HP LaserJet M3027/M3035 MFP

User Guide

HP LaserJet M3027/M3035 Multifunction

User Guide

Copyright and License

Trademark Credits

2006 Copyright Hewlett-Packard

Development Company, L.P.

Adobe, Acrobat, and PostScript are

trademarks of Adobe Systems Incorporated.

Reproduction, adaptation, or translation

without prior written permission is prohibited,
except as allowed under the copyright laws.

Linux is a U.S. registered trademark of Linus

Torvalds.

The information contained herein is subject

to change without notice.
The only warranties for HP products and
services are set forth in the express warranty
statements accompanying such products
and services. Nothing herein should be
construed as constituting an additional
warranty. HP shall not be liable for technical
or editorial errors or omissions contained
herein.
Part number: CB414-90911
Edition 1, 10/2006

Microsoft, Windows, and Windows NT

are U.S. registered trademarks of Microsoft
Corporation.
UNIX is a registered trademark of The Open
Group.
ENERGY STAR and the ENERGY STAR
logo are U.S. registered marks of the United
States Environmental Protection Agency.

Table of contents

1 Device basics
Device comparison ............................................................................................................................... 2
Features comparison ........................................................................................................................... 2
Walkaround .......................................................................................................................................... 4
Device parts ......................................................................................................................... 4
Interface ports ...................................................................................................................... 5
Device software .................................................................................................................................... 6
Supported operating systems .............................................................................................. 6
Supported printer drivers ..................................................................................................... 6
Select the correct printer driver ............................................................................................ 6
Universal printer drivers ...................................................................................... 7
Driver Autoconfiguration ...................................................................................... 7
Update Now ........................................................................................................ 7
HP Driver Preconfiguration ................................................................................. 7
Priority for print settings ....................................................................................................... 7
Open the printer drivers ....................................................................................................... 9
Software for Macintosh computers ...................................................................................... 9
Remove software from Macintosh operating systems ...................................... 10
Utilities ............................................................................................................................... 10
HP Web Jetadmin ............................................................................................. 10
Embedded Web server ..................................................................................... 10
HP Easy Printer Care software ......................................................................... 10
Supported operating systems ........................................................... 11
Supported browsers ......................................................................... 11
Other components and utilities .......................................................................... 11
2 Control panel
Use the control panel ......................................................................................................................... 14
Control-panel layout ........................................................................................................... 14
Home screen ..................................................................................................................... 15
Buttons on the touchscreen ............................................................................................... 16
Control-panel help system ................................................................................................. 16
Use the Administration menu ............................................................................................................. 17
Navigate the Administration menu ..................................................................................... 17
Information menu ............................................................................................................... 18
Default Job Options menu ................................................................................................. 19
Default Options for Originals ............................................................................. 19
Default Copy Options ........................................................................................ 20
Default Fax Options .......................................................................................... 21

ENWW

iii

Default E-mail Options ...................................................................................... 22

