HARYANA VIDYUT PRASARAN NIGAM LIMITED

Regd. Office: Shakti Bhawan, Plot No. C-4, Sector-6, Panchkula-134109

Corporate Identity Number: U40101HR1997SGC033683
Website: www.hvpn.org.in eMail companysecy@hvpn.org.in
Correspondence eMail: ushr1@hvpn.org.in
u y n uTelephone No. 0172-2561931 -2561938

Office Order No. 505/REG-5/Vol-VDated: 09.01.2023

Haryana Vidyut Prasaran Nigam Limited in exercise of powers conferred under Section 56 (3) (vi)
of Haryana Electricity Reform Act, 1997 read with Electricity Act, 2003 & all other enabling powers
in this behalf is pleased to frame the following revised "HVPNL Transfer Policy, 2022 in terms of
Chief Secretary to GoH instruction No. 15/5/2017-1GS-II dated 23.06.2021: -

INTRODUCTION:
With the introduction of Human Resource Management System (HRMS) Online portal by
the State Government, it has been decided that posting and transfer of the employees of
the State of Haryana be also made online. The State Govern ment vide instructions dated
28.02.2018 and General Principle Guidelines issued vide letter dated 13.02.2020 with
amendments dated 07.08.2020. In compliance of the above instructions, HVPNL issued
Transfer Policy 2021 vide office order No. 470/REG-5/Vol-V dated 22.02.2021.
The State Government vide instructions dated 23.06.2021 decided to implement online
transfer process for regular employees irrespective of cadre strength on stay basis.
Accordingly, in pursuance to the latest State Government instructions dated 23.06.2021
and for its effective implementation in the Nigam, the Haryana Vidyut Prasaran Nigam
Limited Transfer Policy, is effected.

1.0 Vision: To ensure equitable distribution of HVPNL employees at different locations in a

fair and transparent manner and to maximize job satisfaction amongst employees and further to
improve performance of the Nigam.

2.0 Application: The policy shall be applicable to: -

i) All the employees in twenty-nine (29) number cadre(s) working on regular basis will
be considered for transfer through Online Transfer Process.

ii) All the employees in one hundred forty-one (141) number cadre(s) working on
regular basis will be considered for transfer through Manual Transfer as per
provision.

3.0 Definitions: In this policy, unless there be anything repugnant in the subject or context;

a)'Blocked Posts' means the post in the cadre which remain unfilled and is not required
to be filled for the time being, or which requires specialized knowledge/ skill set or
where the present incumbent has not completed the prescribed tenure as decided by
the Cadre Controlling Authority.

Note - Blocked Posts shall be excluded from the list of vacant posts for transfer.

b)'Employees of Special Category' means the employees as detailed in Regulation-5

(c) of this policy<

c)'Prescribed Tenure' means the tenure of appointment fixed for particular category of
post with respect to his/her posting in different offices as detailed in Regulation-4 (v)
& (vi) of this policy. While calculating the tenure of an employee for the purpose of this
policy, the date from which someone is working in a particular office on 28th /29th
February of the calendar year of transfer shall be counted irrespective of the fact
he/she has been appointed by temporary transfer or otherwise. However, an employee
may participate in the transfer drive subject to completion of minimum three years of
service in an office.

d)'Qualifying date' for the purpose of calculation of vacant post(s) shall be the 28th /29th
February of the calendar year of transfer;

e)'Service' means duty period and all kinds of leave including extraordinary leave
availed by a Nigam employee during the prescribed tenure;
 f)'Transfer' means posting/appointment from one office to another office on or before
co^pletion of prescribed tenure in a particular office as defined in Regulation-4 (v) &
(vi) of this policy;

g)'Vacant Post for transfer1 means

(i) a post not occupied by any employee;

(ii) a post presently occupied by an employee for a period as specified in

Regulation-4 (v) & 4 (vi) of this policy or more;

Note 1 - Where there are Blocked Posts in a cadre the same shall be excluded from
the number of vacant posts for transfer.

Note 2 - The post against which an employee has been posted/transferred on

compulsion of administrative reasons or litigational nature shall also not be
included in the vacant posts for transfer.

