Expenses Related to Trading
Account
PRE-DELIVERY INSPECTION EXPENSE
PRE-DELIVERY INSPECTION EXPENSE
PROVISION FOR HAB
OFFICE SUPPLIES
OFFICE SUPPLIES
OFFICE SUPPLIES
UTILITIES SUPPLIES
UTILITIES SUPPLIES
WATER CHARGES
LIGHT AND POWER
TELEPHONE AND COMMUNICATION EXPE Telephone, Internet
R & M- VEHICLES SU
R & M- VEHICLES SU
R & M- VEHICLES 4 WHEELS
R & M- LEASEHOLD IMPROVEMENTS
R & M- OFFICE EQUIPMENT
R & M- VEHICLES TRUCK
R & M- SERVICE TOOLS AND EQUIPMENT service shop
TRANSPORTATION AND TRAVEL
DELIVERY EXPENSES
DELIVERY EXPENSES
FUEL AND GASOLINE CHARGES
BANK CHARGES
SHOP EXPENSE
COPYING AND PRINTING
CUSTOMER BOND DEPOSIT
OTHER EMPLOYEE BENEFITS
TAXES AND LICENSES
MEETINGS & REVIEWS
ADS AND PROMOS
Expense for
MC Activation
PDI- Battery Solution
Health Assistance Benefit
Supplies for recordkeeping, written
communication and supplies
Mineral Water
Small expendables
Covid Supplies
Cleaning Supplies
Water bill payment
Electricity/Light & Power
Repair of Service Unit (MC)
SU Renewal
Repair of 4 wheels of AM
Repairs of building rented
Repairs of Office furniture & fixtures
such as aircon
Repair of Area Truck
Repairs of tools & eqipment for the
Transpo expenses other than fuel & gas -
such as fare/public transpo for collection
deposit
GASOLINE expenses related to transfer
of motorcycle units, Spare Parts, Helmet
GASOLINE expenses related to
transfer/pick up documents- using AREA
TRUCK
Fuel and gas used for collection deposit
Bank Charges and remittance charges
(Cebuana, Palawan)
Mechanic Allowance
Copying and Printing of Docs
Customer Bond Deposits/Borrowed
ORCR
Raincoat
Tax and Permits
Meals, Transpo, Toll, Gasoline expenses
used for Area Meeting
Tarpaulin for Product Ads & Promo
COURIER COST LBC, 2GO
REPRESENTATION & ENTERTAINMENT Police Assistance and other SOP
 Format

Purpose/# of Unit/ SI# Name of Customer

Purpose/# of Unit/ SI# Name of Customer

Storecode/Name of Employee/Purpose
Office Supplies-#count items(amount),
#count items(amount)
#Gallons of Mineral Water
Special Request-Count Item
Covid Supplies/Details(Items -Amount) No of
Account for _ Qtr

Cleaning Supplies/Details(Items-Amount)
Expense: Period (Account#) Storecode
Expense: Period (Account#) Storecode
Expense: Period (Account#) Storecode
Employee Position/Purpose
Employee Position/Purpose
Repairs of _______________
Items

Repairs of _______________
Repairs of _______________

Repairs of ___________

Purpose/From and To/Means of Transpo /C

ost

Purpose /From and To/KM

Purpose /From and To/KM

Gas expense going to________purpose

Purpose Bank or Remittance

Purpose /Name of Mechanic
Printing of _____/#pages/costperpage

Returned of ORCR of __________

Item/Position Name of Employee
Type of Permit /Municipality

Expense/Purpose

Item
Courier and Purpose and Location of
delivery (From & To)
Purpose
 Sample Format Approval

MC Activation/ 2 Units/SI#123 Jomael Barodi, SI#456 Mark Anthony Anjao Based on PCF Policy

Battery Solution 1 Unit/SI#123 Jhuwan Roe Casidsid Based on PCF Policy

SBJPR/Rachel Sanoria/Dental Cleaning Human Resources

Office Supplies-#5 Ballpens (P 35), 2 Cartridge (P 250), 5 Brown Envelope (P25) Admin
5 Gallons of Mineral Water Based on PCF Policy
Special Request-2 Flourescent Light Admin

Covid Supplies/Alcohol-P 430, Detergent - P100, Liquid Soap (P 120)/300 Accts for 4t Based on Memo of Admin/HR

Cleaning Supplies/Detergent-P50, Rugs-P20 , Garbage Bag (P60) Based on Memo of Admin/HR