Default Send to Folder Options ......................................................................... 23
Default Print Options ......................................................................................... 24
Time/Scheduling menu ...................................................................................................... 25
Management menu ............................................................................................................ 27
Initial Setup menu .............................................................................................................. 28
Networking and I/O ........................................................................................... 28
Fax Setup .......................................................................................................... 36
E-mail Setup ...................................................................................................... 39
Send Setup menu ............................................................................................. 39
Device Behavior menu ....................................................................................................... 40
Print Quality menu ............................................................................................................. 43
Troubleshooting menu ....................................................................................................... 45
Resets menu ...................................................................................................................... 47
Service menu ..................................................................................................................... 47
3 Input/output (I/O) configuration
USB configuration .............................................................................................................................. 50
Network configuration ......................................................................................................................... 51
Configure TCP/IPv4 parameters ........................................................................................ 51
Set an IP address .............................................................................................. 51
Set the subnet mask ......................................................................................... 52
Set the default gateway ..................................................................................... 52
Configure TCP/IPv6 parameters ........................................................................................ 53
Disable network protocols (optional) .................................................................................. 53
Disable IPX/SPX ............................................................................................... 53
Disable AppleTalk ............................................................................................. 54
Disable DLC/LLC .............................................................................................. 54
HP Jetdirect EIO print servers ........................................................................................... 54
4 Media and trays
General guidelines for media ............................................................................................................. 56
Paper to avoid .................................................................................................................... 56
Paper that can damage the device .................................................................................... 56
General media specifications ............................................................................................. 57
Media considerations ......................................................................................................................... 58
Envelopes .......................................................................................................................... 58
Envelopes with double side seams ................................................................... 58
Envelopes with adhesive strips or flaps ............................................................ 59
Envelope margins ............................................................................................. 59
Envelope storage .............................................................................................. 59
Labels ................................................................................................................................ 59
Label construction ............................................................................................. 59
Transparencies .................................................................................................................. 59
Card stock and heavy media ............................................................................................. 60
Card stock construction ..................................................................................... 60
Card stock guidelines ........................................................................................ 60
Letterhead and preprinted forms ....................................................................................... 60
Select the correct fuser mode ............................................................................................ 61
Select print media ............................................................................................................................... 63

iv

ENWW

Supported media sizes ...................................................................................................... 63

Supported media types ...................................................................................................... 64
Printing and paper-storage environment ............................................................................................ 65
Load media ......................................................................................................................................... 66
Load media on the scanner glass ...................................................................................... 66
Load the automatic document feeder (ADF) ...................................................................... 66
Load tray 1 (multipurpose tray) .......................................................................................... 67
Customize tray 1 operation ................................................................................................ 68
Load tray 2 and optional tray 3 ......................................................................................... 69
Load special media ............................................................................................................ 70
Control print jobs ................................................................................................................................ 72
Select output bins ............................................................................................................................... 73
Print to the top output bin ................................................................................................... 73
Print to the rear output bin ................................................................................................. 74
5 Device features
Use the convenience stapler .............................................................................................................. 76
Staple media ...................................................................................................................... 76
Load staples ...................................................................................................................... 77
Use job storage features .................................................................................................................... 79
Gain access to the job storage features ............................................................................ 79
Use the proof and hold feature .......................................................................................... 79
Create a proof and hold job ............................................................................... 79
Print the remaining copies of a proof and hold job ............................................ 80
Delete a proof and hold job ............................................................................... 80
Use the private job feature ................................................................................................. 80
Create a private job ........................................................................................... 80
Print a private job .............................................................................................. 80
Delete a private job ........................................................................................... 81
Use the QuickCopy feature ................................................................................................ 81
Create a QuickCopy job .................................................................................... 81
Print additional copies of a QuickCopy job ........................................................ 82
Delete a QuickCopy job .................................................................................... 82
Use the stored job feature ................................................................................................. 82
Create a stored copy job ................................................................................... 82
Create a stored print job .................................................................................... 83
Print a stored job ............................................................................................... 83
Delete a stored job ............................................................................................ 83
6 Print
Use features in the Windows printer driver ........................................................................................ 86
Create and use quick sets ................................................................................................. 86
Use watermarks ................................................................................................................. 87
Resize documents ............................................................................................................. 87
Set a custom paper size from the printer driver ................................................................. 87
Use different paper and printing covers ............................................................................. 88
Print a blank first page ....................................................................................................... 88
Print multiple pages on one sheet of paper ....................................................................... 88
Print on both sides of the paper ......................................................................................... 89
Use automatic duplex printing ........................................................................... 90

ENWW

Print on both sides manually ............................................................................. 90

