complete a Job Hazard Analysis (DC-83) or Congregation Job Hazard Analysis (DC-85) properly for each po-
tentially hazardous task. Provide a clear description of any problems in the “Follow-up Points” section of this sur-
vey, indicating who is responsible for promptly correcting the problem. Discuss the results of this survey and the
follow-up points with the facility oversight, and leave a copy with them. Those assigned to conduct the survey
should also complete the Facility Life-Cycle Analysis (DC-97) workbook and send both of these completed items
to the Local Design/Construction Department (LDC).

In the case of a Kingdom Hall, the brother assigned to conduct this survey should follow the above steps with all
available elders. Therefore, he will invite all available elders to accompany him while he examines the property
and to discuss the results of the survey.

PROPERTY DESCRIPTION
Address: Off Akim Tafo - Bunso Old Road, Islamic Cemetery Road. About 200m Behind Roses School Complex

Primary use: Meeting Place WHQ number: GHA0019

Evaluated by: Djwerter Ernest Survey date: 08/01/2022

FACILITY
1. Briefly describe the number and size of build-
ings and describe the property being main-
tained. Are facility drawings and schematics up-
to-date? If not, please explain.
2. Are there any aspects of the facility that are
maintenance intensive? If so, please describe.
3. What is the overall condition of the site and facili-
ties?
4. Are the facilities and property being effectively
utilized for the intended theocratic purpose?
The Kingdom Hall of size 176sqm and a latrine with store at-
tached of size 6sqm on a site of 733sqm.
No
The maintenance of the kingdom Hall is good. There are so
many minor cracks in both the exterior and interior walls and in
the vent blocks.
They find it difficult when it rains because it enters the audito-
rium through the vent blocks.
There is no ceiling in the auditorium.
The site has no fence wall and this allow others to use the site
as car park
There are leakages in the Kingdom Hall and latrine roof cover-
ing
The literature cabinet and auditorium chairs color are fading
There are also water Ponding around the Kingdom Hall when-
ever it rains.
Yes three (3) Congregations with 163 publishers attends meet-
ings at the Kingdom Hall.

5. Have there been any major upgrades or alter- No

ation in the past 2 years? If so please de-
scribe.

MAINTENANCE PROGRAM
6. Have all follow-up points from the previous sur- No. but most was completed because of the covid 19
vey been completed? If not, please explain.

DC-96-E 1/21
 7. Are preventive maintenance tasks and safety No, they don’t have maintenance schedule
inspections being done as scheduled by a
maintenance program? Are the congregations
keeping up with tasks for maintenance-inten-
sive areas? If not, please explain.
8. Are efforts being made to use and train local Yes
volunteers to support the program?
9. Is additional maintenance instruction or training No, the training is enough
needed to ensure they can complete the work
safely? If so, what is recommended?

GENERAL OBSERVATIONS
10. Has available facility oversight reviewed this Yes
survey, and are they in agreement with its find-
ings? If not, please explain.
11. Has a record been kept locally of replacements Yes
(partial or full) of any facility elements since the
last survey, and have these replacements been
reported and noted on the DC-97?

OTHER
12. Are property-ownership documents in order? Yes, and all those signed are alive
Verify that all signers on the documents are
alive and in good standing.

13. Are all property usage permits current? e.g occu- Yes
pancy permit, fire permit etc. If not please explain.

SAFETY CHECKLIST
If there is a deficiency in any of the items listed below, do not check the box. List the specific issue as a fol -
low-up point along with a recommended solution and the person responsible for follow-up. If the item is not
applicable, simply check the box to indicate that it has been reviewed. Actively look for ways to reduce the
risk of fire.
Fire Safety
Are fire extinguishers located at main exits and all other places required by law, and are they tagged with
annual proof of service or inspection?
✘
Are fire-hose or sprinkler systems in good working condition?
✘ Are fire-detection and alarm systems, where fitted, fully functional and up-to-date with building use modifi-
cations?
✘ Do dwelling-unit kitchens have fire detectors? Has grease and dirt been cleaned from ovens, hoods,
ducts, and filters?
✘ Are the building fire compartments in place with functional self-closing fire doors leading to escape routes
and with no breaches in compartmentation from building works?
✘ Has the emergency lighting been tested and found to be working with an appropriate discharge time? Are
batteries, where used for these systems, not over five years old?
✘ Are all exits free of obstructions, and are they marked with compliant signs?
✘ Do exit doors always operate easily when the building is occupied, with panic hardware (if required)?
✘ Is the storage of flammable paints or liquids eliminated or kept to a minimum, and are they stored in their
original containers? Nonflammable water-based paints and cleaning supplies and no aerosol containers
are recommended wherever possible.
✘ Are electrical closets and mechanical rooms free of all combustible materials, including gas-powered tools
or equipment? Are any areas where combustible materials are stored, including the attic, fitted with fire
detection and compartmented (where required)?
✘ Are heating flues properly isolated from combustible materials and regularly serviced by qualified person-
nel?

