4.OFFICE OF THE MUNICIPAL BUDGET OFFICER 4.1Internal ServicesA, Certify as to the Existence of available Appropriation on Obligation Request ‘This service is rendered to inter Offces and National Agencies subsidized by LGU to assure the existence of appropriation before an ofice can incur ‘an obigaon such as delivery of goods, servioes and cull works. ‘Offes or Division: Office of the Municipal Budget Offcor Simple G2G - Government to Government Local Goverment Unit of Patnongon and Nalonal Offices glven subsidy by the Local Goverment Unit CHECKLIST REQUIREMENTS WHERE TO SECURE 1 Obligation Request (4 copies) 2. attached Documents (3 copies) ‘A. Obligation for Goods and Infrastructure procured thru Bidding: (Original and 4 Photocopy Each) Approved Purchase Request for Goods/Contract Request for Infra Complete Accomplished Bidding documents of winning bidder Minutes of Bid Opening Minutes of Bid Evaluation Post Evaluation Report Resolution Recommending Award ‘Abstract of Bid as Read and ‘Abstract of Bid as Calculated Notice of Award Purchase Order for Goods Prepared by requesting offices unloss Contact Agreement for Infra indicated otherwise Performance Bond Delivery Receipts/Charge Invoice for Goods Cartitcate of Completion for Infra Certificate of Inspection ‘Acceptance and Requisition & Issue Slip for Goods 1B. Obligation for Goods & Services Procured thru Shopping/Negotiated Procurement: {(Griginal and 1 Photocopy Each) Purchase Request for Goods Job request for services ‘Aceamplished invitation for Price Quotation ‘Absract of Quotation Notice of Award a= Purchase Order/Job Order + Delivery ReceipuCharge Invoice + Cettitcate of inspection €. Obligation for First Salary/Was + Appointment Oath of Office Certiication of Assumption ‘Statement of Assets and Liabillies Dally Time Record ‘+ Approved Application for Le Duly Signed Clearance Form + Computation of Terminal Leave Benefits ave Card Acceptance and Requisition and Issue Sip of Plantila Position: (Original and 1 Photocopy Each) 'D. Obligation for Terminal Leave Benefits (Original and 4 Photocopy Esch) [CLIENT STEPS [AGENCY ACTION FEES TO BE PAD. PROCESSING TIME | [UNETTDIVISION T PERSON RESPONSIGLE | Te. Reoelve request for obligation 3 minutes 42 Review Fe | attached documents None 10 minutes ¥-3.Check for avollabilty of funds ‘None 5 minutes {4 Record the ‘obligation request in the Registry of| ‘Accounts of ‘Obligations ‘uRequesting office wit ‘submit obligation request sip with complete required documents for S minutos obligation 75.0bligate the said request None 5 rinutes Juanita M. Alan Administrative Officer IV (Gudget Ofticer i) 6.Signing of Obligation Request for elease tothe ‘Municipal ‘Accountant's Office None S minutes Helen A. Escaner Municipal Budget Offcer 3 minutesB. Certify as to the Existence of Available Appropriation on Program of Works and Project Proposals Tris service is rendered to inter offices and national agencies subsidized by the LGU to assure that existence of appropriation prior to implementation of Programs, Projects and Activities, i [Office or Division: Office of the Munidipal Budget Officer - : Classification ‘Simple = [ Type of Transact ‘G2G - Goverment to Goverment ‘Who May Avail: {Local Government Unit of Patnongon and National Offices given subsidy by LGU ‘CHECKLIST REQUIREMENTS WHERE TO SECURE . Program of Work and Project Proposal (4 copies) ‘Sketch Plan (2 copies) Prepared by requesting offices unless \dicated otherwis [UNIT TDIVISION / PERSON RESPONSIBLE | [CLIENT STEPS NCY ACTION | FEES TOBE PAID | PROCESSING TINE, 71. Receive request [__ Sminutes 1.2Review the | documents for POW — S minutes {Requesting for attached design Juanita M. lian Approptaton for || Ya Check for Wale Administrative Ofter1V Project Proposal and | availability of Funds minutes (Budget Officer ill) Pega of Wak. 7.4 Record the Project None Proposal and Program ‘S minutes of Work Z.Get Approved Project | 2.1 Signing of Project Proposal and Program | Proposals and a Helen A. Escaner