THE MEEKS OF MALABA (MOM)

Youth Group.

Event Proposal

ADDRESS: Box 73 Kamuriai, Busia County, Kenya

CONTACT: (254) 722 368 819
EMAIL: meeksofmalaba@gmail.com
CONTENTS

1) Proposal title
2) Executive summary
3) Group leadership profile
4) Introduction and problem statement
5) Project goals and objectives
6) Methods and approach
7) Project timeline
8) Budget
9) Sustainability
10) Conclusion
11) Attachments
2. EXECUTIVE SUMMARY
MEEKS OF MALABA, herein referred to as (MOM) registered this 2023, is a youth-led
organization based in Malaba town, Teso North Sub-County, Busia County. It is dedicated in
informing, imparting and empowering the Malaba, Teso North and Busia County Youths at
large to be agents of change in their communities.

MOM’s objectives doesn’t only give voice to youths, it provides communities with insights
into their unique and universal challenges. Tackling issues like decision making, leadership,
talent development, unemployment/entrepreneurship, crime, gender inequality. MOM
bravely fights the societal and political norms that oppress and limit unity and peaceful
coexistence.

In the same regard, the MEEKS OF MALABA youth group is organizing an event dubbed
‘’THE MALABA FESTIVAL.’’

The Malaba festival is a vibrant celebration of our community’s rich culture, diversity and
talent. This event promises to bring together people of all ages for a day of information,
music, art, food and entertainment, creating lasting memories and fostering community
spirit.
3. GROUP LEADERSHIP PROFILE.

Name: ENOCK IMONG’URA JUMA

Designation: PATRON

A patron in our group has a huge role of offering advice on personal and professional
development, while sharing personal experiences and insights to help members navigate
challenges. Mr Enock is an exact fit for this post.
After undergoing his early years of education and sitting for his E.A.C.E Certificate in 1979 and
attaining DIV. (III), Mr. Enock got employed by the Government as a clerical officer on 2nd
February 1983. He was then transferred to office of the president on promotion (Department
of defense, DC’s office Bungoma and Teso District as a district executive officer)

There on, he was transferred to Immigration in JKIA then back to DOD and Public
commission. The courses he has attended include; GTI Mombasa for supervisory
management in 1979, Proficiency course 4112 of 28th Aug. 1989, Human resource
management in University of Nairobi, fire marshal and disaster management in 2013, safety
and health in 2010, Computer packages in KCCT in 2007.
Currently Mr. Enock is a lecturer at T.T.I Theological College and he is also a gospel music
artist.

Name: LIL KIM OCHIENG

Designation: CHAIRPERSON

Here is another multi-talented young man with unmatched skills in various arts and income
generating activities. His selflessness in helping and mentoring fellow youths is admirable.
While undergoing secondary education, Lil Kim was a super endowed footballer who got
selected to go and join a football academy in Europe but due to challenges in logistics, he did
not make it- hence his main reason of fighting to bring a change to the community of Malaba
and make people’s dreams be realized.

Currently, he is working as a clearing and forwarding agent and at the same time has his own
branding business under the name Lil’s empire. He does graphics design, videography,
photography and event planning in this venture. He is also a trainer in dancing and acting.
 Name: WINNIE SARAH ANYOKORIT.
Designation: TREASURER.

Sarah plays a great role in this group. Apart from managing financial matters, she
represents all the ladies in the assembly and her guiding and counseling skills are also
commendable.
Sarah is an economist by profession. She has worked as an attaché at the Busia County
government and the Teso north National Treasury.

She has also worked with Kenya Red cross as a volunteer. Currently, she’s working as a
speaking and listening mentor at Kenya Nurse Consultancy limited.

In her free time, she makes carpets and other related arts which she has been able to
teach a number of young ladies.

Name: ODEKE ZAWADI MESHACK

Designation: SECRETARY

Creativity delineates Meshack, apart from his proficiency and unique articulation of ideologies
and willpower.