Water Charges : January 25 to February 24, 2021 (Acct# 0002226455) SBPAN Based on Billing
Electricity : January 25 to February 24, 2021 (Acct# 0002226455) SBPAN) Based on Billing
Telephone : January 25 to February 24, 2021 (Acct# 0002226455) SBPAN) Based on Billing
Juan Dela Cruz CMA/Flat Tire Admin
Juan Dela Cruz CMA/SU Renewal Admin
Repairs of Signal bulb for SU of AM Tom Ramos
Fire Extinguisher Admin

Repairs of Aircon Admin

Repairs of Gasket for Area Truck Tom Ramos

Repairs of Compressor Tom Ramos

Deposit Collection from Store to BDO , BDO to Store/ Tricycle Back and Forth P 30 ea Based on PCF Policy

Interbranch MC/From to FMOLO to SBABB/50KM Area Manager

Pick up Documents (ORCR/Plates)/From SBJPR to SBVAL)10 KM Area Manager

Gas expense going to Head Office to pick up documents Based on PCF Policy

Deposit Collection at Cebuanna Lhuillier due to Holiday (Bank is Closed) Tom Ramos/Maw Baldevia
Mechanic Allowance of Juan Bautista Human Resources
Printing of DCR/7pages/P1.50 per page Based on PCF Policy

Returned of ORCR of Juan Dela Cruz

Raincoat CMA Juan Dela Cruz Jr. Admin
Mayors Permit paid to City Government of Makati Sarah Cheng

Meal for Area Meeting Tom Ramos

Print Tarpaulin Tom Ramos

LBC Send Document from Store to Head Office Admin
Police Blotter due to Robbery incident Tom Ramos
 Required Subled

✗
✓

✗ see details here

✗ see details here
✗ see details here

✗ see details here

✗ see details here

✓ Utility Provider
✓ Utility Provider
✓ Utility Provider
✓ User (Employee) see details here
✓ User (Employee) see details here
✓ User (Employee)
✓ Supplier Name see details here
✓ Supplier Name

✓ User (Employee)

✓ Supplier Name

✗
✗

✗
✗
✗

✗
✓ see details here
✓ Municipality

✓ (Employee who is in
charged in liquidation)
✓ Courier

✗
Expenses Related to Credit and Loans
Account Expense for

PRE-DELIVERY INSPECTION EXPE MC Activation of Repo Units

PRE-DELIVERY INSPECTION EXPE PDI- Battery Solution of Repo Units

PROVISION FOR HAB Health Assistance Benefit of CI
R & M- VEHICLES SU Repair of Service Unit (MC) of Credit Investigator
R & M- VEHICLES SU SU Renewal of Credit Investigator
DELIVERY EXPENSES GASOLINE expenses related to transfer of repo units
COPYING AND PRINTING Copying and Printing of Docs related to Loans
OTHER EMPLOYEE BENEFITS Raincoat of Credit Investigator
ADS AND PROMOS Tarpaulin for Product related to Loan
REPRESENTATION & ENTERTAIN Police Assistance and other SOP
DOC COSTS AND NOTARIAL FEES-Filing Small Claims/Transmitting Notice nd Demand Letters for
 Format
Purpose/# of Unit/ SI# Name of Customer
Purpose/# of Unit/ SI# Name of Customer
Storecode/Name of Employee/Purpose
Employee Position/Purpose
Employee Position/Purpose
Purpose /From and To/KM
Printing of _____/#pages/costperpage
Item/Position Name of Employee
Item
Purpose
Purpose
Sample
MC Activation/ 2 Units/SI#123 Jomael Barodi, SI#456 Mark An
Battery Solution 1 Unit/SI#123 Jhuwan Roe Casidsid
SBJPR/Rachel Sanoria CI/Dental Cleaning
Juan Dela Cruz CI/Flat Tire
Juan Dela Cruz CI/SU Renewal
Pull Out Repo Units/From to FMOLO to SBABB/50KM
Printing of Loan Mo, Sagot Ko Certificate/1page/P1.50
Raincoat CI Juan Dela Cruz Jr.
Tarpaulin for Loan Mo, Sagot Ko
Police Blotter due non moving account
Filing fee non moving account Juan Dela Cruz
 Approval Required Subled

Based on PCF Policy ✗

Based on PCF Policy ✗

Human Resources ✓
Admin ✓ User (Employee)
Admin ✓ User (Employee)
Area Manager ✗
Based on PCF Policy ✗
Admin ✓
Tom Ramos ✓ (Employee who is in charged in liquidation)
Tom Ramos ✗
✓ Customer name
Back to Summary

