Professional Documents
Culture Documents
O
CED
U
RE– Common
1 PURPOSE
This procedure is to outline the asset improvement activities to define and prioritise opportunities, to determine root
causes and to implement agreed solutions. Improvements can be through revised maintenance and operational
strategies and practices, asset spares and specifications and asset modifications to remove design faults. All
modifications shall be processed through the Management of Change process.
To determine whether an opportunity can be classified as a modification, refer to Modification Definition Document.
It also describes how modifications to plant, equipment and processes are raised, reviewed, approved and closed out
using Modification Tracker.
2 SCOPE
This procedure is part of the Acquire to Dispose process group within the MMG Process Framework, and is applied
as a Common procedure in the following operating and business areas:
Below are the roles and typical positions involved in the procedure and the work they do:
A simple view of the key activities in this procedure to give structure to the following sections. Refer to Appendix A
for an overview of the procedure interactions and Appendix B for the detailed procedure flowchart.
Monitor and Update Verify Effectiveness of the Verifies and Closes Out
Analyse Modifications Initiate Modification Approve Modification Deployed Modification Modification
Actions
Procedure Sections: Procedure Sections: Procedure Sections: Procedure Sections: Procedure Sections: Procedure Sections:
3.1.1, 3.1.2, 3.1.3, 3.1.4 3.1.5, 3.1.8 3.1.7 3.1.9, 3.1.11 3.1.10 3.1.12
After the asset performance assessment has been carried out a consolidated listing of opportunities is
developed.
Key Inputs
Performance Assessment with Recommended Projects
The improvement opportunities are individually reviewed, prioritized and shortlisted into an improvement
project register. The prioritisation could be established via a business value versus ease of deployment matrix.
The shortlisted improvement projects undergo further analysis to determine the causes of the performance loss
and the modifications required.
- Risk assessment
- Business justification
PROCEDURE - Common
- Alternatives considered
Business Rules
Health and Safety Representative (HSR) reviewers are automatically listed when a Workgroup is selected.
Note: The (HSR) review function applies to only Australian sites.
At least one Technical reviewer must be selected, who cannot be the raiser.
A Risk Assessment must be completed before initiating a modification request.
Key Inputs
Modification Tracker
The modification request is reviewed for suitability by HSR and Technical representatives. After reviewing the
proposed modification, the Reviewer must either:
•Agree; or
This means:
• Technical Reviewers - Signify that within their field of expertise they have reviewed and either agree or disagree
with the proposal.
• HSR Reviewers - Signify that for the workgroup they represent, appropriate persons have (or have not) been
consulted.
If Technical or HSR Reviewers does not agree with the proposed modification, after submittal, the Modification
Initiator must consider the disagreement and decide:
• Whether to rework the proposed modification, and send it out for review again; or
• If the Initiator believes that the proposed modification does not need to be re-worked, state the reasons why
and then submit it to the Approver with the disagreement standing.
Business Rules
A modification can only be submitted for approval when all Technical reviewers have completed the
modification review.
A reason must be provided if a reviewer disagrees with a modification request.
At least one proposed Technical reviewer associated with each Impact must review the modification.
Modification reviewers must either agree, or disagree and provide a comment on the modification request.
Reviewers do not have to comment on Impacts and Close out Items.
PROCEDURE - Common
The modification request must be endorsed, including financial and risk assessment justification, for it to
proceed.
Key Inputs
Modification Request
Modification Tracker
The modification request is approved after evaluating the change request’s scope, risk assessment and
technical / HSR reviews.
• Risk assessments appropriate to the nature of the modification have been performed; and
• The modification has been reviewed by people impacted by the modification (or their representatives).
• When approving a modification in which a Reviewer(s) has disagreed, they have made their decision
considering the disagreement(s).
Business Rules
A Modification approver can extend the reversal date at any stage until the Modification is closed out.
If the Modification request is temporary, an expiry date must be assigned to the Modification request.
To approve a modification, it is mandatory to select an implementer and answer how consultation on health
and safety matters was achieved.
If Modification approval conditions are added to the modification request they must be responded to by the
implementer.
Key Inputs
Agreed Modification Request
Finalised Modification Request
Modification Tracker
The approved modification request enables work to proceed in developing detailed work plans and the safe
deployment of the modification. Modification activities and controls are raised in Modification Tracker and can
include:
- Project Initiation
- Work instructions
- Spares
- Risk Management.
