Excel is a spreadsheet program that allows you

to store, organize, and analyze information Worksheet views

1. Normal view is the default view for all
worksheets in Excel.
The parts of the Excel window 2. Page Layout view displays how your
Name Box
worksheets will appear when printed
3. Page Break view allows you to change
The Name box displays the location, or name, of
the location of page breaks, which is
a selected cell.
especially helpful when printing a lot of
Formula Bar
data from Excel

In the formula bar, you can enter or edit data, a A template is a predesigned spreadsheet you can
use to create a new workbook quickly. Templates
formula, or a function that will appear in a
ofteninclude custom formatting and predefined f
specific cell.
ormulas, so they can save you a lot of time and
Column
effort when starting a new project.

A column is a group of cells that runs from the

top of the page to the bottom. In Excel, columns Understanding cells

are identified by letters.
Cell
Every worksheet is made up of thousands of

rectangles, which are called cells. A cell is

Each rectangle in a workbook is called a cell. A
the intersection of a row and a column. In other
cell is the intersection of a row and a column.
words, it's where a row and column meet.
Simply click to select a cell.
Columns are identified by letters (A, B, C), while
Row
rows are identified by numbers (1, 2, 3). Each

A row is a group of cells that runs from the left cell has its own name—or cell address—based on

of the page to the right. In Excel, rows are its column and row. In the example below, the
selected cell intersects column C and row 5, so
identified by numbers
the cell address is C5.
Worksheets
A group of cells is known as a cell range. Rather
Excel files are called workbooks. Each workbook than a single cell address, you will refer to a cell

holds one or more worksheets. Click the tabs to range using the cell addresses of
the first and last cells in the cell range, separated
switch between them, or right-click for more
by a colon. For example, a cell range that
options.
included cells A1, A2, A3, A4, and A5 would be
written as A1:A5.
Ribbon Display Options
1. Auto-hide Ribbon
2. Show Tabs
3. Show Tabs and Commands
Cell content Wrapping text and
Any information you enter into a spreadsheet will
merging cells
Wrapping the text will automatically modify a
be stored in a cell. Each cell can contain different
cell's row height, allowing cell contents to be
types of content,
displayed on multiple lines. Merging allows you
including text, formatting, formulas,
to combine a cell with adjacent empty cells to
and functions. create one large cell.
You can also double-click the fill handle instead
of clicking and dragging.

Lesson 6: Modifying Columns, Rows, Centering across selection

and Cells
Merging can be useful for organizing your data,
By default, every row and column of a new
but it can also create problems later on. For
workbook is set to the same height and width.
example, it can be difficult to move, copy, and
Excel allows you to modify column width and
row height in different ways, including wrapping paste content from merged cells. A good

text and merging cells. alternative to merging is to Center Across

With numerical data, the cell will display pound Selection, which creates a similar effect without
signs (#######) if the column is too narrow. actually combining cells.
Simply increase the column width to make the Lesson 7: Formatting Cells
data visible.

To change the font size

To modify column width
To change the font
To change the font color
To AutoFit column width

To use the Bold, Italic, and Underline

To modify row height
commands

To modify all rows or columns Cell borders and fill

colors
Inserting, deleting,
To add a fill color
moving, and hiding To add a border
The new row will appear above the selected row.
The new column will appear to the left of the Cell styles
selected column.
 To insert a new worksheet
Text alignment
To copy a worksheet
By default, any text entered into your worksheet

will be aligned to the bottom-left of a cell, while

To rename a worksheet
any numbers will be aligned to the bottom-right.