Note 3 - The concerned administrative establishment shall prepare the list of vacant
posts for transfer and notify them for the benefit of stakeholders. Depending
upon input from stakeholders, such list may be amended if required.

h) 'Office' means an area prescribed by the competent authority for the purpose of
calculation of prescribed tenure and entitlement of an employee for transfer from one
office to another office under this policy;

4.0 General Principles:

(i) Time Schedule for Online Transfers:

(a)General transfers will be made online once in a year. However, transfer/posting

necessitated by promotion, direct recruitment, the posts needed to be filled up
in public interest, can be made anytime by the competent authority.

(b)The online process will be completed during the month of March-April and
implemented after completion of drive or as per exigency/convenience of the
Nigam.

(c)For transfer to be made online, Transfer drive will be opened and would be
notified by the Administrative wing in the month of Feb-March of every year.

However, in case the Transfer drive is to postponed by the competent authority

due to any reason what so ever, in that case, the drive would be opened and
notified one month prior from the date it is to be implemented.

(d)Qualifying date for vacancies, merit point, calculation of age & stay period shall
be 30 days prior to the opening of the Online Transfer Drive.

Note: Offline transfers on Administrative ground, postings on promotions/direct

recruitment would be considered by the competent authority as and when
necessitated during the year.

(ii) Liable to be posted anywhere

vLiability of an employee would be to serve against any sanctioned/working post of

A^^!HVPNL anywhere in the country.

(iii) Computerization of relevant service record of employees:

The Superintending Engineer/Admn-I & II and Chief Accounts Officer, HVPNL shall
ensure that the service record of all employees under their respective control have
been entered in Human Resource Management System (HRMS). Every employee
shall be responsible for the accuracy and regular updation of data in the Human
Resource Management System (HRMS) in respect of his/her credentials,
otherwise the Department shall be at liberty to post him anywhere.
 -f,;";-

(iv) Rationalization and Blocking of posts: To avoid disproportionate concentration

of employees at a particular office/station, the Nigam will rationalize their
sanctioned/working posts and also block actual vacant posts to be kept vacant in
the transfer drive.

(v) Stay Criteria

A) The regular officers/officials of following twenty-nine (29) cadre(s) would be

considered for posting through Online Transfer against sanctioned/ working vacant
post or in any office as deemed fit by the competent authority: -

ISr. No. |Stay Criteria [Service Rule Name/Designation

11 Continuous ^tay of 3 years
f2 Continuous stay of 3 years
Continuous stay of 4 years
Continuous stay of 4 years
5 Continuous stayof 4years
6 Continuous stay of 4 years
7 [Continuous stay of 4years
8 Continuous stay of 5 years
9 Continuous stay of 5 years
10 Continuous stay of 5 years
11 Continuous stay of 5 years
1.2 Continuous stayof 5years
13 Continuous stay. of5 years
___
Continuous stay of 5 years
15 Continuous stay of 5 years
J6 Continuous stayof 7 years
(Continuous stay of 5 years
17
___
Continuous stayof 7
19 Continuous stay of 7
20 Continuous stayof 7
"21
Continuous stayof 5
22 Continuous stay of 5
Continuous stay of 4
23
Continuous stay of 4 years
24
25"
[Continuous stay of 5 years
26" Continuous stay of 5 years
27 Continuous stay of 5 years
28 .9MnM9Jy^.stay of 5years
29 [Continuous stay of 5 years
[Executive Engineer ElectricaljXen/Elect)
Executive Engineer Ciyii(Xen/Ciyii) |
Assistant Executive Engineer Electrical!
(AEE/Elect)'
(Assistant Executive Engineer Civil
[(AEE/Civil)
[Assistant Engineer Electrical (AE/Elect)
[Assistant Engineer IT (Electrical)
(Assistant Engineer Civil (AE/Ciyil)
J u nior Eng i neer-1 (J E-1)
Junior Engineer FieId (JE/F)
J unior Eng i neer Substation (J E/S/Stn.)
Junior Engineer Carrier (JE/Carrier)
Junior Engineer Test (JE/Test)
Junior Engineer IT (Electrical)
Junior Engineer Civil (JE/Ciyil)
Grid Substation Operator (GSO) i
G rid Substation...Attendant (GSA)
Assistant Foreman - Construction/
'Substation
Lineman
Assistant Lineman
^Shift Attendant (SA)
(Protection Assistant
[Senior Carrier Assistant
[Superintendent (Field) (Circle)
(Superintendent) |
(Deputy Superintendent (Field):I
[(Head Clerk)I
(Assistant (Field)...: (Circle Assistant) (
IyPP^ ^iyisiqn CIerk (U DC) ^ FieId|
[Lower Division Clerk (LDC): Fieldj
(Divisional Accountant (DA)|
jJijrYior Accountant!