Layout options for printing on both sides .......................................................... 90
Use the Services tab .......................................................................................................... 91
Use features in the Macintosh printer driver ....................................................................................... 92
Create and use presets ..................................................................................................... 92
Print a cover page .............................................................................................................. 92
Print multiple pages on one sheet of paper ....................................................................... 93
Printing on both sides of the paper .................................................................................... 93
Cancel a print job ............................................................................................................................... 95
Stop the current print job from the control panel ................................................................ 95
Stop the current print job from the software program ........................................................ 95
7 Copy
Use the Copy screen .......................................................................................................................... 98
Set the default copy options ............................................................................................................... 99
Basic copy instructions ..................................................................................................................... 100
Copy from the scanner glass ........................................................................................... 100
Copy from the document feeder ...................................................................................... 100
Adjust the copy settings ................................................................................................................... 101
Copy two-sided documents .............................................................................................................. 102
Copying two-sided documents manually ......................................................................... 102
Copy two-sided documents automatically (duplex models only) ..................................... 102
Copy mixed-size originals ................................................................................................................ 104
Change the copy-collation setting .................................................................................................... 105
Copy photos and books .................................................................................................................... 106
Combine copy jobs by using Job Build ............................................................................................. 107
Cancel a copy job ............................................................................................................................. 108
8 Scan and send e-mail
Configure e-mail settings .................................................................................................................. 110
Supported protocols ......................................................................................................... 110
Configure e-mail server settings ...................................................................................... 110
Find gateways .................................................................................................................. 111
Find the SMTP gateway from the device control panel ................................... 111
Find the SMTP gateway from an e-mail program ........................................... 111
Use the Send E-mail screen ............................................................................................................. 112
Perform basic e-mail functions ......................................................................................................... 113
Load documents .............................................................................................................. 113
Send documents .............................................................................................................. 113
Send a document ............................................................................................ 113
Use the auto-complete function ...................................................................... 114
Use the address book ...................................................................................................................... 115
Create a recipient list ....................................................................................................... 115
Use the local address book ............................................................................................. 115
Add e-mail addresses to the local address book ............................................ 116
Delete e-mail addresses from the local address book .................................... 116
Change e-mail settings for the current job ....................................................................................... 117
Scan to a folder ................................................................................................................................ 118
Scan to a workflow destination ......................................................................................................... 118

vi

ENWW

9 Fax
Analog faxing .................................................................................................................................... 120
Connect the fax to a telephone line ................................................................................. 120
Configure and use the fax features .................................................................................. 120
Digital fax .......................................................................................................................................... 121
10 Manage and maintain the device
Use information pages ..................................................................................................................... 124
Configure e-mail alerts ..................................................................................................................... 126
Use the HP Easy Printer Care software ........................................................................................... 127
Open the HP Easy Printer Care software ........................................................................ 127
HP Easy Printer Care software sections .......................................................................... 127
Use the embedded Web server ........................................................................................................ 129
Open the embedded Web server by using a network connection ................................... 129
Embedded Web server sections ...................................................................................... 130
Use HP Web Jetadmin software ...................................................................................................... 132
Use the HP Printer Utility for Macintosh ........................................................................................... 133
Open the HP Printer Utility ............................................................................................... 133
HP Printer Utility features ................................................................................................ 133
Manage supplies .............................................................................................................................. 135
Supplies life ..................................................................................................................... 135
Approximate print-cartridge replacement intervals .......................................................... 135
Manage the print cartridge ............................................................................................... 135
Print-cartridge storage ..................................................................................... 135
Use genuine HP print cartridges ..................................................................... 135
HP policy on non-HP print cartridges .............................................................. 135
Print-cartridge authentication .......................................................................... 136
HP fraud hotline and Web site ........................................................................ 136
Replace supplies and parts .............................................................................................................. 137
Supply replacement guidelines ........................................................................................ 137
Change the print cartridge ............................................................................................... 137
Clean the device ............................................................................................................................... 140
Clean the exterior ............................................................................................................ 140
Clean the scanner glass .................................................................................................. 140
Clean the scanner lid backing .......................................................................................... 141
Clean the ADF ................................................................................................................. 141
Clean the paper path ....................................................................................................... 143
Calibrate the scanner ....................................................................................................................... 144
11 Problem solving
Problem-solving checklist ................................................................................................................. 146
Factors that affect performance ....................................................................................... 146
Problem-solving flowchart ................................................................................................................ 147
Solve general device problems ........................................................................................................ 150
Control-panel message types ........................................................................................................... 153
Control-panel messages .................................................................................................................. 154
Common causes of jams .................................................................................................................. 163
Jam locations ................................................................................................................................... 164
Jam recovery .................................................................................................................................... 165
Clear jams ........................................................................................................................................ 166

