FORMATS

1. EMAIL/MEMO
To:
From:
Date:
Subject/RE:

Dear Mr. XXX

Introduction
Body
Conclusion

Ending: Please contact me should you have any more queries.

Kind Regards,
APC Candidate

2. REPORT

To:
From:
Date, Time, Location:
Subject/RE:

Dear Mr. XXX

Introduction

Body:
o Purpose
o Issues
o Recommendations

Conclusion

Respectfully Submitted,
APC Candidate
 3. LETTER

(Company letterhead)
(Marked as DRAFT – for internal purposes only.)
(Private and Confidential – Mark if addressed to external party)

Name & Designation of Sender

Company
Address of Sender
Contact Number

Name & Designation of Receiver

Company
Address of Receiver

Date
Subject/RE”

Dear Sir/Madam
Introduction
-Purpose of letter
-Show appreciation for the letter

Body
Conclusion
Ending
- We trust the above addresses your concerns. Should you wish to meet in person regarding any matters,
please feel free to contact us.

Your Sincerely
APC Candidate
Sample on how to respond.

Dear Ms. Ngobeni

I hope that you are well. Thank you for your detailed explanation of the production process and for sending through
your calculations. I have worked through the document in detail and have some changes to the calculations. I would
like to explain to you, as well as to address some of your questions.

Please feel free to let me know if you have any further questions and we can set up a call to discuss.

Kind Regards,
Newly Qualified CA(SA)