of Work as to rogram of Work for Municipal Budget Officer x releasing Sei ous _| ie 1H acaC. Preliminary Review of Barangay Budget This services intended forthe conductofpreim oor ree oi th tie ofce of the Munispal Boss Seeman arangay annual budget / supplemental budget of barangay’s of Patnongon submitted em Classification: ‘Simple =a a [Who may avail: '36 Barangays of Patnongon — Sts ielieewnrs TSR Tema ae gong cme tay 2. Approves Arnal Budget (5 Orginal Covies) Punong Barangay & Barangay Treasurer ee ee em mete ceim aces Lane ee eee Ce) ngntcm) | room wets, woos ‘Riese dares Saget fra lomey seve Tse 2 Riinearct Magen QBs! eSwepmna unr conn | ese uel ne Tec pea fargo ney fen £2 rd Parmar dn in fam lowaey trey fee cate een: onnascanacnacen | Resear es Yee Copy) nn Dhow Rater ng anepnntun winnay ene riang | PoongBenee& eng tone sem See eet fey oman Tene Hee i cee neuro Snag ecco a steep ica oundie | Bia teogn cere ita dae te pemglongy$ onan snes “1, List of Programs and Projects for the Protection of Children (1 Original, 4 Certiied Machine oe {2 et of PPAS to Combest AIDS (1 Original, 4 Cat Machine Copy B. Supplemental Budget Barangay Secretary Punong Barangay & Barangay Treasurer Punong Barangay & Barangay Treasurer {endooomert tar Orn! Cope) funn Barangay & Barangay Treasier Seen eat coe For ne ay ene 8: Somer of Panne source Ongal Cones) * acer 4. Appropriation Ordinance (5 Original Copies) snong Barangay & Barangay Secretary 5. Supplemental Investment Plan (if not included in Annual Investment Plan) (1 Original, 4 ented Neaine Copy) Resolution approving the Supplemental Investment Plan (1 Original, 4 Certified Machine Copy)‘CLIENT STEPS ‘AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | UNIT /DIVISION PERSON RESPONSILE 74 Receive Annual Budget Supplemental Juanita M. Align Budget with attached oes) ‘Administrative Ofcer IV (Budget Officer I) documents i Hielen A Escaner 1.2, Scrutnize a completeness of 10 minutes eee ae eae omens Administrative Oficer IV (Budget Officer I) 13. Conduct preliminary review of Annual Budget sas 1.4, Refer to other As Helen A. Escaner 1. Submit approved | members of Local . once ‘Annual Budget / Finance Committee to 20 minutes oo Supplemental Budget | present findings of pre- with corresponding | review attached documents 1.5. Formulate mange i of pre-review of Local ‘aay Finance Committee for eee | signature Municipal Budget Officer 1.6. Submitto “hori MoAkon ‘Sangguniang Bayan | ietier of Local Finance Srminutes eee mec Coast once Committee for | ‘appropriate action 417. Receive reviewed ‘Annual Budget and ‘Sminutes Resolution |__ = aaa 2.1. Release reviewed Juanita M. Allan 2. Receive reviewed | annual Budget, 5 minutes ‘Administrative Officer IV (Budget Officer I) ‘Annual Budget and | Po Ution and other | com ons documents attached —_ ata File coy minutes 2.2. File copy ES days 849 TOTAL minutesD. Preliminary Review of Sangguniang Kabataan Budget This service is rendered for the conduct of Preliminary Review of SK Annual / Supplemental Budget submitted to this office for Endorsement of Local Finance Committee to the Sangguniang Bayan for final review. Office or Divisior Office of the Municipal Budget Offeer : Ciassification: ‘Simple eee = — ‘Type of Transaction: G2G - Government 6 Goverment — - 7 ‘A. Annwal Budget 1. Endorsement Letter (3 Original Copies) | 2. Approved Annual Budget (5 Original Copies) 43, Resolution approving the Annual Budget (5 Original Copies) 4 Annual Barangay Youth Investment Program (5 Original Copies) 5. Resolution approving the ABYIP (5 Original Copies) 6.Comprehensive Barangay Youth Devt Plan (5 Original Copies) 7. Resolution approving the Comprehensive Barangay Youth Development Plan (5 Original Copies) 8. Supplemental Budget 41. Endorsement Letter (3 Original Copies) 2. Approved Supplemental Budget (5 Original Copies) 43. Statement of Funding Source (5 Original Copies) [Whe may avail: '36 Sangguniang Kabataan of Patnot eo URE “CHECKLIST REQUIREMENTS] WHERE To SECURE = SK