OFFICE LAYOUT- An office layout refers to how the various office spaces are arranged that a business

might use to give its workers a comfortable environment. To ensure comfort, safety, and the flow of
information, office layouts must organize employees, their equipment, and spaces. The best possible use
of available space, an appealing office environment, and increased employee productivity are its goals. It
is described as the ideal arrangement and positioning of people, things, and machinery.

OFFICE ACCOMMODATION- It involves forming various departments and sections, choosing a

suitable structure in a good location, and demonstrating or allocating resources in an organized way. The
goal of office space is to facilitate productive work environments and increase office work's speed and
efficiency. It matters to both outsiders and employees. Employees at offices spend a lot of time there.

OFFICE ENVIRONMENT- office environment, we refer to the "working environment." The office
environment is the place in which a person works and provides office services. The office environment
consists of things like the following: training facilities, working equipment, working conditions, working
hours, and incentive payment systems, among other things.

OFFICE SYSTEM- An office system's primary purpose is to connect properties that are important to the
organization. Office systems are available in a variety of shapes and sizes. Some are made exclusively for
computer use, while others are meant to link various office technologies. It is described as a network of
integrated procedures created to do office tasks. An office system is characterized by an organized
structure of all office operations and the formulation of protocols to ensure effective and economical job
output.

OFFICE PROCEDURE- Office procedures are the rules and guidelines that specify how employees
collaborate with one another. Office procedures can be a set of guidelines and directives that support staff

EXPLAIN THE PHYSICAL CONDITION IN THE OFFICE

The structure's layout, age, and quality of the furniture and equipment, as well as the individual
workstation arrangement, temperature, spacing, ventilation, lighting, and air quality, all play a role in the
overall design and operation of the building.
DIFFERENTIATE BETWEEN SYSTEMS PROCEDURES AND METHODS

Procedures are the standard operating procedures used in an organization to carry out its activities. They
are designed for tasks that involve repetition. They provide instructions on how to carry out a task. Most
procedures are rigid and won't enable creativity. It eliminates uncertainty from the task and gives it shape
and purpose.

The method is the established procedure that is followed to complete a specific task or activity in
accordance with the goal. It offers established techniques for completing a task. Techniques differ from
task to task and prevent ambiguity and confusion. Choosing the right approach boosts productivity and
reduces effort and time.

WHAT ARE THE FUNCTIONS OF RESPONSIBILITIES OF SYSTEM AND PROCEDURE

DEPARTMENT
Systems and procedures facilitate efficient office operations. If you are ill, on vacation, or otherwise
unavailable, they help relieve stress, simplify your work, and enable someone else to handle your
responsibilities with little to no problem.