Name : Pranto Dutta

ID : 201002109

Title : Determining system requirements

Introduction:
Determining system requirements is a critical phase in the development of any software,
hardware, or information technology solution. It involves the identification, analysis, and
documentation of the needs and constraints that the system must meet to satisfy the
objectives of its users and stakeholders. This process sets the foundation for the entire
development lifecycle, influencing design, implementation, and testing. Accurate and
comprehensive system requirements are essential for creating successful, reliable, and effective
systems.

Importance of Determining System Requirements:

1. Alignment with User Needs: Understanding the needs and expectations of users is
crucial for developing a system that meets their requirements. Determining system
requirements ensures that the final product aligns with the goals and objectives of the
end-users, enhancing user satisfaction and acceptance.

2. Clear Communication: System requirements act as a common language between

stakeholders, including developers, project managers, and users. Clear and well-
documented requirements facilitate effective communication, reducing the likelihood of
misunderstandings and ensuring that everyone involved is on the same page.

3. Risk Mitigation: Identifying and addressing potential risks early in the development
process is essential. Determining system requirements allows for the early identification
of potential challenges, ambiguities, or conflicting goals, enabling proactive risk
management and mitigation strategies.

4. Cost and Time Estimation: Accurate system requirements provide the basis for
estimating the resources, time, and costs associated with the development process. This
helps in creating realistic project plans, budgets, and timelines, preventing unexpected
delays and cost overruns.

5. Quality Assurance: Clear and well-defined requirements serve as a foundation for

quality assurance activities. They provide criteria for testing and validation, allowing for
 the creation of effective test plans and ensuring that the system meets the specified
criteria for functionality, performance, and reliability.

6. Facilitation of Design and Development: System requirements serve as a blueprint for

system designers and developers. They guide the creation of system architecture, design
specifications, and the actual implementation of the system. Well-defined requirements
contribute to the development of robust and scalable solutions.

7. Change Management: As project circumstances evolve, changes to the system may

become necessary. A solid understanding of system requirements facilitates effective
change management by providing a basis for evaluating and incorporating modifications
while minimizing the impact on the overall system.

In conclusion, determining system requirements is a foundational step in the development of

any system. It ensures that the end product meets user needs, facilitates effective
communication among stakeholders, helps manage risks, supports accurate estimation of
resources, guides quality assurance efforts, and serves as a roadmap for the design and
development process. Neglecting this crucial phase can lead to project failures, cost overruns,
and dissatisfaction among users and stakeholders.