Synopsis

On
Digitalization Of The Department.
Submitted for partial fulfilment of our ongoing minor project of our

BACHELOR OF TECHNOLOGY IN (COMPUTER SCIENCE

& ENGINEERING)

Subject Name: Minor Project (Digital Hostel)

Subject Code: KCS-554

Submitted by :
Shujauddin Qadri [0205CSE045]
Pritam Kumar [0205CSE041]
Ahmad Kamran[0205CSE026]
Gyan Prakash Kumar[0205CSE040]

Guided by: Mr. Manoj Rajora(Dept. of CSE)

Department of Computer Science & Engineering, Vishveshwarya

Group Of Institutions, Gautam Budh Nagar, Uttar Pradesh
Contents

Chapter I: Introduction
1.1 Introduction of Project
1.2 Current situation/Problem of the organization
1.3 Objective
1.4 Improvement
1.5 Objective
1.6 Methodology Development Model
1.7 Tools and Techniques
1.8 Specific Requirements
1.9 Logical Data
 Chapter I: Introduction

1.1 Introduction of Project

Digital Hostel is a Software development for managing various services of the
hostel. This Software helps user in case of Hostel Information, registration, room and
Searching Hosteller’s details. The aim of the Digital Hostel is to manage the records
and make user friendly Software. It helps admin to manage student records, Staff
Records and many more. Due to the increase in educational institution Hostel are also
increasing for the accommodation.
Digital Hostel is online application developed for managing various activities of the
hostel. Deals with the problem of managing the hostel and avoided the problem
which occur when carried out the services manually.

1.2 Current situation of the organization

• Difficult to maintain or update records

• Time consuming
• Inaccuracy data
• Updating process

Problem of the organization

• If there is some mistake while recording the information that will take long
time to correct it.
• All the students who wants to accommodate hostel, see the rooms, wants some
of the details about hostel, its facilities and many more. They need to visit
themselves.
• Sometime records may be destroyed, lost or stolen due to paperworks.
• Time consuming processes
• Chances of Human error
• Lack of Security
• High cost of maintenance

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1.4 Improvement

• Reduce the cost maintenance

• Make present Manual system more interactive, speedy and user friendly
• Provide quick response
• Avail information whenever needed
• Highly security
• Easy to handle, update and keep record

1.5 Objective

 Provide quick and efficient means for gathering the student

information along with their rooms, course, contact, check-in and
check-out.
 Maintaining Employee Records.
 Secure all the data of the Hostellers

1.6 Methodology Development Model

The sequential phases in Waterfall model are −

Requirement Gathering and analysis − All possible requirements of the

system to be developed are captured in this phase and documented in a
requirement specification document.
 System Design − The requirement specifications from first phase are
studied in this phase and the system design is prepared. This system
design helps in specifying hardware and system requirements and
helps in defining the overall system architecture.
 Implementation − With inputs from the system design, the system is
first developed in small programs called units, which are integrated
in the next phase. Each unit is developed and tested for its
functionality, which is referred to as Unit Testing.
 Integration and Testing − All the units developed in the
implementation phase are integrated into a system after testing of

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 each unit. Post integration the entire system is tested for any faults
and failures.
 Deployment of system − Once the functional and non-functional
testing is done; the product is deployed in the customer environment
or released into the market.
 Maintenance − There are some issues which come up in the client
environment. To fix those issues, patches are released. Also to
enhance the product some better versions are released. Maintenance
is done to deliver these changes in the customer environment.

1.7 Tools and Techniques

• HTML

• CSS

• JAVASCRIPT

• BOOTSTRAP

• TAILWIND CSS

• XAMPP

• PHP

• MYSQL

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1.8 Specification Requirement

External Interfaces — This interface will be actual interface through

which the user will communication with the application and perform the
desired tasks.

Home Page

Login
ID: Email
Role: Admin or Hostler
Precondition: Username and Password
Success end Condition: Main option of screen display
Failed end Condition: Incorrect Username and Password or both

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Software Product Features

➢ Login Information System

• Description
The system will maintain the login information of its user to enter in to
the software
• Validating Checks
-Administrator need to login the unique id and password.
-Contact number should have maximum 10 digits.
-All the details must be fill up.
-Email address should be in the proper format.
• Sequencing information
-Login information should be filled before the user allowed to choose
from the option such as Details, Facilities, Room Details, and Booking.
• Error Handling
-If user doesn’t filled up validate information then the system display
error message for user and request to enter the validate information.

