VISVESVARAYA TECHNOLOGICAL UNIVERSITY

Jnana Sangama, Belgaum – 590 018

PROJECT WORK PHASE-I [18CSP83]

REPORT ON

"VOICE BOT FOR COLLEGE"

Submitted in partial fulfilment of the requirements for the award of the degree of

BACHELOR OF ENGINEERING
IN
COMPUTER SCIENCE AND ENGINEERING
Submitted by:

SOWNDARYA S 1GG20CS035
SRUSHTI L 1GG20CS038
SHUKRUDEV V 1GG20CS034
VISHWAS G S 1GG20CS044

UNDER THE GUIDANCE

Dr.CHETHAN K C
Assistant Professor Dept. of CS&E GEC, Ramanagara

DEPARTMENT OF COMPUTER SCIENCE & ENGINEERING

GOVERNMENT ENGINEERING COLLEGE RAMANAGARA
B.M. ROAD, RAMANAGARA-562 159
 GOVERNMENT ENGINEERING COLLEGE
BM ROAD, RAMANAGARA-562159

Affiliated to VTU, Belagavi, Approved by AICTE New Delhi

Department of Computer Science and Engineering

CERTIFICATE

Certified that the project entitled “Voice Bot for College” carried out by “Sowndarya
S[1GG20CS035] , Srushti L[1GG20CS038], Shukrudev V[1GG20CS034] ,Vishwas G S
[1GG20CS044]” submitted in the partial fulfilment of the requirements for the award of
the degree of PROJECT PHASE -I[18CSP83] with seminar in 7th Sem Computer
Science and Engineering of Visveswaraya Technological University, Belagavi during
the year 2022-2023. The project report has approved as it satisfies the academic
requirements in respect to the Main Project Work prescribed for the Bachelor of
Engineering Degree.

Dr. CHETHAN K C Dr. SHABEEN TAJ G A

[Guide, Dept of CSE] [Project co-ordinator, Dept of CSE]

Dr. VASANTH G Dr. G PUNDARIKA

[HOD Dept of CSE] Principal, GECR

Name of the Examiners Signature with Date

1. ……………………… ..…………………….

2. ………………………. ………………………
 DECLARATION
We here by declare that the project report entitled “Voice bot for college”, Submitted in partial
fulfillment of the requirement for the award of the degree of Bachelor of Engineering (B.E) in
Computer Science and Engineering Department is a record of bonafide project work Phase-1
carried on by us under the guidance of Dr. CHETHAN K C. We further declare that the work
reported in this project has not been submitted and will not be submitted, either in part or in full, for
the award of any other degree or diploma in this institute or any other institute or university.

Signatures of the Candidates:

Sowndarya S :
Shukrudev V :
Srushti L :
Vishwas G S :
 ACKNOWLEDGEMENT

We consider it a privilege to whole heartedly express my gratitude and respect to each

and every one who guided and helped me in the successful completion of this Project
Report.

We would greatly mention the enthusiastic influence provided by, Dr. CHETHAN K C,
Assistant Professor, as our Project Guide, for her ideas and co-operation showed on us
during our venture and for making this Project Phase 1 a great success.

We would greatly mention the enthusiastic influence provided by, Dr. SHABEEN TAJ
G A, Assistant Professor, as our Project coordinator, for her ideas and co-operation
showed on us during our venture and for making this Project Phase 1 a great success.

We are also thankful to Dr. VASANTH G, HOD, Department of Computer Science &
Engineering, for his co- operation and encouragement at all moments of our approach.

We are very thankful to the principal Dr. G PUNDARIKA for being kind enough to
providing us an opportunity to work on a Project in this institution.