Note:- Stay to be counted as continuous stay at a particular office irrespective of

Designation & Zone/Area.

B)Officers/officials viz Assistant Executive Engineer (Electrical/Civil cadre), Assistant

Engineer (Electrical/Civil cadre), JE-l/JEs (Substation/ Field/ Carrier/ Test/ IT),
GSO, SA/GSA, ALM/ LM, JE/Civil, Superintendent/ Field, Dy. Superintendent/
Field, Assistant/ Field, UDC (Field), LDC (Field), Assistant Foreman (AFM), Sr.
Carrier Assistant & Protection Assistant not falling in the stay criteria can also
voluntarily participate in the Online Transfer process irrespective of their stay
against sanctioned/ working vacant post or any office as deemed fit by the
competent authority.

C)An employee may participate in the transfer drive subject to completion of minimum
three years of service in an office.

(vi) For other cadres as mentioned below, transfers will be continued to be considered
manually by the respective Cadre Controlling Authorities on stay basis. They will
 be posted on any sanctioned/working vacant post or any office as deemed fit by
the competent authority.

i) (Continuous stay of 3 yearsjChief Engineer, Superintending Engineer/

I(Electrical, Superintending Engineer/Civil,
IJFA/CAO/Sr. Account Officer
iij [Continuous stay of 4 years|Under Secretary, gp^p^p^ Accounts
I(Officer, Superintendent (HO), Deputy
I(Superintendent (HO).
iii) (Continuous stay of 5years|For all remaining Designations/Cadres of Non-
(Gazetted (HO & Field) & other technical posts,
(Non-Technical Establishment, Ministerial Wing
(posts such as LDC (HO) & UDC (HO), Drawing
(Wing posts, Accounts Wing & Store
n ^osts.

A) In addition to above tabulation, the posting/transfer of any officer/official covered

under the below mentioned criterion will also be handled manually against any
sanctioned/ working vacant post or any office as deemed fit by the competent
authority: -

i) Employee undergone specialized training in SCADA or Hotline to be

transferred on the same type of work location anywhere in the field/ Head
office,
ii) The officer/official who has undergone foreign training would be considered
for transfer after putting up at least 3 years in the office for which he has taken
the foreign training,
iii) The officer on issue of charge sheet for major penalty would be transferred out
of the present place of posting,
iv) In case of inflicting major punishment, the concerned officer/ official would not
be posted in the same wing for another 3 years,
v) Officer/ official can be transferred on account of Suspension & ACR
Assessment.

5.0 Merit Criteria for allotment of post:

(a)Merit for allotment of vacant post to an employee shall be based on the total
composite score of points earned by the employee, out of 80 points as described
below. The employee earning higher points shall be given preference to be
transferred against a particular vacancy.

(b)Age shall be the prime factor for deciding the claim of an employee against a vacancy
since it shall have weightage of 60 points, out of total points as per below tabulation:

Sr. Major Factor Sub-Factor Max. Criteria of CalculationI

No. Points
a) Age Eldest Peron 60 Age in number of days
shall be Calculated as- Age in number of days
given •*• 365 (Maximum four decimal points
maximum only)
points.

