HARYANA VIDYUT PRASARAN NIGAM LTD.

(A Govt of Haryana undertaking)

Regd. Office : Shakti Bhawan, Sector-6, Panchkula
Corporate Identity Number: U40101HR1997SGC033683
Office of Chief Engineer/PD&C, HVPNL, Panchkula
Website : www.hvpn.org.in E-mail : cepdc@hvpn.org.in
Tel. No.: 0172-2583724/2583745/2584338,

To

M/s Flowmore Limited Email: gujmkt@flowmoregroup.com

709, ISCON Elegance, Prahlad Naga'r Cross
Road, S.G. Highway,
Ahmedabad-380015,Gujrat

P.O. No. HDP- 58/PD&C/EPC-D-68/PD&C / XEN / Contract

Dated: 08.08.2023

Sub: Purchase Order (PO) for Supply, Erection, Civil, Testing and Commissioning of
equipment for Construction of 220 kV GIS S/Stn Sector-99, Gurugram with 2x100 MVA
220/33 kV Power Transformers (in scope of contractor) on turnkey basis against tender
enquiry no. EPC-D-68 (NIT NO. 68 DATED 22.11.2022.

This is to notify that your offer/bid ref. no. FL/AHD/HVPNL/EPC-D-68/PD&C dated 21.01.2023
and further clarification letters FL/AHD/HVPNL/EPC-D-68/PD&C/PBC dated 09.03.2023,
FL/AHD/HVPNL/EPC-D-68/PD&C/PBC-2 dated 15.03.2023, negotiation letter dated
14.07.2023 and up to date correspondences exchanged regarding construction of 220 kV GIS
Substation Sectbr-99 Gurugram with 2x100 MVA 220/33 kV Power Transformers on turnkey
basis against tender enquiry no. EPC-D-68/PD&C has been accepted and thus a contract has
come into force thereof.

WORK SCHEDULE :-
You shall include in proposal programme for furnishing and erecting the equipment covered
under the contract. The programme shall be in the form of master network identifying key
phases in various areas of the total work like design, procurement, manufacture and field
activities such that the 220kV GIS substation as covered under scope in clause 1.0 ITB of this
volume shall be erected tested and commissioned within 18_jnopths of signing of contract.
The contract agreement will be signed within 30 days of issue of Purchase Order (PO). In
case there is delay in signing of contract, the contractual completion period will be counted
from the 30th day of issue of Purchase Order (PO), irrespective of the reason of delay in
signing of the contract.

PRICES:
Bidder shall indicate firm prices in Indian Rupees only except for prices of supply of Power
Transformers, Tower structure, Battery and XLPE Power Cable which shall be variable as per
IEEMA formula with base date 30 days prior to opening of tender.
The Price variation as per the latest relevant IEEMA circular will be applicable for various sizes
of XLPE Power Cables manufactured in India only. No Price variation will be applicable for
XLPE power cables manufactured/supplied from abroad. No price variation will be applicable
for control cables being lot item.
The price variation shall be applicable only during the contractual period as per approved
PERT chart. However, if the material is supplied after the supply schedule as mentioned in the
approved PERT Chart or after the contractual completion period, the payable price shall be
lower of the prices arrived at after applying IEEMA indices on the required date of supply of
material and date of actual offer of material for inspection.

PRICE SCHEDULE:
The details of material ordered and their prices are given as follows:-
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TAXES & DUTIES:-
As per clause 15 of ITB and clause 6 of Special Conditions of Contract.

PAYMENT TERMS:
The payment shall be regulated as per clause 9.0 of SCC of Bidding Documents as
briefed under: -
A Interest bearing Mobilization advance:

Interest bearing mobilization advance equal to 10% of the contract value shall be made on

request by the turnkey as under:

i 1st installment of advance payment to the extent 2% at the time of signing of contract,
ii 2nd installment of advance payment to the extent 2% at the time of opening of site office,
iii 3rd installment of advance payment to the extent 6% on su^mission of invoice and proof by
the contractor that civil subcontractor is appointed.

