Exam Session: January 2024

Examiner

29 November 2023

Dear Mr Martinez-Vicente,

Assessment Associate Number: 524914

I am pleased to enclose your contract for providing assessment services for the
forthcoming examination series.

Your contract includes:

• Subject and paper details

• Meeting information and mark completion dates
• Allocation information
• Fees information
• Duties and Responsibilities
• Additional information
• Pearson Associate Terms & Conditions
• Pearson Associate Guidance & Policies
• Acceptance Instructions

By accepting your contract in accordance with the Contract Acceptance Instructions

you are agreeing to abide by the Pearson Associate Terms and Conditions and all
Pearson Associate Guidance & Policies (links to which are provided on the final page
of this contract). Please read all sections of your contract and the associated documents
thoroughly and follow the Acceptance Instructions at the end of this document within
seven days of receipt.

Yours sincerely,

Adrian Brown
Head of Associate Management and Recruitment
CONTRACT INFORMATION

Subject Name:
iAL SPA22016

Paper Details:
Understanding and written response WSP02 01

Contract Role:
Examiner

Role

An Examiner marks candidates’ responses in accordance with the pre-defined mark

scheme, whilst adhering to conditions of recognition and examination procedures.

As an Examiner, you will be contracted to mark items* onscreen using ePEN, which can
be done from home.

*Items are questions or a group of questions on an exam paper. E.g. Q01 can be an
item, or Q01-Q05 can be an item.

As an Examiner, you will be contracted to mark Type 1 items. These are also referred to
as Expert items.

Responsibilities
• To mark accurately and consistently to ensure overall standards are maintained
• To ensure milestones for marking are adhered to
• To ensure all administration is completed as specified.

Further details, including the allocation size, payments, and meeting dates, as well as
further terms and conditions, are all stated below.

Standardisation Activity:
This meeting will be held on an online platform on the date(s) and times stated below.

Date: 25 January 2024 to: 25 January 2024 from 09:30 to 17:00

You can expect to receive your access and log-in details for these online events to be
sent to your registered email address roughly four weeks before the live event.

If the platform for the meeting is on Adobe, you will be required to complete a short
preparation exercise to help ensure you do not experience technical difficulties on the
day of the standardisation. Details of this exercise will be emailed to you separately in
the weeks leading up to the standardisation activity.
Please note: Adobe Connect online standardisation requires the use of a headset with a
microphone in order to communicate with other users. If you don’t already own a
headset, please purchase one prior to your standardisation date.

Adobe connect online standardisation requires a broadband speed of 1Mbps or faster to

operate. A wireless broadband connection is not recommended due to fluctuation in
signal strengths which could impact your connection in Adobe connect. A list of all
system requirements can be found here:
https://helpx.adobe.com/adobe-connect/adobe-connect-11-tech-specs.html

Examiners/Moderators must attend the standardisation meeting to be eligible to

undertake Assessment work for Pearson.*

Familiarisation Marking

Before attending standardisation, we ask that you attempt to complete familiarisation

marking.

The ePEN marking system will become available approximately 4 days after the
examination date for you to complete this activity.

During the familiarisation marking period, you will be able to practice marking live
student responses. Any marks entered at this stage will be cleared from the system
before the standardisation event.

Familiarisation marking will no longer be available from the first day of the
standardisation event. All marks entered on or following the first day of Standardisation
will be processed as final student marks.

Please note: the fee paid for standardisation covers all subsidiary activities such as
familiarisation marking or preparatory work for standardisation.

Event Recordings

Where recordings will be shared, data written in the chat may be visible, however
usernames will be redacted. No spoken dialogue will be edited in the recording. You
should therefore avoid disclosing any personal information verbally or in writing and any
such disclosure is made at your own personal risk

CONTRACT REQUIREMENTS

Allocation of responses to mark:

416 items

Date by which allocation must be marked:

05 February 2024

Base payment for completed marking:

£ 316.00
Detailed below is the marking schedule you are expected to maintain:
104 items by: 29 January 2024
208 items by: 31 January 2024
312 items by: 02 February 2024

Bonus payment if allocation, across all items to which you are assigned, is completed by
the above deadline(s):
£ 79.00

Payments
For all meetings (inc. Face to face & Adobe Standardisation), you will receive
remuneration for the time spent conducting the activity.