(c) Special Category - A privilege of maximum 20 points can be availed by the

employees as indicated below:

Sr. Major Factor Sub-Factor Max. Explanation

No Points
Gender Female io 10 points shall be given
to all female employees.
I ii) i Special category Widow/ Divorced/ To All female employee of
| I female employees Separated/ Unmarried this category shall be
female employee given 10 points only.
more than 40 years of
age/ wife of serving
Military personnel/
Paramilitary personnel
working outside the
state.
si

"Sr"! Major Factor Sub-Factor Max. Explanation

No | \ Points ]
| iii) i Special category Widower who has not 5 Eligible male employee j
I male employee re-married and has shall be given 5 points j
one or more minor only. |
children and or I
u n m a rri ed da ug h t er(s)
iv) | Sportsperson During the previous 10 Eligible employee shall
1 | representing the one year from the date be given 10 points only.
| istate of notifying the drive
| v) | Differently abled Vision 20 40% to 60% disability =
| 1 persons 10 Marks
Locomotors 20 Above 60% to 80% = 15
Marks
Deaf & Dumb 20 Above 80% = 20 Marks |
| vi) Study of children Studying in 9t^ or 10th io Eligible employee shall |
! be given 10 points only. j
vii) Diseases of Self 10 Valid medical certificate t
"Debilitating issued by AIIMS
| Disorders" i.e. (including its branches in
a) Currently Haryana), PGI Rohtak,
1 suffering from PGI Khanpur Kalan,
| | cancer; or Kalpana Chawla Medical
1 ; b) Having College, Karnal, PGI
| | undergone by- Chandigarh, Medical
| I pass surgery; College of Haryana j
or Govt. or a Medical Board I
c) Kidney so constituted or a |
transplant; or Medical Certificate |
| d) Currently issued by Sr. Consultant I
i | undergoing Medicine, HVPNL.
1 | dialysis
I viii) I Diseases of Spouse/ unmarried 10 Valid medical certificate
I "Debilitating children issued by AIIMS !
i | Disorders" (including its branches in
I 1 i.e. Haryana), PGI Rohtak,
I 1 a) Currently PGI Khanpur Kalan,
1 suffering from Kalpana Chawla Medical
cancer; or College, Karnal, PGI j
b) Having Chandigarh, Medical j
undergone by College of Haryana j
pass surgery; Govt. or a Medical Board
I or so constituted or a
c) Kidney Medical Certificate
| | transplant; or issued by Sr. Consultant
d) Currently Medicine, HVPNL,
undergoing
dialysis
ix) i Differently abled or Male/ Female io Male/ Female
| mentally challenged employee having employees having
| children Mentally challenged or mentally challenged or
100% differently abled 100% differently abled
child. children shall be I
provided maximum 10
points. |
| x) Couple Case Employee spouse 10 Eligible employee shall
(Husband/ Wife) be given 10 points only, j
1 | working in Haryana
|
%- ! 1 • Govt./ Centre Govt. / i
Other State Govt./
PSU / Serving Military
1 /Paramilitary Personal.

6.0 Exempted Categories: -

The following categories of employees shall be exempted from the online transfer drive
as per certification by the respective Cadre Controlling Authority

i) Employees retiring within 1 year from the qualifying date

ii) 80% or more Blind/ Handicapped involving both legs.
iii) Cancer/ Dialysis/ Thalassemia/ Heart Bypass/ Brain Tumor/ Quadriplegia patient.
iv) 'Newly Married'/'Recently Divorced' female employee or Widow/ Widower
employee on death of spouse' will be considered for transfer on expiry of one year

5
 from the date of occurrence of the event/act. However, they may be permitted to
participate in the next transfer drive after the event.
Although they are exempted from the general transfer, they can also voluntarily
participate and their posting will be decided as per the merit scores generated from
the system.

7.0 Procedure to be adopted:

(i) Employee falling under stay criteria and/or voluntarily participating in transfer
process will 'Log in' on the Transfer Portal and fill the Preference for the posting
locations. Employee has to choose 'N' number of preferences from the available
vacancies in a specified order (first selection means first preference) so that their
chances of getting posted on un-opted stations in anywhere category may be
reduced.

(ii) The option once availed and confirmed by the employee shall be final and cannot
be changed.

(Hi) Merit criteria for allotment of station will be as per Regulation-5 above of this policy.

(iv) Within 15 days of issuance of orders, an employee aggrieved with the transfer
process can represent to the respective Cadre Controlling Authority after joining at
the new place of posting. The respective Cadre Controlling Authority shall
scrutinize the applications of the aggrieved employee(s) and on the basis of
genuine and compelling circumstances shall submit the case with justification to
the Managing Director, HVPNL for consideration and decision under relaxation of
the Transfer Policy.