➢ Student Information
Description
-The System will maintain the student details such as Parents name,
Contact number and department.

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 • Validity Check
-Student parent name and contact must be fill up. Student Department
should not be NULL.
• Sequencing information
-Student Information should be filled at the same time when the
registration information are been filled.
• Error Handling
-Validate information should be filled
1.9 Logical Database

S.No. Entity Attributes

1 Registration • College ID
• Email
• Password
• Gender
• Course
• Semester
2 Log In • User ID
• Password
• Role
• Captcha
• Status
• Last Log In
3 Contact • Name
• User id
• Email
• Mobile
• Message
• Date and Time
4 Complaints • User id
• Hostel name
• Categories
• Room number
• Complain message
• Complain Date & Time
• Status
• Resolve message
• Resolve Date & Time

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5 Entry / Exit Pass • User id
• Name
• Pass id
• Destination
• Departure Time
• Arrival Time
• HOD Permission (may null)
• Generation Date & Time
6 Gallery • Upload Date & Time
• Uploader’s user id
• Photo
• Photo title
7 User Profile (Some details fetch from registration form)
• Full Name
• Father’s Name
• Mother’s Name
• Father’s occupation
• Mother’s occupation
• Parent’s phone number
• Department
• Date of Admission
• Graduation year
• Phone number
• Permanent Address
• Photo
• Last Edited
• Status (in Hostel or not)

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Data Model: A database model is a type of data model that determines the
logical structure of a database and fundamentally determines in which
manner data can be stored, organized and manipulated.

2.0 Data Flow Diagram

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2.1 Modules

Login – This module is used for admin login.

Dashboard – Admin dashboard related total students,
total rooms, total courses.
Rooms- Admin can create rooms(seater, fees)(Add,
edit and delete)
Students Registration- Admin can register student
profile.
Manage Student- (View and Delete)
Admin Profile
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Change password
Access log- admin can see user login access details
Logout

User Registration
User login
User forgot Password
User Profile – User can update own profile after
login
Change Password – Allow user to change the
password.
Hostel details : user can see own hostel details
Access log : User can see own login access log
logout

Online application module:–

•Sub modules are:

•Online Registration
•Login Panel
•Hostel Booking Panel
•Events module:-
•Sub modules are:
•Upload News and Events
•View Published News and Events

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•Admin account module:-
•Sub modules are:
•Add Admin
•View admin
•Add warden
•View warden
•Settings module
•Warden Account module:-
•Sub modules are:
•Login module
•Warden profile
•Change password
•Allot rooms
•Attendance entry
•Mess Bill entry
•Payment Report
•Admission module:-
•Sub modules are:
•Add new admission
•View admission report
•View payments
•View allocated rooms
•Hosteller account module:–

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•Sub modules are:
•Hosteller profile module
•Change password module
•Student Profile module
•Update profile
•Room settings module:-
•Sub modules are:
•Add New hostel
•View hostel
•Room chart module:-
•Sub modules are:
•Add room
•View room
•Available rooms
•Hosteller attendance module:-
•Sub modules are:
•Attendance entry module
•View attendance Report

2.4 Conclusion

Digital Hostel is a Customize and user-friendly Web Portal

for Hostel. It has been designed to automate, manage and

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look after the over all processing of even very large hostel.
It is capable of managing Enquiry
details, Student Details, Payment Details etc. Digital Hostel
is Customize and user-friendly web portal for Hostel which
provide hostel
information, hostel room information, hostel accounts
information.
Digital Hostel is offering a maximum of stability, cost-
effectiveness and usability. It provides the most flexible and
adaptable standards management system software solutions
for hostel.
2.5 References
• https://htmlreference.io/
• https://cssreference.io/
• https://javascript.info/
• https://www.w3schools.com/php/
• https://www.w3schools.com/mysql/

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