HSSE Management Plan Format - Rev.4 (Draft)

HSSE Plan
Establishment of General Directorate of

Municipal Projects (GDMP)
Project HSSE Plan Template
HSSE Section
Ministry of Municipal and Rural Affairs

(MOMRA)
Document No. MMR-CAE-KS0-TP-000032, Rev. 00A
Date 11/01/2023
MMR-CAE-EQ0-TP-0000?? Rev.000 Page 1 of 25

HSSE Plan

HSSE Plan
Revision Revision Date Details Issued By Position

HSSE Information
Table of Contents
1. Rainwater drainage solutions for Area A (Package One, Al-Sawari District and
King Saud Lifting Station)...................................................................................... 5
1.1. Purpose...........................................................................................................................................
Imad Abed Alrahim
1.2. Scope...............................................................................................................................................
1.3. HSSE Requirements........................................................................................................................
1.4. HSSE Objectives.............................................................................................................................
2. HSSE POLICY and ISO 45001/14001............................................................8
2.1. Project HSSE Policy........................................................................................................................
2.2. ISO 45001/14001 Certificate...........................................................................................................
3. CONTROL OF THE PROJECT HSSE PLAN................................................11
3.1. Review and Submissions...............................................................................................................
3.2. Implementation..............................................................................................................................
3.3. Feedback & Improvement..............................................................................................................
3.4. Revision.........................................................................................................................................
4. REFERENCE DOCUMENTATION................................................................16
4.1. Contract Documentation................................................................................................................
4.2. Codes and Standards....................................................................................................................
5. REGULATORY REQUIRMENTS..................................................................17
5.1. Legislative Compliance..................................................................................................................
5.2. Legal Compliance Register............................................................................................................
6. MANAGEMENT, ORGANIZATION & RESPONSIBILITIES..........................17
6.1. Management, Organization & Responsibilities..............................................................................
6.2. Communication with the Client......................................................................................................
6.3. Internal communication..................................................................................................................
6.4. Training..........................................................................................................................................
6.4.1. Training Needs...............................................................................................................................
6.4.2. Formal HSSE System Training......................................................................................................
6.5. Management Review.....................................................................................................................
7. MANAGEMENT OF HSSE RISKS................................................................25
7.1. Risk Register.................................................................................................................................
7.2. Design Risk Management..............................................................................................................
7.3. Risk Assessment and Method Statement......................................................................................
8. MANAGEMENT OF DOCUMENTS, DATA & RECORDS.............................27
8.1. Document Distribution & Control...................................................................................................
8.2. Document and Data Changes.......................................................................................................
8.3. Information & Data Central............................................................................................................
8.4. Correspondence & Communication...............................................................................................
8.5. Control of HSSE Records..............................................................................................................
8.6. Filing and Archiving........................................................................................................................
9. HSSE MANAGEMENT SYSTEM..................................................................29
10. ENVIRONMENTAL MANAGEMENT......................................................34

HSSE Plan
11. SUSTAINABILITY.................................................................................. 37
12. SECURITY And RESILLENCY...............................................................37
13. HEALTH.................................................................................................39
13.1. Fitness for Work.............................................................................................................................
14. HSSE ASSURANCE ACTIVITIES..........................................................40
14.1. Audits.............................................................................................................................................
14.1.1.Internal Audits...............................................................................................................................
14.1.2.Subcontractor and Supplier Audits................................................................................................
14.1.3.Audit Schedule..............................................................................................................................
14.1.4.Auditor Qualifications....................................................................................................................
14.2. NON-CONFORMANCE REPORT (NCR)......................................................................................
14.2.1.Non-conformance Report (NCR)...................................................................................................
14.2.2.Stop Work Authority.......................................................................................................................
14.3. CORRECTIVE & PREVENTATIVE ACTION..................................................................................
14.4. KEY PERFORMANCE INDICATORS (KPIs).................................................................................
14.4.1.Key Performance Indicators..........................................................................................................
14.5. CONTINUAL IMPROVEMENT......................................................................................................
14.6. Performance Monitoring................................................................................................................
14.7. HSSE Statistics Report..................................................................................................................
15. PLAN FOR REPORTING HSSE PERFORMANCE & ISSUES..............46
15.1. HSSE Meetings.............................................................................................................................
15.1.1.Contractors Internal HSSE Meetings............................................................................................
15.1.2.HSSE Meetings with the Client.....................................................................................................
15.1.3.Contractors Monthly HSSE Report Format...................................................................................
15.2. Incident Investigation and Reporting.............................................................................................
15.2.1.Significant Incident Review...........................................................................................................
16. APPENDICES........................................................................................51
16.1. HSSE Policy..................................................................................................................................
16.2. ISO 45001/14001 Certificate (If Available).....................................................................................
16.3. Organization Chart.........................................................................................................................
16.4. List of Procedures (with Reference Number).................................................................................
16.5. Training Schedule..........................................................................................................................
16.6. Audit Schedule...............................................................................................................................
16.7. Standard Forms, Checklists, and Templates (with Reference Number)........................................
16.8. Monthly HSE Report format...........................................................................................................

HSSE Plan
1. Rainwater drainage solutions for Area A (Package One, Al-Sawari

District and King Saud Lifting Station)
1.1. Purpose
The purpose is as follows: -

• Risk Avoidance: All reasonably practicable steps will be taken to avoid risk to employees and
other parties affected by the company’s operations.
• Safety Management: Al Yamama Company believes that managing safety is a prime
responsibility at all stages and it is good business practice to provide a safe working
environment at the site.
• Health and Safety Requirements: The plan covers all site facilities for the completion of all
works. It identifies requirements for company staff & subcontractors, aiming to ensure that
their work is carried out without risk to themselves or others.
• Monitoring: Health and safety requirements at the project will be managed and monitored by
the Project Manager and the Safety Officers with great efficiency, quality, and productivity.
1.2. Scope
• The scope of work includes activities general levelling, install precast concreate curb stone,
construct reinforced concreate stormwater channel (The channel shall measure 800mm wide
and 750mm high externally, and 400mm wide and 600mm high internally comprising of
200mm thick side walls and a 150mm thick base), Supply and construct manholes of precast /
in-situ concrete, Road Pavement Works, Aggregate Base Course, Interlocking Pavement
Works, Water Supply Works.
• The scope of the H.S.E Plan for the implementation of rainwater drainage solutions in Area A
(Package One, Al-Sawari District and King Saud Lifting Station) seems to align with the
principles of ISO 45001 and ISO 14001.
• For ISO 45001, the plan outlines the commitment to provide a safe working environment and
to take all reasonably practicable steps to avoid risk to employees and other parties affected
by the operations. The plan also identifies requirements for company staff & subcontractors,
aiming to ensure that their work is carried out without risk to themselves or others, which
aligns with the creation of an Occupational Health and Safety (OHS) policy and the
establishment, implementation, and maintenance of the OHSMS.
• For ISO 14001, the plan involves the implementation of environmental solutions for rainwater
drainage, which could be seen as an effort to actively protect the environment. The plan also
seems to take into account upstream and downstream processes, such as the supply and
construction of manholes of precast/in-situ concrete, road pavement works, aggregate base
course, interlocking pavement works, and water supply works.
1.3. HSSE Requirements
• HSE Notice Board will be provided and located in both office and storage area. This board will
include some HSE details like HSE policy, Emergency plan, Fire wardens, HSE
representatives, HSE topic of the week, HSE updates, etc.
• Statistic Notice Board will be provided and located in the project office, it will include statistical
details, e.g., project man power, total man-hours, no of LTI, safe man-hours, accumulated
safe man-hours (on monthly and annual basis), this notice board will be weekly updated and
accumulation of factors will be counted.
• Fire points will be provided at storage area, they will be appropriately fixed, mounted and
located at suitable places, and each fire point will include tow fire extinguishers and two sand
boxes.

HSSE Plan
• Clear access will be maintained to emergency exits and escape routes at all times.
• Clear access will be maintained to firefighting equipment, alarm points, electric panel sand
ladders.
• Clear access will be maintained to first aid facilities.
• Materials, tools and equipment will be properly stored when not in use.
• Electric cords, air hoses and cutting torch hoses will not be placed where they create a
tripping hazard causing injury.
• Liquid spills must be cleaned up immediately. Contaminated soil or sand will be managed as
waste.
• Rubbish will be removed from the work site at the end of each day.
• Suitable skips/bins will be provided for general site debris and emptied as required. The
schedule for removing waste from site will be determined by the amount of waste
accumulated. Replacement for empty skips will be made available upon coordination with
Stores In-charge. In any case, waste will not be allowed to accumulate in such quantities that
it may spill from waste containers posing a health or fire hazard.
• Soiled/oily rags will be kept in approved containers separate from clean rags.
• Excess materials, tools and equipment will not be stored at heights. All materials, tools and
equipment used at heights will be properly secured when not in use.
• Housekeeping will be carried out on daily basis at end of the shift/day before leaving the site.
• Members of supervision will conduct routine daily inspections of their areas at the end of each
day to ensure that the rules of good housekeeping are complied with.
• Dumping waste material in unauthorized areas is strictly prohibited.
• Floors, Working sites
• All working sites should be always clear from any construction remains (wood, steel,
plastic…) during the work. All floors and working sites should be dry without oil and /or
chemicals.
Equipment
All AL YAMAMA COMPANY equipment (Generators, electrical equipment and machines) should
be far enough from any construction remains or/ and flammable remains to be prevented
accidents and keep them is a good condition without damage. All the remains from the equipment
(oil change, damaged parts…) should be disposed is a good way outside the working places.
Excavation
All the construction remains, tools and instrument should be 1.5 m far from the edge of excavation
to prevent any falling object inside the excavation during work. The AL YAMAMA COMPANY
competent person should instruct the AL YAMAMA COMPANY or/and sub-contractor employees
about the importance of the housekeeping near the excavation and the hazard of the falling
objects (remains).
Barrication
All AL YAMAMA COMPANY working places should be good sealed to prevent residents and/or
vehicles entering the working places and keep them away from the hazard that comes from the
working activities which can cause injuries or/and properties damage. This will be by surrounding
the working places with concrete barriers of zero space on which banners of zero space are
erected, in addition to night light over the barriers, and safety signs every 12 meters. All AL
YAMAMA COMPANY or/and sub-contractor employees should follow the AL YAMAMA
COMPANY barrication rules.

HSSE Plan
Concrete Barriers
The concrete barriers will be placed in a straight line a long / around the excavation/ working
places without spacing (head to tail). AL YAMAMA COMPANY concrete barriers are painted with
white and red colours to be visible for the drivers.
The concrete barriers should be heavy and strong enough to prevent vehicles entering the
working site/ excavation in case of accident or losing the control to safe the employees working
inside the working place and the drivers from falling inside the excavation.
Reflecting Safety Net
An orange safety reflecting net should be placing over our concrete barriers to be more visible
during day and night. The orange net is very important since it reflects the lights and increases the
chance for driver to note the barriers and avoid crashing.
Night Lights
All the AL YAMAMA COMPANY placed concrete barriers in the working places should have one
lighting lamp or more above each one. The lambs will make the barriers more visible during night
by the drivers and not be a source of hazard. All the lamps are connected to an electrical
generator. During rain all the electrical cables, generator and lambs should be isolated or/and
water proof. A separate and trained team will be added to make sure the lighting and signage are
provided for daily basis as per MOT guidelines
Plastic Barriers.
In case of temporary or/and emergency works, the plastic barriers can be used to perform the
work if there are no direct hazards with consultation of the AL YAMAMA COMPANY safety
competent person and/ or the project consultant.
1.4. HSSE Objectives
• Safety First: Prioritize the safety of all personnel involved in the project. This includes
providing appropriate personal protective equipment (PPE), conducting regular safety
briefings and training, and ensuring all equipment is properly maintained and safe to use.
• Environmental Protection: Implement measures to minimize the environmental impact of the
project. This includes proper waste management, minimizing noise and air pollution, and
ensuring the protection of local flora and fauna.
• Risk Management: Identify potential risks and hazards associated with the project and
develop strategies to mitigate them. This includes regular risk assessments and the
development of emergency response plans.
• Regulatory Compliance: Ensure all activities comply with local and national HSSE regulations
and standards. This includes obtaining necessary permits and conducting regular audits to
ensure compliance.
• Community Engagement: Engage with the local community to address any concerns and
ensure the project does not negatively impact their quality of life. This includes regular
communication and transparency about project activities.
• Continuous Improvement: Regularly review and update the HSSE plan to incorporate lessons
learned and best practices. This includes soliciting feedback from personnel and
stakeholders, and implementing changes to improve HSSE performance.