ENWW

vii

Clear jams from the ADF ................................................................................................. 166

Clear jams from the input-tray areas ............................................................................... 168
Clear jams from the print-cartridge area .......................................................................... 169
Clear jams from the output-bin areas .............................................................................. 170
Clear jams from the duplexer ........................................................................................... 172
Solve repeated jams ........................................................................................................ 173
Clear stapler jams ............................................................................................................................ 175
Solve print-quality problems ............................................................................................................. 178
Print-quality problems associated with media .................................................................. 178
Print-quality problems associated with the environment .................................................. 178
Print-quality problems associated with jams .................................................................... 178
Image defect examples .................................................................................................... 178
Light print (partial page) .................................................................................................. 180
Light print (entire page) ................................................................................................... 180
Specks ............................................................................................................................ 180
Dropouts ......................................................................................................................... 181
Lines ............................................................................................................................... 181
Gray background ............................................................................................................ 182
Toner smear ................................................................................................................... 182
Loose toner ..................................................................................................................... 183
Repeating defects ........................................................................................................... 183
Repeating image .............................................................................................................. 183
Misformed characters ..................................................................................................... 184
Page skew ....................................................................................................................... 184
Curl or wave .................................................................................................................... 185
Wrinkles or creases ........................................................................................................ 185
Vertical white lines .......................................................................................................... 186
Tire tracks ....................................................................................................................... 186
White spots on black ....................................................................................................... 186
Scattered lines ................................................................................................................ 187
Blurred print .................................................................................................................... 187
Random image repetition ................................................................................................ 188
Solve network printing problems ...................................................................................................... 189
Solve copy problems ........................................................................................................................ 190
Prevent copy problems .................................................................................................... 190
Image problems ............................................................................................................... 190
Media-handling problems ................................................................................................ 191
Performance problems .................................................................................................... 193
Solve fax problems ........................................................................................................................... 194
Solve sending problems .................................................................................................. 194
Solve receiving problems ................................................................................................. 195
Solve e-mail problems ...................................................................................................................... 197
Validate the SMTP gateway address ............................................................................... 197
Validate the LDAP gateway address ............................................................................... 197
Solve common Windows problems ................................................................................................. 198
Solve common Macintosh problems ................................................................................................ 199
Solve Linux problems ....................................................................................................................... 201
Solve PostScript problems ............................................................................................................... 202
General problems ............................................................................................................ 202

viii

ENWW

Appendix A Supplies and accessories

Order parts, accessories, and supplies ............................................................................................ 204
Order directly from HP ..................................................................................................... 204
Order through service or support providers ..................................................................... 204
Order directly through the embedded Web server (for printers that are connected to a
network) ........................................................................................................................... 204
Order directly through the HP Easy Printer Care software .............................................. 204
Part numbers .................................................................................................................................... 205
Paper-handling accessories ............................................................................................ 205
Print cartridge .................................................................................................................. 205
Memory ............................................................................................................................ 205
Cables and interfaces ...................................................................................................... 205
Stapler accessories ......................................................................................................... 206
Print media ....................................................................................................................... 206
Appendix B Service and support
Hewlett-Packard limited warranty statement .................................................................................... 209
Customer self repair warranty service .............................................................................................. 210
Print cartridge limited warranty statement ........................................................................................ 210
HP Customer Care ........................................................................................................................... 212
Online Services ................................................................................................................ 212
Telephone support ........................................................................................................... 212
Software utilities, drivers, and electronic information ....................................................... 212
HP direct ordering for accessories or supplies ................................................................ 212
HP service information ..................................................................................................... 212
HP service agreements ................................................................................................... 212
HP Easy Printer Care software ........................................................................................ 213
HP support and information for Macintosh computers ..................................................... 213
HP maintenance agreements ........................................................................................................... 214
On-site service agreements ............................................................................................. 214
Next-day on-site service .................................................................................. 214
Weekly (volume) on-site service ..................................................................... 214
Repacking the device ...................................................................................................... 214
Extended warranty ........................................................................................................... 215
Appendix C Specifications
Physical specifications ..................................................................................................................... 218
Electrical specifications .................................................................................................................... 218
Acoustic emissions ........................................................................................................................... 219
Operating environment ..................................................................................................................... 219
Appendix D Regulatory information
FCC regulations ............................................................................................................................... 222
Environmental product stewardship program ................................................................................... 223
Protecting the environment .............................................................................................. 223
Ozone production ............................................................................................................ 223
Power consumption ......................................................................................................... 223
Toner consumption .......................................................................................................... 223
Paper use ........................................................................................................................ 223