To move a worksheet
The Format Painter
To change the worksheet tab color
If you want to copy formatting from one cell to

another, you can use the Format

To delete a worksheet
Painter command on the Home tab. When you

click the Format Painter, it will copy all of the

formatting from the selected cell. You can Grouping and

then click and drag over any cells where you

want to paste the formatting. ungrouping

Lesson 8: Understanding Number
worksheets
Formats
Lesson 10: Using Find & Replace
Number formats tell your spreadsheet exactly
what type of data you're using, like percentages Lesson 11: Checking Spelling
(%), currency ($), times, dates, and so on. One of the most powerful features in Excel is the
ability to calculate numerical information
using formulas. Just like a calculator, Excel can
Percentage formats add, subtract, multiply, and divide. In this
lesson, we'll show you how to use cell
references to create simple formulas
Date formats
Mathematical operators
Increase Decimal and Decrease Decimal
Lesson 9: Working with Multiple Excel uses standard operators for formulas:

Worksheets a plus sign for addition (+), minus sign for

subtraction (-), asterisk for multiplication

(*), forward slash for division (/), and caret (^)

for exponents.
All formulas in Excel must begin with an equals Lesson 14: Creating More Complex
sign (=). This is because the cell contains, or is
Formulas
equal to, the formula and the value it calculates.
A mnemonic that can help you remember the
order is PEMDAS,
Understanding cell references or Please Excuse My Dear Aunt Sally.
Excel will not always tell you if your formula
While you can create simple formulas in Excel contains an error, so it's up to you to check all of

using numbers (for example, =2+2 or =5*5), your formulas.

most of the time you will use cell addresses to Lesson 15: Relative and Absolute Cell
create a formula. This is known as making a cell References
reference. Using cell references will ensure that There are two types of cell
your formulas are always accurate because you references: relative and absolute. Relative and

can change the value of referenced cells without absolute references behave differently when
copied and filled to other cells. Relative
having to rewrite the formula.
references change when a formula is copied to
another cell. Absolute references, on the other
Modifying values with cell references hand, remain constant no matter where they are
copied.
The true advantage of cell references is that they

allow you to update data in your worksheet

Relative references
without having to rewrite formulas.

By default, all cell references are relative

To create a formula using the point-and- references. When copied across multiple cells,
click method: they change based on the relative position of

rows and columns. For example, if you copy the

Instead of typing cell addresses manually, you
formula =A1+B1 from row 1 to row 2, the
can point and click the cells you want to include
formula will become =A2+B2. Relative
in your formula. This method can save a lot of
references are especially convenient whenever
time and effort when creating formulas.
you need to repeat the same calculation across

multiple rows or columns.

Copying formulas with the fill handle

Formulas can also be copied to adjacent cells

Absolute references
with the fill handle, which can save a lot of time

and effort if you need to perform the same There may be a time when you don't want a cell

calculation multiple times in a worksheet. reference to change when copied to other cells.

Unlike relative references, absolute references do

not change when copied or filled. You can use an different worksheets without rewriting the

absolute reference to keep a row and/or formula or copying data.

column constant. If you enter a worksheet name incorrectly,

the #REF! error will appear in the cell. In our
example below, we've mistyped the name of the
An absolute reference is designated in a formula
worksheet. To edit, ignore, or investigate the
by the addition of a dollar sign ($). It can precede
error, click the Error button beside the cell and
the column reference, the row reference, or both.
choose an option from the menu.
Insert Function

If you're having trouble finding the right

function, the Insert Function command allows
you to search for functions using keywords.
When writing a formula, you can press the F4 key
AutoSum Command
on your keyboard to switch between relative and
absolute cell references The AutoSum command allows you to
automatically return results for common
functions like SUM, AVERAGE, and COUNT

Using cell references Financial

with multiple
The Financial category contains functions for
financial calculations like determining a payment
(PMT) or interest rate for a loan (RATE).
worksheets Logical

Functions in the Logical category check

Excel allows you to refer to any cell on arguments for a value or condition. For example,

any worksheet, which can be especially helpful if if an order is more than $50, add $4.99 for
shipping; if it is more than $100, do not charge
you want to reference a specific value from one
for shipping (IF)
worksheet to another. To do this, you'll simply Text
need to begin the cell reference with
The Text category contains functions that work
the worksheet name followed by with the text in arguments to perform tasks,
an exclamation point (!). For example, if you such as converting text to lowercase (LOWER) or
wanted to reference cell A1 on Sheet1, its cell replacing text (REPLACE).
Date & Time
reference would be Sheet1!A1.
The Date & Time category contains functions for
working with dates and time and will return
To reference cells across worksheets: results like the current date and time (NOW) or
the seconds (SECOND).
In our example below, we'll refer to a cell with a Lookup & Reference
calculated value between two worksheets. This
The Lookup & Reference category contains
will allow us to use the exact same value on two functions that will return results for finding and
referencing information. For example, you can Content can be sorted
add a hyperlink to a cell (HYPERLINK) or return
the value of a particular row and column alphabetically, numerically, and in
intersection (INDEX). several other ways.
Math & Trig