HSSE Plan
2. HSSE POLICY and ISO 45001/14001
2.1. Project HSSE Policy
Al Yamama accepts the responsibility to protect the environment and the health and safety of our
employees, their families and the public. Health, Safety and Environment (HSE) performance are
core values of the company and will be managed as an integral part of our business to benefit
employees, consultants, clients, and general public. All Al Yamama employees are responsible
for assuring that we achieve continuous and measurable improvement.
CORE HSE VALUES AND BELIEFS
• Our goal is continuous improvement
• Risk management (hazard controls, behaviours) and pollution prevention are the focus
• All occupational injuries/illnesses and environmental incidents can be prevented
• Line management is responsible and accountable for HSE
• Employees are involved in the HSE programs and activities at all levels of the organization
• Working safely and with regards for the environment are conditions of employment
Appendix 1

HSSE Plan
2.2. ISO 45001/14001 Certificate
Appendix 2.1

HSSE Plan
Appendix 2.2

HSSE Plan
3. CONTROL OF THE PROJECT HSSE PLAN
3.1. Review and Submissions
Al Yamama clarifies the responsibilities within our team regarding the preparation, review, and
approval of the HSSE plan.
The HSE Supervisor will be responsible for preparing the HSSE plan. This includes gathering
necessary data, conducting risk assessments, and drafting the initial plan.
Once the HSE Supervisor has prepared the plan, I, HSE Manager will check and review the plan
for adequacy. This involves ensuring that all health, safety, security, and environmental aspects
have been adequately addressed and that the plan complies with all relevant regulations and
standards.
After HSE Managers review, the Project Manager will be responsible for approving the HSSE
plan. The Project Manager’s approval signifies that the plan is ready to be implemented and that
all necessary resources will be allocated as outlined in the plan.
This process ensures that our HSSE plan is thorough, compliant, and effective in maintaining the
health and safety of all project participants.
3.2. Implementation
HSE rules and procedures shall be established on the project and shall be communicated to all
employees. Also, departmental/divisional rules and procedures shall be established based on the
safe operation and handling of specific equipment, process, jobs or machines.
These rules and procedures shall be developed on the basis of site job requirements and any
applicable regulatory requirements.
Specific procedures such as control of energy sources, hot work, confined space entry and
hazard communication shall be in place based on the applicability to the site.
General site safety rules
• Know the job, follow the standard operating procedures.
• Observe all safety rules and regulation plus fire prevention procedures and safety
programs which are framed for site.
• Practice good housekeeping. Do not leave tools / materials /scraps at your site. Keep
your site (work – place) clean and tidy.
• Wear the appropriate work clothing and personal protective equipment for your job.
• Work permits are required for certain specific jobs. Follow the safety instructions and
procedures of site. Work permits to be signed by HSE personnel.
• Locate machines, benches and work areas in such a way so as to allow free movements.
• Adequate and suitable firefighting equipment must be provided for all hot works or area
where combustible or flammable materials are stored. Know the exact location of
firefighting equipment.
• Standard emergency kit and first aid equipment must be provided and readily available at
all times at site.
• Know the potential hazards of your job and take precautions that are required at site.
• Smoking is allowed only in designated smoking area. “No Smoking “signs and all other
warning signs exhibited should be followed strictly.

HSSE Plan
• All incidents causing injuries / damages, shall be reported and treated by the site first
aider. All accidents must also be reported to the personnel department for onward
information to insurance office.
• Conduct safety induction and on the job, familiarization programs for new employees of
the site. Safety induction stickers to be put on helmet for personnel already under gone
training.
• Drivers and operators must obey all speed limits and other traffic rules and regulations on
site.
• Do not tamper with any fire equipment, be sure to understand emergency procedures and
know what to do at site in case of emergency.
• Intoxicating drugs or beverages are forbidden at site.
• No visitor or client shall be allowed inside hazardous site (if any) without supervision.
• Check that all tools and equipment are in safe condition. Use tools and equipment
correctly. If defective, report to the supervisor. Never use unsafe tools and equipment at
site.
• Only operate equipment, machines, apparatus etc. of which you are familiar to work at
site.
• Maintain all equipment in accordance with manufacture specifications.
• Do not repair any machines or equipment’s while it is running / energized.
• Use and place all type of ladders in safe condition at site.
• Poisonous / dangerous chemicals must never be kept in unauthorized bottles / cans at

site.
• Do not clean your hands with solvents such as gasoline, thinner. Use prescribed cleaning
agents.
• Do not store gasoline or other flammable materials in open containers. It should be stored
in closed metal containers.
• Wash your hands before eating. Personal hygiene is very important.
• All HSE document records and reports always available on site.

Night working
This procedure shall apply to all activities that necessitate the need for working during the night
time on the project. The purpose is to outline the requirements and responsibilities for any work or
activity carried out, or in areas where artificial lighting is required.
Requirements and responsibilities
• A valid permit or approval from local authorities for night activities (if required).
• Adequate supervisory measures in the light of compliance with regulatory and company
procedures.
• Adequate resources required to perform the activities safely; machinery, tools,
equipment’s.
• Communication, hand over policy, walkie talkie,
• Reflective jacket/clothing to improve visibility of employees; PPE shall always be required.
• Precautions to avoid nuisance for adjacent residential and public shall be taken.

HSSE Plan
• Security of the site/facility
• General lighting; especially for access and egress.
• Special Lone workers shall be supervised from time to time
• Medical services shall be available in time of Emergency.

Ladders
Ladders and related equipment should be closely controlled when purchased, stored, selected for
use, inspections and repair.
Ladder accidents usually result from faulty care or improper use of ladders. Some of the most
frequent causes of accidents are: using a broken ladder, improper climbing procedure, improperly
securing the ladder, selecting the incorrect ladder for a job, reaching too far to the side and hand-
carrying loads up or down the ladder.
All ladder users and supervisory personnel shall be required to be in compliance with the
provisions of this procedure. In all areas, within site/facilities, no task shall be performed which is
not in compliance.
All purchase requisitions initiated for ladder purchase must carry:
• The identification of the ladder manufacturer which states name, duty rating and
conformance to ANSI standard & a label which gives safety instructions for ladder usage.
• Ladders are constructed from four basic materials: aluminium, glass fibre, reinforced
plastic or steel. Industry recognizes three general classes of ladders.
Plant and equipment
AL Yamama Co. is requiring all persons engaged in construction work to be adequately trained
and/or experienced, unless under competent supervision.
Operators must have valid Saudi driving license and should have been trained by the approved
third party, not only in the correct operation of the plant and equipment, but also in the limitations
of its use, and the hazards which exist if it is not used properly. It is required that all plant
operators hold relevant Certificates of Training.
Manufacturers of mechanical plant and equipment have a duty to provide information on any
hazards associated with their products and advice on their safe use. Users should ensure they
are in possession of this information, and make certain that the operators are instructed
accordingly.
Before any item of plant or equipment is put into operation, it shall be assessed to ensure that it is
in accordance with the selection specification, and safe for use and also have valid registration
and 3rd party certification.
All operatives should be trained, experienced and competent to safely operate the plant or
equipment and also, they know how to take care of existing roads.
No plant or equipment should be used if it is not in a safe working condition or certified by the
approved third party.
All specific safety control measures determined by risk assessment shall be in place before the
plant or equipment is used.
Fuel storage
All fuel storage containers or vessels shall be away from the office or rest areas. Warning signs
relative to the risk are to be provided.
Portable cans used for the storage of petroleum products shall be kept in a suitable location
remote from other flammable liquids, gases or solids.

HSSE Plan
The delivery valves of tanks shall be in good working order and leaks should not be tolerated. A
metal drip tray or appropriate bonding shall be provided underneath the filling points. The capacity
of bund walls shall be 110% of the total capacity of the fuel tank.
Where a fuel tank is part of an indirect supply system (e.g., to a generator), there should be a
means of isolating the fuel from the system. The valve must be clearly marked and indicated.
Where tank supplies fuels to an indoor facility then a firebreak wall 60 minutes is to be provided
between the tank and the room.
Excavation
This Excavation Safety Procedure applies to all open excavations made in the earth’s surface and
provides guidelines for protecting employees who may work in or adjacent to an excavation or
trench.
BENCHING:
Method of protecting employees from cave-ins by excavating these sides of an excavation to form
one or a series of horizontal levels or steps, usually with vertical or near surfaces between levels.
Competent Person:
One who is capable by training and is knowledgeable about soil classification, protective systems,
and is capable of identifying existing and predictable hazards in the surrounding, work area.
Working conditions which are unsanitary, hazardous, or dangerous to employees, and who has
authorization to take prompt corrective measures to eliminate them. Proper documentation of the
competent persons training shall be kept.
EXCAVATION: Any manmade cut, cavity, trench or depression in the earth’s surfaces, formed by
earth removal.
HAZARDOUS ATMOSPHERE: An atmosphere which by reason being explosive, flammable,
poisonous, corrosive, oxidizing, irritating, oxygen deficient, toxic, or otherwise harmful may cause
death, injury or illness.
PROTECTIVE SYSTEM: A method of protecting employees from cave-ins. Protective systems
include: support systems, sloping and benching systems, shield or shoring systems, and other
systems that provide necessary protection.
RESPONSIBILITIES
The Project Manager shall be responsible for implementing the Excavation Safety Procedure.
PROCEDURE
Requirements
• The Local Authority shall be contacted and advised of the proposed work in order to
establish the location of underground utilities such as electrical, gas, sewer,
communication, fuel, and water lines. Overhead power transmission lines must be de-
energized and visibility grounded or insulated by barriers to avoid contact by equipment
that cannot maintain the minimum clearances.
• Warning signs and adequate physical barricades or protective covers must be provided
for all trenches, wells, pits and shafts. Physical barriers must be erected around all
excavation.
• Employees shall not work in excavations in which water is accumulating, unless adequate
precautions have been taken to protect employees against the hazards posed by water
accumulation. Precautions include special support or shield systems to protect from cave-
ins, water removal to control the level of accumulating water, and use of a safety harness
and lifeline.

