Chapter 10 Presentation of Information

Multiple Choice Questions

P10M001

Which of the following groups of items is best presented by a nested list?

A. Orange, banana, apple, grape, pear and strawberry
B. Hardware, CPU, hard disk, software, operating system and spreadsheet
C. Grasshopper, cockroach, spider, butterfly, dragonfly and beetle
D. Chair, table, closet, bookshelf, cupboard and bed
Answer
B

P10M002

Which of the following ways is most suitable for presenting relative proportions of quantities?
A. Pie chart
B. Bar chart
C. Scatter chart
D. Line chart
Answer
A

P10M003

Which of the following is/are the advantage(s) of presenting data using tables?
(1) Information can be presented in a meaningful order.
(2) They are suitable for presenting data in details.
(3) It is good for comparing different items under certain criteria.
A. (1) only
B. (3) only
C. (1) and (3) only
D. (1), (2) and (3)
Answer
C

P10M004

Which of the following statements about graphical presentation is/are correct?

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 (1) It makes a presentation more interesting.
(2) It helps explain abstract concepts.
(3) It makes the file size of the presentation smaller.
A. (1) only
B. (2) only
C. (1) and (2) only
D. (1), (2) and (3)
Answer
C

P10M005

Which of the following is/are the disadvantage(s) of embedding video files in a presentation?
(1) The file size of the presentation file is much larger.
(2) They cannot explain complicated procedures clearly.
(3) They are not played properly due to the absence of certain codecs.
A. (1) only
B. (3) only
C. (1) and (3) only
D. (1), (2) and (3)
Answer
C

P10M006

Which of the following statements about multimedia is/are correct?

(1) Text is not treated as one of the multimedia elements.
(2) Audio files can make presentation more interesting.
(3) There is no difference between videos and animations.
A. (1) only
B. (2) only
C. (1) and (2) only
D. (1), (2) and (3)
Answer
B

P10M007

Which of the following actions is not done during the planning phase of a presentation?
A. Define the interactive elements.
B. Set a clear objective.
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C. Allocate time to different parts of the presentation.
D. Decide the means of the presentation.
Answer
A

P10M008

Which of the following statements about web-based presentations is/are correct?

(1) They can be transmitted faster over a computer network since they are portable.
(2) The computers running the presentations do not need any special software.
(3) They are platform-independent.
A. (1) only
B. (2) only
C. (1) and (2) only
D. (2) and (3) only
Answer
D

P10M009

Which of the following considerations is not usually made when designing a storyboard?
A. Background colours
B. Interactive elements
C. Layout of slides
D. Line spacing
Answer
B

P10M010

Which of the following statements about interactive elements is/are correct?

(1) Interaction is a two-way communication between the audience and the presentation.
(2) An interactive element can accept inputs from the audience and perform the
necessary response(s).
(3) Buttons and hyperlinks are examples of the typical interactive elements.
A. (1) only
B. (2) only
C. (1) and (2) only
D. (1), (2) and (3)
Answer
D
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P10M011

Which of the following statements about conducting an effective presentation is/are correct?
(1) Back up the presentation file(s) before conducting the presentation.
(2) Highlight the keywords on the presentation notes.
(3) Have a rehearsal before the real presentation.
A. (1) only
B. (2) only
C. (1) and (2) only
D. (1), (2) and (3)
Answer
D

P10M012

Which of the following elements cannot be usually found in an electronic presentation?

A. Textbox
B. Drop-down menu
C. Image
D. Hyperlink
Answer
B

P10M013

Which of the following mappings is not correct?

Controls Multimedia
A. Textbox Text
B. Hyperlink Image
C. Chart Image
D. Clip art Animation
Answer
D

P10M014

Which of the following statements about animations for presentation is/are correct?
(1) Sound effects can be added in animations.
(2) Animation effects can be applied to charts.
(3) Different parts of a clip art can be moved separately by certain animation effects.