Duration Payment
Full Day No teacher release claimed £150
With teacher release* £120
Half Day (up to 4 hours) No teacher release claimed £98
With teacher release* £79
*The teacher release payment provides compensation to schools for releasing teachers to undertake
examination work. Where teacher release is paid, Assessment Associates receive a reduced fee for
attending standardisation or other meetings. You can access our online teacher release claim forms
from the Guidance for Claiming Reimbursement of Teacher Release document.

Please note: The fee paid for standardisation covers all subsidiary activities such as
standardisation homework or preparatory work for standardisation.

In order to receive payment for completing standardisation. You must meet the following
requirements:

• You must complete standardisation in full and engage in all activities. (Where
applicable)
• You must complete a minimum of 25% of your total allocation listed above.

Payment Timescales
The table below outlines the timescale by which Associates can expect payments.

Type Timescale for pay

Meeting (E.g. Standardisation)
Base Fee
Bonus Fee
Online Marking - Scanned
Attachments/Non Standard Scripts
(SAMOS) 25% enhancement rate
Additional Items (Pool) Marking
Responsibility Fees, Report fees, CE
Within 30 days of the meeting
Within 30 days of the contract
completion date
Within 30 days of the contract
completion date
Within 30 days of results day
Within 30 days of all marks being
received from all markers on this paper
Within 30 days of results day
Sampling & Admin Fees

Please note: The payments listed in the above table may not be applicable for this
contract. Please check the contract to identify which payments you are eligible for.
Teacher Release
Full Day £190.00
Half Day £95.00

The teacher release payment provides compensation to schools for releasing teachers to
undertake examination work. Where teacher release is paid, Assessment Associates receive
a reduced fee for attending standardisation or other meetings.

You can access our online teacher release claim forms from the Guidance for Claiming
Reimbursement of Teacher Release document.
The following conditions apply to the above payment:

1. If you are unable to complete the marking of the stated allocation of responses by the
contract completion date due to unavailability of items on the paper, you will be entitled
to a per item payment for the items marked and the full bonus stated above.

2. If you are unable to complete the marking of the stated allocation of responses due to
a fault in our systems, you will be entitled to a per item payment for the items marked
and the full bonus stated above.

3. If you do not maintain the marking schedule described above then Edexcel cannot
guarantee availability of items and therefore the bonus will be at risk.

4. If we deliver the stated allocation but you do not complete your allocation of
responses across all items to which you are assigned you will receive a reduced payment
based on a per item fee only. We will not know what this rate will be until the
examination series is underway (see outline below).

5. If you are asked to stop marking (either individual items or all items) due to poor
quality of marking, you will receive a reduced payment on a per item fee only. We will
not know what this rate will be until the examination series is underway (see outline
below).

6. Any additional marking that may be available will be offered at a variable item rate
which may be incentivised (see outline below). Incentivised rates, if offered, will only be
applicable to items marked in addition to your contractual allocation. Any additional
marking, if available, will be allocated to you automatically once you have completed
your initial allocation. This will form an addition to your contract.

6.1. Incentivised rates vary from year to year and are different to the rates for allocated
marking.

7. The contractual allocation outlined above is based on predicted entries. In the event
that entries are lower than estimated, Edexcel reserves the right to reduce or withdraw
the allocation and the total amount payable including base and bonus.

8. If a meeting is cancelled due to reduced entries or the withdrawal of an exam Pearson

reserves the right to cancel the meeting payment providing a notice period of at least 1
weeks.

9. Any marking which takes place on a paper which has been grouped (papers where
only selected items are assigned from the entire paper) you will be entitled to a per item
rate. Individuals marking on a grouped paper will be notified by their subject team
before marking begins.

How do we calculate item rates?

The variable item rates and incentivised item rates for unallocated marking are
calculated part way through the marking process by apportioning the total contractual
base payment across all assigned items based on a weighted average marking time. This
calculation occurs once a significant proportion of marking has been completed and
ensures that the fees generated for each item are appropriate and relevant to the
candidate responses and the length of time required to mark them.

Tax Statement

Fees paid to UK based individuals, or to individuals who are deemed tax resident in the
UK, are subject to deduction of income tax. The rate applied will be governed by the tax
code issued by HMRC.

