White Paper - ECC Employee Master Replication To CRM - 09feb10

Reusable Component
Employee Master Replication : ECC to CRM

Prepared by: L&T Infotech
Document Number: CRM-2010-0015

Reusable Component – Employee Master Replication
Feb 2010
Author: Kaushik Sarkar
Table of contents
1.0 Intended Audience 3
2.0 Executive Summary 3
3.0 ECC Settings 3
3.1 Logical Systems & RFC Destinations 3
3.2 Create Distribution Model in ECC3
3.1 Check Distribution Model replication in CRM 9
3.2 Activating Change Pointers for Delta Replication 13
4.0 CRM Settings 14
4.1 CRM Number Range Settings 14
5.0 Creating HR Master in ECC 19
6.0 Replication of Employee Masters from ECC to CRM 19
6.1 R/3 Initial Download - SE38 – RHALEINI 19
6.2 Checking Replicated Employees in CRM 21
7.0 Changing HR Master in ECC 27
7.1 Execute Program RBDMIDOC in ECC 27
7.1 Pre-requisites for downloading CUSTOMER_REL 28
7.2 Changing Employees in ECC Customer Masters 28
L&T Infotech - Confidential Page 2 of 28

Feb 2010
1.0 Intended Audience

This White Paper is targeted at SAP CRM consultants functional & Technical
Consultants.
2.0 Executive Summary

This reusable component gives all settings required for replicating Employee
Master from ECC to CRM.
3.0 ECC Settings

3.1 Logical Systems & RFC Destinations
Logical system GE1CLNT200 assigned to ECC client 200. Logical system RMCLNT200
assigned to CRM client 200 – view through SCC4
Create RFC Destination CRMCLNT200 for CRM client 200 in ECC and Server ID
172.25.8.186 with user details and client 200.
3.2 Create Distribution Model in ECC
Transaction code SALE : Application Link Enabling (ALE)  Modeling and Implementing
Business Processes  Maintain Distribution Model and Distribute Views. (Direct transaction
code : BD64)

Feb 2010
Go to change mode and select ‘Create Model view’.
You get a popup. Fill in the details – Technical name, short text and validity.
Select ‘Add message type’ from the application tool bar.
Model view : HRCRM

Sender logical system : GE1CLNT200
Receiver logical system : CRMCLNT200
Message type : HRMD_ABA
Feb 2010
Note : Only this message type works for employee transfer.
Save the model. From the same screen select the distribution model and from the menu
Environment --> Generate partner profiles.
Don’t change anything in the next screen. Simply Execute.

Feb 2010
You get the following message :

Feb 2010
2. Distribute the distribution model HRCRM
Select the distribution model. From the menu bar, Edit  Model View  Distribute
You get a dialog showing the receiver logical system. Execute.

Feb 2010
You get a log ‘Model view HRCRM has been created in target system CRMCLNT200’.

Feb 2010
3.3 Check Distribution Model replication in CRM
Go to the CRM system and check up whether this model has been created.
Transaction code BD64. The model has got copied. No changes can be made in CRM
Generate partner profiles for the distribution model in CRM by selecting

Environment  Generate partner profiles.
In the next screen, do not make any changes and Execute.

Feb 2010

Feb 2010
Partner profiles can be seen in transaction WE20.

Feb 2010
The above settings work only for intial transfer for R/3 employee masters. For delta
changes, change pointers need to be activated.

Feb 2010
3.4 Activating Change Pointers for Delta Replication
Transaction code BD61.
This activates change pointers globally for all message types.
6. In R/3, Transaction code SALE, Application Link Enabling (ALE) 

Modelling and Implementing Business Processes  Master Data Distribution 
Replication of Modified Data  Activate Change Pointers for Message Types
Activate change pointer for message type HRMD_ABA
Activate change pointers for message type HRMD_ABA

Feb 2010
4.0 CRM Settings

4.1 CRM Number Range Settings
CRM : Number Assignments. Generally, there are 3 types of number assignments (also
called switches) when business partners are created.
1 – The system uses the number from the general internal interval of the number
range object BU_PARTNER
2 – The system uses the number from a specific internal interval of the object
3 – The number is transferred from HR and a prefix is added. In this case, a specific
external interval, which must be defined as XX00000000 (up to XX99999999), is used
(where XX denotes any two letters).
The number range object for all switch positions is BU_PARTNER, with the interval
depending on the switch value.
For switch value 1, the system uses the internal standard interval, otherwise for switch
values 2 and 3 you must also create a grouping (transaction BUC2) for these intervals. For
the system to be able to connect the grouping and the number range interval, the name
Feb 2010
of the grouping must be exactly the same as the name of the corresponding number
range interval (the name of the grouping is contained in the first column of the table). If
you select 3 (HRALX/PNUMB = 3) for the number assignment of busienss partners of the
employee role, create HRALX/PSUBG switch manually in table T77S0.
In table T77S0, HRALX/ONUMB is used to set the number assignment for organizational
units and HRALX/PNUMB is used to set the number assignment for employees.
Create a number range ZZ.
Note: For the system to be able to connect the grouping and the number range interval,
the name of the grouping must be exactly the same as the name of the corresponding
number range interval.
Transaction code BUC2. Create a grouping of the same ID as that of the number range.
E.g. Number range ID : ZZ and grouping ID should also be ZZ.
If you select 3 (HRALX/PNUMB = 3) for the number assignment of business partners of the
employee role, create a HRALX/PSUBG switch manually in table T77S0.

