Volume One: Technical Proposal

To
CNOOC Uganda Limited
For
REQUEST FOR PROPOSAL FOR TRAIN THE TRAINER
TRAINING AND CERTIFICATION ( PHASE III )

CFT REF: RFP-CUL-LD-00338

Buyer: CNOOC Uganda Limited
Bidder: Sunmaker Energy (Uganda) Limited
Address: Plot 1A-10/12, Nyondo Close, Bugolobi,

P.O. Box 5210, Kampala-Uganda

Tel: +256 788 061 001
Email: mabo@brpetro.com
Contact Person: Ma Bo

August 20, 2021

 Proposal Title : Train the Trainer Training and
Certification Programme (Phase III)
Client : CNOOC Uganda Limited

Table of Contents
1. Form 2 : Cover Letter ………………………………………………………………………………………………………………. 2
2. Form 3 : Acknowledgement ……………………………………………………………………………………………………… 4
3. Section 1 : Executive Summary …………………………………………………………………………………………………. 5
4. Section 2 : Introduction to Sunmaker’s Capability ……………………………………………………………………. 6
5. Section 3 : Form 4 : Technical Deviation …………………………………………………………………………………… 7
6. Section 4 : Project Experience ………………………………………………………………………………………………….. 9
7. Section 5 : Scope of Work ……………………………………………………………………………………………………….. 10
8. Section 6 : Methodology and Resource …………………………………………………………………………………… 12
9. Section 7 : Project Delivery Schedule ………………………………………………………………………………………. 19
10. Section 8 : Project Organization Chart …………………………………………………………………………………….. 19
11. Section 9 : Sub-Contracting ……………………………………………………………………………………………………… 20
12. Section 10 : Project Execution Plan ………………………………………………………………………………………….. 21
 Proposal Title : Train the Trainer Training and
Certification Programme (Phase III)
Client : CNOOC Uganda Limited

Appendixes :

Appendix 1-A : Sunmaker’s Company Profile and Capability Summary

Appendix 1-B : Detailed Project Reference

Appendix 1-C : CV for Trainers

Appendix 1-D.1 : Technical Training Plan for Mechanical Engineering : Installation, Operation and Maintenance

Appendix 1-D.2 : Technical Training Plan for Electrical Engineering : Installation, Maintenance and
Instrumentation

Appendix 1-D.3 : Technical Training Plan for AWS International Welders Certifications ( 3G to 6G )

Appendix 1-D.4 : Technical Training Plan for NEBOSH Technical Certificate in Oil and Gas Operational Safety

Appendix 1-D.5 : Technical Training Plan for QC Inspectors and NDT Operators

Appendix 1-E : Sunmaker’s HSE Documentation

Appendix 1-F : Sunmaker’s ISO certification in Quality Management System

Appendix 1-G : Sunmaker’s Company Legal Document

Appendix 1-H : CV of Project Management Team

 SUNMAKER ENERGY (UGANDA) LIMITED
 Plot 1A-10/12 Nyondo Close, Bugolobi, Kampala (Uganda)
 info@brpetro.com  +256(0) 414-660-594
 Web: www.brpetro.com

Form 2 : Cover Letter

To: CNOOC Uganda Limited

Attn: Contracts Manager

Tel: +256772798175

Email: timothy.tigaikara@cnoocuganda.com

Address: Simba Towers. P.O.Box 7862, Plot 22 Acacia Avenue, Kololo, Kampala, Uganda

SUBJECT: CONSULTANCY SERVICES FOR TRAIN THE TRAINER

Your Request for Proposal referenced as RFP No.: RFP-CUL-LD-00338 (hereinafter referred to as "RFP") dated
the ___02____day of __August______ 2021

We, the undersigned, hereby propose to CNOOC to perform the Work as requested therein in accordance with
Request for Proposal documents, and at the prices stated for the items are set forth in Appendix B, Contract
Price and Progress Payment.

We certify that we have examined and are fully familiar with all provisions of the Request for Proposal, that we
have carefully reviewed the accuracy of all statements in this RFP, and by careful examination of the Request
for Proposal and any addenda, we are satisfied ourselves as to the nature of the WORK and all matters which
can in any way affect the WORK or the cost thereof.

We confirm that we are fully aware of and conversant with the economic, commercial, trade and any other
relevant conditions in respect to the performance of the WORK. We declare that we are aware of and
undertake to abide by all the applicable laws including Ugandan laws and regulations and their latest
amendments.

We acknowledge receipt, understanding and full consideration of the following addenda Numbers:
________EIGHT (8)________________________________________.

We agree to bear all costs incurred by us in connection with the preparation and submission of this Proposal
whether or not successful and to bear any further costs incurred by us prior to award or execution of any
contract irrespective of whether such contract is awarded to ourselves or a third party.

We agree to abide by this Proposal for the period of one hundred twenty (120) days from the Close Date fixed
for submission of Proposal and it shall remain binding upon us and may be accepted by you at any time before
the expiration of that period.

Should this Proposal be accepted, we hereby agree that the provisions of CLAUSE 21 of the Instructions to
Bidders shall apply and we further undertake to execute a contract in the appropriate form, having regard to
such provisions.

We understand and acknowledge that you are not bound to accept the lowest for any Proposal that you may
receive, or to give any reason or explanation for rejection of Proposal. We further agree that the submission of
this Proposal and possible subsequent discussion do not involve CNOOC incurring any costs whatsoever.

2
 SUNMAKER ENERGY (UGANDA) LIMITED
 Plot 1A-10/12 Nyondo Close, Bugolobi, Kampala (Uganda)
 info@brpetro.com  +256(0) 414-660-594
 Web: www.brpetro.com

Dated this.....20.........day of....August ................................., 2021

Signature(s)

Printed name(s) JERRY MA BO

In the capacity of EXECUTIVE DIRECTOR

Duly authorized to sign Bids for and on behalf of SUNMAKER ENERGY UGANDA LIMITED

Address: Plot 1A-10/12 Nyondo Close

Bugolobi, Kampala, Uganda

3
 SUNMAKER ENERGY (UGANDA) LIMITED
 Plot 1A-10/12 Nyondo Close, Bugolobi, Kampala (Uganda)
 info@brpetro.com  +256(0) 414-660-594
 Web: www.brpetro.com

FORM 3 : ACKNOWLEDGEMENT

Project: CONSULTANCY SERVICES FOR TRAIN THE TRAINER

Subject: CONSULTANCY SERVICES FOR TRAIN THE TRAINER

Attn: Contracts Manager

Tel: +256772798175
Email: timothy.tigaikara@cnoocuganda.com

Address: Simba Towers. P.O.Box 7862, Plot 22 Acacia Avenue, Kololo, Kampala,
Uganda

Gentlemen,
We acknowledge the receipt of your Request for Proposal referred to RFP No. RFP-CUL-
LD-00338 which was received on _1st August 2021______________, and we understand
that the documents thereof received by us remain the property of CNOOC.
We have indicated with a "√" below our intention with respect to this Invitation.