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A. (1) only
B. (2) only
C. (1) and (2) only
D. (1) and (3) only
Answer
C

P10M015

Which of the following statements about adding audio files to a presentation is/are correct?
(1) Audio files can arouse the interest of the audience.
(2) Files in MIDI format are larger than those in MP3 format.
(3) Audio files can only be worked with animations.
A. (1) only
B. (2) only
C. (1) and (2) only
D. (1) and (3) only
Answer
A

P10M016

Which of the following cannot make a presentation more effective?

A. Put all the contents on one slide so that the audience can read the content easier.
B. Present the contents in point form.
C. Incorporate multimedia elements.
D. Use charts to compare different sets of data.
Answer
A

P10M017

Which of the following is an example of presenting information by text?

A. A school newsletter
B. A film introducing a school
C. A class picture
D. A floor plan of a classroom
Answer
A

P10M018
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Which of the following is an example of presenting information by sound?
A. A school map
B. A school song
C. A bar chart presenting the examination results
D. A notice to all teachers
Answer
B

P10M019

Which of the following is an example of presenting information by graphics?

A. A company logo
B. Director’s speech
C. A name list of staff
D. Company regulations
Answer
A

P10M020

Which of the following is not an advantage of graphical presentation to the audience?

A. Making the information more interesting
B. Attracting audience’s attention
C. Presenting symbols
D. Showing many records at the same time
Answer
D

P10M021

Which of the following are needed to be confirmed when planning a presentation?

(1) Presentation format
(2) Presentation objective
(3) Audience type
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
D

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P10M022

Which of the following is not an advantage of using multimedia elements to present

information?
A. More attractive
B. Convenient to use
C. High accessing speed
D. Informative
Answer
C

P10M023

Which of the following are issues of planning a presentation?

(1) Consideration of budget
(2) Consideration of presentation period
(3) Availability of hardware and software
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
D

P10M024

Where can we find materials for a presentation?

(1) Libraries
(2) Newspapers
(3) Internet
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
D

P10M025

Which of the following are the methods of organizing information for a presentation?
(1) Creating an outline

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 (2) Creating a storyboard
(3) Creating a flowchart
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
D

P10M026

Which of the following is not an interactive element?

A. TV show
B. Discussion forum
C. Navigation control
D. Online voting
Answer
A

P10M027

Which of the following is not a way of conducting an effective presentation?

A. Closing with a long and detailed conclusion
B. Being prepared
C. Presenting multimedia elements effectively
D. Timing the presentation accurately
Answer
A

P10M028

The five stages of making a presentation are listed below. Arrange them in the correct order.
(1) Planning for the presentation
(2) Collecting and selecting appropriate information
(3) Organizing relevant information
(4) Introducing interactive elements
(5) Conducting the presentation
A. (1)  (2)  (3)  (4)  (5)
B. (3)  (2)  (5)  (1)  (4)
C. (2)  (5)  (4)  (3)  (1)
D. (4)  (5)  (2)  (3)  (1)
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Answer
A

P10M029

Which of the following statements about multimedia presentation software is/are correct?
(1) To create a presentation with 3 slides, we must open at least 3 separate files.
(2) We cannot modify the content of a slide under the ‘Slide Show’ mode.
(3) Each slide must have a title.
A. (1) only
B. (2) only
C. (1) and (3) only
D. (2) and (3) only
Answer
B

P10M030

Which of the following software packages is most suitable for a salesman to calculate sales
volume?
A. A word processing package
B. A spreadsheet package
C. A database management system
D. A presentation package
Answer
B

P10M031

Which of the following elements can be included in a slide show?

(1) Text
(2) Charts
(3) Graphics
A. (1) and (2) only
B. (1) and (3) only
C. (2) and (3) only
D. (1), (2) and (3)
Answer
D

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Short Questions

P10S001

(a) List four ways of presenting information.

