HUMAN RESOURCES DIVISION

FINAL SETTLEMENT CHECKLIST FOR THE DEPARTING EMPLOYEE

Please complete the required formalities as stated below and return AKU belongings to the concerned departments within
three working days from last date of your employment with AKU. Failure to do this, will result in necessary deductions from
your final settlement dues. Moreover, your AKU official email ID will also get deactivated on your last working day.

Zakat Exemption Form:

For Muslims:
If you wish to claim exemption of Zakat at source on your Provident Fund dues, please submit completed Zakat
Exemption form to Human Resources at email ID hrss.payroll@aku.edu, failing to which will deduct 2.5% Zakat as per
the applicable laws. This form can be obtained from the Civic Center / City Court.
For Non-Muslims:
Please submit a copy of the documents as applicable to your religion to Human Resources at email ID
hrss.payroll@aku.edu, failing to which will deduct 2.5% Zakat as per the applicable laws.

Submit the following to respective Departments:

Departmental belongings:
Return departmental belongings and obtain online clearance from your Supervisor/Department Head.

Sports Centre Membership Card and Locker Keys (for self & dependants as applicable):
Return membership card (s) at the Reception of the Sports and Rehabilitation Centre (Ext # 1659). Non-return of card
within three working days after last working day will result in deduction of Rs.3,000 (non-refundable) per card from
the final settlement.

Library Membership Card and Books (for members only):

Return membership card (s) and book (s) at the Library Counter (Ext # 4481).

Employee Identity Card:

Return employee identity card to the Safety & Security Department at the University Centre First Floor (Beside CIME
and Opposite to PZP, Ext # 2671). Non-return of ID card within three working days after last working day will result in
deduction of Rs.5,000 (non-refundable) from the final settlement.

Employee Uniforms / Shoes / Lab Coats (as applicable):

Return above items (as applicable) to the Laundry and Linen Services Department at the Service Building First Floor,
Opposite Biomedical Department. (Ext # 1131).

Finance (Fixed Assets)

Return fixed assets items to your department on last working day (if applicable).

In addition, Human Resources will obtain online clearance from the following departments:
• PBSD : For settlement of outstanding inpatient and outpatient expenses
• Health Information Management : For completion of patient’s medical records (if applicable)
Service (HIMS)
• Finance : For clinical earnings (if applicable)
• Communications : For settlement of outstanding personal calls
• Dispatch : For settlement of outstanding courier charges
• Finance (Student Section) : For settlement of outstanding student loan and advances (if applicable)
• Transport : For settlement of outstanding car loan or return of company car (if applicable)
Returning of Fuel card (if applicable) and shall be handed over / returned to:
a. Transport Department (if issued as part of job benefit)
b. Departmental Manager (if issued for department’s operational activities)
Please Note:
▪ Final settlement process would be initiated upon completion of the above requirements.
▪ The amount of full and final Settlement will be transferred directly to your salary-maintained bank account. The Finance
Division (Payroll Department) will prepare the final settlement payment due to the employees within maximum of 10
working days of receiving the completed Online Employee Exit Checklist and inform the departed employee about their
settlement status.
▪ The final settlement details will be sent to your personal email address from Finance once the amount is deposited into the
bank account. In case, if there is no personal email address, the details can be collected from the Finance, by contacting at
phone number 021-3486-9213/9214/9219 or email at payroll@aku.edu.
▪ In case of any queries, please contact Human Resource Department at 021-3486-2800 or email at hr.queries@aku.edu
June 08, 2022