REQUISITES IN

FILING THE
COMPLAINT
Official Police Blotter
POLICE REPORT FORMATS
 How do you defined a police report

Any written matter prepared by the police involving the

interaction with the community.
An exact narration of facts discovered during the course of
crime investigation
Serves as a permanent written record for future reference.
Classified as informal and formal which communicates
important facts concerning people involved in criminal
activities.

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 CRITERIA TO BE CONSIDERED IN REPORT
WRITING
Clarity
Accuracy
Brevity
Specificity
Completeness
Impartiality
Timeliness

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 The two(2) types of Police Report
1. INFORMAL REPORT
 Usually is a letter or memorandum or any one of many prescribed or used day-by-
day police operations.
* Text proper
* Date Submitted
* Subject
* Person/s to whom submitted
 Most Police reports may be placed in this category

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 The two(2) types of Police
Report

2. FORMAL REPORT
 Suggest a full-dress treatment, including cover, title
page, letter of transmittal, summary sheet, text,
appendixes, and perhaps an index and bibliography.

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 Classifications of Police Report
A. PERFORMANCE REPORT
B. FACT-FINDING REPORT
C. TECHNICAL REPORT
D. PROBLEM-DETERMINING REPORT
E. PROBLEM SOLUTION REPORT

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 How are Police Reports
categorized?
A. OPERATIONAL REPORTS
 Include those relating to the responding of;
* Police Incidents
*Investigation
* Arrest
* Identification of persons
*and a mass of miscellaneous reports necessary to the
conduct of routine police operations.

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B. INTERNAL BUSINESSS REPORTS
 relate to the reporting necessary to the management of the agency
and include;
* Financial reports,
* Personnel reports,
* Purchase reports,
* Equipment reports,
* Properly maintenance reports,
* and general correspondence.

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C. TECHNICAL REPORTS
 Presents data on any specialized subject, but
usually relate to completed staff work and add to
the specific knowledge, necessary to proper
functioning of police management.

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D. SUMMARY REPORTS
Furnish intelligence information necessary
to the solution of crime accident and police
administrative problems.

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 Spot report for a violation of law
 is a document that provides immediate and concise information about an observed or reported
violation of law.
A SPOT REPORT FOR A VIOLATION OF LAW USUALLY INCLUDES THE FOLLOWING
INFORMATION:
• INCIDENT DETAILS
- This includes the date, time, and location of the violation.
• Description of the violation
- A brief summary of the violation, including the specific law or regulation that was violated.
• Parties involved
- The names, descriptions, or any other identifying information about the individuals or
entities involved in the violation.

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• Witnesses

- Any witnesses to the violation and their contact information, if available.

• Evidence

- A description of any evidence or supporting documentation related to

the violation, such as photographs, videos, or documents.
• Actions taken

- Any immediate actions taken by the person reporting the violation, such
as contacting law enforcement or documenting the incident.

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 Spot reports important purposes:
• Immediate Documentation
- Spot reports provide a timely and accurate account of the incident.
• Preservation of Evidence
- Spot reports help preserve evidence by documenting the incident as soon as
possible.
• Notification and Alert
- Spot reports notify relevant authorities about the violation, enabling them to
respond promptly.
• Information Sharing
- Spot reports facilitate the sharing of information among law enforcement
agencies, legal professionals, and other stakeholders involved in the case.
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 Spot reports important purposes:
• Legal Compliance

- Spot reports help ensure that law enforcement agencies and officers
comply with legal requirements.
• Statistical Analysis

- Spot reports contribute to the compilation of crime statistics, which are

essential for understanding patterns, trends, and areas of concern.

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 PROGRESS
REPORT IN RADIO
MESSAGE

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 SPOT REPORT ON ARRESTED WANTED
PERSON

Republic of the Philippines

NATIONAL POLICE COMMISION
PHILIPPINE NATIONAL POLICE
CARRASCAL POLICE STATION
Carrascal Surigao Del Sur
MEMORANDUM

FOR : Provincial Director, Tandag PPO

Camp Andrix Pimentel

Brgy Bantayan , Tandag City

(Attn: PIDMB)

FROM : Officer-In-Charge Norlan

SUBJECT : Spot Report on Arrested Wanted Person

DATE : April 10, 2023

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1. Reference:

a. Warrant of Arrest and Police Blotter Entry Number 0162 dated April 10, 2023.

2. In connection with the above references, request be informed that on about 2:35 PM of this date at Barangay Bay-Bay, Carrascal Surigao
Del Sur, joint elements of this station and PIB Carrascal PPO led by the undersigned, had arrested one Andrei y Ferrer 50 years old, married, high
school graduate, farmer and a resident of Barangay Gamuton, Carrascal Surigao Del Sur, by virtue of Warrant of Arrest for a crime of Violation
Section 28 of RA 10591 with Criminal Case No. SCC-11041, issued by HON JUDGE LAWRENCE HIDALGO, Acting Presiding Judge of Regional
Trial Court, First Judicial Region Branch 13 Barangay Telaji,Tandag City dated April 5, 2023 with recommended fixed bail bond of One Hundred
Twenty Thousand Pesos (PHP 120,000.00).

3. Arrested suspect was duly appraised of his constitutional rights best understood by him and now under custody of this station for proper
disposition.

4. Investigator-On-Case PSSg Kent Angeles 09106142816

RYAN DAVE GARCIA

Police Captain

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