(4 marks)
(b) State the most appropriate way for each of the following situations among those you have
answered in part (a):
(i) Compare the characteristics of LAN and WAN.
(1 mark)
(ii) Illustrate the proper way of swimming in free style.
(1 mark)
Answer
(a) List, (1) table, (1) chart, (1) and graphical presentation. (1) (Or any reasonable answers)
(b) (i) Tables (1)
(ii) Graphical presentation (1)

P10S002

(a) List three kinds of lists.

(3 marks)
(b) State three situations where tables are useful in presenting information.
(3 marks)
Answer
(a) Ordered / unordered / nested (Any one × 1)
(b) ● Present a number of records at the same time. (1)
● Present information in a meaningful order, such as a chronological sequence. (1)
● Compare the characteristics of two or more items. (1)

P10S003

State three merits and three demerits of graphical presentations.

(6 marks)
Answer
Merit:
● Arouse the interest of the audience. (1)
● Illustrate abstract concepts through images of concrete objects. (1)
● Present information in a more organised way. (1)
(Or any reasonable answers)
Demerit:
● More storage space is needed as the files sizes of graphics files are usually larger. (1)
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● Transmission time is longer due to the larger file sizes. (1)
● More effort may be needed to create the graphics. (1)
(Or any reasonable answers)

P10S004

(a) Apart from text, graphics and animations, what are the other two multimedia elements?
(2 marks)
(b) State two pieces of hardware for creating each element mentioned in part (a).
(4 marks)
Answer
(a) Audio (1) and video (1)
(b) Audio – sound card (1) and microphone (1)
(c) Video – video capture card (1) and webcam (1)

P10S005

(a) State three means of presentation.

(3 marks)
(b) Describe briefly one adequate situation for each means mentioned in part (a).
(3 marks)
Answer
(a) Slide show, (1) web-based presentation (1) and multimedia document (1)
(b) Slide show – Meeting (1)
Web-based presentation – Multimedia document / remote presentation (Any one × 1)
Multimedia document – Story-oriented presentation (1)

P10S006

(a) State three ways of collecting appropriate information for a presentation

(3 marks)
(b) What should you do about the information collected after studying it thoroughly?
(3 marks)
Answer
(a) Library, (1) / Internet (1) and interview with professionals (1)
(b) Firstly, filter the information collected. (1) Then, organize the filtered information. (1)
Finally, give credits to those who provided the information. (1)

P10S007

(a) Suggest three audio formats that are suitable to be the audio elements in a presentation.

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 (3 marks)
(b) Arrange the audio formats stated in part (a) in descending order of file size.
(3 marks)
Answer
(a) MIDI, (1) WAV (1) and MP3 (1)
(b) WAV > MP3 > MIDI (WAV > MP3 (1), WAV > MIDI (1), MP3 > MIDI (1))

P10S008

(a) Suggest four ways of conducting an effective presentation.

(4 marks)
(b) Describe briefly the tools or facilities provided by presentation software that can help you
to carry out some of the suggestions in part (a).
(2 marks)
Answer
(a) ● Make an extra copy of the work.
● Print the presentation in advance.
● Highlight the keywords on the notes.
● Rehearse before the real presentation.
(Or any reasonable answers x 1)
(b) ● Notes can be added for each slide in the Notes view. (1)
● ‘Rehearse Timings’ is a very helpful tool for rehearsal. (1)

P10S009

(a) State three types of hardware which are suitable for a presentation using graphics.
(3 marks)
(b) State three types of hardware which are suitable for a presentation using videos or
animations.
(3 marks)
Answer
(a) Digital camera, (1) scanner (1) and monitor (1) (or any reasonable answers)
(b) Digital video camera, (1) video capture card (1) and monitor (1) (or any reasonable
answers)

Long Questions

P10L001

Amy is going to create a presentation file to promote her company.