ENWW

ix

Plastics ............................................................................................................................ 223

HP LaserJet print supplies ............................................................................................... 223
HP print supplies returns and recycling program information .......................................... 224
Paper ............................................................................................................................... 224
Material restrictions .......................................................................................................... 224
Disposal of waste equipment by users in private households in the European Union .... 225
Material Safety Data Sheet (MSDS) ................................................................................ 225
For more information ....................................................................................................... 225
Telecom statement ........................................................................................................................... 227
Declaration of conformity .................................................................................................................. 228
Safety statements ............................................................................................................................. 229
Laser safety ..................................................................................................................... 229
Canadian DOC regulations .............................................................................................. 229
VCCI statement (Japan) .................................................................................................. 229
Power cord statement (Japan) ......................................................................................... 229
EMI statement (Korea) ..................................................................................................... 229
EMI statement (Taiwan) ................................................................................................... 230
Laser statement for Finland ............................................................................................. 230
Appendix E Working with memory and print server cards
Overview .......................................................................................................................................... 232
Install memory .................................................................................................................................. 233
Install device memory ...................................................................................................... 233
Check DIMM installation ................................................................................................................... 237
Save resources (permanent resources) .......................................................................................... 237
Enable memory for Windows ........................................................................................................... 238
Use HP Jetdirect print server cards .................................................................................................. 239
Install an HP Jetdirect print server card ........................................................................... 239
Remove an HP Jetdirect print server card ....................................................................... 240
Glossary ........................................................................................................................................................... 241
Index ................................................................................................................................................................. 243

ENWW

Device basics

This chapter contains basic information about device features:

ENWW

Device comparison

Features comparison

Walkaround

Device software

Device comparison
HP LaserJet M3027

HP LaserJet M3027x

HP LaserJet M3035

HP LaserJet M3035xs

HP LaserJet M3027, plus:

Prints up to 35 ppm on
letter-sized media, and up to
33 ppm on A4sized media

HP LaserJet M3035, plus:

33.6 kpbs analog fax

256 MB total RAM,

upgradable up to 512 MB

20-sheet convenience
stapler

Internal 40 GB or larger hard

disk

100-sheet tray 1, 500-sheet

tray 2, 50-sheet ADF, and
250-sheet output bin

Hi-Speed USB 2.0 port and

EIO slot

HP Jetdirect embedded
print server for Ethernet
10/100Base-T network

One open DIMM slot

Automatic two-sided
printing accessory

Prints up to 27 pages-perminute (ppm) on letter-sized

media, and up to 25 ppm on
A4sized media

Automatic two-sided
printing accessory

256 megabytes (MB) total of

random access memory
(RAM), upgradable up to
512 MB

33.6 kpbs analog fax

Internal 40 gigabyte (GB) or

larger hard disk

100-sheet multipurpose tray

(tray 1), 500-sheet input tray
(tray 2), 50-sheet automatic
document feeder (ADF),
and 250-sheet output bin