- We intend to bid as requested______√_______

- We decline your Request for Proposal_____________

Reason for declining to bid: _____________

Hereby we return your Request for Proposal Documents.

The person responsible for this job in our organization is _____________

Position: EXECUTIVE DIRECTOR
Tel: +256 414 660 594
Fax: +256 414 660 594
Mobile: +256 788 061 001
Email: mabo@brpetro.com
Full Name of the Bidder: JERRY MA BO
Yours very truly,

Signature:
Printed Name: JERRY MA BO
Position: EXECUTIVE DIRECTOR
4
1. Executive Summary
Sunmaker Energy (Uganda) Limited would like to submit this Technical Proposal Titled “Consultancy Services for
Train the Trainer Programme” as a response to RFP number RFP-CUL-LD-00338 and this technical proposal is
submitted to CNOOC Uganda Limited.

1.1 Project Background

Uganda will be experiencing the development of oil and gas activities which has been finalized by the
Government by Uganda (GoU) and its partner. The main oil and gas development to be focused will be on the
three projects including;

i) Kingfisher project: Field development of Exploration Area 3A and LA2 south operated by
CNOOC Uganda Limited (COMPANY)

ii) Tilenga project: Field development of six oil fields within Contract Area 1 (CA-1) and License
Area 2 (LA-2) North in the Albertine Graben in western Uganda operated by TotalEnergies E &
P Uganda

iii) East Africa Crude Oil Pipeline (EACOP) project: A 1,443km crude oil export pipeline that will
transport Uganda’s crude oil from Kabaale – Hoima in Uganda to the Chongoleani peninsula
near Tanga port in Tanzania.

During these projects maximum participation of Ugandan / local companies will be supported, as enshrined in
the Petroleum (Exploration, Development and production) National content regulations 2016. The vast majority
of business opportunities for Ugandan / local companies will accrue further down the supply chain from project
contractors and their sub-contractors.

CNOOC Uganda carried out a detailed and specific fact finding survey in September 2018 at Uganda Petroleum
Institute Kigumba (UPIK) and Uganda Technical College Kichwamba (UTCK) where a high number of skill gaps
were identified. Based on the outcome and findings of the fact finding survey, CNOOC embarked on actions to
close the specific skills gaps.

Below were the common key skill gaps discovered at both Institutions and the detailed survey report that was
carried out;

o Fundamentals of the Oil & Gas Industry

o HSE in the Oil & Gas Industry
o NEBOSH Technical Certificate in Operational Safety
o Precision Welding positions (AWS Certifications from 3G to 6G)
o Mechanical installation & maintenance (Advanced)
o Electrical installation & maintenance (Advanced)
o Train the Trainer-personal improvement program

Due to the high number of skill gaps that was identified, the project was split into several phases, with various
sessions. Phase I was launched in December 2018 and concluded in 2019. Phase two that was to be done in 2020
has been held in 2021 due to the COVID 19 pandemic and is still ongoing. It is addressing specific certifications
in Oil & Gas, based on the skills gap survey report Certifications include NEBOSH, IOSH, OPITO, AWS and NDT.
This phase III will be similar to phase II but will bring on board the other Albertine Vocational Training Institutions
and not only UPIK and UTC-Kichwamba.

With regards to this, CNOOC Uganda Limited has identified 42 numbers of participants from five (5) different
training institutes to undertake this Train the Trainer courses.

5
2. Introduction to Sunmaker’s Capability

Sunmaker has been dedicated to skilling, training, coaching, and consulting in Uganda and East Africa in various
sectors including construction, manufacturing, energy, agriculture, management, and so on. Sunmaker sits on 3
acres of land in Bugolobi, Kampala (Uganda); Sunmaker Training Institute has more than 80 workshops,
classrooms, fully equipped and specializes in providing training and consulting in management and technical
skills of various sectors. Sunmaker has a dedicated pool of qualified Local and International Trainers, Coaches,
and Consultants with over 10 years of experience in training and coaching East Africa. As a practical oriented
training provider, Sunmaker is dedicated to equipping East Africans with skills and knowledge in management
and various technical skills. The presents of Sunmaker Oil and Gas Training Institute in Bugolobi, Kampala can be
refer to Figure 1 below.

Figure 1 : Sunmaker Oil and Gas Training Institute

Sunmaker Training Institute has a specialty in Online Training and Coaching, Offline Training and Coaching, SME
Business continuity and survival training, crisis Management, Curriculum Development, Coaching, Training
Material Development, Adaptation and Localization, Equipping of Trainers, Skills, and Knowledge Development,
Skills Applications and Market & Industry linkages. Sunmaker Training Institute provides a comprehensive range
of training curricula, offering courses such as Financial Management, Soft Skills, Human Resource Management,
Risk Response and Management, Local Content, Leadership and Management, Digital Marketing, Business and
Management, Technical Skills, and many other courses. These courses are of high value for various organizations
especially under the pandemic situation of the COVID-19. Our trainees are trained by a combination of
international and local highly qualified experts.

Under the supervision of the Ministry of Education & Sports as well as other various Ministries of Uganda,
Sunmaker Training Institute has successfully trained more than 2,000 Trainers and trainees in various disciplines
including Management and Technical Skills.

The details of Sunmaker’s company profile can be referred to Appendix 1-A

6
 3. Technical Deviation (exceptions and alternatives) about the RFP
FORM 4 - TECHNICAL DEVIATIONS

CNOOC UGANDA LIMITED

(Note: The Bidder may retype this page, but this format is to be complied)

TABLE 1

THE BIDDER 'S PROPOSED ALTERNATIVES AND EXCEPTIONS TO RFP DOCUMENTS

This table lists all the Bidder’s proposed alternatives and exceptions to RFP Documents.