We would also like to thank our parents and well-wishers as well as our classmates for
their guidance and their kind co-operation.
Finally, it is my pleasure and happiness to the friendly co-operation showed by all the
staff members of Computer Science Department, GECR.
 ABSTRACT

Voice Bot for College is a virtual assistant, it provides all the details about the
institution that is the navigation maps of the department and the entire college. It
provides the information about each department, HOD's of the respective
departments, faculty and their staff rooms with images and videos. It provides all
the latest circulars and information with respect to any events held at the
institution. It also provides the student's fee details and admission details
accurately. This project determines the correlation between user's queries and
answers. It provides two modes like text mode and audio mode for better user
experiences. For any queries regarding the institution it is difficult for the parents
who reside in different cities, states, and countries to enquire about the institution.
The goal of this system is to provide a platform for the students and parents to ask
queries and clear doubts through simple English language, text messages or audio
commands. Students and parents will amalgamate with bot instead of making
queue at enquiry desk to ask queries related to admission procedure, location of
the department, fee related issues or in knowing the HOD's and faculties of the
department.
VOICE BOT FOR COLLEGE 2023-24

INTRODUCTION
This project is focusing on creating a chatbot to be used by students to get their
queries responded easily from the college website. A chatbot is a program which
can do real conversations with textual and/or auditory methods [1]. Using
Artificial Intelligence (AI), chatbots can simulate human conversations. There are
two categories of chatbots. One category is command based chatbots where
chatbots rely on a databank of replies and heuristics. The user must be very
specific while asking the questions so that the bot can answer. Hence, these bots
can answer limited set of questions and cannot perform function outside of the
code. The other category is chatbots based on AI or machine learning algorithms,
these bots can answer ambiguous questions which means the user do not have to
be specific while asking questions.
Whenever a user asks any query, the bot will first analyze the request, then
identifies intents and entities, builds a response and sends it back to the user. Now,
intents mean intention of the query and entity means details of that query. For
example, if a student wants to know the office hours of a faculty then the intent
will be office hours and entity will be name of the faculty in this case. AI-powered
chatbots are motivated by the need of traditional websites to provide a chat facility
where a bot is required to be able to chat with user and solve queries. When live
agent can handle only two to three operations at a time, chatbots can operate
without an upper limit which really scales up the operations. Also, if any school or
business is receiving lots of queries, having a chatbot on a website takes off the
load from support team. Having a chatbot clearly improves the response rate
compared to human support team. In addition, since millennials prefer live chats
over a phone call, they find a chatbot, which provide a highly interactive
marketing platform, very attractive. Furthermore, a chatbot can automate the
repetitive tasks. There can be some scenarios where a business or school receives
same queries in a day for many times and support team must respond to each query
repetitively. Lastly, the most important advantage of having a chatbot is that it is
available 24/7. No matter what time it is, a user can get a query solved. All these
advantages of a chatbot constitute the motivation to implement a College Enquiry
Bot.

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OBJECTIVES

1. To design and develop a Voice Bot for college by using Artificial Intelligence
algorithms.

2. To provide the information of college through Voice bot

3. To provide interactive environment for the queries raised by users.

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PROBLEM STATEMENT

There are many websites which takes time to provide information related college
any college websites if we want some information regarding college it will provide
the information but need to navigate many links. This navigation process is time
consuming there is no guarantee specific information it will provide because
college websites has limited information if we want complex information it won’t
provide because college knowledge base is limited and each and every information
it won’t provide.

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EXISTING SYSTEM

In the early day GSM technology is used for displaying information.1 Here GSM
module which is located on a digital notice board is used to receive information
from the authorized user and displayed it. In this work, an only text message is
transferred.It becomes inefficient when we need to transfer other than text
messages. By introducing the concept of Bluetooth technology communications
become faster and more efficient. Here an android application is used for enabling
Bluetooth for sending messages. This work mainly focused on cable replacement
and data that can send up to the rate of 1 Mb per sec. Bluetooth has a limited range
(approximately 70m to 100 m).To increase the range of communication Zigbee-
based notice boards are introduced.But here data rate is only about 250 kbps. Wi-
Fi-based digital notice boards are currently used in many places like schools
colleges, railway stations, Airports, etc. Here Raspberry pi which acts as a receiver
and is connected to local Wi-Fi networks. When a person wants to send
information to raspberry pi, the person first connected to the corresponding Wi-Fi.
So sender and receiver must be within the Wi-Fi range. The maximum possible
range of Wi-Fi is about 100 meters. Due to this range, information exchange must
do within the boundaries.