PROCEDURE - Common
The modifications activities are monitored and updated in Modification Tracker, including progress details. If the
Modification Initiator does not have access to the Modification Tracker system, then this task may be delegated
to somebody who does, ie the initiator's supervisor.
The modifications effectiveness and compliance to the modification request is undertaken once the modification
is completed. This is a verification of the changes to the physical Plant and Equipment.
Upon completion of each modification activity, the action is closed out in Modification Tracker stating the date
the action was closed, how any approval conditions were addressed and providing evidence as to what was
undertaken to consider the action closed.
For temporary modifications, the date the conditions were reversed is stated.
Business Rules
Only persons assigned an action can state whether it is completed.
Key Inputs
Asset Strategies
Drawings
DSC/PLC Coding
Equipment Registers
Materials List
Procedures
Records
Risk Assessment Registers
Training Modules
Training Records
Updated Modification Implementation Document
Work Instructions
Work Orders
Modification Tracker
Verify that the actions have been completed through the citation of evidence.
With each modification activity deemed completed, confirm that all activities are completed and undertake final
close out the Modification request. This may include: checking items that have been updated or filed such as
drawings, procedures, work instructions, training material, equipment registers, DCS/PLC coding, training records,
work orders, etc.
PROCEDURE - Common
Business Rules
Where actions are raised, these must be completed to enable final close out.
Key Inputs
Modification Implementation Document
Modification Tracker
6 REFERENCES
2.
3.
PROCEDURE - Common
This section provides an overview of how this procedure integrates into the MMG Process Framework. The diagram
displays the most important procedure interactions. The table lists all detailed procedure flowchart interactions, listed
in procedure alphabetical order.
Resource to Metal
S
Outage Commissioning and Improve Asset Performance
Start-up Asset Performance Assessment Post
Commissioning Required
Asset Improvement
Opportunities Identified
S S Asset Improvement S M
Physical Asset Master Data Asset Modification Activities Identified Asset Improvement Asset Strategy
Standard Definition Asset Data Standard Management Analysis Change to Asset Development
Publication Notification Strategy Required
Plan to Manage
M M S
Outage Performance
Audit Result Management Detailed Asset Design
Evaluation
Any Process Modification Asset Modification Standard and Control Any Process
Deployed Management Updates Required
Physical Asset Master Asset Data Standard Corrective Action Audit Result
Data Standard Publication Update Management
Definition Notification
Asset Performance Process and System Physical Asset Master Audit Result
Risk Assessment (OLD)
Assessment Improvement Data Standard Definition Management
Asset Performance
Asset Improvement Risk Assessment Asset Data Standard Corrective Action
Improvement
Opportunities Identified Completed Publication Notification Required
Opportunity Identified
AND/
OR
Asset Improvement Asset Improvement Asset Improvement Asset Improvement Asset Master Data Corrective Action
Modification Required
Activities Identified Activities Identified Activities Identified Activities Identified Maintenance Required Update
Risk Assessment
Required
Risk Assessment
Completed
XOR
Modification Initiator
Modification Process
Reviewer
Review Modification Responsible
Request Consulted
Modification Initiator
XOR
XOR
Modification
Approver
Approve Modification Responsible
Request Informed Informed
Modification Process
Modification Initiator
Reviewer
XOR
Request Modification
Modification Approved Modification Rejected
Rework
Modification Initiator
AND/
OR
Maintenance Notification
Project Initiation
Creation
Any Process
XOR
Modification Deployed
Modification Action
Implementer
Monitor and Update Responsible
Actions
Plant Owner
Verify Effectiveness of
Responsible
the Deployed
Modification Informed
Modification
Implementor
Modification Action
Implementer
Responsible
Complete Modification
Close Out Action Informed
Asset Performance
Analyser
Modification Actions
Closed Out
Modification Process
Reviewer
Verify Modification Responsible
Actions
Asset Performance
Analyser
Complete Modification Responsible
Close Out Items
Modification Completed
Asset Commissioning
Figure 3: Asset Modification Management Procedure Flowchart (Click here to view interactive procedure)
PROCEDURE - Common
Flowchart Legend:
APPENDIX C: GLOSSARY
The terms and/or abbreviations below have been defined to ensure that all users of this procedure have a common
understanding of key terms and abbreviations used in this document. An MMG wide glossary can be found in the
Magnet Glossary.
Term Definition