Secretary ‘SK Chairran/SK Treasurer SK Chairman/Sk Secretary ‘SK Chairman/SK Treasurer ‘SK Chairmani/SK Secretary ‘SK Chairman/SK Treasurer ‘SK Chalrman/SK Secretary SK Secretary ‘SK Chairman/SK Treasurer SK Chairman/SK Treasurer ‘SK Secretary Uuton approving the Se get (5 Orginal Copies) ee en ee NOY ACTION | FEES TO BE PAID | PROCESSING TE UNIT DIVISION PERSON RESPONSIBLE, Budget with corresponding | Sttached documents 71. Receive ynual/Supplemental Poa Juanita M. Alan Budget wif tached ous Adrinistave Oar V Budget Ocr I) documents —— 1. Submit approved 1.2. Bondinize "elon & Eacaner Annual/Supplemental completeness of None 5 minutes Mau aoe ‘Administrative Officer IV (Budget Officer Il) attached documents ———_—— 73. Conduct iminay review of 2 Renal Sppiemeral cove Budget Helen A. Escaner Municipal Budget OfficerTa Referto other members of Local Finance Committee | to present findings of pre-review ‘conducted 20 minutes 1.5, Formulate findings of pre-review ‘of Local Finance Committee for signature 4.8. Submit to ‘Sangguniang Bayan letter of Local Finance Committee for appropriate action 1.7, Receive reviewed ‘Annual/Supplemental Budget and Resolution from the ‘Sanguniang Bayan 2days Local Finance Committee 5 minutes 3 minutes 2, Recelve reviewed ‘Annual/Supplemental Budget, Resolution and other documents attached 2.1. Release reviewed ‘Annual/Supplemental Budget, Resolution and other documents attached, S minutes 2.2. File Copy ‘Tminutes Juanita M. Allan Administrative Officer IV (Budget Officer Il) ‘TOTAL ‘Faays and 39 ‘minutesE. Tech al Assistance to Barangay Officials on Budget Preparation This service is rendered to Barangay Officials who seek technical assistance to guide and update on the preparation of Barangay Budget that is accordingly prepared on prescribed guideline: Estimates) Blank Forms) Estimates) (Blank Forms) 3. Data for Income (Past Year Actual, Current Semester Actual and Second Semester Offes or vision: Office ofthe Nuridipal Budget Offcer = 1 Classification Simple 0 of Transadtion: | G2G.Government fe Goverment Who may aval [Barangay Offices ‘CHECKLIST REQUIREMENTS WHERE TO SECURE 1. Budget Preparation Forms (1,2. 2A 3 and 4) (lank Forms) 2; annal Budget Form (Blank) (1 Copy) 3. Data for Expenditures (Past Year Adal, Curent Fst Semester Actual & Second Semester | 4a ClnerBarangay Treasurer CUENY STEPS." |—AGENCY ACTION [FEES TO BE PAID] PROCESSING TIME” UNITTDWISION PERSON RESPONSIBLE Ti Recs Leer 4. strainer oquat | Regios sm | Janta M, Aion fontarmneng’ | eetontedge persona! tes | emirate Sat Bacar Ofer Samererm | seeucteatl poco appoarance [SE Set sche o None a Tien A Escaner ischial season unica Bagel fear SM eatneal sedan Sin we Bonorg alee 2.2ng Requirements | Baongey an am wstleg A Escane | Berarde} Treasurer aromas nical _| TOTAL NoneF. Technical Assistance to Sangguniang Kabataan Officials on Budget Preparation This service is rendered to San; with the prescribed guidelines, 'aguniang Kabataan to guide and assist on the preparation of Barangay Budget that will be prepared in accordance Office or Division: | Office ofthe Municipal Budget Oficer [‘lassification: ‘Compiex - - [Type of Transaction: | G2G - Govemment to Government — Who may a ‘SK Officials ~ — = (CHECKLIST REQUIREMENTS =e WHERE TO SECURE 1. Annual Budget Preparation Form (Blank Forms) ‘SK ChairmaniSK Treasurer . Approved Annual Barangay Youth Investment Program for the Proposed Budget Year SK ChairmarvSK Secretary (Blank Forms) — ‘CLIENT STEPS | AGENCY ACTION | FEES TO BE PAID | PROCESSING TIME | UNIT DIVISION / PERSON RESPONSIBLE 7.4, Receive Letier Request or ae Juanita M. lian 1. Submit etter request. | acknowledge ‘Administrative Offcer IV (Budget Officer I) from the SK Chairman | personal appearance or thru personal 1.2. Set schedule of None Suhudee Helen A. Escaner appearance technical session Municipal Budget Officer 1.3. Technical Helen A. Escaner ‘session with the SK 2 hours ‘Municipal Budget Officer Oficias z Phours ae. Ee TOTAL None minutes