This advance shall be subject to fulfillment of following conditions:-

i Submission of an unconditional and irrevocable Bank Guarantee (from a Nationalized
Bank or scheduled commercial bank approved by the Govt. of Haryana for conducting
Govt. Business i.e. ICICI Bank, Axis Bank, HDFC Bank, Induslnd Bank, Yes Bank,
Kotak Mahindra Bank) equivalent to 110% of initial advance valid upto contractual
completion period..
ii Submission of an unconditional and irrevocable Performance Bank Guarantee (from a
Nationalized Bank or scheduled commercial bank approved by the Govt. of Haryana
for conducting Govt. Business i.e. ICICI Bank, Axis Bank, HDFC Bank, Induslnd Bank,
Yes Bank, Kotak Mahindra Bank) equivalent to 11% of the contract value. BG submitted
by the contractor in lieu of mobilization advance can be reduced proportionately to the
amount pending to be paid to the Nigam on account of advance at a given time i.e. if
payment is recovered from the bill than simultaneously, the firm will be allowed to revise the
amount of bank guarantee in five equal installments. Firm can submit 5 Nos. BG's of equal
amount for the total amount of advance to be taken from the Nigam.
iii Submission "Of an undertaking that they will mobilize construction gangs within one month of
receipt of advance which will include deployment of labour and construction T&P, opening of
site office, commencement of work of sub-station, placement of orders of major equipment
etc.
iv The advance shall bear an interest rate equal to one year MCLR+1%, prevailing at the time
of payment of mobilization advance. The interest on outstanding amount will be calculated at
the end of each calendar month and will be recovered from the invoices to be submitted for
payment in the next calendar month by the contractor.
v The amount of advance will be recovered @ 20 % of the value of each invoice submitted by
the contractor for payment. The Bank Guarantee submitted by the contractor for mobilization
advance will be released in 5 equal installments after the amount of advance is recovered
from the contractor.
vi The payment of mobilization advance is optional. The contractor has the option of taking the
interest-bearing interim advance within 3 months of P.O.

B Payment for supply of equipment including mandatory spares:

90% payment of the unit price alongwith payable GST after deducting mobilization advance

@ 20% of the bill amount and upto date accrued interest thereon shall be paid within 30

days after receipt of material in site stores, but after verification by the concerned XEN. The

payment shall be made on submission of following documents by the supplier to CAO,

HVPNL, Panchkula:-

Documentary evidence of handing over of material at the contractor's site store, to HVPN
and its reissue to the contractor against indemnity bond for execution of work.
Contractor's detailed invoice.
Detailed packaging list.
Insurance Policy/ Certificate.
Dispatch authorization issued by the employer
Sequential certificate
Balance ten percent (10%) of the ex-works price alongwith GST shall be paid within 30 days
as per following conditions:-
Successful completion of erection, testing, commissioning and taking over the works by
HVPN. ..,
Proof of submission of required number of O&M Manuals, Reproducibles and sets of
approved drawings etc.
STAGES DEFINED FOR ISSUE OF SEQUENTIAL CERTIFICATES:-
Issuance of Sequential Certificate i.r.o. following items are only proposed to be necessary
 for payment of the equipment which shall be issued by the concerned XEN/TS as per
conditions defined. The stages for issuance of sequential c^rtificates are as under-

Sr. Name of Equipments Stage for issue of Sequential

No. Certificate
1 Earth Mat material After approval of (Earth Mat) resistance
calculation
2 Power Transformer Completion of Transformer Plinths,
3 Breakers Casting of slabs of control room building
4 C&R Panel, AC Kiosk , SCADA, GIS and GIS Halls
equipment
5 400/220/132/66/33 kV XLPE Cables for GIS
6 Towers and Equipment structures Completion of 50% of foundations in the
switchyard

•Payment of all other items shall be made as per PERT chart provided in the contract
without requirement of sequential certificate.
•In case of mismatch in the completion of line/Sub-station of due to' other urgencies, if a part
of sub-station is to be energized/ utilized, the concerned CE/TS may issue instruction to
concerned offices to facilitate the payment of above equipment without sequential certificate.

C) The release of retention money shall be dealt as under:-

I.Balance Ten percent (10%) shall be paid within 30 days:-
a)Against taking over certificate as per clause 31.0 of GCC.
b)Proof of submission of required number of O&M Manuals, Reproducible and sets
of approved drawings etc. In case of non-submission of these documents, an
additional amount of INR 10 Lakhs shall be deducted which shall be paid after
submission of the same.
II.The money so due shall be released after deduction of three (3) times the cost of
pending punch points, if any.
III.In case of deemed commissioning, 2% of retention money or three (3) times the
cost of pending punch points, whichever is higher, shall be retained. Additional INR
10 lakhs shall be retained in case of non-submission of required number of O&M
Manuals, Reproducible and sets of approved drawings etc. The balance retention
money will be released accordingly.
IV.Balance/Withheld retention money will be released after completion of the punch
points by the firm within 2 months from the date of commissioning, failing which the
withheld retention money shall be forfeited and the leftover work/punch points will be
got done departmentally.