Hi-Speed universal serial

bus (USB) 2.0 port and
enhanced input/output
(EIO) slot

HP Jetdirect embedded
print server for Ethernet
10/100Base-T network

One open dual inline

memory module (DIMM)
slot

500-sheet input tray

(tray 3)

Features comparison
Feature

Description

Performance

400 MHz processor

User interface

Control-panel help

Windows and Macintosh printer drivers

Embedded Web server to gain access to support and to order supplies (administrator tool for
network-connected models only)

HP Easy Printer Care software (a Web-based status and troubleshooting tool)

HP PCL 5

HP PCL 6

HP postscript level 3 emulation

FastRes 1200produces 1200-dots-per-inch (dpi) print quality for fast, high-quality printing of
business text and graphics

ProRes 1200produces 1200-dpi printing for the best quality in line art and graphic images

Printer drivers

Resolution

Chapter 1 Device basics

ENWW

Feature

Description

Storage features

Internal 40 GB or larger hard drive

Fonts, forms, and other macros

Job retention

93 internal fonts available for PCL

80 printer-matching screen fonts in TrueType format available with the software solution

Additional fonts can be added.

Optional 500-sheet input tray (tray 3) (standard on the HP LaserJet M3035xs MFP)

100-pin 133 MHz dual inline memory modules (DIMMs)

Hi-Speed USB 2.0 connection

HP Jetdirect full-featured embedded print server

HP Web Jetadmin software

Enhanced input/output (EIO) slot

Foreign interface harness (FIH) port for attaching optional third-party paper-handling devices

Sleep mode setting

ENERGY STAR qualified

The supplies status page contains information about toner level, page count, and estimated pages
remaining.

The product checks for an authentic HP print cartridge at cartridge installation.

Internet-enabled supply-ordering capabilities (using HP Easy Printer Care software)

The online user guide is compatible with text screen-readers.

The print cartridge can be installed and removed by using one hand.

All doors and covers can be opened by using one hand.

Media can be loaded in tray 1 by using one hand.

Fonts

Accessories

Connectivity

Environmental features

Supplies

Accessibility

ENWW

Features comparison

Walkaround
Device parts
Before using the product, familiarize yourself with its components.

7
8
9
10

3
4
4
5
5

Automatic document feeder (ADF)

Scanner assembly

Latch to open the front door (provides access to the print cartridge)

Tray 1 (pull to open)

Tray 2

ADF output bin

Control panel

Top output bin

Right-side cover (provides access to DIMMs)

10

On/off switch

2
14

Interface ports (see Interface ports)

Rear output bin (pull to open)

Power connection

Chapter 1 Device basics

ENWW

Interface ports

1
2
3
4
5
6

ENWW

Fax port (HP LaserJet M3027x and HP LaserJet M3035xs only)

Network connection

Foreign interface harness (FIH) port

Type A Hi-Speed USB 2.0 connection for adding accessories

Type B Hi-Speed USB 2.0 connection for printing

EIO slot

Walkaround

Device software
The printing-system software is included with the device. See the getting started guide for installation
instructions.
The printing system includes software for end users and network administrators, and printer drivers for
access to the device features and communication with the computer.
NOTE For a list of printer drivers and updated HP printer software, go to www.hp.com/go/
LJM3027mfp_software or www.hp.com/go/LJM3035mfp_software.

Supported operating systems

The device supports the following operating systems:
Full software installation

Printer driver only

Windows XP (32-bit and 64-bit)

Linux (Web only)

Windows Server 2003 (32-bit and 64-bit)

UNIX model scripts (Web only)

Windows 2000

Mac OS X V10.2.8, V10.3, V10.4 and later

NOTE For Mac OS V10.4 and later, PPC and Intel Core Processor Macs are supported.

Supported printer drivers

Operating system

PCL 5

PCL 6

Postscript level 3
emulation

Windows
Mac OS X V10.2.8, V10.3, V10.4 and later
Linux1
1

For Linux, download the postscript level 3 emulation driver from www.hp.com/go/linuxprinting.