R & M- VEHICLES SU UTILITIES SUPPLIES

COVID SUPPLIES

S.U Parts (NEED APPROVAL) ALCOHOL

S.U Renewal (NEED APPROVAL) LIQUID SOAP
BLEACH
R & M- LEASEHOLD IMPROVEMENTS POWDER SOAP
Fire Extinguisher (NEED APPROVAL) RUGS
Smoke Detector(NEED APPROVAL) MOP (NEED APPROVAL)
Emergency Light(NEED APPROVAL) FOOTHBATH (NEED APPROVAL)
CLOTH FOR OFFICE MACHINES (NEED APPROVAL)
OTHER EMPLOYEE BENEFITS
Raincoat (NEED APPROVAL)
UTILITIES SUPPLIES OFFICE SUPPLIES (P 250.00 only )
CLEANING SUPPLIES

GARBAGE BAG B & E Stamp Pad # 1 (Blue Ink)

BROOM STICK (NEED APPROVAL)
BROOM(NEED APPROVAL)
TOILET BRUSH WITH HOLDER
PAIL (NEED APPROVAL)
DIPPER (NEED APPROVAL)
DUST PAN (NEED APPROVAL)
TRASH CAN (NEED APPROVAL)
MURIATIC ACID
TOILET CLEANER (TUFF/DOMEX)
ALBATROSS
FLOOR BRUSH (NEED APPROVAL)
FLOOR WAX
GAS FOR FLOOR WAX
SACKS
FEATHER DUSTER (NEED APPROVAL)
BRUSH (SMALL)
GLASS CLEANER (NEED APPROVAL)
B & E Stamp Pad # 2 (Red Ink)
B & E Stamp Pad # 2 (Violet Ink)
Baronial Envelope # 7 by 25's
Board Eraser
Binder Clip 2"
Binder Clip 1"
Brown Envelope (Long)
Brown Envelope (Short)
Brown Folder (Long)
Brown Folder (Short)
Cash Box
Calculator (Casio)
Carl Puncher
Classic/Message White Envelope (Long)
Carbon Paper
Clamp Big
Clamp Small
Columnar Book (10 Columns)
Columnar Book (14Columns)

OFFICE SUPPLIES (SPECIAL REQUEST)

(APPROVAL BY ADMIN)
Bulb/Flourescent
Padlock
Doorknob
Extension
PLASTIC COVER
PVC
PVC ELBOW
NAILS
WIRE
WOOD
 OFFICE SUPPLIES (P 250.00 only ) (APPROVAL BY ADMIN)
Columnar Book (22 Columns)
Columnar Book (24 Columns)
Columnar Book (4 Columns)
Correction Fluid
Correction Tape
Cutter Knife
Dailyt Time Record Card (DTR)
Double Sided/ adhesive Tape
Duct Tape
Everyday Stamp Pad Ink 30 ml (Purle)My Gel Pen (Blue)
Fastener
HBW (Black)
HBW (Red)
HBW Office Stamp # 1(Blue Ink)
HBW Office Stamp #1 without ink
HBW White Glue Big
Highligther ( Stabilo Orange)
Highligther (Stabilo Blue)
Highligther (Stabilo Green)
Highligther (Stabilo Pink)
Highligther (Stabilo Yellow)
LCT Stamp Pad (Black) Pencil Eraser
LCT Stamp Pad (Blue) Petty Cash Voucher (PCV)
LCT Stamp Pad (Dry) Pilot Permanent Marker
LCT Stamp Pad (Violet/ Purple) Pilot Permanent Refill Ink
Masking Tape Pilot Whiteboard Marker
Message Envelope (Small) Pilot Whiteboard Refill Ink
Money Detector Price Tag
Mongol Pencil # 2 Push Pins
My Gel Pen (Black) Record Book (Green)/ LogBook
Rubber Band (Big)
My Gel Pen (Green) Rubber Band (Small)
My Gel Pen (Orange) Ruler
My Gel Pen (Pink) Scissor
My Gel Pen (Red) Scotch Tape
My Gel Pen (Violet) Sharpener
Office Filing Tray Staple (Blue)
Office Notebook Staple Remover
Office Steno Notebook Staple Wire # 35 (Green Box)
Packaging Tape Stapler (with remover)
Paper Clip (Big) Tape Dispenser
Paper Clip (Small)
Uni-T Stick Note
White Folder (Long)
White Folder (Short)
Bond Paper (Short)
Bond Paper (Long)