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(a) Apart from the step ‘planning for the presentation’, she does not know the other four
major steps of creating a presentation. List them in sequential order.
(4 marks)
She then plans to create a slide show for the Windows platform and starts to carry out the
‘step planning for the presentation’.
(b) After defining the objective for the presentation, what else should she pay attention in
this step? State three of them.
(3 marks)
After the slide show is completed, she puts it on a web site.
(c) (i) Many users complain that it takes a long time to download it. Suggest two possible
causes of this problem.
(2 marks)
(ii) Later, someone recommends her to create a web-based presentation to replace the
slide show. State three advantages of this kind of presentation.
(3 marks)
Answer
(a) Collecting and selecting appropriate information, (1) organizing relevant information, (1)
introducing interactive elements (1) and conducting the presentation. (1)
(b) Audience of the presentation, (1) content of the presentation, (1) and time allocation of the
presentation. (1)
(c) (i) The presentation file is too large. / The web site has a small bandwidth for users to
download. (Or any reasonable answers × 1)
(ii) A web-based presentation file has a smaller file size, so it can be transmitted
faster. / It is platform-independent. The client computers can use the bundled web
browser to open it, so no special software is required. (Or any reasonable answers ×
1)

P10L002

David’s boss does not know much about electronic presentations. Instead, he usually uses
transparencies and overhead projectors to make his presentation.
(a) Suggest three merits of electronic presentations over traditional presentations mentioned
above.
(3 marks)
David has successfully persuaded his boss to use electronic presentations. However, since his
boss is a beginner, he can only apply static elements to his presentations.
(b) (i) Suggest two techniques that can be applied to the text in an electronic presentation
to make it more interesting.
(2 marks)

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(ii) Suggest two kinds of graphical presentations that can be added to an electronic
presentation.
(2 marks)
After David’s boss has created his first electronic presentation, he wants to save it in a floppy
disk so that he can carry it to the venue of the presentation. However, he cannot save the file.
(c) (i) Suggest two possible causes of the problem.
(2 marks)
(ii) Suggest three other ways that he can use the electronic presentation in the venue.
(3 marks)
Answer
(a) It is easier to modify the presentation. / Dynamic elements can be added to the
presentation. / It is easier to store the presentation. (Or any reasonable answers)
(b) (i) Transition effects / hyperlinks to an audio file (Or any other reasonable answers × 1)
(ii) Clip art / photo (Or any reasonable answers × 1)
(c) (i) The file is larger than the capacity of the disk. / The disk is damaged. (Or any
reasonable answers × 1)
(ii) Use a large-capacity USB flash drive to save. / Upload the file to the Internet. / Burn
the file to a DVD. (Or any reasonable answers × 1)

P10L003

Bosco is going to create a presentation file regarding the financial tsunami in 2008. The
presentation will be held in the Hong Kong Convention and Exhibition Centre.
(a) Which ways of presenting information should be used in the following situations?
(i) The comparison of the performance of the US stock market in 2008 and that in 2001
and 1987.
(1 mark)
(ii) The proportions of investment in different sectors of the US market in 2008.
(1 mark)
(iii) The number of days of every recession since 1944 and the average value of them.
(1 mark)
Bosco then plans to put a video his presentation.
(b) Suggest two ways for this implementation.
(2 marks)
When he rehearses for the presentation, he finds that the video cannot be played properly.
(c) (i) Suggest two possible causes of the problem.
(2 marks)
(ii) Suggest two preventive measures for similar accidents that may happen during the
real presentation.