For individuals based outside of the UK and who are not UK tax resident, your fees will
be paid to you gross unless there is a statutory obligation for Pearson to apply
withholdings. It is your responsibility to ensure that the appropriate taxes and any other
contributions or levies due on your fees from Pearson, are paid, and declared to the local
tax authority.

If you are based outside of the UK, Pearson will attempt to pay in the currency you have
requested in your most recent HMRC questionnaire submission, at the exchange rate at
the time of payment.

ADP GlobalView - ADP GlobalView https://portal.people.adp.com/PSN/login

Through this website you will be able to access all your payroll information including P60,
payslips and bank account details. You can find full guidance at General guidance and
administration | Pearson qualifications.

Payment Information

All expenses should be claimed in line with the Associate Payroll and Pensions Policy.
Please claim for your expenses via iExpenses, the guidance document can be found on
www.Edexcelgateway.com

No claims for fees should be made via the expense system. All fees will be paid
automatically.

Payment for work will be made at the following stages:

1. Payment for completion of the standardisation activity within 30 days of the date
of the meeting.
2. If a meeting is cancelled due to reduced entries or the withdrawal of an exam
Pearson reserves the right to cancel the meeting payment providing a notice
period of at least 1 weeks.
3. Payment of allocation and bonus (if appropriate) within 30 days of contract
completion date. This excludes the 25% enhancement rate for Online Marking -
Scanned Attachments/Non Standard Scripts, which is paid separately to the script
fee, and will be paid within 30 days of results day for this series.
4. Payment for any additional allocation marked for this paper will be paid within 30
days of all marks being received from all markers on this paper.
5. Payment or responsibility fees, report fees, CE Sampling (where appropriate) and
admin fees will be paid within 30 days of results day for this series.
6. The contractual allocation outlined above is based on predicted entries. In the
event that entries are lower than estimated, Edexcel reserves the right to reduce
 or withdraw the allocation and the total amount payable including base and
bonus.
7. Payment for any other completed meetings or activities will be paid within 30
days of the meeting taking place or evidence of work done supplied to the
relevant team.
8. Payments of visiting fees will be made within 30 days after Submission of
report(s) provided marks have been submitted.

MARKING DETAILS

You are required to continue to mark until all marking is complete, or your Principal
Examiner asks you to stop.

Personal Information

You must notify Pearson regarding any changes in contact details, including your postal
address and telephone number, for the purpose of data protection and the security of
candidates work.

If your contact details change please amend your details on Edexcel Gateway.

You must also update any Conflict of Interest on Edexcel Gateway.

There are a number of conflicts of interest that may arise for Associates, which includes
but is not limited to:

• Personal relationships with centres and students (centre declaration)

o A centre you have worked at in the last 5 years (including any freelance
work you may have been contracted directly for)
o A close personal relationship with a member of staff at a centre
o Being closely related to a student at a centre who is preparing for
assessment
o Privately tutoring a student who is preparing for assessment at a centre
• Associates as authors
• Delivering training
• Endorsed and other resources

DUTIES & RESPONSIBILITIES

Acceptance of this contract to provide services to Pearson will be regarded as an

undertaking to meet the following requirements:

Core Responsibilities

1. Return all scripts to Pearson at Lowton House, Hellaby by the script return date
unless otherwise agreed.
 2. Have personal IT equipment capable of running Pearson required software. Have
relevant malware and appropriate virus protection software. Complete relevant
data protection training module.

3. Have a suitable internet connection and a personal and secure email account.

4. Ensure the confidentiality of centres and learners. Undertake all marking in a

private place.

5. Comply with all parts of the Assessment Strategies (if applicable) directly relevant
to the specific duties detailed.

6. Act at all times in a way which will not bring Pearson, its employees and its
representatives into disrepute.

7. Ensure you are familiar with the relevant specification, standards, assessment
guidance and centre guidance (if applicable).

8. Inform the Head of Subject /Subject Leader (SL) immediately if you’re not able to
complete any aspect of your role to agreed deadlines.

9. Carry out (within reason) other tasks that Pearson staff/representatives give you.

10. Internet usage costs will not be covered by Pearson either through expense claims
or prepaid agreements. For the avoidance of doubt, all direct or indirect internet
costs will be borne by the Associate.

