NOTE: This is a generic procedure and is to be adapted to comply with the project specific

EMPLOYER BUDGET/ESTIMATE PROCESS requirements

Insert Client Logo Employer HILL CONS CC Input / Output

Here

Project Director / Representative

KEY

Procurement Representative
Executive Projects Director

Project Controls Manager /

Project Director / Manager
Project Controls Manager
Senior Management
P S R

Contracts Manager
Perform Start Review

Design Consultant

Cost Consultant
Cost Engineer
C Receive copy D Decide I Issue

X X X Attend meeting Optional

1. Employer PD Initiates New Budget Request and instructs Employer Project P

Controls Manager to liaise with Design Consultant or Cost Consultant to
prepare estimate.

2. Employer PC Manager Instructs Design Consultant and / or Cost I

Consultant to prepare estimate.

3. Design Consultant and/or Cost Consultant prepares estimate & liaises P P

Budget
R estimate
with Employer Project Controls Manager to finalize estimate.

4. Design Consultant and/or Cost Consultant issues estimate to Employer I I

Reject
Project Director.

5. Employer Project Director along with Employer Project Controls Manager

R
and the Cost Consultant and/or Hill review and validate estimate.
R R P P

6. Employer Project Director convene a Cost Estimate Validation (CEV)

6 X X X X X X X
meeting to present budget for approval

7. An action list from Cost Estimate Validation (CEV) meeting is compiled

to correct the budget for approval by Employer Executive Director R P R R P P P
Reject

8. Employer Project Director reviews and forwards to Employer Executive R Go to value engineering
Projects Director. If the Budget is rejected, the Employer Project Director
returns it to Employer Project Controls Manager to process together with Accept
Design consultant as in item 3, OR Value Engineering process is initiated.

9. Employer Executive Projects Director reviews & recommends to Senior R

Management
Reject

10. Employer's Senior Management approve and notifies Employer PD of D

New Budget approval, or reject and return to PD to process as in item 8.
Accept
11. Employer Project Director instructs Employer Controls Manager to
C P C
incorporate new budget into system.

Revised
12. Employer's Project Controls Manager Incorporate New Budget into P Project
project. Budget

13. Employer's Project Controls Manager notifies PMC if the Employer Project
P
Director deems appropriate.

Document No: CCC-NNN-PP-03-05-PM Rev.1