Feb 2010
In table T77S0, HRALX/ONUMB is used to set the number assignment for organizational
units and HRALX/PNUMB is used to set the number assignment for employees.
In table T77S0, maintain the following combinations
HRALX-PNUMB = 2
HRALX-PSUBG = ZZ

Feb 2010
Group Sem Abbr Value Abbr

HRALX HRAC X Activate HR Integration with CRM
HRALX OBPON ON Activate integration between Business
partners and Org Units
HRALX PBPON ON Integration between business partners
and employees
HRALX OPROL BUP004 Role definition for org unit – Business
partner
HRALX PPROL BUP003 Role definition for Employee – Business
partner
HRALX ONUMB 1 Number range assignment for org units
HRALX PNUMB 2 Number range assignment for
Employees
HRALX PSUBG ZZ Number range grouping only if PNUMB
is not 1.

Feb 2010

Feb 2010
5.0 Creating HR Master in ECC
Create Employee Master in R/3. Employee master consists of Infotypes. The mandatory
info types are Actions, Address, Personal data and Organizational Assignment.
Transaction code : PA30
6.0 Replication of Employee Masters from ECC to CRM

6.1 R/3 Initial Download - SE38 – RHALEINI
Plan version : 01
Object type : P – Person (always)
Object ID : Employee ID e.g. 1
Receiver Partner no. : CRMCLNT200

Feb 2010
Select further details
You get all the data transfer details.

Feb 2010
6.2 Checking Replicated Employees in CRM
In CRM, transaction code PP01, put the object ID the employee number in R/3.

Feb 2010
You see that the employee 1 has got transferred. To see the corresponding business
partner go to the infotype Relationships (the first row).
Screen 1:
Screen 2 gives you the business partner ID in CRM.

Feb 2010
To see the business partner number generated in CRM, go to infotype relationships and
select further details.

Feb 2010

Feb 2010

Feb 2010
When filters are set in objects via R3AC1, on synchronization, this gets updated in R/3
table CRMFILTAB.
Add date rule today time in the date profile.

Feb 2010
7.0 Changing HR Master in ECC

Change the Employee Master in ECC. All subsequent changes in ECC, i.e. changing
an existing JR Master or creating a new one goes through directly by program
RBDMIDOC.
7.1 Execute Program RBDMIDOC in ECC

Execute program RBDMIDOC in R/3 to send the changes over to CRM. Put message type
‘HRMD_ABA’ and Execute.

Feb 2010
7.2 Pre-requisites for downloading CUSTOMER_REL
After all employees are transferred to CRM from R/3 only then it’s safe to execute initial
download CUSTOMER_REL.
7.3 Changing Employees in ECC Customer Masters

If an Employee responsible 2 is replaced by 3 in the customer master in R/3, then in CRM,
the same is not replaced. Only difference that the sales area assignment is no longer
there for the replaced employee in transaction BP relationships.

White Paper - ECC Employee Master Replication To CRM - 09feb10

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Reusable Component

Employee Master Replication : ECC to CRM

Document Number: CRM-2010-0015

L&T Infotech - Confidential Page 2 of 28

1.0 Intended Audience

2.0 Executive Summary

3.0 ECC Settings

3.2 Create Distribution Model in ECC

L&T Infotech - Confidential Page 3 of 28

Go to change mode and select ‘Create Model view’.

Select ‘Add message type’ from the application tool bar.

Model view : HRCRM

Note : Only this message type works for employee transfer.

Don’t change anything in the next screen. Simply Execute.

L&T Infotech - Confidential Page 5 of 28

You get the following message :

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2. Distribute the distribution model HRCRM

You get a dialog showing the receiver logical system. Execute.

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3.3 Check Distribution Model replication in CRM

Generate partner profiles for the distribution model in CRM by selecting

In the next screen, do not make any changes and Execute.

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Partner profiles can be seen in transaction WE20.

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3.4 Activating Change Pointers for Delta Replication

Transaction code BD61.

This activates change pointers globally for all message types.

6. In R/3, Transaction code SALE, Application Link Enabling (ALE) 

Activate change pointer for message type HRMD_ABA

Activate change pointers for message type HRMD_ABA

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4.0 CRM Settings

Create a number range ZZ.

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In table T77S0, maintain the following combinations

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Group Sem Abbr Value Abbr

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5.0 Creating HR Master in ECC

Transaction code : PA30

6.0 Replication of Employee Masters from ECC to CRM

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Select further details

You get all the data transfer details.

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6.2 Checking Replicated Employees in CRM

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Screen 2 gives you the business partner ID in CRM.

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Add date rule today time in the date profile.

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7.0 Changing HR Master in ECC

7.1 Execute Program RBDMIDOC in ECC