(v) Online general transfer due to completion of prescribed tenure as detailed in

Regulation-4 (v) & (vi) of this policy shall be treated as 'transfer in public interest'
and in such case the joining time and composite transfer grant shall be admissible
as per provision in Haryana Civil Services Rules, 2016.

8.0 General

(i) On the basis of employee preferences and scoring, transfer list will be generated
from the portal. The employee having higher score would be given preference over
others. In case employees have same scoring, then the transfer priority would be
considered on the basis of age.

(ii) Cadre controlling authority will submit the transfer list for approval of competent
authority. However, while effecting transfers, the major projects of the department
shall be of prime importance. Transfer and postings are a right of the department,
which it would endeavor to exercise in the best interest of the Nigam and
transparency vis-a-vis its employee.

(iii) Transfer Order(s) will be generated from the Online Transfer Portal as per the list
approved by the competent authority.

(iv) No TA/DA will be given, if employee voluntarily participate in the transfer process
and will be considered in individual interest.

(v) As per Transfer orders generated from online Transfer application, the concerned
employee has to upload Relieving & Joining Reports on IntraHry portal for effective
data updation in HRMS & E-Salary modules.

9.0 Bar against canvassing: No employee shall canvass for his/her case except through a
representation to the Head of Department or to higher authorities in Haryana, as per this
policy. All other individual representations shall be treated as an attempt to bring
extraneous influence on the due process. No relief can be sought except the one already
sought as per Regulation-7 above of this policy.

10.0 Appointment by promotion/direct recruitment: Employees taken in a cadre through

direct recruitment/promotion/repatriation shall be posted in the zone of eligibility and
availability.

11.0 Clarification & Implementation: In case of any doubt or difficulty in making out the true
intention of the provisions of this policy, the Superintending Engineer/Administration-I,
 HVPNL in consultation with Superintending Engineer/IT (if required) as the case may be
shall be competent authority to clarify such doubt or to remove such difficulty by issuing
reasoned order to this effect with the approval of Managing Director, HVPNL.

12.0 Power to relax: Notwithstanding anything contained in the policy, the Managing Director,
HVPNL is competent authority to transfer any employee to any place in relaxation of any
or all of the above provisions.

This policy supersedes the HVPNL Transfer Policy, 2021 issued vide office order No. 470/REG-
5/Vol-V dated 22.02.2021 and office order No. 501/REG-5A/ol-V dated 12.09.2022 read with its
subsequent amendment.

This is issued in pursuance to the decision taken by the Board of Directors, HVPNL in its meeting
held on 14.11.2022 and Chairman, HPUs on dated 05.01.2023 in file bearing No. REG-5/Vol-V.

S^(!a
Under Secretary/HR-I
HVPNL, Panchkula.

Endst. No. Ch-540/REG-5/Vol-V [eOffice-54298]Dated: 09.01.2023

A copy of the above is forwarded to the following through eMail for information and necessary
action, please: -

1.All Chief Engineers in HVPNL.

2.All Superintending Engineers in HVPNL.
3.Director/Principle, HPTI, Sector-26, Panchkula.
4.Legal Remembrancer, HPUs, Panchkula.
5.Controller Finance, HVPNL, Panchkula.
6.Company Secretary, HVPNL, Panchkula w.r.t U.O. No. 8179/BODs 14.11.2022 (14) dated
22.12.2022.
7.XEN/ITMS, HVPNL, Panchkula. It is requested to host the same on the website.
8.Executive Engineer/IT (HR), HVPNL, Panchkula.
9.All Under Secretaries in HVPNL.
10.All Senior Accounts Officer in HVPNL.
11.Sr.PS to Managing Director, HVPNL, Panchkula.
12.Sr.PS to Director/Finance, HVPNL, Panchkula.
13.Sr.PS to Director/Technical, HVPNL, Panchkula.
14.Sr.PS to Director/Projects, HVPNL, Panchkula..
15.PS to Chief Engineer/Admn. & IT, HVPNL, Panchkula.
16.PA to SE/Admn-I, HVPNL, Panchkula.
17.PA to SE/Admn-ll, HVPNL, Panchkula.
18.All employees of HVPNL.

M
Under Secretary/HR-I,
HVPNL, Panchkula.