Meshack joined Supabit Company limited as a sales person in 2013 before being promoted to a
sales executive the same year. He then came back to Malaba town in 2015 and started his
enterprise Gied Suppliers. In the same year he got employed at Emuria Fm as a Deejay and
naturally became a presenter too. He also worked in production at the same studio until on
December 2017 when he decided to work on a part time basis at the radio so as to concentrate
on his enterprise.
Formerly (early 2017), he established Wateule Family, a group of talented Gospel music artist,
dancers and actors, which to date boasts of having organized many local events in the larger
Teso than any other group. He then created his graphic design brand XDI which is evident on
many print materials in this region.

Early this year, he has co-founded GIED exam series in group effort with multiple educators.
4. INTRODUCTION AND PROBLEM
STATEMENT
Current statistics outline that the unemployment rate in Kenya is forecast to 5.41% in 2023.
The unemployed people in Kenya-whose majority are youths-is forecast to 2.24m in 2023.

Even with this depressing report in mind, the reality in Busia County is even worse, with
increase in cases of crime, drug abuse, STI’s, early pregnancies among other discouraging
factors due to lack of opportunities and awareness in our communities.

This has led to the poverty index level of Busia County to rise drastically from 70 percent in
2022 to 83 percent according to the latest survey as revealed by the area Governor Paul
Nyongesa Otwoma during his inaugural address to the 3rd County Assembly.

Addressing this issues needs co-operation of the whole society whereby there must be a
unifying link that can act as a conduit for information diffusion and cultural interchange.
Unluckily in Malaba town and the Teso North at large, we don’t have a media house like a
radio or Television station or even guaranteed events to aid in this.

As a solution, the Meeks of Malaba contemplate it’s time the community comes together
to foster a new dawn for all and this will be achieved through Malaba Festival, which will be
just but a beginning of other various plans to ensure the fruition of this resolve.
5. PROJECT GOALS AND OBJECTIVES
a) Cultural celebration and preservation – preserve and showcase traditional practices,
arts, and customs that define the identity of the Malaba community.

b) Empowerment through education – Provide educational opportunities and insights

to empower the youth of Malaba, Teso North, and Busia County.

c) Information dissemination - Serve as a conduit for the diffusion of vital information

within the community. Also address the information gap by providing a platform for
discussions on key issues affecting Malaba, Teso North, and Busia County.

d) Catalyze positive change - Encourage proactive participation in community

development, challenging the status quo for a more inclusive and equitable society.

e) Community unity and spirit - Create a platform for meaningful interactions, breaking
down barriers and promoting social cohesion.
f) Establish a foundation for future initiatives - Lay the groundwork for future
initiatives that go beyond the festival, addressing the root causes of challenges
faced by the community.
- Strengthen partnerships and collaborations for sustained community
development efforts.
In essence, the Malaba Festival aims to go beyond a one-day celebration, becoming a
transformative force that empowers, informs, and unifies the Malaba, Teso North, and
Busia County communities.
6. METHODS AND APPROACHES
a) Community engagement and involvement
– We have established a strong committee consisting of the group members and
various distinguished personalities around the community, representing diverse
groups to ensure inclusive decision-making and event representation.

b) Strategic partnerships and collaborations

- Forge collaborations with local businesses, NGOs, and governmental bodies to
secure financial and logistical support.

- Partner with educational institutions for workshops and knowledge-sharing

sessions as part of the empowerment objective.

c) Pre event awareness

- We are utilizing all available communication channels including, social media with
the help of local influencers, printed posters, T-shirts and reflectors with the
event messages, a road-show, word of mouth and community notice boards, to
create awareness about the festival and its objectives.

- We are organizing small pre event activities such as street talent challenges or
teaser events to build anticipation and engage the community.

d) Information dissemination hub

- We have set our office at Malaba Town, Speed bat building, near Customs to be
our main information hub, dedicated to disseminating vital information on issues
such as unemployment, crime, and gender inequality.

- In the same regard, we have our officer of first impressions to ensure that all are
well attended to, whether they personally visit the office or use other means of
communication.