Impact on Proposal if Alternatives & Exceptions are

Reason for Proposed Accepted (1)
No Original Content in RFP Proposed Alternative & Exemption
Alternative Contract Price Scheduled Completion Date
(Y or N)
Mechanical City & Guilds in Mechanical
General training according to City & Guilds
Engineering: Level 3 is two years diploma,
1 standard in Mechanical Level 3 without Y
Installation, Operation so 6 days training is impossible
requiring certification
& Maintenance to acquire certificate
Electrical Engineering: City & Guilds in Electrical Level
General training according to City & Guilds
Installation & 3 is two years diploma, so 6
2 standard in Electrical Level 3 without Y
Maintenance and days training is impossible to
requiring certification
Instrumentation acquire certificate

7
Note:

(1) These deviations are the total effect on the Bidder’s proposal if CNOOC accepts the Bidder's
proposed alternatives and exceptions.
(2) If there is any price impact resulting from the Alternative/Exemption, please mark “Y” in the
relative blank, or “N” if contrary. The detailed amount of price impact should not be indicated.
(3) The detailed modification to the original content shall be marked clearly with black input.

8
4.0 Project Experience

This section will explain on the list of project experiences that has been executed by both Sunmaker and UPIK , which can be referred to Table 1 below.

Table 1 : List of project experiences for Sunmaker Oil and Gas Training

Customer Designation of the work/ service Location Award Date Completion Date Number of Trainees
Welding training for 30 welders following the
CNOOC Uganda Limited Kampala, Uganda 01/07/2018 15/09/2018 30
standards of AWS and the certification of AWS.
Welding training of 16 welders following the
Victoria Engineering limited Kampala, Uganda 29/01/2018 20/04/2018 16
standards of AWS
Train the Trainers Training
Training of 60 trainers in Engineering Essentials,
CNOOC Uganda Limited Kampala, Uganda 01/21/2018 20/06/2019 60
Personal Improvement, Health, Safety and
Environment.
Greater Pioneer Operating
NEBOSH IGC Juba, South Sudan 21/10/2019 04/11/2019 25
Company
Uganda National Oil Company Oil and Gas Introduction Kampala, Uganda 24/06/2019 28/06/2019 5
Training of Training of Selected Ugandans in
China Government Kampala, Uganda 29/11/2019 20/12/2019 45
Electrical, Mechanical, and Construction Skills
-
HSE Training
Total E&P Uganda BV Three year training provision for Total staff and Kampala, Uganda 05/06/2019 04/06/2022
contractors
Training of 100 welder following ISO 9606
standards and certification;
Training of 25 welding inspectors following
Total E&P Uganda BV ASNT (America Society of Non Destructive Kampala, Uganda 10/10/2019 09/10/2020 125
Testing) standards and certification.

9

Enabel Belgium
The World Bank and the Ministry
of Education and Sports Uganda
The detailed reference and contract for the above project is attached in Appendix 1-B
Training of 30 welders following AWS standards
and certification;
Training of 30 plumbers following City and
Guilds standards and certification;
Bullisa and
Training of 40 trainees in Electrical 15/05/2019 14/05/2020 100
Kampala, Uganda
Maintenance following City and Guilds
standards and certification.
Training of 300 youth in various trades
following international standards and
certifications
Welding-82 trainees, AWS standards and
certifications;
Heavy Equipment Operation-36 trainees, BV
standards and certifications;
Good Vehicle Driving-55 trainees, BV standards
and certifications;
Kampala, Uganda 01/02/2020 31/12/2020 300
Steel Erecting/Rigging-25 trainees, BV
standards and certifications;
Plumbing-40 trainees, City and Guilds standards
and certifications;
Scaffolding-37 trainees, City and Guilds
standards and certifications;
Customer Service and Food Hygiene-25
trainees, City and Guilds standards and
certifications.
10
5.0 Scope of Work

5.1 Detailed Scope of Work

Sunmaker will be providing the services as per scope of work mentioned in RFP-CUL-LD-00388 for “Train the Trainer
Programme for 2021 Calender Year”. Sunmaker will provide the scope for the services as per below;

a) To provide broader learning opportunities for the National Oil and gas related instructors, lecturers and
workshop attendants

b) To facilitate the acquisition of multi-skills through the implementation of comprehensive practical and
challenging topics that will lead to enhancement of local trainer’s capabilities and competencies.

c) The proposed course for the TTT programme, for the nominated teachers by CNOOC, is as per below, Table 2:

Table 2 : The course for Train The Trainer program for 2021 Calendar Year, CNOOC Uganda Limited

Sunmaker will ensure the participation of the teachers and trainers from 5 vocational Training Institutions in the
Albertine region namely as per below ;

i) St Joseph’s Vocational Institute TECO Munteme in Kikuube District

ii) St Simon Peter Vocational Training Institute in Hoima

iii) Nile Vocational Training Institute in Hoima

iv) Uganda Technical Institute Kyema in Masindi

v) Buhimba Technical Vocational Institute in Kikuube

The courses have standard modules and Sunmaker will follow the expected classroom instructional classes and practical
practice where applicable. Sunmaker will use both online and offline methods for training and when required.

Note : Online training shall be the preferred method for all theoretical subjects while only practical subjects will require
offline and face to face class room/workshop training.

Sunmaker will deliver the course as per schedule at a secure and accommodative location. The location will be
identified and provided by Sunmaker. The location and accommodation details will be explained as per section 6.3.

Note : However for the online course units and modules, the trainee teachers shall stay at their homes while doing this
training.

6.0 Methodology and Resource

In this section, Sunmaker will explain on the methodology and resources to be utilized in ensuring this project being
delivered in timely manner and within the agreed scope. This section will cover on the
i) Methodology of learning for each Train the Trainers session based on topics suggested as per Table 1 in
Section 5.1. Each topic has its methodology in order to suit the topic learn and to ensure the participant
will be receiving effective learning session.
ii) Training instructor/facilitator

iii) Training facilities and tools

6.1 Learning method in each training session

Table 3 below will describe method to be used in each Train the Trainer session based on topic to be delivered to the
students.

Table 3 : Learning methodology on each Train the Trainer programmes

No Training Learning Methodology

1 Mechanical Engineering:
Installation, Operation &
Maintenance
The course will be taught via a combination of lectures, tutorial classes,
practical laboratory sessions and computer-based sessions.
At the end of the training, the students will undertake an individual
project, allowing them to pursue a particular subject or application area
in greater depth.