Specific Responsibilities

1. Participate in the standardisation activity for all questions allocated. You will not be
permitted to mark a question if you fail to successfully complete the standardisation
for this question, which may have an impact on your bonus payment.

2. Complete standardisation activities using the question paper and mark scheme,
contacting your team leader with any queries or feedback.

3. Mark candidates’ responses, at item level, using the ePEN system. Further details of
the specific questions you will be required to mark will be issued by your Head of
Subject/SL.

4. Mark all items allocated to you evenly by the stated deadline. You may be
temporarily stopped on specific items if your marking is not even across all your
allocated questions. Items may be removed from you if not marked by the deadline.

5. Maintain regular contact with your Team Leader/Principal Examiner as appropriate,

escalating issues as they arise.

6. Re-mark work and prepare special reports on the work of groups of candidates, in
connection with Review of Marking (RoMs) and Post Review of Marking (PRoMM) of
an examination within specified timescales to enable compliance with regulatory
requirements.
 7. Write short reports on such aspects of the examination as required and submit these
reports to the Principal Examiner and/or Assistant Principal Examiner/Team Leader.

IMPORTANT INFORMATION

If for any reason you withdraw from this contract after previously accepting, and we are
not able to find a replacement marker, there is a possibility that candidates’ work might
not be marked in time for the normal issue of results. Should it be necessary for you to
withdraw, please let us know at the earliest opportunity by contacting the Contract and
Allocation Team via the Pearson Support Portal.

Website Access

Edexcel Gateway - www.edexcelgateway.com

Through this website you will be able to access the appropriate instruction booklet
(Guidance to Markers/Moderators etc) as well as additional information relating to your
work with Pearson. To do this:

1. Log in using your unique username and password (the log-in details are the same
as those you used to access this contract).
2. Select ‘Forms and Guidance’ underneath ‘My Gateway Homepage’.
3. Click on ‘GQ assessment’.
4. You may be asked to submit your unique username and password again.
5. In the ‘GQ assessment’ section, click on the ‘+’ symbol to expand the documents
for GCSE and A Level or PTE.

You can also update your personal details on our records. To do this:
1. Log in using your unique username and password.
2. Select ‘My Details’ from the menu on the left hand side.
3. Click edit below the personal details listed.

For ePen marking, from 10am the day after the exam you will be able to access the
relevant exam paper and mark scheme. To do this:

1. Log in using your unique username and password.

2. Select Allocations from the menu on the left hand side.
3. Select the relevant exam qualification and session and click ‘go’.
4. Select the relevant paper and click ‘Confidential Documents’ on the right hand
side.

Digital Learner Work Transfer – accessed via www.edexcelgateway.com

Learner Work Assessment (LWA) – through this digital platform you will be able to
moderate the centre’s sampled work remotely or mark traditional work submissions. To
do this:

1. Login on Edexcel Gateway using your username and password.

2. Select “Learner Work Transfer” and sub-select “Examination / Moderation” on the
left side menu (towards the bottom).
3. Ensure pop-ups are enabled on your computer to allow a new window.
4. You may be asked to submit your username and password again on the portal.
SYSTEM REQUIREMENTS

When marking online it is important to have a suitable computer on which to run ePEN.

Details of the requirements to run ePEN2 can be found here

By accepting this contract, you agree that you have read the system requirements, and
that your computer has the correct system requirements in order to run ePEN2.

Please be aware you should not use a public computer, including those at your place of
work for security reasons.

TERMS AND CONDITIONS

By accepting this contract, you agree that you have read and will abide by the duties and
responsibilities stated above and by the Terms and Conditions of contract available here

PEARSON ASSOCIATE GUIDANCE & POLICIES

In addition to the duties, responsibilities and Terms and Conditions stated above, by
accepting this contract, you confirm that you have read and will abide by all policies and
guidance documents listed under ‘Associate Policy’ available here

CONTRACT ACCEPTANCE INSTRUCTIONS

To accept or decline this contract, please click on either the ‘accept’ or ‘decline’ button
on the Edexcel Gateway screen from which you downloaded this contract.

Please be reminded that you are under an ongoing obligation to inform Pearson if your
work might be affected in any way by a personal interest or a conflict of interest.

You acknowledge that by submitting your acceptance you are providing assurance that
you are fit and able to discharge and fulfil the duties as described herein. Upon
acceptance, a binding contract will come into effect without further confirmation.