Improve document writing with proofing tips

1) Word Document writing: The readability statistic or 'Flesch reading-ease test' is a statistic
that attempts to quantify how difficult a text is to read. It considers several factors including
total words, total sentences and total syllables. The higher the score the easier it is to read,
vice versa:
a) To set-up document's readability and level statistics-
i) Go to File > Options.
ii) Select Proofing.
iii) Under When correcting spelling and grammar in Word, make sure to select
the Check grammar with spelling check box.
iv) Select Show readability statistics.
v) Return to your document.
vi) Select Spelling & Grammar.
vii) Correct or ignore any spelling or grammar corrections, and then Word opens the
Readability Statistics window with information about the reading level of the
document.

Understand readability scores

Each readability test bases its rating on the average number of syllables per word and words per
sentence. The following sections explain how each test scores your file's readability.

a. Flesch Reading Ease test

This test rates text on a 100-point scale. The higher the score, the easier it is to understand
the document. For most standard files, you want the score to be between 60 and 70.

The formula for the Flesch Reading Ease score is:

206.835 – (1.015 x ASL) – (84.6 x ASW)
where:
ASL = average sentence length (the number of words divided by the number of sentences)
ASW = average number of syllables per word (the number of syllables divided by the number
of words)

b. Flesch-Kincaid grade level test

This test rates text on a U.S. school grade level. For example, a score of 8.0 means that an
eighth grader can understand the document. For most documents, aim for a score of
approximately 7.0 to 8.0.
The formula for the Flesch-Kincaid Grade Level score is:
(.39 x ASL) + (11.8 x ASW) – 15.59
where:
ASL = average sentence length (the number of words divided by the number of sentences)
ASW = average number of syllables per word (the number of syllables divided by the number
of words)

Example: Below snippet is from a A 25 page document has below scores and considered as a
good document in terms of understanding and readability.
 2) How to avoid Weasel words in documents with Macro:

To Install Macro:

1. Download the AmazonDocumentMacros Module:

https://w.amazon.com/bin/download/WeaselWordsScripts/WebHome/AmazonDocumentM
acros.bas
o Remember where you downloaded the file.
2. Open Word (any document)
3. Open the Visual Basic (VB) editor from Word (ALT+F11)
4. Make sure to select "Normal" in the Project view (top left), and not the current document
5. Navigate to: "File" -> "Import File..." (Also CTRL+M)
6. Select the .bas file you previously downloaded and click "OK"
7. Close the VB editor

To Run:

1. In Word, select the "View" tab then click "View Macros" (Also ALT+F8)
2. Click "Run" to run the macro

Add a Ribbon Button:

1. Select the "Review" tab in the Ribbon

2. Right click the ribbon in an empty spot and select "Customize the Ribbon..."
3. Click the "New Group" button, then "Rename..." to rename it
4. On the top left, click the "Choose commands from:" drop-down and select "Macros"
5. Select the macro, then click the add "Add > >" button in the middle
6. Click "Rename..." again to rename the button to something short
7. Click "OK”