The project will involve teamwork in small groups, and allow students to
apply and develop their problem-solving and project management skills.

2 Electrical Engineering: Installation The course will be taught via a combination of lectures, tutorial classes,
& Maintenance and practical laboratory sessions and computer-based sessions.
Instrumentation
At the end of the training, the students will undertake an individual
project, allowing them to pursue a particular subject or application area
in greater depth.

The project will involve teamwork in small groups, and allow students to
apply and develop their problem-solving and project management skills.

3 AWS International Welders The training will be launched based on the integrative instruction of
Certification (3G to 6G) theories and techniques.

Theories will be instructed based on an intensive teaching mode

supported by interactive discussions and communication. Techniques will
be instructed based on teachers’ intensive explanation, demonstration

12
 and circuit instruction in forms of trainees’ independent exercise and
regular summary, supported by tests.

Based on the actual situation of the workshop. Several models will be

explained to strengthen the training effect and visualization.

Delivery of units: Required knowledge through theory based classroom

lectures/power point presentations group discussions and trainee self-
paced learning.

Required skills: Trainer led practical demonstration of the welding skills

through sequential delivery of modules 1 and 2. Trainees will practice the
required skills sequentially over the course of the program delivery.

4 NEBOSH Technical Certificate in The course will be taught via a combination of lectures, tutorial classes,
Oil and Gas Operational Safety and facilitated discussion.

At the end of the training, the students will undertake a case studies,
allowing them to pursue a particular subject or application area in
greater depth.

The project will involve teamwork in small groups, and allow students to
develop understanding in safety, risk related to oil and gas with an in-
depth discussion in this learning session.

5 QC Inspectors and NDT Operators The training Programme covers 50% theory and 50% practical application
allowing the student time to obtain a good foundation in the NDT
method by practicing a variety of inspection techniques under the
supervision of qualified instructors using the latest equipment

The details training methodology and training plan is described under Section 6.4 : Technical Training Plan

13
6.2 Training instructors and facilitators

Sunmaker has worked with various numbers of experienced and expertise trainers in the area of technical training and
certification projects. The trainers are selected based on years of experience in the related trainings/ topic to be
delivered under this scope, having exposure in delivering trainings and the capability of the trainer is summarized as per
Table 4 below ;

Table 4 summarizes on the qualifications of proposed trainers

Bil Topic Summary on proposed trainer’s qualification

1 Mechanical Engineering: Installation, Having Bachelor of Philosophy in Mechanical Engineering

Operation & Maintenance Technology

Having industrial and lecturing experience for more than 15

years since 2004 and has been teaching and lecturing
courses and subject related to mechanical installation,
operation and maintenance.

2 Electrical Engineering: Installation & Having PhD programme in Electrical and Electronic
Maintenance and Instrumentation Engineering from Technical University of Kenya

Having industrial experience in for more than 10 years

since 1982 and then having more than 10 years of teaching
and lecturing experience in electrical installation,
maintenance and instrumentation since 1993.

3 AWS International Welders Certification (3G Certification of Education for DVS Welding Instructor,
to 6G) Certification in International Welding, Certified DVS
Welding Master TIG Steel, DVS Welding Instructor for TIG
Steel.

Has performed about 15 welding training projects as an

international welding trainer in different places including
Iraq, Russia, Malaysia, Saudi Arabia and so on.

4 NEBOSH Technical Certificate in Oil and Gas Having Bachelor Science in Geology, Having Certificate in
Operational Safety International Diploma in Occupational Health and Safety,
Nebosh international diploma in occupational health &
safety 2011

Having industrial experience for more than 12 years, in HSE

management system, occupational safety and health since
2009 in various industry including oil and gas /energy
sector.

5 QC Inspectors and NDT Operators Having Bachelor Degree in Matellurgical Engineering,

Certified ( American Society of Non-destructive Testing )
ASNT Level III, Certified Welding Educator (CWE) and
Certified Welding Inspector (CWI)

Working as Senior NDT Instructor since 2015, and having

conducted various classroom and on-job training related to
QC inspection and non-destructive test.

14
Sunmaker will select the trainers who are having knowledge and competency to teach the topics as specified in each
learning session, and have value-added and capability to assist students to understand the topics.

The full CVs of nominated trainers are attached in the Appendix 1-C . However, in case of the trainer(s) are unable to
deliver the training, Sunmaker will ensure to replace the trainer for the specific training where the new proposed /
nominated CVs is to be made approved by CNOOC Uganda Limited.

6.3 Training facilities and tools

6.3.1 Face to face training

Sunmaker is capable to provide the training facilities and has experience in delivering training project where the training
facilities has been successfully made and arranged by Sunmaker for previous project. The details of training facilities is
explained here;

 The location of Sunmkaer’s training facilities is located in Plot 1A-10/12, Lot 5210, Nyondo Close,
Bugolobi, Kampala.

 It sits on a 3-acre land with 39 rooms including an exhibition hall that is equipped with a geological
model of oilfields of Uganda as well as oil and gas introductions and tools, 25 welding training rooms,
1 full-size drilling and well control simulator room, 2 mechanical training rooms, 2 electrical training
rooms, 4 HSE training rooms and a series of indoor theoretical classrooms.

 It also has 29 self-contained dormitories that can accommodate more than 100 students at a time.

 There is a big canteen for the staff, trainees, trainers and visitors, a number of en-suite rooms for
trainers and a basketball court within the institute.

 The outdoor area is used for the trainings of Heavy Equipment Operation, Scaffolding, among others.

Additional information on Sunmaker’s training facilities (training classroom) are shown below;

There is one safety training classroom and six theoretical training classrooms. Each of the classrooms is equipped with
one projector and a projection screen, one multimedia platform and one 3-meter-long magnetic drawing white board.
The classrooms can accommodate 30-150 persons respectively. Figure 2 below shows the classroom overview at
Sunmaker Oil and Gas Training Institute.