D Payment for Erection & Civil Services:

90% payment of the unit price alongwith payable GST after deducting mobilization advance
@ 20% of the bill amount and upto date accrued interest thereon shall be paid on 30th day
of submission of erection / civil bill by the contractor to concerned SDO. The payment shall
be made by CAO, HVPNL after certification by the concerned Xen.
The payment of any activity completed earlier than the period stipulated in PERT chart will
be released as per schedule of erection in the approved PERT chart.

E The release of retention money shall be dealt as per 9.1.1 (C) mentioned above.

F Type test charges:

100% payment for tests conducted would be made on 30th'day after deducting mobilization
advance @ 20% of the bill amount and upto date accrued interest thereon, on successful
completion of tests, approval of test reports by the employer and receipt of copies of
approved type test reports as per contract.
G Payment of Lot items:
The payment of lot items shall be made as under: -
I) Payment of control room building & GIS Hall/Building.
The payment of control room building or GIS Hall/Building shall be divided into three stages
as under: -

i) On completion upto 15% price of control room or GIS Hall/Building.

plinth level
ii) On casting of roof Next 20% price of control room or GIS Hall/Building.

iii) On completion Balance 65% price of control room or GIS

Hall/Building.
II) Payment of Cable Trenches:
The payment of cable trenches shall be divided as under-

On completion of 50 % of total length of trenches without 1/3rd of total cost of trenches

i
trench covers
On completion of 100 % length of trenches without trench Next 1/3rd of total cost of
ii
trenches
covers
On completion Balance 1/3rd of total cost
iii
of trenches

Payment of other Lot items:

The payment of Other lot items shall be made as under

payment of other lot items will be paid on completion of the lot activity
The payment of any equipment/material supplied earlier than the period stipulated in PERT chart
will be released only as per schedule of delivery of material in the approved PERT chart as per
clause 12.3 of GCC and 11.3 of SCO.

LIQUIDATED DAMAGES
In addition to provisions of the penalty as detailed in clause 14 of GCC, if the Contractor fails to
perform the work within the specified period given in the Purchase Order or any extension thereof,
with respect to successful completion of testing & commissioning of sub-stations, the Contractor
shall pay to the Employer liquidated damages @ 0.25% per week. However, the amount of
Liquidated damages for the contract be limited to a maximum of Five percent (5%) of the total
contract price of the works not commissioned in time.
In case where works/supplies extend beyond the contractual completion period, the
amount towards LD shall not be withheld/ retained from the RA/supply bills. The same shall
however be withheld/ retained from the pending bills/retention money after payment of 90%
of the contract amount to the contractor. In case the LD is not recovered in full, the same
shall be recovered from payments due to the contractor in other contracts being executed

in HVPNL

DAMAGES FOR LOSSES OF POWER

TRANSFORMERS:-
With specified fixed loss figures of maximum losses, manufactures have to adhere to these figures
by designing transformer suitably.

INSURANCE:
As per clause 38 of GCC of bidding documents

CONTRACTOR'S LIABILITY:
You shall indemnify the employer against all losses and expenses in the event of accident/loss
due to defective material supplied by you as per clause 39 GCC of bidding documents.

PERFORMANCE SECURITY:
Within 30 days of receipt of Purchase Order from the owner, you shall be required to furnish a
Performance Guarantee (from a Nationalized Bank or scheduled commercial bank approved by
the Govt. of Haryana for conducting Govt. Business i.e. ICICI Bank, Axis Bank, HDFC Bank,
Induslnd Bank, Yes Bank, Kotak Mahindra Bank), in the form attached as Annexure-ll, Section-V
to this Vol-I in favour of the Owner. The guarantee amount shall be equal to ten percent (10%) of
the Contract price and it shall guarantee the faithful performance of the Contract in accordance
with the terms and conditions specified in these documents and specifications. The guarantee
shall be valid upto 90 days after the end of Warrantee Period as per clause 43.0 ITB of bidding
documents/amendments thereof

CONTRACT AGREEMENT:
Within thirty (30) days of the issue of Purchase Order you shall sign the contract agreement and
shall submit required performance guarantee as per clause 42.0 ITB of bidding documents.

FORCE MAJEURE:
As per clause 42.0 of General Conditions of Contract of bidding documents.

