BSBPMG531 Ass3 Joy

Chollanan Witthayachamnankul BSBPMG531 Ass3
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BSB50820 Diploma of Project Management

BSBPMG531 Manage project time
Assessment 3
Complete a Draft Project Schedule (PS)

Appendix 2:
Develop a
Work
Breakdown
Structure
(WBS) that
includes
enough
details for the
effective
planning and
control of the
project.
Create a PS Use the Project Schedule Template.xlsx provided by your trainer.

that covers all
You may either screenshot and place the schedule here, or submit the excel file with your
of the tasks in
assessment at the end.
your WBS.
Complete the Consulting investigation sheet (at the bottom of the excel spreadsheet).
Use any
applicable
digital
technology
tool (e.g. MS
Excel).
Use any
appropriate
project
management
method/techn
ique (e.g.
Gantt chart)
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Establish the
PS’s
requirements
and potential
impact
What are the

resource
requirements
(at least
three)?
Which costs
should be
considered or
accounted
for?
Which project
time
management
activities are
necessary
(e.g.
scheduled
meeting etc.)?
What risks are

associated
with the PS
timing (at
least three)?
How do you
plan to
respond to
the risks?
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Implement Agreed Project Schedule (PS)

Appendix 3:
The meeting's objective is to establish an agreed schedule baseline using
Summarise the meeting with
the project team to agree on contributions from your team members.
the PS. Begin the meeting by summarising the information in your Project
Summarise the agreed project Management Plan. Encourage discussion about the communication
schedule information and frequency and methods, and change management. You can return to
baseline.
these points at the end of the meeting if no agreement has been
established yet.
Then ask each team member for their estimates of each task's duration
and effort, sequencing, and the dependencies.
Also, ask each team member to estimate the risks involved in completing
their tasks on time and what provisions should be made to allow for this.
This may include finding alternative activities or sequencing changes.
Encourage all participants to join in the discussions about resource
requirements, costs, and risks.
Review also the project milestones from your PMP with the team and
establish an agreement on them.
Update your draft PS to Using the Project Schedule Template.xlsx that you made before, you will
incorporate the input provided go into it again and update it, based on the summary you made above
by the project team during your from the project meeting.
meeting.
You may either screenshot and place the schedule here, or submit the
Change the version number of excel file with your assessment at the end.
the PS.
Complete the Consulting investigation sheet (at the bottom of the excel
spreadsheet).
Develop at least one

1. Project information
mechanism you will use to
Project name: project schedule Date:11 april
measure, record and report on
Prepared by: nicolas carrasco ordenes Distribution list:
the progress of project
activities. 2. Recent project progress, activities, and highlights
When/how will you project
team meet (e.g. list of team the required application skills in managing project time.
meeting dates, calendar invite
to team etc)? User process
Cmr data requirements Stakeholders needs Business processes
How will you remind team
members about due dates (e.g. 3. Project performance
generic draft email)?
How will you manage PS

changes (e.g. discussion with
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CEO)?
Dear All concern,
Draft email to confirm the
agreed project baseline and Our Management Networks Conference 2020 is coming up, and I'd like to
explain the reporting share our schedule with you now. The following files are attached to this
mechanism developed in the
e-mail:
step above.
Draft Work Breakdown Structure
Draft Project Schedule
Draft Project Management Plan
Consider these materials and join our Project team to discuss our plans
after you've seen them.
Please do not hesitate to ask me when you have any questions
Regards,
Chollanan.
Complete Project Schedule Monitor and Review

Appendix 4:
Initial project review (a short period of time has passed and project activities have commenced)
Write a report on the project’s Review of how the progress of activities measures up to the
initial progress. agreed schedule:
Read the Specific information The actions are already made from the gang chart wich all
relevant to Appendix 4 before the dates were delayed to to change the schedule
writing your answer.
Summary of any changes required to the project schedule (at least

one change):
Develop an overview of the user processes for collecting,

entering, analysing and using CRM data
 Identify the data requirements for the CRM
 Analyse stakeholder needs
 Review current business process
Forecast of the impact of any changes to the baseline PS:
Delivery of a successful project is defined by your overall cost

performance and ability to meet project deadlines. Project
managers need to have the ability to allocate time and
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resources efficiently to manage costs and keep the project

on its tracks. Almost all organisations look for these project
management skills because they showcase your ability to
stay organised and communicate with team members,
especially when handling complex projects. Project
scheduling is just as important as cost budgeting as it
determines the timeline, resources needed, and reality of
the delivery of the project. Project managers that have
experience are better able to properly dictate the tasks,
effort and money required to complete a project.
Baseline PS variance(s):
Donna Chisholm reported that she has only received

confirmation from two of the speakers. She has tried
telephoning them but hasn’t been able to speak to the other
two yet. Donna asked for another two weeks extension for
finishing all of her tasks.
Unfortunately, we received a most apologetic telephone call
that the Park Royal’s Managing Director had already assured
a pharmaceutical company that they could book the venue
for the whole week-end, including the Friday.
Chollanan, the Manager Networks Marketing Manager, is still
waiting on the speakers, topics and venue before he can put
the promotional material together. He has spoken to the
printers, and they are still expecting to receive the brochure
soon, so they can be printed in time.
Proposed responses to the changes, and how these will maintain
the project objectives:
 Set deadlines for changes. Whether you use waterfall

or agile software development, set “freeze” windows
for your projects to give both IT and users time to
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work with a new system.
 Deploy projects in stages. Along with step one,

arrange projects so it splits into alternating stages of
active development and change-freeze cycles where
systems are placed into production and allowed to
run change-free for a while.
 Explain the project methodology to the entire team.