Figure 2 : Classroom overview at Sunmaker’s Oil and Gas Training Institute

15
6.3.2 Online Training

However, in the case of the training to be conducted online, in response to the current directives from Government of
Uganda (GoU) due to COVID19 condition, Sunmaker will be able to provide the training using online platform, based on
sub-topic of each training session, that is applicable and practicable to be done online, where the facilities provided as
per below ;

- The online training platform such as Zoom or Google Meet to be made available and effective throughout
training session by ensuring dedicated Project Coordinator from Sunmaker to coordinate the platform for full
utilization, and smooth deliverables of training contents between the trainer and students/participants

- The participants will be provided assistance in internet data throughout the online training session in order to
support them communicate and connect to the trainer, and use the dedicated training platform smoothly.

Sunmaker is aware on the silibus of the training, where some of the trainings required the student to conduct OJT and
practical / hands-on exercise, thus, this will be ensured conducted in specific way, with strict SOP based on agreement
from CNOOC Uganda Limited or if necessary, to be re-planned, , based on current or updated directives from GoU with
respect to the country’s COVID19 situation.

6.3.3 Accommodation

Sunmaker will provide separate accommodation for male and female students. Each student will be accommodated in
a single room without sharing with a bed, mattress , beddings such as blankets and bedsheets, pillow with pillow case
and a mosquito net. These items will not be shared with any other student for the duration of the training for obvious
health reasons.

Below is the overview of trainee dormitory at Sunmaker Oil and Gas Training Institute;

 There are twenty-four suites, each of which is equipped with two bunk beds, one separated bathroom and hot
water for 24 hours. The pictures of the dormitory are demonstrated as follows. However, Sunmaker can
arrange that one room to be equip by one student only. The overview of the bedroom facilities can be referred
to Figure 3 below.

Figure 3 : Overview of bedroom’s facilities at Sunmaker Oil and Gas Training Institute

6.3.4 Food & Beverages

As per Scope of Word required in the bid document, Sunmaker will provide three (3) hot meals a day (Breakfast, lunch
and dinner) as. The MENU will have the items below as the minimum requirement for the trainees;

i) A cup of Milk for Every breakfast. This in addition to Porridge or tea and 2 Chapatti or Bread/ donuts.

ii) Red meat (Beef or Goat meat) at least 4 times a week and white meat (Fish or Chicken) at least once
a week.

16
Sunmaker will include Greens/vegetables like Spinach, Cabbage, Dodo etc. on top of every meal. Sunmaker will include
fruits such as pineapples, Watermelon, Apples etc. on top of every meal.

Sunmaker will provide each trainee with 2 bottles (500mls) of bottled drinking mineral water daily, where this drinking
waters are certified by UNBS.

Sunmaker will provide the area for breakfast, lunch and dinner to ensure the convenience experience within
participants joining the training programmes.

Below is the overview of the catering area in Sunmaker;

 The catering of the trainees is provided by qualified food suppliers. It is able to provide qualified catering
services. The Dining Hall can accommodate about 50 persons at one time. Also, during the stay of the trainees
in Sunmaker Oil and Gas Training Institute, 19L Aqua Life barreled pure water will be provided. Figure 4 below
shows the overview of the catering facilities at Sunmaker Oil and Gas Training Institute.

Figure 4 : Overview of the catering area in Sunmaker Oil and Gas Training Institute

6.3.5 Medical Services

Sunmaker will provide medical care to any trainee that needs/requires it and provide an on call nurse or doctor number
that will be available 24 hours a day and 7 days week for the duration of the training for all the trainees. This has been
mentioned in Section 9 : Sub-contracting the nearest identified local health facility. Sunmaker will notify and work in
arrangement with them for any issue related to medical and emergency issue occurring to the participants / trainee.

6.3.6 Safety and Precaution of Covid19

Sunmaker will adhere to HSE Management system and Covid19 guidelines as per Ministry of Health in order to ensure
the safety and health of the studentsm trainers and staff involve during the trainings session are at best care.
Health, Safety and Environment (HSE) will be emphasized throughout the whole training. We have developed our internal
HSE MS standard which can be referred to Appendix 1-E.
The COVID19 prevention practice throughout project will cover on the requirement for social distancing, sanitization,
other SOPs required by the trainers, staff, and support staff managing the project and also the training students involved.
The details COVID19 guidelines can be referred to Appendix 1-E.

17
6.3.7 Security

Sunmaker will ensure the training facilities, places of resident and infrastructures to be used during the training
programme in Bugolobi will be equipped with security system and safe at all time. Below is the capability of the existing
security system;

6.3.7.1 Security Personnel

In Sunmaker facilities, six well-armed security guards (three guards for day shift and three guards for night shift)
are in charge of 24/7 patrol in the institute. One gatekeeper is in charge of safety inspection, vehicle in-out
registration and the guidance of vehicle parking.

In UPIK facilities, a full police unit is on site together with a security company. All strategic facilities are guarded
and protected

6.3.7.2 CCTV Monitoring

In Sunmaker facilities, the campus is equipped with nineteen CCTV monitoring probes and one CCTV monitoring
room that saves video records of three months.

6.3.7.3 Perimeter alarm

In Sunmaker facilities, Campus walls are laid with 400-meter-long 36V electric burglarmesh, alarm host, speakers
and alarm lights.

6.3.8 General Wellbeing

Sunmaker will ensure that the general wellbeing of all trainees is taken good care of and ensure no harm happens to
them due to negligence or any other cause while on the premises.

6.4 Technical Training Plan

This section will explain on how each of the training session will be conducted. It covers the course description, course
aims, course methodology/delivery approach, course content/syllabus, learning outcome, schedule for each topic to be
delivered and additional information such training facilities and tools.

The Technical Training Plan for each of the training topic is to be referred to the information given in Table 5 below;

Table 5 : Training topic and reference of appendixes for the Technical Training Plan.

Bil Training Topic Reference of Information

1 Mechanical Engineering: Installation, Operation & Maintenance Appendix 1-D.1

2 Electrical Engineering: Installation & Maintenance and Instrumentation Appendix 1-D.2

3 AWS International Welders Certification (3G to 6G) Appendix 1-D.3

4 NEBOSH Technical Certificate in Oil and Gas Operational Safety Appendix 1-D.4

5 QC Inspectors and NDT Operators Appendix 1-D.5

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7. Project Delivery Schedule
Sunmaker will conduct the trainings in Q3/Q4 of 2021 Calendar Year as per mentioned scope of work in Section
2.1 of bid documents.