The Math & Trig category includes functions for

numerical arguments. For example, you can Filtering data
round values (ROUND), find the value of Pi (PI),
multiply (PRODUCT), and subtotal (SUBTOTAL). Filters can be used to narrow
More Functions
down the data in your worksheet,
More Functions contains additional functions allowing you to view only the
under categories
for Statistical, Engineering, Cube, Information,
information you need.
and Compatibility.

Summarizing data
Freezing rows and
The Subtotal command allows you
columns to quickly summarize data.
You may want to see certain rows
or columns all the time in your Formatting data as a
worksheet, especially header
cells. By freezing rows or columns in
table
place, you'll be able to scroll Just like regular
through your content while formatting, tables can improve
continuing to view the frozen the look and feel of your
cells. In this example, we've workbook, but they'll also
frozen the top two rows, which help organize your content and
allows us to view the dates no make your data easier to use.
matter where we scroll in the
spreadsheet.
Visualizing data with
charts
Sorting data
It can be difficult to interpret
You can quickly reorganize a
Excel workbooks that contain a
worksheet by sorting your data.
lot of data. Charts allow you to  Data Bars are
illustrate your workbook horizontal bars added to
each cell, much like
data graphically, which makes it
a bar graph.
easy to
visualize comparisons and trends.

Adding conditional
formatting  Color Scales change
the color of each cell
Conditional formatting allows you to based on its value. Each
automatically apply cell color scale uses a two-
formatting—including colors, icon or three-color
gradient. For example,
s, and data bars—to one or more
in the Green-Yellow-
cells based on the cell value. Red color scale,
the highest values are
green,
the average values are

Conditional
yellow, and
the lowest values are
red.

formatting
presets
 Icon Sets add a specific
Excel has several predefined icon to each cell based
styles—or presets—you can on its value.
use to quickly apply
conditional formatting to your
data. They are grouped into
three categories:
PivotTables can help make your PivotTable so you can
your worksheets more view only the information you
manageable need.

by summarizing data and

allowing you to manipulate it Slicers
in different ways.
Slicers make filtering data in

One of the best things about PivotTables even easier.

Slicers are basically
PivotTables is that they can
just filters but are easier and
quickly pivot—or reorganize—
faster to use, allowing you to
your data, allowing you to instantly pivot your data. If
examine your worksheet in you frequently filter your
several ways. Pivoting data PivotTables, you may want to
can help you answer different consider using slicers instead
of filters.
questions and
even experiment with your
data to discover new trends PivotCharts
and patterns.
PivotCharts are like regular
charts, except they display
data from a PivotTable. Just
Filters like regular charts, you'll be
able to select a chart
Sometimes you may want
type, layout, and style that will
focus on a certain section of
best represent the data.
your data. Filters can be used
to narrow down the data in
Goal Seek
Goal seek(what if analysis tool)= work back

Add rows/columns
New- up and left
Whenever you create a Select- below- right
formula or function in Excel,
you put various parts together
to calculate a result. Goal
Seek works in the opposite
way: It lets you start with
the desired result, and it
calculates the input value that
will give you that result. We'll
use a few examples to show
how to use Goal Seek.

New Window, Freeze, Split- View Tab

Absolute - $A$1
Sort, Filter- Data Tab
Sort sheet- organizes ALL of the data by 1
column
Sort range- sorts the data in a range of cells
Filter - kung may specific kang hinahanap
oks sha nuka
Groups - Ribbon
Subtotal and group - Data
Level 1- least detail. Grant total
Level 2- expand the detail. Subtotal
Level 3- expand all worksheet
Conditional Formatting - Home
Share,Comment, Co-author- Review
Pivot tables- insert
Pivot slicers, filter
Pivot charts
What if analysis - Data