- We are facilitating open forums and discussions to encourage community

members to share their experiences and perspectives.

e) Event logistics and infrastructure

- We are investing in a well-planned layout and infrastructure to ensure a smooth
flow of activities throughout the festival.
- Coordination of transportation, security, and sanitation services to guarantee a
safe and enjoyable experience for all attendees.

f) Continuous community feedback mechanism:

- We are establishing a feedback mechanism, including suggestion boxes and post-
event surveys, to gather insights and opinions from the community.
- We will then use the feedback to assess the impact of the festival and informed
improvements for future initiatives.
 g) Legacy planning and future initiatives
- We have developed a comprehensive plan for legacy projects that extend
beyond the festival, addressing the root causes of challenges highlighted in the
problem statement.

- Fostering ongoing community development efforts by solidifying partnerships

and maintaining open lines of communication with stakeholders.

Through these methods and approaches, the Malaba Festival can not only achieve its
defined goals and objectives but also leave a lasting impact on the community, paving the
way for sustained positive change
 7. PROJECT TIMELINE FOR THE EVENT
(30 DAYS AWAY)
This timeline ensures that each method and approach is systematically implemented,
allowing sufficient time for planning, execution, and community engagement in the lead-up
to the Malaba Festival.

ACTIVITY START FINISH

DAY DAY
1. Community engagement and involvement. Day 1 Day 15
- Holding of an introductory meeting with the (Ongoing)
established committee to discuss roles and
responsibilities
- Identify and reach out to distinguished
personalities in the community for their
participation.
2. Strategic partnership and collaborations Day 5 Day 20
- Initiate collaboration discussions with local
businesses, NGOs, and governmental bodies
for financial and logistical support.
- Establish partnerships with educational
institutions for workshops and knowledge-
sharing sessions
3. Pre – event awareness Day 5 Day 29
- Launch social media campaigns with local
influencers to maximize reach
- Print and distribute posters, T-shirts, and
reflectors with event messages.
- Conduct a road-show to create buzz and
engage the community.
- Organize street talent challenges and teaser
events to build anticipation.
4. Information dissemination hub Day 1 Day 30
- Set up the main information hub at the (Ongoing)
designated office in Malaba Town.
- Appoint and train the officer of first
impressions.
- Conduct open forums and discussions to
gather community perspectives

5. Event logistics and infrastructure Day 10 Day 30

- Finalize the layout and infrastructure plan for
the festival venue.
- Coordinate transportation, security, and
sanitation services to ensure a seamless event.
6. Continuous community feedback mechanism Day 2 Day 30
- Install suggestion boxes at key locations in the (Ongoing)
community.
- Prepare post-event surveys for distribution and
online submission.
- Encourage community members to provide
feedback throughout the festival.
7. Legacy planning and future initiatives Day 15 Day 30
- Review and finalize the comprehensive plan for (Ongoing)
legacy projects.
- Strengthen partnerships and communication
with stakeholders for sustained community
development efforts.
 8. THE MALABA FESTIVAL BUDGET
Item Unit cost (Ksh.) Total cost
1. PROMOTIONAL ITEMS
- T-SHIRTS (100) 600 60,000.00
- POLOSHIRTS (10) 1,500 15,000.00
- WRIST BANDS (50) 170 8,500.00
- REFLECTORS (100) 500 50,000.00
- STICKERS 10,000 10,000
- CALENDARS
2. PUBLIC ADRESS SYSTEM FOR 2 DAYS 30,000 60,000.00
3. TRANSPORTATION
- TRUCK FOR ROADSHOW 20,000 20,000.00
- MOTORBIKE FOR CORDINATION 5,000 5,000.00
- PRIVATE CAR (for 2 days) 13,000 26,000.00
4. PODIUM (STAGE)
- PODIUM STRUCTURE 12,000 12,000.00
- BACKDROP BURNERS 5*5 8,000 8,000.00
- TENTS ( 2-100 sitter ) 2,000 4,000.00
- CHAIRS ( 200) 10 2,000.00
- MASTER OF CEREMONY (2) 3,000 6,000.00
- HYPERMAN 3,000 3,000.00
5. PUBLICITY AND ADVITISEMENT
- SOCIAL MEDIA (FACEBOOK, 20,0000 20,000.00
TIKTOK, WHATSAPP, TWITTER,
YOUTUBE, INSTAGRAM)
- A3 POSTERS (1000 PIECES) 30 30,000.00
- OVER THE ROAD (6*2) 4,500 22,500.00
BUNERS(5)
6. FOOD AND ACCOMMODATION FOR
DISTINGUISHED GUESTS
- ROOMS (FOR 10) for 2 days 1,200 12,000.00
- MEALS (FOR 10) for 2 days 2,000 20,000.00
7. SECURITY - 18,000 18,000.00
8. TROPHIES AND AWARDS 50,000 50,000
9. ADDITIONAL EVENT INPUTS
- BOUNCING CASTLE HIRE FOR 15,000 15,000.00
CHILDREN
- MERRY-GO-ROUND MACHINE 25,000 25,000.00
HIRE.
10. MISCELLENOUS
24,955 24,955.00