The schedule will include the delivery of Train the Trainer Training and Certification for the below list with the
estimated time as per below ;

 Mechanical Engineering: Installation, Operation & Maintenance Electrical – 1 Week

 Electrical Engineering: Installation & Maintenance and Instrumentation – 2 Weeks

 AWS International Welders Certification (3G to 6G) – 5 Weeks for session 1 , 4 Weeks for session 2

 NEBOSH Technical Certificate in Oil and Gas Operational Safety – 1 Week

 QC Inspectors and NDT Operators – 5 Weeks for session 1, 4 Weeks for session 2

The presentation of the project delivery schedule can be referred to Section 10.3 : Project Schedule & Reporting

8. Project Organization Chart

The organizational chart for this training project is prepared to ensure the project being monitored and supervised
accordingly to achieve its deliverable. Sunmaker has come out with strategic and structured organizational chart
with identified position, and qualified experienced personnel in project management will be assigned to smoothen
its implementation. The CVs for project management team can be referred to Appendix 1-H
The organization chart will comprises of ;
a) Project Coordinator
b) Project Manager
c) HSE Manager
d) Quality Manager
e) Training Coordinator
The organizational chart and the duties, responsibilities of the personnel will be describe details in Section 10.2 :
Project Management

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9.0 Sub-contracting
In order to comply to National Local Content Plan, Sunmaker has made an effort to work with local Ugandan companies
to execute on the subcontracting work. The details of the companies for each the sub-contracting works are mentioned
below;

Table 6 : Subcontractor and its subcontracting services proposed by Sunmaker

Bil
Service to be
SUBCONTRACTOR name Country
subcontracted

Wow Hospitality Services Limited

P.O.BOX 73307 KAMPALA-UGANDA , TIN NO:
1001951348 UGANDA LOCAL
1 Food
COMPANY
Tel: +256 772 888 206
Email: idirisa.mulungi@gmail.com
EXPEDITO Investements (U) Ltd
Plot 203, Maganjo”A” Bombo Road P.O.Box 2990
Kampala UGANDA LOCAL
2 Drinking Water
COMPANY
Tel:+256 772 570 335
Email:aqualife772@yahoo.co.uk
Kampala Solid Waste Management Consortium Ltd
Plot 1697, Bukoto Mukalazi Zone Bukoko, Nakawa
Division, Kampala UGANDA LOCAL
3 Waste Disposal
COMPANY
Tel: +256 702 100 220 , Tel: +256 702 100 221
Email: info.kasasiro@gmail.com
Global Paper Products Limited
Plot M512/523 Nakawa Industrial Area/P.O. Box
3764, UGANDA LOCAL
4 Security
COMPANY
Tel: +256 392 179 166
Email: globalpaperug@gmail.com
Kiswa Health Centre
Opposite shell Bugolobi Kataza Close, Kampala,
5 Uganda. UGANDA LOCAL
Medical
Tel: +256 414 348 585 COMPANY

Kiryandongo General Hospital

CIC Africa (Uganda) Limited
UGANDA LOCAL
6 Insurance Plot 7 Lourdel Road Nakasero. Kampala Uganda.
COMPANY
Tel: +256 392 175 046
7 Baby Coach Bus Kampala UGANDA LOCAL
Transportation
Contact : +256 414 373 549 , 0752 606 767 COMPANY

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10.0 Project Execution Plan
The project execution plan will cover on the section as per below;

i) project definition including project objective, and project scope and deliverables

ii) project management section including key roles , roles and responsibilities, and technology and software

iii) project schedule management including project schedule , expected project milestones, progress
reporting and progress meeting

iv) project control systems including project risk management, project quality assurance and HSE
requirement including Covid19 procedure.

10.1 Project Definition

This section will define on the Sunmaker understanding on the project objective, project scope and project deliverables
which will be explained in below section.

10.1.1 Project Objective

Sunmaker is well-clear and understand the objective of this project is to ;

1) To provide broader learning opportunities for the National Oil and gas related instructors, lecturers and
workshop attendants.

2) To facilitate the acquisition of multi-skills through the implementation of comprehensive practical and
challenging topics that will lead to enhancement of local trainer’s capabilities.

3) To develop a competent workforce in the Ugandan Oil & Gas institutions from which the Oil & Gas industry
partners will benefit through manpower supply.

Through this Train the Trainer training and certification, Sunmaker will deliver and offer an industry-driven set of courses,
products and services in order to enhance a comprehensive local workforce development through;

 Alignment of local competitive institutions’ vision, mission, values

 Focus on priorities regarding local workforce development needs
 Measurably higher performance from more competent local workforce
 Quantifiable return on training investment through targeted training
 Benchmark of capabilities versus industry-standards

10.1.2 Project Scope

The project scope will cover on ;

1) Train the Trainer program on the topic related to Mechanical Engineering; Installation, Operation &
Maintenance, Electrical Engineering : Installation & Maintenance and Instrumentation, AWS International
Welders Certification (3G to 6G), NEBOSH Technical Certificate in Oil and Gas Operational Safety and QC
Inspectors and NDT Operators ; where teachers shall be awarded internationally recognized certification.

2) Preparation of the accommodation for the identified teachers including providing transport to and from
respective institutions, food, medical services, security and general wellbeing of the teacher participants for the
entire duration of the service ; including assurance to the covid19 precautions throughout the program.

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10.1.3 Project Deliverables

The following deliverables will be required from the CONTRACTOR;

 Sunmaker will conduct and complete the Phase III TTT training and certification program 2021 that
shall address specific certifications in Oil & Gas, based on the skill gap survey report that include
the training and certification for each course as shown in Table 7 ;
Table 7 : Proposed Course and level of skill required

Bil Proposed Course Level of Skill Required

1 Mechanical Engineering: Installation, City and Guilds Level III-(Hydraulic and

Operation & Maintenance Pneumatic systems, CNC turning and milling,
etc.)

2 Electrical Engineering: Installation & City and Guilds Level III-Intermediary to

Maintenance and Instrumentation Advanced

3 AWS International Welders Certification American Welding Society Certification AWS

(3G to 6G)

4 NEBOSH Technical Certificate in Oil and NEBOSH Certification

Gas Operational Safety

5 QC Inspectors and NDT Operators ASNT Certification

Note : Certifications will include NEBOSH, IOSH, OPITO, AWS, ASNT and NDT.
 Train 42 teachers from the above mentioned Albertine region VTIs.
 Provide and submit progress and project reports based on client approval such as weekly,
monthly, and completion reports.