HSSE Plan
• If water is controlled or prevented from accumulating by the use of water removal

equipment, the water removal equipment and operations shall be monitored by an
attendant and competent person to ensure proper operation.
• Where the stability of adjoining buildings, walls, or other structures is endangered by
excavation operations, support systems such as shoring, bracing, or underpinning shall
be provided as determined by the Engineer to ensure the stability of such structures.
• Excavations that exceed 1.2m or 4 ft in depth and require personnel to enter or perform
works must implement the confined space entry procedure.
• A comprehensive risk assessment shall be carried out for all excavations exceeding 1.2m
in depth.
Access and Egress
• A stairway, ladder, ramp or other safe means of access or egress shall be provided in all
trenches that are 4 feet (1.2.m) or more in depth and shall be positioned at adequate
intervals of lateral travel for employees. In addition, two access and egress points should
be established if possible.
• Standard guardrails shall be provided on all walkways, ramps or bridges where
employees are required or permitted to cross over excavation or trenches.
Loose Rock or Soil
• Employee shall be protected from excavated or other materials, or equipment that could
fall or roll into the excavation by placing and storing such material or equipment a
minimum distance of 4 feet (1.2m) from the edge of the excavation.
Hazardous Atmospheres
• All trenches and excavations greater than 4 feet (1.2m) in depth shall be atmospherically
tested prior to employees entering the excavation or trench. Excavations at locations
where hazardous atmospheres can be reasonably expected to exist, such as landfills or
plants that process and store hazardous substances. These shall be air monitored on a
continuous basis. Employees who may be subjected to hazardous dusts, gases, fumes or
an oxygen deficient atmosphere shall be provided with appropriate respiratory protection.
The safety department will determine what type of respiratory protection is required.
• Confined Space Entry Procedure must be utilized with this procedure.
Inspections
• Prior to the start of work, the competent person shall make daily inspections of
excavations, trenches, adjacent areas, and protective systems and as required
throughout the shift. Inspections shall be made after every rainstorm, or unusual work
activities e.g. excess heavy equipment travel or vibration.
• Employees will not be permitted to work in excavations or trenches if the competent
person finds evidence of a situation that could result in a possible cave-in, failure of a
protective system, hazardous atmosphere or other hazardous condition.
• Inspections will be properly documented. This record should be maintained on file in the
HSE Department until the excavation is back-filled and shall be available for review upon
request.
• Requirements for Protective Systems
• Each employee in an excavation shall be protected from cave-ins by an adequate
protective system.
Exceptions:
• Excavations in stable rock.
• Excavations are less than 4 feet (1.2 m) and examined by a competent person and
classified as stable rock by written that provides no indication of a potential cave-in.

HSSE Plan
3.3. Feedback & Improvement
3.4. Revision
Any revisions to the HSSE PLAN shall be addressed as follows:

• Al Yamama authorised the HSE Manager for any change or revision in the HSSE Plan.
Only HSE manager has the authority to make or revision this HSSE Plan
• After the review is made then it will be subjected to the Project Manager for the further
approval.
• Once the revision is made the copy will be circulated and send to all the employees and
workers.
4. REFERENCE DOCUMENTATION
4.1. Contract Documentation
Contractual HSSE requirements includes: -

• All reasonably practicable steps shall be taken to avoid risk to employees and other
parties who may be affected by the Company’s operations.
• Health and safety requirements at our project shall be managed and monitored by the
Project Manager and the Safety Officers with great efficiency, quality and productivity.
4.2. Codes and Standards
All codes and standards applicable to the HSSE plan; -

• Health & safety at Work Act 1974 (UK)
• Management of Health & Safety at Work Regulations 1992 (UK)
• BSI BS 8800 – Guide to Occupational Health and Safety Management Systems
• OSHA – US Dept of Labor, Part 1910 & 1926: 29 Code of Federal Regulations Chapter
17
• NFPA (National Fire Protection Association)
• ISO 9001:2008– Quality Management System
• ILO-OSH:2002 – Guidelines to Health and Safety Management
• OHSAS 18001:2007 – Occupational Health and Safety Management Specification
• General Environmental Regulations (2001)
• IFC Performance Standards on Environment and Social Sustainability (2012)
• IFC EHS Guidelines (2007)
• Saudi Vision 2030
• 10TH DEVELOPMENT Plan 2015 – 2019
• Basis Law 1992
• General Environmental Regulations 2001 / 2006
• General Environmental Regulations and Rules for Implementation (GERRI) (October

2011)

HSSE Plan
• Environmental Standards
• General Authority for Meteorology and Environmental Protection (GAMEP)
• Ministry of Labor and Social Development (MLSD)
• Ministry of Energy, Industry and Mineral Resources (MEIMR)
• Ministry of Environment, Water, and Agriculture (MRWA)
• Saudi Arabia - Labor Law, Royal Decree M51 of 2005
• The Implementing Regulation of the Saudi Building Code
• Regulations of Civil Defense
• Traffic Control at Worksites Manual
5. REGULATORY REQUIRMENTS
5.1. Legislative Compliance
The Al Yamama Company shall have sole and complete responsibility for the implementation of a
worksite safety plan and shall take necessary precautions for the health and safety of employees
and fully comply with applicable provisions of all sections of 29 CFR 1926- OSHA Construction
Industry Safety and Health Regulations and Standards, 29 CFR 1910-OSHA Occupational Safety
and Health Standards, NFPA codes, and all standards or codes referred to in the listed document
and any other applicable standards.
5.2. Legal Compliance Register
Al Yamama will assure that all personnel and/or subcontractors, as appropriate, understand and
comply with all HSE laws, regulations and ordinances relevant to their operations and activities.
Project site will maintain all necessary permits, licenses and other approvals or registrations, in
current and operative status. Al Yamama project site will maintain documentation of compliance
with applicable HSE laws, regulations and permits.
HSE regulations have been prepared to safeguard works, employees and the public within the
Saudi Arabia. These regulations may be altered from time to time as required and such alterations
will be promulgated accordingly.
Al Yamama Co. is responsible for the protection of labour from risks at work of injuries, disease,
fire, etc. which result and he may must take the appropriate precautions to the satisfaction of the
Local Authority.
As stated in policy, Al Yamama top management are fully committed to comply with relevant
legislation, codes, guidelines and standards provided by international organization as well as the
application of more stringent standard where the company considers it appropriate.
6. MANAGEMENT, ORGANIZATION & RESPONSIBILITIES

HSSE Plan
6.1. Management, Organization & Responsibilities
Appendix 3
ROLES AND RESPONSIBILITIES

Each and every employee working for Al Yamama is responsible for his own safety and that of the
people around him. He should familiarize himself with site safety regulations and comply with
them at all times.
The duties and responsibilities outlined in this section are according to the Al Yamama safety
policy as well as in compliance to Saudi Law, Jeddah Municipality Construction Codes of Practice
and Municipality safety requirements. These requirements have to be strictly adhered to at all
times by each and every employee of Al Yamama and its sub-contractors. Any violation or failure
to comply with these rules and regulation may result Disciplinary action.
A. Project Manager
• The Project Manager is responsible and accountable for the site’s HSE performance.
• Establishes, implements, and maintains a formal written HSE program that encompasses
applicable areas of loss prevention and is consistent with corporate policy.
• Establishes controls to ensure uniform department/division performance to the HSE
management system. The establishment of controls should include corrective action and
follow-up.
• Develops, by action and example, a positive HSE culture and a clear understanding of
specific responsibilities for direct reports.
• Approves and adopts local HSE policies, rules and procedures.
• Personally, investigates fatalities, serious Lost Workday cases, environmental incidents or

major property losses.
• Reviews monthly HSE activity report and performance statistics.
• Reviews Lost Workday Injury/illness Investigation Reports.
• Reviews loss-control reports submitted by outside agencies.

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• Evaluates the functional performance of the HSE staff and provides guidance training
where necessary.
• Personally reviews, signs, and approves of corrective action planned for Lost Workday
cases.
B. Construction Manager
• Contacts each site engineer/foreman frequently (daily) on HSE.
• Includes HSE as a meeting topic in staff meetings.
• Makes daily observations of site engineer/foreman HSE activities.
• Reviews and approves all job procedures growing out of Job Safety Analysis; installs
approved procedures; requires direct reports to check on use of procedures.
• Approves all departmental/divisional HSE rules and regulations and reviews annually;
maintains strict enforcement; and develops plan to ensure employee instruction and re-
instruction.
• Establishes acceptable housekeeping standards, defining areas of responsibility; assigns
areas to site engineer/foreman; makes daily spot check of some area; holds formal
inspection with supervisor/foreman/ at least once per month; submits written report with
assignments and deadlines for correction.
• Authorizes purchases of tools and equipment to comply with specifications and
governmental regulations as required.
• Develops an indoctrination plan, which includes specific job instruction, for new or
transferred employees; issues protective equipment and follow-up checks by site
engineer/foreman.
• Reviews the HSE performance of his area of responsibility.
• Personally, investigates all "Lost Workday" cases and significant losses and reports to
plant manager. Follows-up on corrective action.
• Adopts standards for assigning protective equipment to employees; insists upon strict
enforcement; and makes spot field checks to determine compliance. Also reinforces safe
behaviour.
C. Site Engineer
• Ensure the safety management plan; risk assessment and method statement are applied
in practice for the duration of the project.
• He should address risk assessment and method statements to workers before the
commencement of the activity.
• Work permit (Hot, Excavation, de-shuttering, etc...) should be taken in advance.
• Attend site safety meetings, toolbox talk, and review incident reports and inspection
reports.
• Conduct a scheduled inspection of the work area.
• Ensure that a safe system of work is carried out in every activity.
• Ensure the requirement of loss prevention program, emergency procedure, fire protection
system, work permit systems are implemented them strictly.
• Ensure all plant. Equipment, materials, temporary structures supplied to the site has been
provided in accordance with occupational health and safety regulation.

HSSE Plan
• Ensure all scaffolding and working platforms are in safe before commencement of activity.
• Coordinate all safety activities, between subcontractors and client’s safety requirements.
• Incidents should be reported to site safety department.
• Ensure that all level of workers and supervisors are received adequate safety training.
D. Foreman/Supervisor
• Inspect for compliance with safe work practices and safety rules, procedures, work
permits etc.
• Secure the safe work place, housekeeping, proper light and ventilation.
• Enforce wearing of protective clothing and equipment.
• Prepare written report on all accidents, investigate and correct their causes.
• Implementation of safety directions
• Conduct weekly safety meetings/tool box meetings
• Discuss safety with individual employees and encourage safety attitude.
• Strictly comply with the risk assessment and method statement on each activity.
E. Safety Engineer
• Conduct proper safety indoctrination and training of workers
• Enforcement of site safety regulations at all times.
• Ensuring work areas and proposed work methods (risk assessment and method
statements) are following on activity.
• Daily inspection on work areas and ensure safety standards are maintained.
• Reporting and correction of any unsafe or potentially unsafe practice/s situation with in
the work scope of others: which may affect the labours and materials?
• Inspection of all scaffolding and ensuring all unsuitable and unsafe scaffolding or stage is
corrected before use. (Green tags indicate safe for use, red tags unsafe).
• Inspecting, maintaining, and placing of barriers, sign boards, and watchers properly.
• Ensure that first aid and firefighting equipment are adequately placed and properly in
working condition.
• Establish and monitor weekly toolbox talks and monthly safety meetings.
• Identify all power tools on site for use, regularly inspect the working condition, and
monitor repairs when required.
• Maintain accident/incident reports records.
F. Safety Inspector
• Ensure that the workers engaged in any job or operations are fully aware of the hazards
associated with the job and are strictly following safe methods of working.
• To arrange and maintain all safety equipment, fire extinguishers, and first aid boxes in
good condition and in easily accessible positions.
• To ensure that the workers come in proper clothing (overall) and use the right type of
safety equipment like goggles, safety boots, helmets, safety shields, safety belts, etc.