TOTAL 526,955.00

GROUP ACC NO: 1050184843853 BANK: EQUITY

9. SUSTAINABILITY
By integrating the following elements into the sustainability plan, the Malaba Festival will
transition from a one-day event into a continuous force for positive change, addressing the
identified challenges and fostering community development in the long run

a) Knowledge hub and educational hub

i. During event (Day 1- day of event) - Host educational workshops and seminars
during the festival.
ii. Post event (Day 1 onwards) - Transform the festival into a recurring
educational program, offering workshops, seminars, and mentorship
opportunities throughout the following years.

b) Community information Centre

i. During event (day 1- day of event) - Establish information hubs during the
festival.
ii. Post event (Day 1 onwards) - Convert the festival information hub into a
permanent community information center while continuing to serve as a
conduit for the diffusion of vital information within the community on an
ongoing basis.

c) Long term positive change initiative

i. During event (day 1- day of event) - Introduce projects to catalyze positive
change during the festival.
ii. Post event (Day 1 onwards) - Continuously reassess community needs and
adapt initiatives accordingly

d) Ongoing cultural event

i. Post event (Day 1 onwards) - Establish a regular cultural celebration schedule,
ensuring that traditional practices, arts, and customs are regularly showcased
and preserved.

e) Strengthened partnerships and collaborations

i. During event (day 1- day of event) - Establish partnerships and collaborations
during the festival.
ii. Post event (Day 1 onwards) - Deepen existing partnerships and forge new
ones for sustained community development efforts and Encourage partners
to remain actively involved in addressing community challenges.

f) Future initiative planning

i. Post event (Day 1 onwards) - Develop and implement future initiatives that
address root causes of community challenges and Maintain open
communication with stakeholders to ensure continuous support.
10. CONCLUTION
Sponsoring The Malaba Festival provides a unique opportunity for institutions and businesses
to connect with the community and showcase their commitment to supporting local initiatives.

By aligning your brand with our event, you'll gain exposure to a diverse audience, strengthen
your community ties, and contribute to the success of an event that celebrates the spirit of
Malaba.

Some of the benefits that you’ll gain by supporting this event include;

i. Brand exposure – prominent placement of your logo on event materials, banners, and
promotional items.
ii. Media coverage – recognition in pre-event and post-event press releases, social
media, and local media coverage.
iii. VIP access – exclusive access to VIP areas, special acknowledgments during the event,
and opportunities for product placement.

Your support directly contributes to the success of The Malaba Festival, enabling us to
enhance the overall experience for attendees, support local artists, and invest in the growth of
our community.

For more information, please contact us through

Office contact: 0722368819

Thank you for considering supporting the Malaba Festival and being a valued partner in
creating a memorable event for our community.
11. ATTACHMENT; Group Certificate