 Submit project progress and provide suggestions for future improvements in the implementation
and delivery of the TTT Program and share lessons learnt.

 Training is done in compliance with the GOU ministry of health and COMPANY’s covid19 prevention
standard operating procedures.

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10.2 Project Management

This section will brief on Project Management Plan where it covers on the duties and responsibilities of the identified
positions, which will be ensuring the accomplishment of the deliverables throughout project cycle.

10.2.1 Project Organizational Chart

The proposed project team will consist of ;

i) Project Manager
ii) Project Coordinator
iii) General Runner
iv) Trainers

The proposed organization chart for this project is shown in Figure 5 below;

Figure 5 : Proposed Project Management Organization Chart

10.2.2 Roles and Responsibilities

The organization chart proposed in Figure 5, comprises with the identified positions with responsibilities as explained
below ;

Project Manager – Roles and Responsibilities

• Coordinate activities, resources, equipment and information.

• Manage, control and coordinate project schedule & implementation to make sure the project be
completed on time.
• Monitoring build progress, overseeing finance and ensuring project quality
• Making strategic decisions and providing leadership and direction to project managers to implement those
decisions
• Meeting with clients, stakeholders and project managers to report on project progress
• Liaising with clients and building strong working relationships
• Devising cost-effective plans to enable effective project completion
• Managing risks to avoid delays or reputational damage
• Ensuring permits and legal papers are secured ahead of the project
• Creating a project schedule, with milestones, due dates and estimates for those materials that are required
and other resources, such as team members, which will then be submitted to management for approval.
• Managing and leading the documentation of each phase of the project, as well as making summary report
that will be presented to the organization’s management team.

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 • Keep up the morale of the team members and build relationships with them to develop a strong working
unit and supporting their impact on the success of a project.
• Ensuring that each team member understands his or her quality responsibilities as well as project
deliverable and quality policies
• Maintaining all relevant income and expenditure for each project
• Analyzing project expenses and providing commentary.
• Tracking all of the financial components of a project such as budgets, estimates, costs, bookings and billings
• Provide overall view to the team on the cost, schedule, resources, and financial components of a project in
one place
• Monitor the progress of projects, investigates variances, approves expenses
• Ensure that project billings are issued to customers and payments collected

Project Coordinator – Roles and Responsibilities

The Training Coordinator is to ensure that work performed by trainers, subcontractors and suppliers and Sunmaker
Energy (Uganda) Limited work crews conforms to Sunmaker Energy (U) ltd quality standards. The Project Manager
appoints one or two Training Coordinators for each project.
Training coordinator has specific responsibilities for:
 Ensuring that work meets government regulatory and code requirements, customer requirements, contract
requirements, contract drawings, approved contract submittals, and company quality standards and
specifications
 Ensuring that subcontractors and suppliers begin work in accordance with Sunmaker Energy (Uganda)
Limited start-work policies
 Ensuring that subcontractors and suppliers receive a notice to work only when conditions will not adversely
affect quality results
 Conducting quality inspections, tests, and recording findings
 Accurately assessing subcontractor quality and on-time performance
 Ensuring that quality standards are achieved before approving subcontractor or work crew completion of
work.
 Ensuring that the trainers deliver quality trainings and assessors do assessments following approved
standards.
 Ensuring the logistics of the training.

Trainers: Duties, Responsibilities, and Authority

The Trainer will have specific duties as below:
 Conceptualize training materials based on data and research
 Communicate training needs
 Create training strategies, initiatives, and materials
 Contact and utilize outside vendors and resources for instructional technology
 Test and review created materials
 Maintain a database of all training materials
 Instruct trainee training and onboarding
 Conduct training through new materials
 Review trainee performance and learning
 Coordinate and monitor enrollment, schedules, and equipment

General Assistant / Project Runner : Duties and Responsibilities (when needed)

 Provide assistance on general administrative works and activities related to the project scope
 Provide assistance to Training Coordinator as and when needed which is directly or indirectly relevant to
the project scope

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10.3 Project Schedule Management and Reporting

This section will cover on the proposed project schedule for this Phase III Train the Trainer training and certification and include as well expected project milestone and
project reporting.

10.3.1 Project Schedule

Table 8 below shows the project timing versus five (5) course to be organized by Sunmaker.

Table 8 : Project Timing for TTT Programme

Project Timing

Q3 Q4
Course Name Number of Days
Sept Oct Nov Dec

W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4 W1 W2 W3 W4
Mechanical Engineering (Installation,
Operation & Maintenance) 6

Electrical Engineering (Installation &

Maintenance and Instrumentation) 10

AWS International Welders Certification

60
(3G to 6G)
NEBOSH Technical Certificate in Oil and Gas
Operational Safety 6

QC Inspectors and NDT Operators 57

Note :

Based on the bid document, Sunmaker has to conduct the training in Q3/Q4 for Year 2021.

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10.3.2 Project Milestone

The start and completion dates of key project tasks which constitute the baseline programme have been
defined in the Project Charter and these are summarised in Table 9 below:

Table 9 : Project Milestones with Key Task, Activity and Project Deliverable TTT Programme

Key Task, Activity or Start Date Completion Key Dependencies Owner

Deliverable Date
Training and Certification of 13/09/202 18/09/2021 Attendance Sheet, Evaluation Sunmaker
TTT programme for 1 Form, Assessment Result, Final
Mechanical Engineering Report & Certification
(Installation, Operation &
Maintenance)

Training and Certification of 13/09/202 18/09/2021 Attendance Sheet, Evaluation Sunmaker

TTT programme for 1 Form, Assessment Result, Final
Electrical Engineering Report & Certification
(Installation & Maintenance
and Instrumentation)

Training and Certification of 06/09/202 08/10/2021 Progress Report & Attendance Sunmaker
TTT programme for AWS 1 Sheet
International Welders
Certification (3G to 6G)
Session I

Training and Certification of 01/11/202 27/11/2021 Attendance Sheet, Evaluation Sunmaker

TTT programme for AWS 1 Form, Assessment Result, Final
International Welders Report & Certification
Certification (3G to 6G)
Session II

Training and Certification of 13/09/202 18/09/2021 Attendance Sheet, Evaluation Sunmaker

TTT programme for 1 Form, Assessment Result, Final
NEBOSH Technical Report & Certification
Certificate in Oil and Gas
Operational Safety