As per clause 15.0 of GCC of bidding documents

INSPECTION AND TESTING:
As per clause 20.0 of SCC of bidding documents

SPECIAL TOOLS AND TACKLES:

Any items of special tools and tackles required for erection and maintenance of the system
equipment shall be furnished by you without any extra cost as per clause 8.3 of SCC of Bidding
Documents

PACKING:
The material shall be packed before despatch as per provision in clause: 25.0 of General
Conditions of Contract of bidding documents and packing clause df technical specification.

QUANTITY VARIATION:
As per clause 24.0 of GCC and clause 13.0 of SCC of bidding documents. Accordingly, the
Empowered Officer of HVPNL reserves the right to increase or decrease up to 15% of contract
value, the quantity of Goods and Services, for the items for which quantities have been indicated
in the price schedule without any change in unit price or other terms and conditions, during the
execution of the contract. The quantities of individual items may vary upto any extent.

MAKES OF EQUIPMENT:
You have declared that all bought out items shall be as per approved vendor of HVPNL, in
Schedule-5 and as per clause 2.2 Equipment Qualification of ITB.

DESPATCH OF MATERIAL:
The equipments will be dispatched directly in your site stores and will be verified by the Engineer
of HVPNL in site stores and will be handed over to you on submission of indemnity bond.

TYPE TEST CERTIFICATES:

The type test certificates as per provision in technical specification shall be submitted on the
makes to be supplied by you within 3 months from the date of signing of the contract. These type
tests shall be from Govt./Govt. approved test house and will not be more than 7 years old
reckoned from the date of bid opening. No. extra payment will be made to you on this account.

TECHNICAL:
You have submitted the undertaking regarding guaranteed technical particulars of the equipments
along with the bid. Notwithstanding any errors and omissions in the said GTP's the same shall
conform to technical specification of HVPNL/relevant ISS. All drawings and designs shall be
submitted by you for approval in time as per provisions in the technical specification/ bidding
documents. The submission of correct drawings shall be your sole responsibility.
You have agreed to all terms and conditions without any deviations as per General Conditions of
contract, Special Conditions of contract and technical specification of bidding documents. Unless
there is anything repugnant or contrary to the context, all other terms and conditions will be
applicable as per conditions of NIT and bidding document.

(MOHD. ASIF EQUBAL)

Superintending Engineer/Contracts
for CE/PD&C, HVPNL, Panchkula
Endst. No. Ch- 01/HDP- 58/PD&C/EPC-D-68/PD&C/Xen/Contract Dated: 08.08.2023

Copy of the above is forwarded to the following for information and necessary action please:-

1Director/Technical, HVPNL, Panchkula

2Director/Projects, HVPNL, Panchkula

3Director/Finance, HVPNL, Shakti Bhawan, Panchkula

4Chief Engineer/PD&C, HVPNL, Panchkula

5Chief Engineer/P&M, HVPNL, Panchkula

6Chief Engineer/TS, NCR, HVPNL, Gurugram

7Chief Engineer/SO & Commercial, HVPNL, Panchkula

8CAO, HVPNL, Panchkula.

9Superintending Engineer/TS, HVPNL, Gurugram

10Superintending Engineer/Design, HVPNL, Panchkula.

11Superintending Engineer/Civil Works, HVPNL, Hisar

12Superintending Engineer/Civil Design, HVPNL, Panchkula.

13FA/Contracts, HVPNL, Panchkula

14FA/HQ, HVPNL, Shakti Bhawan, Panchkula.

15Sr. AO/C&P, HVPNL, Panchkula.

16Executive Engineer/Protection Design, HVPNL, Panchkula.

17Executive Engineer/S.Stn Design, HVPNL, Panchkula.

18Executive Engineer/IT & Infra HVPNL, Panchkula for uploading the PO on HVPNL website.

19Executive Engineer/Civil Design, HVPNL, Panchkula.

20Executive Engineer/TS, HVPNL, Gurugram

21Executive Engineer/Civil Works, HVPNL, Gurugram

22Supdt./PD&C, HVPNL, Panchkula.

This issues with the approval of the Utility Level High Powered Purchase Committee in its meeting held on
14.07.2022 (copy-placed at Ch-109 of File No. EPC-D-68/PD&C and duly pre-audited by pre-audit cell of
FA/Contracts, HVPNL, Panchkula.

M. K SHRIVASTAVA
Executive Engineer/Contracts
for CE(PD&C), HVPNL, Panchkula