HSSE Plan
• To make frequent rounds to the site or work area and check that all jobs are being done
with proper safety precautions.
• To comply with all applicable safety and health-related laws, regulations, and directives of
the government and other agencies of competent jurisdiction.
• To promote awareness among the workers about safe working methods and the use of
safety equipment.
• Immediately report to the HSE Officer in the case of death, injuries, and/or damage to
property on the site.
• Submit an accident report in the prescribed format.
G. Individual Employees
• Considering the consequences of their acts on their safety and that of fellow employees.
• Following all general and job-related HSE work procedures and practices.
• Detecting, reporting, and correcting unsafe work behaviour or conditions.
• Applying HSE work practices both on and off the job.
• Making or suggesting enhancement to the jobs at hand to reduce or eliminate the risk or
stresses associated with job performance.
• Reinforcing safe behaviour.
H. Subcontractor
Each subcontractor is responsible for the preparation and implementation of HSES plan and
procedures for its areas of operations. These will be in accordance with the Al Yamama HSES
plan, procedures and instructions. Each Subcontractor shall have staff and resources to ensure
adherence to the HSES plan and procedures and will work with Al Yamama on daily basis.
All subcontractors will designate a safety representative to coordinate and enforce the HSE
program and to support line management’s implementation of the program.
I. Visitors
• All visitors shall report to the security personnel to log their names and the purpose of
their visit.
• Shall attend site safety awareness/induction to be familiarized with the site safety rules
• Shall be provided with PPE and must wear it inside the site.
• Shall be accompanied by the safety inducted person when inside the site.
• Visitors with children or pets shall not be allowed to go to hazardous areas on the site.
• Working safely and with regard to the environment is a condition of employment and no
employee should ever consciously perform an unsafe act.
6.2. Communication with the Client
In line with the HSSE plan, Al Yamama Co. will hold a weekly regular meeting with the
supervising consultant M/S Louis Berger to discuss the HSE matters on the project. These
meetings are an integral part of our communication strategy with respect to Safety, Health, and
Environmental (SH&E) objectives and hazards.

HSSE Plan
The meetings will serve as a platform for both parties to exchange information, discuss potential
hazards, review safety measures, and ensure that the SH&E objectives are being met. The
discussions will cover all aspects of the project, from daily operations to long-term strategies.
The HSSE plan outlines the authority for these communications. HSE Manager will represent Al
Yamama Co. in these meetings and have the authority to make decisions on behalf of the
company. M/S Louis Berger will designate their representative accordingly.
The methods of communication will include these face-to-face meetings, as well as written
reports, emails, and emergency phone calls if necessary. All communication will be documented
and stored for future reference and continuous improvement of our SH&E practices.
This approach ensures that both Al Yamama Co. and M/S Louis Berger are aligned in their SH&E
objectives, and any potential hazards are promptly identified and addressed.
6.3. Internal communication
Al Yamama Co. HSE department shall arrange a meeting on Monthly basis with all supervisors
and engineers to discuss the site issues and check the affectivity of the control measures
recommended. Actually, it is a kind of coordination meeting with the staff but this opportunity shall
be availed to educate and familiarize the site staff with the existing hazards.
• SH&E Notice Board: This is a physical or digital space where important safety, health,
and environmental notices are posted. It serves as a central location for sharing updates,
guidelines, and other relevant information.
• SH&E Campaigns: These are organized initiatives aimed at promoting safety and health
practices within the organization. Campaigns may include training sessions, workshops,
or awareness drives.
• SH&E Posters: These are visual aids displayed around the workplace to remind everyone
of safety protocols, emergency procedures, and health guidelines. They serve as
constant reminders of the importance of safety and health.
• Reward and Recognition: This involves acknowledging and rewarding individuals or
teams who demonstrate exceptional commitment to safety and health standards. It serves
to motivate others to strive for similar excellence in adhering to SH&E objectives.
All such meetings shall be documented and kept on site office for record.
6.4. Training
6.4.1. Training Needs
Training is a fundamental part of an HSE program, and an important factor in incident prevention.
Project management will ensure that all employees receive HSE training appropriate for their job.
At a minimum, training will include Al Yamama Co. policies and standards, compliance
requirements, and management of HSE risks. Appointed HSE professional will have appropriate
education, experience, and training sufficient to perform his duties. Training shall be documented
and verified through evaluation of the attendees. All employees, visitors and subcontractors on
the project shall receive an HSE induction prior to start of work.
Safety training requirements normally dependent on the job title of the employee.
6.4.2. Formal HSSE System Training
The internal training shall be provided by the Al Yamama Co. HSE professionals or supervisors
such as: -
H & S Induction training,
Environmental Induction training,

HSSE Plan
Tool Box Talks,

Safety hand book,
Safety flash, etc.
For communication with the staff regular HSE meetings shall be conducted on weekly basis.
When training is required?
• Newly recruited employees / labours (Skilled & Unskilled).
• Activity Specific
• Labour transferred from one trade to another
• New equipment.
• New technology.
• New system of work or changes in the system etc.

HSE Induction
Section: A
• Site Location and general information.
• Information about key personnel at site.
• Safety Policy.
• General site safety rules, prohibition of horseplay, fighting, use of alcohol and drugs.
• Safety organization.
• Governmental regulations and Employees obligation on safety.
• Client/Consultant Safety and health standards.
• Personnel Protective Equipment’s (P.P.E).
• Smoking regulation.
• Fire Prevention and Fire Extinguisher.
• Applicable regulations for environment protection.
• Environmental protection plan for the Palm Residences project
• First aid facilities.
• Emergency Procedures.
• Speed Limits/ Traffic rules.
• Fall Prevention.
• Working in hot weather conditions.
• Reporting of Unsafe conditions, acts, near misses, accidents.
• Visitors.
• Safety meeting (Management meeting, S.O. meeting, TBT etc)
• Disciplinary action.

HSSE Plan
• Safety Incentive Scheme
• Site Security.
Section: B
• Housekeeping.
• Scaffolding Safety, Working at height, importance of safety harness/ helmets.
• Basic Electrical safety.
• Unauthorized use of Machine/ Equipment/ Vehicle.
• Safe Rigging and Cranes/ Lifting Equipment.
• Permit System.
Tool Box Talks
Every morning before start of work a Tool Box talk session is held by the Foremen of each work
place to instruct and discuss:
• Work procedures.
• Safety instructions for using equipment and tools.
• Particular hazardous conditions and precautions to be taken.
• Workmen’s health conditions and other required information.

A written record will be maintained on all employees stating that they have received the safety
training and fully understand the rules and regulations. This form will be signed and dated by each
employee and kept on file in the HSE Department for auditing and other relevant purposes.
6.5. Management Review
The effectiveness of HSE plan for HSE performance can be monitored by a series of audits,
inspections, accident/incident investigation reporting and the monthly HSE performance reporting
designed to identify and correct unsafe behaviour and conditions.
These programs shall be implemented to involve the employees of all levels.
Pro-active Monitoring
Inspections
The main purpose of a safety inspection is to identify those hazards that are not controlled to
some standard (e.g., legal requirement).
Inspections may be carried out by:
Safety officers/committees
Jeddah Municipality Officials
Louis Berger Consultant Safety Engineers
The following checklist shall be used for inspection by Al Yamama Co. HSE officer.
• The workplace.
• Work equipment (guarding, condition, and suitability).
• Personal protection equipment (suitability, use, storage).
• Fire precautions (alarms, extinguishers, escape routes, signs).

HSSE Plan
• Ergonomics (workstation layouts, manual handling).
• Materials (proper storage and handling, hazardous and flammable substances.

Note: any suspected breaches of law or other standards
• Record inadequately controlled hazards
• Record any improvements.
• Avoid listing trivial details if there are more serious problems,
• Include plant rooms, storage areas etc.

When the inspection is completed the Safety officer shall write the inspection report in which he
will: -
• Identify the hazards on project.
• Recommend the control measures and corrective actions.
• Prioritize the actions to be taken.
• Set clear responsibilities and time frame for the rectification.

Note: - Checklists in the HSE forms shall be used for inspections
Safety Tours
A safety tour is an unscheduled (usually) examination of the workplace to assess whether or not
acceptable standards of housekeeping, safe access, fire precautions are being maintained. Some
hazards may be identified but a tour gives a general impression rather than a thorough analysis of
hazards.
Project manager and HSE Engineer will have safety tour of the project and point out the HSE
needs on site to the Construction manager and HSE Officer
Reactive monitoring
Monthly HSE report
Monthly HSE report shall be prepared by HSE Officer as per the given format. The monthly HSE
report shall be submitted to the consultant on or before 30th of every month or on the date
suggested by the consultant.
The purpose of the Monthly HSE Report is to provide a statistical measurement tool for project
site management to determine progress toward objectives; make industry comparisons; and
provide a measurement base for consideration in recognition programs, both internal and
external.
7. MANAGEMENT OF HSSE RISKS
7.1. Risk Register
A risk assessment register shall be maintained on the project, which will be produced for audits
(internal or external)
7.2. Design Risk Management
Al Yamama has designed a Risk Management Plan which is Included in the Appendices.

HSSE Plan
7.3. Risk Assessment and Method Statement
A risk assessment may be defined as an identification of the hazards present in a task and an
estimate of the extent of the risks involved, taking into account whatever precautions are already
being taken.
Risk assessment shall be done by the concerned engineer
Five steps of risk assessment
Risk assessment is a five-stage process:
i. Identification of all the hazards,
ii. Identification of Who might be harmed and how might be harmed
iii. Evaluation of the risks, and existing control measures.
iv. Recording the significant findings
v. Revision of RA at regular intervals or when it is necessary to do so, such as: -
Change in the work method
Change in the management
Change in the working environment
Change in the equipment
Followed by an incident, etc.
The following list gives the hazards which shall be considered when carrying out a risk
assessment.
• Fall of person from height
• Fall of the person on the same level
• Use of machines
• Fire (including static electricity)
• Drowning
• Stored energy
• Contact with cold/hot surfaces
• Mechanical lifting operations
• Vibration
• Adverse weather
• Stacking
• Lighting
• Fall of object/material from height
• Manual handling
• Operation of vehicles
• Electricity
• Excavation work

HSSE Plan
• Explosive tools
• Compressed air
• Noise
• Hand tools
• Chemicals/substances
• Housekeeping
• Confined spaces
• Etc.
The risk assessment shall be communicated to the employees by the safety officer.
It shall be ensured by the project manager that all control measures recommended in the risk
assessment are in place.
Risk assessment of the task shall be available on worksite and disseminated to operatives /
workers by the supervisor before they start work.
Method Statement
A method statement is a statement prepared by activity performing party, how a work operation is
to be carried out. It shall be approved by the consultant Engineer. The method statement shall be
fully communicated to the employees involved in the activity and it will also be ensured by the
construction manager that the job is done as per approved method.
A method statement is closely interlinked with a risk assessment in fact risk assessment is the
part of method statement and plays a fundamental part in the management procedures of Al
Yamama Co. It provides the basic vehicle for the transmission of information to those who will be
doing the work. For all repetitive activities carried out, a specific method statement shall be written
for the various options available for doing the work.
Method statement shall also cover the detailed information of the plant & equipment’s, machines
including tools used in the task.
Once method statements have been written, a risk assessment will be prepared by risk
assessment team, to make employees aware of those risks, and the procedures and protective
measures necessary to protect the safety of employees, occupiers and the public.
The method statement register shall be available at project HSE Office for audits and inspections
etc.
Method statements shall be written clearly to enable those doing the work to understand fully the
details of the job, and the health and safety requirements. A method statement shall contain the
following details:
Project ….................................................................................................................
Contractor................................................................................................................
Method Type.......….................................................................................................
• Description of work Describe what is to be done
• Sequence of operations Write down
• Supervisors Define who they are and their duties
• Controls and monitoring For what and by whom?