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PROPOSED SYSTEM

The aim of our Proposed System is to develop an web based bot Application,
which provides answer to the query of the student very effectively. Students just
have to put their query to the bot which is used for chatting. The system will use
the artificial intelligence algorithms to give appropriate answers to the user. If the
answer is found invalid, then some system to declare the answer as invalid can be
incorporated. These invalid answers can be deleted or modified by the admin of
the system. The student will not have to go to the college for enquiring something.
Student can use the chat bot to get the answers to their queries. This system may
help students to stay updated with the college activities. The AI algorithms are
used to implement the proposed system.

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LITERATURE SURVEY

PAPER 1: Chatbot using a knowledge in database

Author: Bayu Setiaji Ferry Wahyu Wibowo
Year : 2016
Abstract: A chatbot aims to make a conversation between both human and machine.
The machine has been embedded knowledge to identify the sentences and making a
decision itself as response to answer a question. The response principle is matching
the input sentence from user. From input sentence, it will be scored to get the
similarity of sentences, the higher score obtained the more similar of reference
sentences. The sentence similarity calculation in this paper using gram which divides
input sentence as two letters of input sentence. The knowledge of chatbot are stored
in the database. The chatbot consists of core and interface that is accessing that core
in relational database management systems (RDBMS). The database has been
employed as knowledge storage and interpreter has been employed as stored
programs of function and procedure sets for pattern-matching requirement. The
interface is standalone which has been built using programing language of Pascal and
Java.

PAPER 2: College enquiry chatbot

Author: Ms. Ch. Lavanya Susanna
Year: 2019
Abstract: A chatbot is a computer program which conducts a conversation through
auditory or textual methods. A chatbot has a information stored in its database to
identify the sentences and making a decision itself as a response to answer to a given
question. A college enquiry chatbot will be built using algorithms that analyses
queries and understand user’s message. This will become a web application which
provides answer to the students’ questions effectively. Students just have to put their
question in the chatbot which is used for chatting. The system will use sentence
algorithms to answer for the given question very appropriately and legibly. If the
answer is found invalid, then there is a system to declare the answer as invalid. These
invalid answers can be deleted or modified by the administrator of the college or the
system provided in the particular college. In this chatbot we can find the information
related to the available faculty, we can also enter into the websites of particular
college we are going to search .We can also interact with the respective faculty whom
we want to and we can also search for the results.
Advantages:
 Reduced costs- chatbots eliminate the requirement of any manpower during the
online interactions and are hence seen as a big advantage by companies receiving
multiple queries at once.

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24-7 availability-Unlike humans chatbots once installed can attend queries at any
time of the day. Thus, the customer doesn’t have to wait for the company executive
to come and help them.

PAPER 3: A Review on college enquiry chatbot

Author: Gaurav Sambhe, Shanal Awaze, Shraddha Bobade, Sukesha Bhagwatkar,
Prachi Bhoyar
Year: 2023
Abstract: As we all know before the invention of the Chatbot it was difficult to
visit colleges to gather information as it was consuming time but after the invention,
it became very easy to gather information sitting in one place. The first chatbot was
invented by Joseph Weizenbaum in 1966 and named ELIZA. It worked when the
user passed the words into the computer and paired them into a list of possible
responses. As we introduce about college inquiry chatbot, the college inquiry
chatbot is worked for any users like students, teachers, parents, and any other
outsider who need basic information about the college.