IT project methodology has shifted over the years
from a traditional, more “tortoise” approach of
waterfall system development to the more rapid
“hare” approach of agile development.
 Touch base with project members. It is always sound

practice to manage while walking around–basically,
take time to personally touch base with project
members. This provides an excellent opportunity to
gauge how project members feel about a project.
 Never view a project as finished. Project managers

often feel the urge to make everything about a
project perfect the first time around, so they can end
a project once and for all.
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A project plan is a series of formal documents that define the execution

Summarise the meeting with a
relevant stakeholder to agree and control stages of a project. The plan includes considerations for risk
on PS changes. management, resource management and communications, while also
Summarise the agreed project addressing scope, cost and schedule baselines. The Manager Network
schedule changes. company will hold an annual conference meeting focussing on an area of
business considered to be of key importance. It is hoped that the
conference will provide information on cutting edge leadership topics
that focus on leadership skills, knowledge and trends.
Make changes to the PS. Using the Project Schedule Template.xlsx that you made before, you will
go into it again and update it, based on the summary you made above
Highlight or change the font
from the project meeting.
colour to make them obvious.
You may either screenshot and place the schedule here, or submit the
Change the version number of
excel file with your assessment at the end.
the document.
Complete the Consulting investigation sheet (at the bottom of the excel
spreadsheet).
Draft email to implement the To: Project_team_members@gmail.com

new PS. From: chollanan@gmail.com
Subject: PMP, Project schedule and WBS
Dear team members,
Good morning, I write you this email to inform you that after
the meeting, I have developed a project management plan
and project schedule for the team on the conference event. I
have attached all of the documents (PMP, project schedule,
and WBS) in this email. I hope you can review the documents
and provide me with some feedbacks and approval. I will
give you a week to response. Looking forward to your reply.
Best regard,
Chollanan
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Further project review (a further period of time has passed but the project has not yet been completed)
Summarise the progress of the  Confirm you need Planning Approval

project further along the  Apply for Planning Approval. Complete the relevant
project’s lifecycle.
application form and provide the information you
Read the Further project
review part before writing your  need to support your application.
answer.  Submit your application. It is advisable to consult the
How does the progress of
Planning Checklists to ensure you haven’t missed
activities measure up to the
agreed PS? something.
Analyse the Project baseline.  Application Processing. The senior management will
assess the application which may take some time.
 Planning Decision. Your application process is
completed when Planning officers have determined
your
 application and you will receive a Planning Approval
or Planning Refusal.
 Review. After one week of the conference event. The
project will be review in order to find areas which can
be improved for future events.
Project review (at completion)
Summarise the time Being able to communicate effectively with everyone from
management performance of the project team to contractors and clients is at the forefront
the project.
of a project’s success. Using each communication method at
Which records (e.g. various
project schedule versions, the right time and in the right context will help ensure you
emails or minutes of meetings) achieve the desired result of a strong team and a good
have provided information?
working relationship with the varying stakeholders to your
Identify time management
issues experienced during the project. Use emails for easy communication. An email life
project.
forever. Even if you and receiver delete it, there is a strong
Make recommendations for
chance that a backup version is stored somewhere on the
future improvements to project
time management. mailing server. Use instant messengers to warm up
17016
engagement or clarify specifics. Instant Messengers are

deemed to be more private. Weekly or monthly report is
used in order to inform the stakeholders the progress of the
project.
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Chollanan Witthayachamnankul BSBPMG531 Ass3

BSB50820 Diploma of Project Management

Complete a Draft Project Schedule (PS)

Create a PS Use the Project Schedule Template.xlsx provided by your trainer.

What are the

What risks are

Implement Agreed Project Schedule (PS)

Develop at least one

How will you manage PS

Complete Project Schedule Monitor and Review

Summary of any changes required to the project schedule (at least

Develop an overview of the user processes for collecting,

Forecast of the impact of any changes to the baseline PS:

Delivery of a successful project is defined by your overall cost

resources efficiently to manage costs and keep the project

Donna Chisholm reported that she has only received

 Set deadlines for changes. Whether you use waterfall

work with a new system.

 Deploy projects in stages. Along with step one,

 Explain the project methodology to the entire team.

 Touch base with project members. It is always sound

 Never view a project as finished. Project managers

A project plan is a series of formal documents that define the execution

Draft email to implement the To: Project_team_members@gmail.com

Summarise the progress of the  Confirm you need Planning Approval

Project review (at completion)

engagement or clarify specifics. Instant Messengers are

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