HSSE Plan
• Plant inspection and operator training By whom, when and at what intervals?
• Disconnection of services Who is responsible?
• Occupational health assessments By whom, when and at what intervals?
• Safety of the public and occupiers How, with what and by whom?
• Environmental controls For what, when and by whom?
• First aid and PPE When, how and why?
• Emergency procedures How and by whom?
• Notify HSE and local authority Who and how?
8. MANAGEMENT OF DOCUMENTS, DATA & RECORDS
8.1. Document Distribution & Control
A project filing system shall be developed for the project. All project related communications will
be via the Owner's document control system. Hard copy records shall be held in clearly labelled
level arch files.
Soft copy records shall be uploaded into the Project Management Information System (PMIS). A
folder structure for soft copy records shall be prepared on the project management information
system.
8.2. Document and Data Changes
Record Responsible Person Retention
HSE Plan & Procedures HSE Management Till the Project Close out
HSE Policy HSE Management Till the Project Close out
HSE Organization Chart HSE Management Till the Project Close out
HSE Standards HSE Management Till the Project Close out
KSA HSE rules and regulations HSE Management Till the Project Close out
Risk Assessments / Risk Register HSE Management Till the Project Close out
HSE Training Needs Analysis/ HSE Management Till the Project Close out
HSE Training Records
Weekly & Monthly Reports HSE Management Till the Project Close out
HSE Meeting Minutes HSE Management Till the Project Close out
HSE Monitoring & Inspection Reports HSE Management Till the Project Close out
Emergency Plan / HSE Management Till the Project Close out

HSSE Plan
Emergency Test and Drill Records
Medical Record Doctor & First Aider Three months after the
Project Close out
Incident Reports HSE Management Till the Project Close out
HSE Management Review Records HSE Management Till the Project Close out
Internal / External Audit Reports HSE Management Till the Project Close out
Construction Environment and Social HSE Management Till the Project Close out
Management Plan
Environmental and Social Impact HSE Management Three months after the
Assessment Project Close out
8.3. Information & Data Central
An index of the project HSE files shall be prepared. Hard copy records shall be always available
for inspection and / or audit.
8.4. Correspondence & Communication
All Sub-Contractor's HSE Plan, emergency plan, risk assessment etc. have to be reviewed and
approved by main contractor before they start work as part of a formal documented process.
8.5. Control of HSSE Records
Project records shall be retained in accordance with Al Yamama corporate procedure Document
& Records Control
8.6. Filing and Archiving
The hard copy records will be held in clearly labelled lever arch files. This is part of our defined
process for filing and archiving documents to ensure readily retrievable documentation in a
suitable environment to prevent deterioration.
Each lever arch file will be labelled with the type of documents it contains, the project it pertains
to, and the date range of the documents. This labelling system will make it easy to locate and
retrieve specific documents when needed.
The files will be stored in a secure, dry, and clean environment to prevent any damage or
deterioration. This could be a dedicated records room or a secure cabinet in the office.
In addition to physical storage, we will also maintain a digital index of all hard copy records. This
index will provide a quick reference to the contents of each file and their location.
The retention period of records will be defined based on the nature of the document, regulatory
requirements, and company policy. For example, safety incident reports might be kept for a longer
period compared to routine inspection reports.
9. HSSE MANAGEMENT SYSTEM
Occupational Health

HSSE Plan
Project management team shall establish a comprehensive health and hygiene program to ensure
that chemical, biological, ergonomics, psychological and physical hazards are identified,
evaluated and controlled in accordance with the applicable regulations.
This describes the requirements for managing occupational health risks associated with the
activities of Al Yamama Co. and its Subcontractors on the mentioned Project
Welfare Facilities
The Al Yamama Co. project management shall provide the welfare facilities to the employees as
well as all other subcontractors working on the project. The welfare facilities include washrooms,
rest areas, drinking water, first aid facilities, food storage area etc.
Washrooms
Toilet/washroom facilities shall be provided to the employees working at the project site as per
applicable regulations whereas the details given below are as per DM code of construction safety
practice.
No. of Employees Min. No. of Facilities
20 or less 1 toilet seat + urinal + lavatory
1 toilet seat + Urinal + lavatory per 40 employees’

20 or more
sequence
1 toilet seat + urinal + lavatory per 50 employees’

200 or more
sequence
Every Sanitary convenience shall be sufficient ventilated with proper lighting and reasonable
accessible.
In office premises there will be separate toilets for male and female. The facility will be maintained
and cleaned properly and regularly. Waste Management AL YAMAMA Contractor shall follow
following Waste Management Hierarchy on site:
1. Prevention
Waste Prevention are the practices that limit or cut down the amount and/or the toxicity of wastes
that are generated at project site.
2. Reduction

HSSE Plan
The waste management hierarchy places top priority on reducing or preventing as much waste
generation as possible.
The idea is to maximize efficiency and prevent the unnecessary consumption of resources
through steps such as:
Procuring raw materials that come with the least packaging or require the fewest resources to
refine.
Avoiding disposable or single-use goods.
Procuring materials that are recycled or can be recycled, repaired, or reused.
Optimizing inventory to prevent perishable goods (e.g., food) from going to waste.
3. Disposal
In context to the project, disposal is the process of storing and removing damaged, used, or other
unwanted domestic and construction waste (Hazardous & Non-Hazardous Waste) from the site.
The disposal method will generally depend on the type of the waste generated.
Waste Classification
The Waste classification shall be based on GAMEP requirements provided in the Rules for
Hazardous Waste Management of the GER.
A. Hazardous wastes
Hazardous wastes are related to the presence of vehicles and equipment and to ongoing activities
on site, and may include the following:
• Liquid waste: wastewater from hydrotesting (if chemical is added to water), wash and
rinsing water (from the concrete works), used chemicals, and used mineral oils,
lubricants, waste abrasives, waste additives (i.e., used for the concrete preparation), etc.
• Solid Waste: contaminated soils by excavation activity, scrap metals if containing
hazardous substances, welding wastes (slag, fluxes, and powders); etc.
• Health care waste.
• Others: drums contaminated with chemicals, compressed gas cylinders, batteries and
accumulators, contaminated absorbents, filter materials, wiping clothes.
• For this procedure the following categories of waste are hazardous waste:
• Batteries
• Paints, solvents and varnishes
• Used oil and greases
• Used oil filters
• Medical waste (Biohazard waste)
• NDT chemical waste
• Fluorescent lights (fluorescent light tubes, arc lamps sodium and mercury)
• Chemical products and its packages
• Hydro test water (only if it contained inhibitors shall be considered as hazardous waste)
• Sludge from sewage treatment plants / septic tank
• Contaminated Soil.

HSSE Plan
B. Non-Hazardous Waste
Municipal Waste are related to the presence of workers at site, connected mainly with the
production of leftover food, kitchen refuse and other non-hazardous waste including drink cans,
paper, plastic packaging, sewage (sludge), etc. classified as Municipal Waste or Assimilates
(MA).
Municipal waste includes paper, aluminium cans, glass, cartons, kitchen waste, etc. Municipal
waste may also include some recyclable material such as paper, aluminium cans, plastics, glass,
metal scrap and printer toner cartridges.
Moreover, the PROJECT’s activities are connected with the production of the following non-
hazardous waste:
• Glass waste.
• Plastic waste.
• Food waste.
• Sewage (properly treated).
• Offices papers / toner and printer cartridges
• Tyres;
• Scrap metals (including strips of metal, metal supports), pieces of wire, plastic scraps,
etc. coming from the machining and erecting activities (pipes, building and tanks);
• Washed waste wood used during the installation of the foundations.
• Non-contaminated metallic, plastic, or wooden packaging.
• Discarded equipment or vehicles (non-hazardous parts).
• Non-contaminated construction materials (concrete, brick, asphalt, etc.) classified as

inert.
• Non-contaminated soils (soil handled during earthworks or excavation activities, etc.
classified as inert.
Waste Segregation
Segregation is the physical separation of waste materials, according to their general physical and
chemical nature. Hazardous and Non-Hazardous waste shall be segregated and stored at
different waste storage areas.
All of the waste produced on site shall be segregated at source and stored in appropriate skips or
other containers in a centralized waste area.
Wastes will be collected as they accumulate, and in any case at the end of each working day, and
will be stored in adequate skips/containers as per the following practical criteria:
• Wastes from different sources must not be mixed, unless it is certainly safe to do so
• Don’t dispose solid waste directly in the soil
• Separate skips/containers should be provided for each recyclable and non-recyclable

waste
• Segregate container for hazardous and non-hazardous waste should be provided
Waste Collection Skip

HSSE Plan
Waste collection skips are generally large volume metal bins that may be loaded and unloaded
from the back of waste collection vehicles. Such skips are mainly used for the collection of solid
non-hazardous wastes that will include:
• Domestic wastes including office waste and food waste.
• Inert wastes such as scrap metals and timbers.
• Waste concrete and excavated soil / earth will be collected by an earth truck.
• Excavated soil / earth will be transported to a designated area.
Waste collection skips of sufficient volume and numbers will be provided at the waste
storage/collection centre and within the construction work areas.
Skips provided on site will be prominently identified as to their content (classification) in English,
Arabic, and in languages understood by the workforce.
Waste Collection Bin
Waste collection bins/containers are generally plastic bins or metal containers smaller in volume.
Such bins and containers will be provided in sufficient quantities within the construction work
areas, including temporary facilities such as kitchen, camps, site offices, medical center and
workshops.
Suitable containers to be provided for the collection of:
• Hazardous wastes shall be clearly labelled and identified with incompatible materials
segregated from each other.
• Materials Safety Data Sheet (MSDS) shall be readily available at the storage area to
inform the personnel regarding the precautions to be taken when handling, transporting
and disposing these hazardous waste materials.
• Domestic waste including food waste (bins to provide with plastic lining and cover);
• Medical Clinic from medical clinics (containers to be provided by licensed contractor who
will be also collect medical waste);
• Used oil and chemicals.
Waste Storage
Adequate storage centres, for both non-hazardous and Hazardous waste generated during the
construction and pre-commissioning phase, to be provided within the construction site and
temporary facility area.
Storage of waste shall ensure measure such as containment, concrete surface and others are in
place to prevent soil and groundwater contamination.
Waste storage labelling shall be done in accordance with the international’s protocols.
The storages of Hazardous and non-hazardous waste shall be separated.
The following requirements shall be implemented.
• Storage for Non-Hazardous Waste
• Temporary (daily) storage / collection points will be located away from Main construction
activities and chemicals to prevent the ignition / fire.
• Firefighting equipment will be provided near the Storage/collection areas.
• Enough skips and barricaded areas will be provided at Places of waste generation to
facilitate safe and environmentally sound Temporary storage prior to collection and
transfer to centralized waste Areas. All containers and barricaded areas to be clearly
marked, according to contents.

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• Centralized waste areas to be clearly marked as such, and the Method of construction
and waste containment will ensure that waste Is stored safely and not accessible to
vermin.
• The storage area will be readily accessible to collection vehicles.
• The storage area will be of adequate size and capacity to Accommodate the required
number of containers, consistent with the Waste generation routine and collection
schedules.
• Containers and storage areas will be cleaned on a regular basis.
• Waste material will be removed to the disposal site at the earliest Opportunity to prevent
inventory build-up.
• Storage for Hazardous Waste
• Storage/collection centres to be located away from main construction Activities to prevent

ignition / fire.
• An impermeable dike (bund), with a volume of at least 110% of the largest tank or
container to be stored, will be constructed around the Waste oil and chemical storage
area to contain leaks and spills.
• Hazardous waste storage areas will have spill containment system sand be protected to
avoid run-off to and from the storage area.
• Perimeter cut off drainage may be constructed to contain leaks, spills and run off.
• Firefighting equipment will be provided near the storage/collection centre.
• Chemical and hydrocarbon absorbent materials will be provided to clean up spills and
leaks.
• Enough skips or other adequate containers will be provided for the collection of the
different types of waste identified.
• Containment curbs will be maintained around the loading and unloading area.
• Containers and storage tanks to be constructed from a suitable/compatible material, to

permanently contain the hazardous waste, and will have an identification label.
• Storage facilities to be inspected regularly for leakage.
• Storage facilities for volatile substances will be enclosed.
• Hazardous wastes will not be stored in the storage areas for more than 90 days. If this
period is extended, then Company permission will be sought prior to exceeding this time.
• At the expiry of the storage time limit, the material will be transported/removed to a
suitable hazardous waste management facility.
• Hazardous waste containers for transport will be appropriately marked and labelled.
Handling, storage, and transport of hazardous waste will be tracked.
Rest / Eating Areas
Rest / eating areas adequate in size shall be provided to the workforce. The areas shall be
provided with the proper illumination and air conditioners etc. Sufficient seating arrangements
shall be made for the employees. Enclosed plastic bins shall be provided in the eating areas for
collection of food waste, then it will be taken to the big skip kept on site for food waste. The area
should be kept tidy and clean.