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 (2 marks)
(d) His supervisor finds that he does not conduct the presentation effectively during the
rehearsal. Suggest three kinds of preparative work he can do before the real presentation.
(3 marks)
Answer
(a) (i) Table / bar chart (Any one × 1)
(ii) Pie chart
(iii) Table
(b) Embedding the video file in a slide of the presentation (1) or adding a hyperlink that links
to the video file. (1)
(c) (i) The suitable codec has not been installed. / The processing power of the CPU or the
graphics display card is inadequate. (Or any correct answers × 1)
(ii) Bring all the necessary codecs and related software along with the presentation file

to the venue. / Bring his own notebook computer that is ready to play the

presentation file. (Or any reasonable answers × 1)

(d) Print the presentation notes in advance. / Highlight the keywords on the notes. /
Make an extra copy of the work. (Or any reasonable answers × 1)

P10L004

Mr. Chow is the Principal of Wai Wa secondary school. He is going to give a presentation
during a secondary 1 admission briefing session.
(a) He wants to illustrate the liveliness of the school life. What two kinds of multimedia
element he should use?
(2 marks)
(b) He also intends to effectively convey the following information to the parents attending
the briefing session. Which ways of presenting information should be used in the
following situations?
(i) The comparison of the student performance in the HKCEE of the current year when
compared with that of the schools in the same district.
(1 mark)
(ii) The proportions of the current secondary 1 students who are capable of learning by
using English to those who are not.
(1 mark)
(iii) The average number of years of teaching experience of teachers in various subject
panels.
(1 mark)
(c) He is afraid that the computer may fail during the presentation. Suggest two preventive

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 measures he may carry out before the presentation.
(2 marks)
(d) He plans to let the audience listen to the school song. The audio file should be as small as
possible.
(i) What file format should he use for the audio file? Suggest one file format and
explain your answer.
(3 marks)
(ii) How can he add the audio file to the presentation file? Suggest two methods of the
implementation.
(2 marks)
Answer
(a) Photos (1) and videos (1)
(b) (i) Bar chart (1)
(ii) Pie chart (1)
(iii) Table (1)
(c) He should prepare a spare computer. (1) He should print the presentation and prepare a
visualizer. (1) (Or any reasonable answers)
(d) (i) MP3 (1) since it has implemented compression (1) while preserving human voices.
(1)
(ii) Embed it in a slide of the presentation together with an audio control (1) or add a
hyperlink that links to the audio file. (1)

P10L005

Helen has joined an education tour in the United Kingdom. She needs to create a presentation
to introduce her life in Hong Kong to the other tour members.
(a) Her presentation should be divided into three parts. What are they?
(3 marks)
(b) She plans to create a storyboard first.
(i) What is the use of the storyboard? Explain briefly.
(2 marks)
(ii) State three considerations for a storyboard template.
(3 marks)
(c) She wants to show a video available on a web site. However, the web site only allows
users to watch the video but it does not provide any means for users to download the
video.
Suggest two measures to tackle the problem.
(2 marks)
(d) She wants to arouse the interest of the audience by inserting some audio effects to the

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 presentation but some of her friends do not think she has achieved this purpose. Suggest
two causes of the problem.
(2 marks)
Answer
(a) Introduction, (1) body (1) and conclusion (1)
(b) (i) It is a visual plan of the presentation. (1) Normally, it has a series of pages, e.g. a
rough sketch outline, navigation and design elements. (1)
(ii) Colour scheme, (1) layout of slides, (1) text attributes of titles, subtitles and main
text (1)
(c) She can buffer the video by opening it some time before the presentation. The web page
should remain opened until the end of the presentation. (1) Some third party video
downloaders may be able to download the video. (Or any reasonable answers)
(d) The audio effects are not placed in the appropriate positions. / The volume or pitch may
be too annoying. (1) (Or any reasonable answers)

P10L006

Mr Poon wants to promote Tai Chi as a kind of sport in a school. He plans to create a
presentation file to demonstrate Tai Chi to his students.
(a) Apart from static text and graphics, state three multimedia elements that are useful for
the demonstration and describe how each of them can be applied.
(6 marks)
(b) Mr Poon thinks that the file size of the presentation should be as small as possible.
Suggest one file format for each of the multimedia elements mentioned in part (a)(i) and
explain your choices.
(6 marks)
Answer
(a) Audio (1) – He can record the verbal descriptions of the gestures in a computer through a
microphone. (1)
Video (1) – He can physically demonstrate the gestures and record them in a computer
through a webcam. (1)
Animation (1) – He can take a photo for each key gesture using a digital camera and
transfer it to a computer. (1)
(b) Audio – MP3, (1) as the compression is implemented while human voices can be
preserved. (1)
Video – MPEG, (1) as the compression is implemented. (1)
Animation – SWF, (1) as photos in JPEG format can be added while JPEG allows image
compression. (1)

