INDUSTRIAL ATTACHMENT REPORT

(A Case Study Of Machakos level 5 medical services -

procurement section)

By
SYLVIA KAVINYA MUTUA
KIM/121393/21

An Industrial Attachment Report Submitted In Partial Fulfillment of the

Requirement For The Award of Diploma In Management (Supply Chain
Management) Submitted To The Kenya Institute of Management

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 March 2024
DECLARATION

Declaration by the student

This attachment report is my own original work and has not been presented to any
other learning institution. No part of this work should be reproduced without my
consent or that of the Kenya Institute of Management.
Name : SYLVIA KAVINYA MUTUA
Admission Number: KIM/121393/21

Sign………………………………..Date………………………………..

Declaration by the supervisor

This report has been presented with my approval as the Kenya Institute of
Management supervisor.
Name : MR NJENGA

Sign ………………………………..Date……………………………………

Declaration by the management

For and on behalf of the Kenya Institute of Management
Name: DAVID MUTHOKA

Sign………………………………..Date……………………………………..
Branch: Machakos.

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 DEDICATION

I would like to dedicate this report to my Father, Mother, Brother Sisters and friends
who have been of great help to me both, spiritually and emotionally. Further I
dedicate it to Mr Njenga for patiently guiding me through my course. I appreciate you
all

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 ACKNOWLEDGEMENT

Special thanks to almighty God for his favor and power for enabling me complete the
attachment successfully. I would like to express my sincere gratitude to my institution
supervisor Lecturer Njenga for his commitment on my affairs during my attachment
and assessment. I would also like to acknowledge my organization supervisor well
done work for increasing more knowledge on me through training.

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 TABLE OF CONTENT

DECLARATION..........................................................................................................................................ii
Declaration by the student......................................................................................................................ii
DEDICATION.......................................................................................................................................iii
ACKNOWLEDGEMENT........................................................................................................................iv
TABLE OF CONTENT.................................................................................................................................v
LIST OF FIGURES.................................................................................................................................vi
LIST OF ABBREVIATIONS AND ACRONYMS............................................................................................viii
OPERATIONAL DEFINATION OF TERMS...................................................................................................ix
EXECUTIVE SUMMARY.............................................................................................................................x
SECTION ONE.................................................................................................................................. 1
1.0 INTRODUCTION......................................................................................................................... 1
1.1 Location.........................................................................................................................................1
1.2 Background Information................................................................................................................1
1.3 Vision Statement...........................................................................................................................1
1.4 Mission Statement........................................................................................................................1
1.5 Core Values....................................................................................................................................2
1.6 Organization Structure..................................................................................................................3
1.7 Details of Business Management (Accounts Department)............................................................4
SECTION TWO................................................................................................................................. 6
ATTACHMENT EXPERIENCE.............................................................................................................. 6
2.1 General activities undertaken........................................................................................................6
2.2 Specific activities undertaken........................................................................................................7
2.3 Analysis of Learnt Knowledge and Applied Skills...........................................................................7
2.4 A Profile of Skills and Competencies Acquired..............................................................................8
2.5 Observation and Critique...............................................................................................................9
2.6 Strategy for utilization of contact established during attachment...............................................10
SECTION THREE............................................................................................................................. 11
3.0 SUMMARY, CONCLUSIONS AND RECOMMENTATIONS.............................................................11
3.1 Summary.....................................................................................................................................11
3.2 Conclusions.................................................................................................................................12
3.3 Recommendations.......................................................................................................................13

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 LIST OF FIGURES

Figure 1.6.1 Organization Structure........................................................................3

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LIST OF ABBREVIATIONS AND ACROMNY

KIM Kenya Institute of Management

MMD Machakos Medical Department
RFP Request For Proposal
PPD Public Procurement Disposal
PE Procuring Entities
AGPO Access to Gover0 nment Procurement Opportunities

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OPERATIONAL DEFINATION OF TE

EXECUTIVE SUMMAY

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SECTION ONE

1.0 INTRODUCTION

1.1 Location
Machakos level 5 is situated at Machakos - Wote road opposite Quickmat Supermarket, Pioneer.

1.2 Background Information

1.3 Vision Statement

1.4 Mission Statement

1.5 Core Values

Professionalism
Accountability
Ethics
Integrity
Partnership and collaboration

1.6 Organization Structure

Figure 1.6.1 Organization Structure

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 ORGANIZATIONAL SRUCTURE CHART

CHIEF EXECUTIVE
COMMITTEE
MEMBER

DIRECTOR CHIALEF CHIEF

MEDIC OFFICER OFFICER DIRECTOR
MEDICAL PUBLIC PROGRAMS
HEALTH

DIRECTOR
FINANCE AND
ADMINISTRATI
ON

PERSONNEL
HUMAN AUDITS ACCOUNTS
RESOURCE

PROCUREMENT

DIRECTOR
NURSING SUB COUNTY
CHIEF NURSE

1.7Details of Procurement (Medical Department)

Objectives of procurement (Medical Department )

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Functions of procurement ( Medical Department)
Duration of Attachment

SECTION TWO

ATTACHMENT EXPERIENCE

2.1 General activities undertaken

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i. Record management
Was responsible for the effective and systematic of the creation, control and
information about Machakos co-operative union activities and all transactions inform
of records.

ii. Filling of documents

This involved keeping documents in a safe place and being able to retrieve them
easily and quickly. It helped me to be organized, systematic, efficient and transparent
for I could easily retrieve any kind of a document asked for at the right time.

iii. Writing of vouchers

A voucher is considered a document that shows the goods purchased or the services
are delivered are paid hence the payments are recorded in the respective ledger
accounts.

2.2 Specific activities undertaken

Competencies Acquired

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2.5 Observation and Critique

2.5.1 Observation
2.5.2 Critiques

2.6 Strategy for utilization of contact established during attachment

SECTION THREE

3.0 SUMMARY, CONCLUSIONS AND RECOMMENTATIONS

3.1 Summary

3.2 Conclusions

3.3 Recommendations

3.3.1 Recommendation to Machakos Health Department

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3.3.2 Recommendation to the Kenya Institute of Management