HSSE Plan
Effective measures shall be taken to prevent infestation by and harborage of animal or insect
vectors or pests in the areas.
Drinking Water
The workers shall be provided with the cold drinking water on site. In the under-construction areas
the cold water carriers (coolers) shall be provided for the workers to ensure the easy and
adequate supply of water. Chillers shall be provided and the water tank shall be insulated to
control the temperature. The drinking water facility shall be supplied adjacent to the rest area.
First Aid
Al Yamama Co. project management shall provide appropriate medical services for treatment for
all work-related illnesses and injuries.
Al Yamama Co. all employees are covered under the medical insurance policy signed by the
Insurance Company. Insurance has to provide the trained personnel for rendering first aid to Al
Yamama employees. Al Yamama shall inform employees of the first aid arrangements, including
the location of first aid personnel, equipment and facilities.
FIRST AID TRAINING
Al Yamama Co. project management shall provide the first aid training to its supervisory staff or
security guards to handle the situation in first aid emergency cases. This type of training shall be
conducted by the locally approved third party. The trained first aiders shall be additional to the
qualified male nurse.
SIGNS
Adequate signs must indicate how to find easily and rapidly the first-aid kits and the
communications system prescribed in this regulation as well as any other first-aid equipment.
The work location, the job, the family name, and given name of the first-aider or first-aiders
working in the establishment must be printed on a sign placed in a conspicuous place accessible
to all workers. On a construction site, the first-aider or first-aiders must wear a safety hat bearing
a cross.
Safety alerts shall be produced where learning opportunities can be gained from HSE incidents.
Safety alerts shall be shared with all business divisions and supply partner companies.
Employees shall be encouraged to allow two-way communications with regard to their health and
safety concerns or improvement suggestions via grievance form.
Health and safety boards will be located on the project to provide up-to-date information regarding
HSE issues and emergency contact details.
10. ENVIRONMENTAL MANAGEMENT
Purpose and Objective

This EMP is intended to provide an environmental management framework for the site
preparation phase of the project and the key objectives are:
• To identify and track potential environmental aspects and impacts of the construction
works on the surrounding environment.
• To facilitate the implementation of mitigation strategies identified within the control of
pollution and to minimize the impact on surrounding sensitive receptors.
• To establish a framework for construction environmental management to ensure the
implementation of mitigation measures and to assign responsibilities for the
implementation of the measures.
• To develop a monitoring program to ensure regulatory compliance and early detection of
any significant environmental impacts.

HSSE Plan
• To maintain environmental awareness amongst AL YAMAMA and subcontractors; and
• To ensure that the construction works comply with all relevant environmental regulations
and standards.
These objectives are pursued through the following activities:
• Identification of main applicable environmental requirements.
• Description of site EHS roles and responsibilities, with particular respect to environmental
activities.
• Identification and assessment of the significant environmental aspects and impacts
deriving from construction activities.
• Selection of environmental impacts minimization and control measures.
• Collecting and reporting environmental data as per AL YAMAMA procedures.
• Planning audits to verify the correct implementation by AL YAMAMA and subcontractor’s

personnel of the PROJECT Environmental Management System.
Preventive and mitigation measures to minimize dust production, emissions to air and noise
production and all the social impact will be undertaken together with all the recommendation
contained in the Environmental & Social Impact Assessment report.
The present document is a living document that shall be updated during the life of the project
according to any change occurred in the AL YAMAMA organization, or additional EHS
Requirement as deemed necessary.
Working Environment – Physical and other factors
The environmental parameters to be considered for Construction, Materials, Equipment, and
installations shall be considered as follows or as per defined local applicable parameters:
i. Temperatures
a. Average highest ambient temperature 48.8 °C
b. Average lowest ambient temperature 18.8 °C
ii. Pressure
a) Average barometric pressure 0.98/1.01 Bar
iii. Relative Humidity
a) Average relative humidity 47 %
iv. Winds
a) Prevailing wind direction is from N-W to N
b) Design wind speed (at ground level) 135 km/h
c) Basic Design Wind Speed (at a height of 10m,
in open country with no (obstructions) 162 km/h
d) Wind pressures for structural design shall be calculated in accordance with BS CP3, Chapter
V, Part-2 using a Basic Wind Speed (V) of 162 km/h (45 m/s)
v. Noise Level
Environmental noise regulations usually specify a maximum outdoor noise level of 60 to 65 dB(A),
while Occupational Safety Organizations recommend that the maximum exposure to noise is 40
hours per week at 85 to 90 dB(A).

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vi. Sandstorms
Severe sandstorms are common, especially in the summer season. They may last for several
days with the atmosphere heavily laden with dust particles down to 2 microns.
vii. Lightning
Thunderstorms and lightning are infrequent; however, a lightning and overvoltage protection
system shall be designed according to IEC 62305, all parts, and country-specific regulations.
viii. Earthquakes
AL YAMAMA shall perform its own investigation as to the maximum expected seismic
accelerations over a return period compatible with the design life and use of the Facility
ix. Special Climate Conditions
a) Climate is tropical, and the atmosphere can be both salt- and sand-laden depending upon the
location.
b) Ultraviolet (UV) radiation levels are high. All GRP and other plastics subject to direct sunlight
shall contain a UV barrier.
x. Lighting
Adequate illumination will be made available while working at night.
Work Environment shall be observed, time to time, as mentioned above. Any abnormality with
respect to the defined parameters shall be immediately reported to site management for
necessary precautions and decisions.
Implementation of environmental & social management
To successfully implement the environmental and social management, the following key tasks will
be undertaken:
• Preparation of audit checklist based on the targets and objectives.
• Undertake inspection/audit of site and project operations, including records of training and
waste management practices.
• Prepare a report detailing areas of compliance/non-compliance.
• Prepare a list of actions (action plan) to address non-compliances with associated

timescales for completion.
• Audit the actions to ensure issues have been addressed.
It will be the responsibility of the Project Developer to monitor the effectiveness of the Project
environmental and social management and identify improvement actions as necessary.
Environmental impacts identification and assessment
Al Yamama has developed its methodology to identify and assess all environmental impacts that
may be generated during PROJECT phases, covering the Construction phases. This
methodology allows, as depicted by the following Figure, to:
• Identify potential environmental aspects connected to the PROJECT activities.
• Determine whether the various potential environmental impacts related to the site
activities are significant or not.
• Define appropriate control and mitigation measures to implement in order to eliminate,
reduce or control the impacts identified.

HSSE Plan
11. SUSTAINABILITY
Sustainability is indeed a crucial aspect of the Health, Safety, Security, and Environment (HSSE)
Plan. It ensures that our operations are conducted in a manner that meets present needs without
compromising the ability of future generations to meet their own needs.
The HSSE plan defines the process for Sustainability Management, which includes the following
key elements:
Sustainability Permitting Requirements: These are the permissions or licenses that we need to
obtain from relevant authorities to ensure our operations are sustainable. The requirements could
relate to emissions, waste disposal, water usage, and other environmental aspects. We will
identify all necessary permits, apply for them in a timely manner, and ensure we comply with all
their conditions.
Sustainable Operations: Our operations will be designed and managed to minimize our
environmental footprint. This could involve using energy-efficient equipment, reducing waste,
recycling materials, and other sustainable practices. We will continuously monitor our operations
and take corrective actions if any sustainability issues are identified.
Stakeholder Engagement: We will engage with stakeholders, including employees, customers,
suppliers, local communities, and regulators, to understand their sustainability concerns and
expectations. Their input will be considered in our decision-making processes and in the
continuous improvement of our sustainability performance.
Performance Monitoring and Reporting: We will regularly monitor and report on our sustainability
performance. This will involve tracking key performance indicators (KPIs), conducting audits and
inspections, and producing sustainability reports. The results will be reviewed by management
and used to drive continuous improvement.
Training and Awareness: We will provide training to our employees on sustainability issues and
our sustainability practices. This will ensure they understand their roles and responsibilities in
achieving our sustainability objectives.
By incorporating these elements into our HSSE plan, we aim to ensure that our operations are not
only safe and secure but also sustainable.
12. SECURITY And RESILLENCY
Objective
It is important to have a formalized security program in place to protect the project site,
employees, visitors, sub-contractors, suppliers, general public and children by utilizing the
professional expertise. Al Yamama Co. will deploy well qualified, experienced and trained
personnel. The main objective of the security deployment will be to promote a safe and secure
environment at premises. Al Yamama Co. will implement the security system, which suits the
project and Consultant requirements.
Features of security system:
• Fencing and gates shall be provided.
• Patrolling posts shall be set up.
• Gate pass system shall be implemented.
• Security guards shall be deployed.
• Communication devices shall be provided to the security and safety staff.
• Signs shall be provided facing sea side for the swimmers or sailors and facing inside as
well for the employees.
• ID Cards should be provided to the all employees of the project.

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• Stickers are provided to all the equipment’s and safety cars of the project.
Reporting
Security guard will report to HSE Officer for:
• Any security violation
• Any fire
• Any medical incident demanding attention
• Any unusual occurrence
• Lost and found

Role in Emergency
• In case of emergency security has to play an important role
• To control the situation
• To barricade the area (in case of accident)
• To raise the alarm (in case of fire)
• To help in evacuation
• To maintain contact with authorities and update them about the situation
• Escort the emergency vehicles to scene

People on project could be:
• Staff and work force
• Sub-contractors
• Visitors
• Suppliers
Visitors Procedure:
• Visitor shall report to security gate, there is barrier to stop the vehicles on gate.
• The visitor will introduce himself to the security person tell him the purpose of visit, and
the name of the staff member he wants to see.
• Security will contact the possible host, if he confirms the visitor will be allowed to enter
otherwise shall be turned back.
• On confirmation the name shall be entered to the visitor’s log.
• The security will keep the valid ID of the visitor and issue the visitor pass.
• Security person will escort him to the office reception.
• If the visitor intends to go to site, host will ensure his PPEs and safety induction.
• Host or his inducted representative will escort the visitor to the site and stay will him until
he exits.
• The visitor will return to office.
• Host will escort him to the security gate.
• The visitor will sign off, return the pass to security, get his ID back and exit.

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Workers Procedure:
• Workers to be disembarked safely inside the site in the bus parking area.
• Workers shall be escorted to site by patrolling security guards.
• Patrolling guard to keep an eye on worker force for discipline.
• Nobody will be allowed to go to sea side
• No fishing or swimming shall be allowed.
• The workers will have food or rest only at designated areas.
• Worker’s transportation will be only by vehicle to and from site.