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P10L007
Mike is the chairman of the Student Association. He will represent the school to conduct a
presentation for the parents of Secondary 1 students. The topic is ‘Introduction of our school’.
The presentation is going to be held in the school hall. There are about 200 parents of
Secondary 1 students and all of them will attend.
(a) State two factors that are needed to be considered in order to conduct a successful
presentation.
(2 marks)
Mike works out the outline and time allocation for each part of the presentation as below.
Part 1: Opening 30 min
1. Introduction and opening
Part 2: Core content 30 min
1. School history
2. School principle
3. Principal’s family background
4. Theme of the year: serving the society
~The End~

(b) (i) Besides preparing the outline, state two other methods for organizing a presentation.
(2 marks)
(ii) Suggest three necessary changes for the outline.
(3 marks)
(c) In order to increase interactivity, Mike proposes to conduct an online voting in the hall
just after the presentation, and show the results to the parents immediately.
(i) State one advantage of introducing interactive elements in the presentation.
(1 mark)
(ii) Besides online voting, state another interactive element that can be introduced in
the presentation.
(1 mark)
(iii) Is Mike’s suggestion practical? State two reasons to support your answer.
(3 marks)
Answer

(a) Realize the presentation’s objective. / Know the background of audience in the
presentation. / Know the presentation’s environment. / Estimate the presentation time. /
Consider other issues such as financial expenses, available hardware and software,
presentation under various situations etc. (any two × 1)

(b) (i) Flowchart (1) and storyboard (1)

(ii) ‧ Shorten the time for the opening in part 1. (1)
‧ Add ‘Summary’ and ‘Question and Answer’ sections to the end of the

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 presentation. (1)
‧ Delete ‘Principal’s family background’ because it digresses from the subject.
(1)
(c) (i) The audience can participate more and get involved in the presentation. (1)
(ii) ‧ Navigation control
‧ Reference or help function
‧ ‘Question and Answer’ section
(any one × 1)
(iii) It is impractical (1) since:
‧ There may not be enough computer facilities in the hall. (1)
‧ Not all parents know how to use computers. (1)

P10L008

David is a technical officer of a computer company. He has to introduce new notebook

computers to other departments. He decides to conduct a multimedia presentation to
demonstrate the features of new products. The presentation includes a ‘Question and Answer’
section at the end.
(a) What are the steps when David chooses suitable information for the presentation?
(3 marks)
(b) State two advantages of using multimedia elements in the presentation.
(2 marks)
(c) David decides to include the following multimedia elements. State one reason and one
example for using each of them:
(i) Graphics
(2 marks)
(ii) Audio
(2 marks)
(iii) Animation
(2 marks)
(d) What is the advantage of including a ‘Question and Answer’ section in the presentation?
(1 mark)
Answer
(a) Prepare the presentation content. (1)
Collect content materials. (1)
Select media formats. (1)
(b) ‧ Make the plain text content more impressive.
‧ Enhance traditional visual and audio presentation.
‧ Attract audience’s attention.

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 (any two × 1)
(c) (i) Illustrate abstract concepts. (1) Use bitmaps and vector graphics. (1)
(ii) Provide music and sound to supplement text and graphics. (1) Use MP3 resources.
(1)
(iii) Reinforce still text and graphics to increase audience’s visual impact. (1) Use Flash
animation. (1)
(d) ‘Question and Answer’ gives the audience and the demonstrator a chance to exchange
ideas and opinions. (1) It also helps the audience communicate with each other. (1)

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