DC-96-E 1/21 2
✘ Have all gas and electrical installations and appliances been inspected by a licensed inspector at the ap-
propriate interval (wherever legally required) and found to be safe?
✘ Is a valid Certificate of Occupancy and/or Place of Public Assembly permit (if required) posted? Has an
evacuation plan been put into place if exits are not immediately obvious (or as required by law)?
✘ Are all electrical boards, junction boxes, outlets and switches properly fixed and covered? Are any sockets
overloaded?
Slip/Trip and Fall Prevention
✘ Do stairs and ramps have surfaces that are anti-slip even when wet? Are handrails provided and securely
fastened?
✘ Are glass doors, sidelights, and full-length windows shatterproof or of safety glass material?
Are mops and “wet floor” signs on hand for spills or water brought in by footwear or for use when bath-
rooms and other hard floor surfaces are being cleaned?
Are entry-floor mats in good condition, without curled-up edges, and fixed in a position that will keep them
from sliding around?
Are outside walking areas (such as parking lots and sidewalks) in good condition and free of holes or trip
hazards?
✘ Are uneven surfaces (such as steps near doors or sidewalks) marked with contrasting colors or another
method to warn pedestrians of the danger of falling?
✘ Is the exterior lighting adequate in all walking areas, including parking lots?
✘ Are the pedestrian and car entrance gate separate?
General Loss Prevention
✘ Are Congregation Job Hazard Analysis (DC-85) forms being used and are they filled out correctly?
Is the equipment needed for upcoming tasks available, such as good access equipment, fall protection,
safety glasses, hardhats, and gloves?
✘ Are cleaning compounds and other hazardous chemicals safely stored out of reach of young children?
✘ Are the entire grounds free of holes, wires, or other hazards that could cause injury, even to uninvited visi-
tors after dark?
Are roofs, roof drains, and gutters in good repair and cleaned regularly so they function properly, with no
signs of leaks?
✘ Are basements, interior surfaces of exterior walls, ceilings, bathrooms, and other areas where moisture
could accumulate and cause damage free of any signs of moisture problems?
✘ Has an annual termite inspection been performed? (This is not necessary if there are no structural wood
components.)
✘ Have carbon monoxide and radon alarms been checked, and do they function properly (if required in the
building or dwelling unit)?
Is a first-aid kit present on-site (where required), with all supplies in place and not expired?

DC-96-E 1/21 3
FOLLOW-UP POINTS
Please list any issues along with the solution. Check the appropriate box to specify who will follow on each
point. Add lines as needed.

Item Issue Recommended solution Target Date to Finish  User  LDC

1 Erosion in the Street In- Needs to be checked 08-31-2022 
front of the Kingdom Hall
Richard Obiri Yeboah
See picture 24
0249594386
2 There are minor cracks It should be monitored Amos Anor Kwabena 
in the exterior wall and
vent blocks 0547227041

See picture 25,26

3 The latrine door is weak Should be repaired 12-31-2022 
See picture 27 Amos Anor Kwabena
0547227041
4 There is a sign of oil Should be repaired 08-31-2022
leakage in the Generator
Mathew Kanmoa
See picture 28
0249207900
5 The Meeting Schedule New meeting schedule should be 09-30-2022 
contain only one Con- designed
gregation schedule Samuel Konoh

See picture 29 0547995422

6 The Sand Bucket avail- They need an additional to be 08-31-2022 

able is not enough placed at the exit door
Mathew Kanmoa
0249207900
7 No Wet floor sign Needs to buy or design one 09-31-2022 
Prince Ampofo Baah
0241472045
8 No Door mat Needs to buy one 09-31-2022 
Prince Ampofo Baah
0241472045
9 There are few Holes in Should be filled with sand 08-31-2022 
the landscape
Richard Obiri Yeboah
0249594386
10 The facility has no Needs to get some 06-30-2023 
Safety Equipment to
work with e.g., ladder Alexander Osei
0244889873
11 There are leakages in The leakages should be sealed 12-31-2022 
the roof covering of the
Kingdom Hall and the la- Amos Anor Kwabena
trine 0547227041
12 No First Aid Kits at the The facility should have a first aid 12-31-2022 
facility kit
Lawrence Offei
0244240938
13 No Disable walkway The users should write to LDC for Pending Approval 
approval to construct one
See picture Samuel Konoh
0547995422

DC-96-E 1/21 4
 14 No Kingdom Hall sig- The users should buy or design 01-31-2023 
nage one
Prince Ampofo Baah
0241472045

Note: Facility Maintenance Target Balance: Ghc. 150.00

DC-96-E 1/21 5