General Public Procedure:
• General public or children are not allowed to enter the gate.
• If mistakenly enter they shall be safely escorted to exit
• Warning signs shall be displayed at the main gate to inform that this is the construction
site and all visitors must report to security.
• Warning signs shall be displayed at sea side facing sea to warn the trespassers.
• Two security guards on main gate shall be appointed
• Barrier shall be fixed.
• Fence shall be installed and all openings shall be closed.
• Three patrolling guards shall be appointed along the sea side inside the site fence
parameter.
13. HEALTH
13.1. Fitness for Work
The working conditions and terms of employment shall be communicated to the workers orally or
in writing. Oral communication may be appropriate for simple short-term jobs or where workers
are illiterate. In other cases, Al Yamama shall provide documentation of the working conditions
and terms of employment. Where there is a collective agreement that applies to the workers, this
should be communicated to them as well.
Conditions in the workplace include the physical environment, health, and safety precautions, and
access to sanitary facilities.
Treatment of workers includes disciplinary practices, reasons, and process for termination of
workers and respect for the worker’s personal dignity (such as refraining from physical
punishment or abusive language).
Terms of employment include wages and benefits, wage deductions, hours of work, breaks, rest
days, overtime arrangements, overtime compensation, medical insurance, pension, and leave for
illness, vacation, maternity, or holiday.
Al Yamama shall provide wages, benefits, and conditions of work consistent with the legal
framework.
Al Yamama shall also provide access for representatives of workers’ organizations to the workers
they represent. Workers should be free to meet and discuss workplace issues on the premises
during scheduled breaks, and before and after work. Furthermore, workers should be allowed to
choose representatives to speak with management, inspect working conditions in an appropriate
manner and in a way that does not disrupt productivity, and carry out other organizing activities.

HSSE Plan
Al Yamama shall maintain a good relationship between management and workers as it is an

important ingredient in determining the overall success of the client and the project.
Al Yamama shall identify the labour risks and impacts and engage with workers. Actions identified
through the risks and impacts identification process and needed to achieve compliance with
national law and the requirements under Performance Standard 2 will become part of the
management program.
Al Yamama shall refrain from entering disguised employment relationships such as
(i) contractual arrangements that hide the true legal status of the employment relationship; and/or
(ii) contractual arrangements that have the effect of depriving workers of the protection they are
due
Al Yamama shall child or forced labour or significant safety violations issues. If child labour,
forced labour or significant safety issues are identified Al Yamama will work with the suppliers to
take corrective action. If corrective action is not feasible Al Yamama will change to suppliers that
are managing the risk of child labour, forced labour and safety issues adequately.
Al Yamama shall provide accommodation, transportation, and basic services including water,
sanitation, and medical care for the workers working on that project.
Al Yamama shall not discriminate employment i.e., any distinction, exclusion, or preference with
respect to recruitment, hiring, firing, working conditions, or terms of employment made on the
basis of personal characteristics unrelated to inherent job requirements that nullifies or impairs
equality of opportunity or treatment in employment or occupation. Appropriate measures should
be taken to prevent any discriminatory treatment of migrant workers.
Al Yamama shall provide a grievance mechanism through which workers may raise workplace
concerns, Al Yamama should ensure that matters are brought to management’s attention and
addressed expeditiously.
14. HSSE ASSURANCE ACTIVITIES
14.1. Audits
14.1.1. Internal Audits

On a monthly basis the Project HSE Department will conduct internal audits of the subcontractors
in the project site. Al Yamama reserves the right to apply HSE audits more frequently, if
subcontractors are achieving low marks in previous audits.
The aim of the review is to verify that subcontractors project management are complying with the
internal Al Yamama HSE Plans and Procedures, as well as the Owner’s and KSA HSE
requirements applicable to the project.
Internal Audit procedure, form and schedule
Al Yamama will conduct daily visual inspections and periodic audit (half a year) of the whole
environmental management system using the approved checklist.
Al Yamama among other shall:
• visit all the areas of the project
• have meetings with Al Yamama technicians of the subcontractors
• ensure the fulfilment of the specifications of the HSE
• analyse any deviations
• decide if deviations call for no-compliance notice

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• open non-conformities (if needed)
• follow up on the non-conformities
• prepare a report (summary, conclusions, correctives actions)
• report the status/situation to the Project Manager and/or the HSE Manager
14.1.2. Subcontractor and Supplier Audits
Scope of Audit
The contents and coverage of the audit shall include the following:
• Ensure conformance with HSE Policy, system and procedures.
• Assess the effectiveness of HSE activities.
• Evaluate the effectiveness of the HSE Management System implementation
• Promote understanding among the employees
• Establish a standard approach and methodology for HSE Audit
• Communicate information to Management

Execution of Audit
• While conducting the audit as per the HSE Audit plan, the auditor should utilize the
prescribed document report to record the outcome of the audit.
• After all documents, procedures, workplace, and equipment have been inspected, the
auditor shall formulate a concise report that details all areas of the subject audit. Focus on
the basic audit questions. Deficiencies should be addressed including comments of a
positive nature for each element.
• The auditor shall complete the audit report and issue to all relevant departments and
subcontractors.
• Upon receiving the audit report, the responsible will ensure the development of the
required action plan for implementing the audit recommendations.
• HSE department shall check on the progress and actions taken in relation to the
corrective actions raised/recommended by the auditor in the report.
Evaluation Scoring
• Part of having a successful HSE process is also having a method of performance
measurement evaluation that continually identifies those areas needing improvement to
meet established goals or standards of excellence.
• The HSE Audit provides a systematic method of evaluating and quantifying performance
in a detailed but uncomplicated fashion and evaluates the administrative and
housekeeping elements separate from the field execution elements. All three portions are
ultimately combined to form the full report.
• This evaluation process gives those performing the assessment an agenda of critical
items to review, and when performing follow-up evaluation, can prompt the evaluator to
revisit past deficiencies for the purpose of measuring improvement and/or verifying
abatement.
• In addition to providing a consistent means of evaluation, this process is well suited to
both those performing the evaluation and those who will use the information to improve
their HSE culture.

HSSE Plan
Audit Documents
The below-listed documents shall be made available for the review by the Audit team.
• HSE policy
• HSE Rules and Regulation
• HSE organization chart
• Annual HSE objectives / programs
• HSE meeting
• HSE inspection (safety checklists)/ violation memo
• Accident / near miss/ first-aid statistics and analysis
• HSE Training program/records for all personnel
• Technical employees as safety officer, electrician, driver, and operator certificates
• Operating manuals and maintenance manuals of all equipment
• Safe worthiness certificates of all lifting appliances and gears
• Medical fitness record for all personnel
• Risk identification, assessment, and control details
• Environmental management reports
• Emergency management records including mock drill
• Work permit record
• Documents audit report
14.1.3. Audit Schedule
An audit schedule will be prepared based on the status and importance of the activities to be
audited. This means that activities that are critical to the project's health, safety, security, and
environmental (HSSE) performance will be audited more frequently, while less critical activities
will be audited less frequently.
The audit schedule will be project-specific, taking into account the unique characteristics and
requirements of the project. Factors that will be considered in preparing the audit schedule include
the nature of the activities, the associated HSSE risks, the legal and other requirements
applicable to the activities, and the performance history of the activities.
The preparation of the audit schedule will involve the following steps:
1. Identifying the Activities: All activities that have an impact on the project's HSSE performance
will be identified. This could include operations, maintenance, procurement, training, and other
activities.
2. Assessing the Status and Importance: The status and importance of each activity will be
assessed based on its potential impact on the project's HSSE performance. Activities with a high
potential impact will be considered more important and will be given a higher priority in the audit
schedule.
3. Determining the Audit Frequency: The frequency of audits for each activity will be determined
based on its status and importance. Important activities with a high status will be audited more
frequently.

HSSE Plan
4. Preparing the Audit Schedule: The audit schedule will be prepared by assigning audit dates to
each activity based on the determined audit frequency. The schedule will be flexible to
accommodate changes in the project's circumstances and requirements.
5. Reviewing and Approving the Audit Schedule: The audit schedule will be reviewed and
approved by the HSE Manager and the Project Manager. Once approved, the schedule will be
communicated to all relevant parties.
This approach ensures that our audits are focused on the most important activities and that they
are conducted at appropriate intervals to effectively manage the project's HSSE performance.
14.1.4. Auditor Qualifications
The minimum required experience and qualifications of the Contractor's auditing personnel as
follows:
Experience: The auditing personnel should have a minimum of 10 years of experience in
conducting HSSE audits in the relevant industry. This experience should include conducting both
internal and external audits, and dealing with a range of HSSE issues.
Qualifications: The auditing personnel should have a relevant degree in a field such as
environmental science, occupational health and safety, or engineering. In addition, they should
have professional certifications from recognized bodies such as the Board of Certified Safety
Professionals (BCSP) or the International Register of Certificated Auditors (IRCA). These
certifications demonstrate a high level of competence in HSSE auditing.
Training: The auditing personnel should have undergone specific training in HSSE auditing. This
could include courses on audit principles, practices, and techniques, as well as courses on
specific HSSE topics relevant to the industry.
Skills: The auditing personnel should have strong analytical skills, attention to detail, and the
ability to communicate effectively. They should also be familiar with relevant HSSE legislation and
standards.
These requirements ensure that the Contractor's auditing personnel have the necessary expertise
to effectively conduct HSSE audits and contribute to the improvement of HSSE performance.
14.2. NON-CONFORMANCE REPORT (NCR)
14.2.1. Non-conformance Report (NCR)
Audit results shall be evaluated based on the following classifications:
Non-conformities Failure to fulfil one or more requirements of the management system or

(N): a situation that raises significant doubt about the ability of the client's
management system to achieve its intended outputs.
The causes of the identified nonconformities must be analysed, and the

planned corrective actions effectively implemented.
The auditor generally verifies the effectiveness of corrective action in an

on-site follow-up audit unless verification is possible based on submitted
new documentation.

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Minor non- In individual cases, some of the requirements of the management

conformities (MiN): system are not fulfilled completely. However, this does not jeopardize
the effectiveness of the management system.
The causes of the identified deficiencies shall be analysed, and the lead
auditor informed of the intended corrective actions.
The auditor generally verifies the effectiveness of corrective action in an
on-site follow-up audit unless verification is possible on the basis of
submitted new documentation.
Opportunities for Aspects that would lead to management system optimization.

improvement (I): Implementation by the organization is recommended.
Positive aspects (P): Positive aspects of the management system meriting special mention
Based on this classification, the HSE Audit findings will be classified. The audited team shall
develop a HSE Audit Tracking spreadsheet in which all the findings will be followed up. The
audited team shall set up deadlines for closing out the findings and the auditor team shall review
and approve them. Deadlines shall consider the criticality of each point as well as the risk that
they represent for the Health and Safety of the Employees and the Facilities as well as the Impact
to the Environment. On a weekly basis, the HSE Audit Tracking spreadsheet shall be updated by
the audited team and shared with the auditor as well as the management team of Al Yamama.
An HSE Audit Tracking spreadsheet format is shown below: -
14.2.2. Stop Work Authority
Contractor’s/Consultant’s shall stop any task or company operation if they believe there is an
imminent safety, health, or environmental risk
14.3. CORRECTIVE & PREVENTATIVE ACTION
Al Yamama Co. project management shall ensure that all incidents are reported, recorded, and
analysed and that corrective action is taken to prevent recurrence.
14.4. KEY PERFORMANCE INDICATORS (KPIs)
14.4.1. Key Performance Indicators
As part of the HSE Reports, Al Yamama shall prepare the statistics of all the relevant Key
Performance Indicators.