PAPER 4: Chatbot using Artificial Intelligence

Author: Lasha Labadze, Maya grigolia, Lela Machaidze
Year: 2023
Abstract: The traditional education system faces several issues, including
overcrowded classrooms, a lack of personalized attention for students, varying
learning paces and styles, and the struggle to keep up with the fast-paced evolution
of technology and information. As the educational landscape continues to evolve,
the rise of AI-powered chatbots emerges as a promising solution to effectively
address some of these issues. Some educational institutions are increasingly turning
to AI-powered chatbots, recognizing their relevance, while others are more cautious
and do not rush to adopt them in modern educational settings. Consequently, a
substantial body of academic literature is dedicated to investigating the role of AI
chatbots in education, their potential benefits, and threats.
AI-powered chatbots are designed to mimic human conversation using text or voice
interaction, providing information in a conversational manner. Chatbots’ history
dates

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SYSTEM SPECFICTATION

HARDWARE REQUIREMENTS:

Processor : Pentium IV 2.4 GHz.

Hard Disk : 250 GB.
Monitor : 15 VGA Color.
RAM : 1 GB
Mouse : Optical
Keyboard : Multimedia
( These are Minimum Configuration)

SOFTWARE REQUIREMENTS:

Operating system : Windows XP Professional / Windows7 or More

Coding Language : Python
IDE : Jupiter Notebook

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REFERENCES

[1] Ms.Ch.Lavanya Susanna, R.Pratyusha, P.Swathi, P.Rishi Krishna, V.Sai Pradeep,

“College Enquiry Chatbot”, International Research Journal of Engineering and
Technology (IRJET), e-
ISSN: 2395- 0056, p-ISSN: 2395- 0072, Volume: 07 Issue: 3 Mar 2020 pp 784-788
[2] Assistant Prof Ram Manoj Sharma, Chatbot based College Information System”,
RESEARCHREVIEW International Journal of Multidisciplinary, ISSN: 2455-3085
(Online), Volume-04, Issue03, March-2019, pp 109-112.
[3] P.Nikhila, G.Jyothi, K.Mounika, Mr. C Kishor Kumar Reddy and Dr. B V Ramana
Murthy on , “Chatbots Using Artificial Intelligence”, International Journal of Research
and Development,Volume VIII, Issue I, January/2019,ISSN NO:2236- 6124, pp1-12.
[4] Payal Jain, “College Enquiry ChatBot Using Iterative Model”, International Journal
of Scientific Engineering and p 80-8Research (IJSER),ISSN (Online): 2347-3878,
Volume 7 Issue 1, January 2019, p3

[5] Sagar Pawar, Omkar Rane, OjasWankhade, Pradnya Mehta, “A Web Based College
Enquiry Chatbot with Results”, International Journal of Innovative Research in Science,
Engineering and Technology, ISSN(Online): 2319- 8753, ISSN (Print): 2347-6710, Vol.
7, Issue 4, April 2018,pp 3874-3880. Prof.K.Bala, Mukesh Kumar ,SayaliHulawale,
Sahil Pandita, “Chatbot For College Management System Using A.I”, International
Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056, p-
ISSN: 2395- 0072, Volume: 04 Issue: 11 | Nov - 2017, pp2030-2033.
[6] Jincy Susan Thomas, Seena Thomas, “Chatbot Using Gated End-toEnd Memory
Networks”, International Research Journal of Engineering and Technology (IRJET) e-
ISSN: 2395-0056, p- ISSN: 2395-0072, Volume: 05 Issue: 03 Mar 2018, pp 3730- 3735.
[7] Prof. Suprita Das, Prof. Ela Kumar, “Determining Accuracy of Chatbot by applying
Algorithm Design and Defined process”, 4th International Conference on Computing
Communication and Automation (ICCCA), 2018, 978-1-5386-6947-1/18/2018 IEEE, pp
1-6.

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[8] Prof.K.Bala, Mukesh Kumar ,SayaliHulawale, Sahil Pandita, “Chatbot For College
Management System Using A.I”, International Research Journal of Engineering and
Technology (IRJET) e-ISSN: 2395-0056, p-ISSN: 2395-0072, Volume: 04 Issue: 11 |
Nov - 2017, pp 2030-2033.

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Signature of Guide Signature of

Coordinator

Guide Name Name of

Coordinator

Designation Designation

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