New IFAD Project

Procurement
Monitoring System
SYSTEM OVERVIEW

USER TYPE: External user (Borrower

Recipient) and Implementing Partners

Quick card developed by

WHAT DOES THIS QUICK
CARD COVER?
• Landing page overview
• Tabs overview: Plans
• Tabs overview: Activities
• Tabs overview: Tasks
• Time machine
• User menu

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 LANDING PAGE OVERVIEW
This is the landing page and the dashboard available to external users of the system.

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1. Here users may see the procurement plan/s they have access to.
2. The "IFAD|OPEN" logo can be used any time to go back to the landing page.
3. Here are the tabs that give access to Plans, Activities and Tasks (please see pages below for more details).
4. Here, users can see the chronology of all the actions that have been taken in the specific procurement plan/s to
which they have access to.
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 PLANS
TAB

Plans can be accessed either by clicking on:

- the name of the plan
or
- the “Plans” tab

In the ‘Plans tab, users who have

access to more than one
Procurement Plan, may use
keywords and filters to search them.

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ACTIVITIES TAB

Keywords and filters The research tool and

can be used to search the filters will search
specific procurement among all procurement
activities in all the
activities procurement plans to
which the user has
access to

The second tab ‘Activities’

shows the activities included in
all procurement plans which
the user has access to.
TASKS TAB

In the ‘Tasks’ tab, the user can

see their assigned tasks. Here
too, filters may be used.

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 TIME MACHINE
The "Time Machine" function allows you to see the PROCUREMENT PLAN or a certain Activity the way it was at a specific date back
in time. This function allows you to travel back in time, which is why it's called "Time Machine".

1. To activate the ‘Time Machine’, click on ‘Plans’

tab.

2. Then click on a specific procurement plan

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3. Click on ‘Time Machine’ on the right and 4. Confirm by clicking on ‘Time Travel’
choose the date and time to which you want to
go back to.

5. To go back to the current status of the procurement plan,

click on ‘Now’
 USER MENU
The User drop-down menu can be used to log out from the system and to set your
preferences

To log out, open the User drop-down menu and click on ‘Log out’
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1. To change the language and the
time zone of the system, click on
‘Preferences’

2. Select your language and time

zone from the drop-down menus

Confirm by clicking the ‘Save’ button.