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Al Yamama shall make use of the data available to continuously work to drive up standards in
health, safety, social and environment, employing a range of Key Performance Indicators (KPI’s)
to track specific objectives.
KPI's are a valuable way of monitoring lagging or leading performance. Tracking them is an
integral part of Al Yamama HSE Management System.
While lagging indicators can be used to track incidents that have occurred (past data) and assist
in sourcing the root of the problem, leading indicators are more predictive by nature, and will help
Al Yamama to address and prevent potential issues and incidents from occurring in the first place.
A good KPI is a ‘SMART’ KPI:
Specific – it should be clear what is being measured
Measurable – it should be measurable against set standards
Achievable – target a realistic/achievable goal
Relevant – it should offer insight into overall safety performance
Timely – KPI’s should follow a set timeframe
14.5. CONTINUAL IMPROVEMENT
Although Al Yamama will always strive to prevent loss in the project, when HSE cases may occur,
Al Yamama shall pay attention and get focused on the corrective actions derived from the
analysis of HSE incidents.
14.6. Performance Monitoring
Among the Leading Performance Indicators, Al Yamama will report the following but not limited to:
• No. of preventive inspections
• Employee HSE Training
• Health programs implemented (health check-ups)
• Environmental practices implemented
• Proactive Practices held by Al Yamama and subcontractors
• No. of Permit to Work issued
• No. of Risk Assessments developed
• Revision of HSE procedures for continuous improvement
• Top Management Tours
• HSE Meeting
• HSE Campaigns
• HSE Awards to employees/teams/companies with best HSE Performance
• Participation of HSE Committees
• Preventive housekeeping
• Overall employees’ engagement
• Preventive maintenance carried out to machinery
• Implementation of preventive actions from incidents occurred in other sites

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14.7. HSSE Statistics Report
These HSE incidents will be considered as lagging indicators and they will be monitored and track
through proper statistics monthly. The type of lagging indicators to consider are the following:
• Lost-time Incidents
• Lost workdays
• Lost-time Incident Frequency
• Medical Treatments
• Restricted Work Cases
• Total Recordable Incident Frequency
• First Aids
• Near Misses
• Dangerous occurrences
• Property damage
• Environmental Potential Risks (biodiversity, waste, resource efficiency, chance finds)
• Environmental Incidents
• Vehicle traffic incidents
• Fires
• Unsafe Acts
• Unsafe Conditions
• Social Issues (Stakeholder, working conditions, community H&S, chance finds)

In order to assess and to identify trends, the man-hours generated by the man power working in
site will be recorded on a daily basis and reported on a monthly basis.
15. PLAN FOR REPORTING HSSE PERFORMANCE & ISSUES
15.1. HSSE Meetings
15.1.1. Contractors Internal HSSE Meetings
Al Yamama shall hold a regular project HSE review or HSE meeting to ensure the continual
sharing and communication of key HSE information.
Project HSE reviews shall be held monthly. The project HSE review shall be attended by the
following personnel:
Mandatory
• Project Manager or his deputy
• HSE Manager
• HSE Supervisors
• Environmental Supervisors
The Project HSE Review shall include an agenda to cover:

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• Review of previous MOM actions list
• HSE management and performance statistics (lagging and leading)
• Contractors Management and Performance
• New Subcontractors on-site – introductions
• League table of performance
• Subcontractor’s HSE reports (5 minute each)
• HSE Inspection/tours findings
• Incidents Review and Lessons Learnt (including Near Misses)
• Disciplinary Actions and Awards Schemes
• Review of performance and management of key HSE Issues
• Housekeeping
• Traffic Management (including road conditions, etc.)
• Access Control (including security, fencing, etc.)
• Electrical installations and generators
• PTW and hot works
• Confined and Restricted Works
• Work At Height and Scaffolding
• Major Lifts and cranes
• Mobile platforms
• Welfare
• Plant and Equipment Management (including registers, tags, colour codes and
certifications)
• Diesel and hazardous substance storage and management
• Training (including inductions)
• Procurement (including any pending PRs)
• Site Safety Risk Profile (SSRP) Review
• Updates to HSE Plan
• Look ahead for 4 weeks – focusing milestones and major HSE related activities,
scheduling and coordination of works packages, subcontractor activities and review
method statements and risk assessments
• Laws and regulations updates
• Any Other Business

Following the project HSE review, a second HSE review shall be held with Subcontractors. This
review shall be chaired by the Project HSE Management. Subcontractors HSE representatives
shall attend along with a representative from operations.
The Project HSE Management shall prepare an agenda for this meeting that shall include the
minimum issues as set out above.

HSSE Plan
HSE Kick-off Meeting

Prior to the start of work at each site, a kick-off meeting between Al Yamama and Subcontractors
shall be held and attended by related Personnel - Site Manager, HSE Manager and Construction
Manager and Subcontractors Key Personnel. The following items shall be discussed.
• Nature and Scope of Work
• Site HSE Specific Work Plan & HSE Program
• Method Statements and Risk Assessment
• Reporting and Investigation Procedures of an Incident
• Health, Safety, Environmental and Security Issues or Issues of current Concerns
• Community Relations and Requirements
• Emergency Response
• Welfare Provisions
15.1.2. HSSE Meetings with the Client
Al Yamama will attend the Client’s HSE meeting and comply with the client’s meeting procedures.
Solve the issues raised by the client in the meeting on time or at least before the deadline
mentioned.
Minutes of Meeting
Minutes of the meeting will be prepared and circulated to all attendees and relevant personnel.
Formal minutes shall be taken, action plans generated, and records maintained for all project HSE
meetings. The communication of minutes of meetings shall be in line with project document
control procedures.
15.1.3. Contractors Monthly HSSE Report Format
Al Yamama Monthly HSSE Report Format has been included in the appendices.
15.2. Incident Investigation and Reporting
Al Yamama Co. project management shall ensure that all incidents are reported, recorded, and
analysed and that corrective action is taken to prevent recurrence.
To ensure that such reporting is done through a coherent system that would give the project
management all appropriate tools to efficiently monitor HSE performances, and to perform
relevant systematic analysis of reported incidents.
Injury and Reporting System
When a person is injured on the project to the extent that first aid treatment is needed, the
supervisor must ensure the following:
• The injured/ill employee is taken to the first aid post, and/or medical facility.
• Adequate first aid treatment has been rendered.
• A safety staff or a representative should accompany the injured employee.
• Upon completion of first aid treatment the injured/ill employee, if found fit and well
enough, may return to their place of work.
• All first aid injuries/illnesses are to be documented

HSSE Plan
• When a person is injured to the extent that an ambulance or medical treatment is

required, the supervisor must ensure the following:
• That the Project Medical Facility is notified, and an ambulance is called immediately.
• The HSE Manager, HSE Manager and Project Manager are notified immediately.
• Ensure medical treatment is administered throughout the emergency.
• That the injured is not moved. (Unless further danger is present).
• Protect the injured from further injury.
• A member of the company’s HSE department or a representative accompanies the

injured in the ambulance.
• Medical treatment is only to be administered by a licensed physician at the project
medical facility. Should further treatment be necessary the project physician must refer
the injured to an external medical facility.
Damage and Reporting System
An incident that results in significant loss or property damage, but even did not result in an
occupational injury must be reported.
The following items are typically classed as Dangerous Occurrences by the contractor:
• Collapse of formwork or load-bearing structure
• Collapse of scaffold or false work (Shoring Systems)
• Collapse, failure, or misuse of lifting equipment and/or accessories
• Collapse of excavation
• Flooding of excavation or confined space
• Contact with overhead / underground services
• Electrical short circuit or overload causing a fire
• Failure of compressed gas cylinders
• Fire or explosion
• Failure of radiography equipment
• Malfunction of breathing apparatus
• Vehicle/plant collision or damage
• Damage – falling / flying objects

In the event of a loss or property damage incident on the project, the related employee must
report to the HSE Manager immediately by verbal/SMS notification of an incident. And the HSE
Manager arranges the related HSE engineer to investigate the incident and make the preliminary
incident report. All preliminary written reports must be submitted within 24 hours.
Investigation
The purpose of an accident investigation is to identify the root cause and the contributory factors
in order that it can be prevented from recurring in the future.
In case of a serious accident that affects the HSE objective on the project, the following must be
checked by trained investigators:
• Positions of injured workers

HSSE Plan
• Equipment being used
• Materials or chemicals being used
• Safety devices in use
• Position of appropriate guards
• Position of controls of machinery
• Damage to equipment
• Housekeeping of area
• Weather conditions
• Lighting levels
• Noise levels
• Time of day
And then the following document to be reviewed:
• The witness statements
• Photographs as evidence
• A diagram of the accident site
• The medical report for the victim
• Approved RA/Method statement/operation manual
• Engineering drawing etc.
• Training record.
• Qualification certificate of personnel/machinery

At the conclusion of a major accident investigation, a meeting will be held at the work site of the
incident to establish the cause and proper corrective actions which must be taken.
The following personnel will attend this meeting:
• Al Yamama HSE Manager
• Subcontractor’s HSE Manager
• Subcontractor Construction Manager / Coordinator

The investigation shall determine the facts which caused damage and/or injury to the health of
workers and to identify the cause(s) of these events.
The accident investigation methodology to be taken is:
• Data Collection
• Data integration
• Determination of causes
• Selection of the main causes
• Management of the causes
• Establish corrective actions to address these causes, assigned to each of such shared
deadlines, and responsible media.

HSSE Plan
• Recording of research: report

In the research report incidents and accidents should be clearly documented at least the
description of the accident, the injured worker data, root cause analysis, and action plan or to
implement corrective actions with deadlines and responsibilities.
15.2.1. Significant Incident Review
AL Yamama Incident Response includes: -

• Preparation
• Identification
• Containment
• Eradication
• Recovery
• Lessons Learned
Review system as per the client requirement –
• Stage 1 - Initial Incident Review (IIR) – within 24 hours
• Stage 2 - Incident Review Panel (IRP) – within 3 days
• Stage 3 - Executive Incident Review (EIR) – within 10 days
• Stage 4 - Action Close-out Review (ACR) – within 30 days
16. APPENDICES
16.1. HSSE Policy
16.2. ISO 45001/14001 Certificate (If Available)
16.3. Organization Chart
16.4. List of Procedures (with Reference Number)
16.5. Training Schedule
16.6. Audit Schedule
16.7. Standard Forms, Checklists, and Templates (with Reference Number)
16.8. Monthly HSE Report format

HSSE Plan

HSSE Plan

HSSE Plan

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HSSE Plan

Establishment of General Directorate of

Ministry of Municipal and Rural Affairs

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Revision Revision Date Details Issued By Position

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1. Rainwater drainage solutions for Area A (Package One, Al-Sawari

The purpose is as follows: -

1.3. HSSE Requirements

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• Floors, Working sites

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1.4. HSSE Objectives

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2. HSSE POLICY and ISO 45001/14001

2.1. Project HSSE Policy

• All occupational injuries/illnesses and environmental incidents can be prevented

• Line management is responsible and accountable for HSE

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2.2. ISO 45001/14001 Certificate

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3. CONTROL OF THE PROJECT HSSE PLAN

3.1. Review and Submissions

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• Do not repair any machines or equipment’s while it is running / energized.

• Use and place all type of ladders in safe condition at site.

• Poisonous / dangerous chemicals must never be kept in unauthorized bottles / cans at

• All HSE document records and reports always available on site.

• Reflective jacket/clothing to improve visibility of employees; PPE shall always be required.

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• Security of the site/facility

• General lighting; especially for access and egress.

• Special Lone workers shall be supervised from time to time

• Medical services shall be available in time of Emergency.

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• If water is controlled or prevented from accumulating by the use of water removal

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3.3. Feedback & Improvement

Any revisions to the HSSE PLAN shall be addressed as follows:

4.1. Contract Documentation

Contractual HSSE requirements includes: -

4.2. Codes and Standards

All codes and standards applicable to the HSSE plan; -

• Management of Health & Safety at Work Regulations 1992 (UK)

• BSI BS 8800 – Guide to Occupational Health and Safety Management Systems

• ISO 9001:2008– Quality Management System

• ILO-OSH:2002 – Guidelines to Health and Safety Management

• OHSAS 18001:2007 – Occupational Health and Safety Management Specification

• General Environmental Regulations (2001)

• IFC Performance Standards on Environment and Social Sustainability (2012)

• IFC EHS Guidelines (2007)

• Saudi Vision 2030

• 10TH DEVELOPMENT Plan 2015 – 2019

• Basis Law 1992

• General Environmental Regulations 2001 / 2006

• General Environmental Regulations and Rules for Implementation (GERRI) (October

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• General Authority for Meteorology and Environmental Protection (GAMEP)

• Ministry of Labor and Social Development (MLSD)