Training and Certification of 13/09/202 18/09/2021 Progress Report & Attendance Sunmaker
TTT programme for QC 1 Sheet
Inspectors and NDT
Operators
Section I

Training and Certification of 01/11/202 27/11/2021 Attendance Sheet, Evaluation Sunmaker

TTT programme for QC 1 Form, Assessment Result, Final
Inspectors and NDT Report & Certification
Operators
Section II

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10.3.3 Project Reporting

Sunmaker has identified three (3) stages of reporting to be conducted which are ;

- Inception report
- Milestone report
- Final term report

Inception Report : Sunmaker will submit the inception report with detailed project implementation plan upon
project inception. The inception report will include, but not limited to; Project Background, Project Objectives,
Project Implementation Plan, Work Plan, Training and Certification Milestones, Quality Assurance and Risk
Mitigation, Organization and Management of the Project

Milestone Report: Sunmaker will develop milestone reports to update CNOOC on the progress of the Project in
general. Part of the reports will address the key challenges that have been faced to date and remedies to the
challenges. Sunmaker will provide an update on the training sessions and progress of the round table meetings.
This project milestone report will be submitted once a month or based on the request from CNOOC.

Final Report: After the finalization of all activities related to the Train the Trainer programme, Sunmaker will
provide final report to CNOOC Uganda Limited with a written final report. The report will include, but not
limited to;

 A summary of the Train the Trainer training and certification

 Profiles of the participating teachers
 An overview of the performance of the individual teachers based on the assessment
 A summary of the findings and learning from the overall sessions
 Overall achieved results of the assignment based on the participation, assessment and
certification
 Any recommendation based on findings to be highlighgted
 Other information and material deemed relevant

10.4 Project Control System

In this section, Sunmaker will explain on the project control systems elements that encompasses the resources,
procedures, and tools for the planning, monitoring, and controlling of all phases of the project lifecycle. This will
govern by our practices in project risk management and quality assurance requirements and guidelines.

10.4.1 Project Risk Management

This section will explain on how Sunmaker will manage the project risk by briefly explaining on assumptions and
details out how risk can be mitigated throughout the project cycle.
10.4.1.1 Assumptions
The assumption of this project is that the selected 42 teachers to attend the Train the Trainer programme will
be in position to complete the syllabus from the knowledge that they will be trained in and that they will be able
to apply those knowledge and learning experience to their respective work places to ensure learning process
from the lecture, case studies and input from class discussion are implemented. The project is assumed to be
successfully implemented with risk being managed accordingly.

27
10.4.1.2 Risk Management

Sunmaker is cautious when it comes to risks and employs a multitude of activities aimed either reducing or
eliminating risks in project implementation. Under this project Sunmaker intends to exploit all the available
means in order to overcome risks that may be encountered during the project life cycle.
Sunmaker will manage the risks through different ways depending on the kind of risk that is being considered.
Below are some of the general ways, but not limited to this step, which the company intends to manage risks in
relation to this project. Figure 6 shows steps to be taken to manage project risk management by Sunmaker.

Mitigate the Avoiding the Risk register

Risk Transfer
risk risk

Figure 6 : Steps to manage project risk management by Sunmaker

i) Mitigate The Risk:

Through this strategy, we will mitigate some risks by preparing for the risks thoroughly. This is done
through Identification the risk and then assessing the control measures to reduce or eliminate the
gaps that can cause the risk to occur.

ii) Avoiding Risk:

Some risks are managed by avoiding them through changing original plans that are found to be
associated with such risks. This is done through carrying out a risk assessment and when it’s
established that the proposed plan is associated risks which can be avoided then such plans are
deleted from the available options. This in most cases is applied to larger and impactful risks.

iii) Risk Transfer:

We will employ this strategy mainly in projects which are associated with too much risk occurancy
rates and this is done through transferring risks to a third party which is having experience and
capable of mitigating as and when necessary, for instance any sub-contractors or supporting entity
working with this projects who is capable to handle and mitigate the risks based on their
experience.

iv) Risk Register/Log:

When necessary and when required we will maintain a risk register from which all probable risks
are recorded and it details out the following aspects;
 Nature of risk
 Description of the risk
 Status
 Risk susceptible areas
 Symptoms

28
  Risk triggers
 Risk response
 Risk response strategy
 Contingency plan

10.4.2 Project Quality Assurance and HSE, Covid 19 Procedure

10.4.2.1 Quality Assurance

Sunmaker’s Project Quality management is mainly targeting the influential factors of product quality, with strict
control of personnel, machines, materials, methods and environment. The project quality management will
ensure the quality of the training and also the quality of the management of the project itself.
Sunmaker has established, implemented and maintained an effective QA/QC System in the organization. The
company is committed to be the leading this training programme, with a full scale of services according to the
required quality. Based upon international standard, the company procedures and the Quality Assurance
Manual, all activities are carried out under controlled conditions, to assure that Services are in full compliance
and consistent with the Contract or Bidding Documents.
The Project Manager, assigned in this project will be responsible for control of the Quality of Sunmaker Energy
Uganda Limited. Our Company’s Quality Assurance Manual is compiled under HSE documents which can be
referred to Appendix 1-E
The ISO certification in Quality Management System is referred to Appendix 1-F
10.4.2.2 HSE Management, Policy and Covid19 Procedure
Sunmaker has developed a clear and structured Health, Safety and Environment Management System (HSE MS)
and HSE policy where the elements and requirements for an HSE management system that is consistent with
ISO 14001 and IS) 45001.
Health, Safety and Environment (HSE) will be emphasized throughout the whole training. We have developed
our internal HSE MS standard which can be referred to Appendix 1-E.
The Trainer and Training Coordinator will be implementing the HSE plans under the supervision of Project
Manager or HSE representative of Sunmaker, and CNOOC, to ensure safety of the students/learners.
Considering on the current issues related to COVID19, Sunmaker aware on the needs and requirement to protect
the students, the trainers and all the staffs involved with the training. Both Sunmaker will adopt the guidelines
in liaison with the Ministry of Health to ensure COVID-19 prevention and management.

The COVID19 prevention practice throughout project will cover on the requirement for social distancing,
sanitization, other SOPs required by the trainers, staff, and support staff managing the project and also the
training students involved. The details COVID19 guidelines can be referred to Appendix 1-E.

29
THE END OF TECHNICAL PROPOSAL

30