The printer drivers include online Help that has instructions for common printing tasks and also describes
the buttons, checkboxes, and drop-down lists that are in the printer driver.

Select the correct printer driver

Printer drivers allow you to gain access to the device features and allow the computer to communicate
with the device (using a printer language). Check the installation notes and readme files on the device
CD for additional software and languages.

Chapter 1 Device basics

ENWW

The device uses the PCL 5, PCL 6, and HP postscript level 3 emulation printer description language
(PDL) drivers.

Use the PCL 6 printer driver for the best overall performance.

Use the PCL 5 printer driver for general office printing.

Use the HP postscript level 3 emulation driver for printing from postscript level 3 emulation needs,
or for postscript flash font support.

Universal printer drivers

The HP Universal Print Driver Series for Windows includes separate HP postscript level 3 emulation
and HP PCL 5 versions of a single driver that provides access to almost any HP device while providing
system administrator with tools to manage devices more effectively. The Universal Print Driver is
included on the device CD, under the Optional Software section. For more information, go to
www.hp.com/go/universalprintdriver.

Driver Autoconfiguration
The HP LaserJet PCL 5, PCL 6, and PS level 3 emulation drivers for Windows 2000 and Windows XP
feature automatic discovery and driver configuration for device accessories at the time of installation.
Some accessories that the Driver Autoconfiguration supports are the duplexing unit, optional paper
trays, and dual inline memory modules (DIMMs).

Update Now
If you have modified the device configuration since installation, the driver can be automatically updated
with the new configuration. In the Properties dialog box (see Open the printer drivers), on the Device
Settings tab, click the Update Now button to update the driver.

HP Driver Preconfiguration
HP Driver Preconfiguration is a software architecture and set of tools that you can use to customize and
distribute HP software in managed corporate printing environments. Using HP Driver Preconfiguration,
information technology (IT) administrators can preconfigure the printing and default settings for
HP printer drivers before installing the drivers in the network environment. For more information, see
the HP Driver Preconfiguration Support Guide, which is available at www.hp.com/go/hpdpc_sw.

Priority for print settings

Changes to print settings are prioritized depending on where the changes are made:
NOTE The names of commands and dialog boxes might vary depending on your software
program.

ENWW

Page Setup dialog box: Click Page Setup or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed here override settings changed
anywhere else.

Print dialog box: Click Print, Print Setup, or a similar command on the File menu of the program
you are working in to open this dialog box. Settings changed in the Print dialog box have a lower
priority and do not override changes made in the Page Setup dialog box.

Device software

Printer Properties dialog box (printer driver): Click Properties in the Print dialog box to open
the printer driver. Settings changed in the Printer Properties dialog box do not override settings
anywhere else in the printing software.

Default printer driver settings: The default printer driver settings determine the settings used in
all print jobs, unless settings are changed in the Page Setup, Print, or Printer Properties dialog
boxes.

Printer control panel settings: Settings changed at the printer control panel have a lower priority
than changes made anywhere else.

Chapter 1 Device basics

ENWW

Open the printer drivers

Operating System

To change the settings for all

print jobs until the software
program is closed

To change the default settings To change the device

for all print jobs
configuration settings

Windows 2000, XP,

and Server 2003

1.

On the File menu in the

software program, click
Print.

1.

Click Start, click Settings,

and then click Printers or
Printers and Faxes.

1.

Click Start, click Settings,

and then click Printers or
Printers and Faxes.

2.

Select the driver, and then

click Properties or
Preferences.

2.

Right-click the driver icon,

and then select Printing
Preferences.

2.

Right-click the driver icon,

and then select
Properties.

3.

Click the Device Settings

tab.

The steps can vary; this

procedure is most common.
Mac OS X V10.2.8,
V10.3, V10.4 and
later

1.

On the File menu, click

Print.

1.

On the File menu, click

Print.

1.

In the Finder, on the Go

menu, click Applications.

2.

Change the settings that

you want on the various
pop-up menus.

2.

Change the settings that

you want on the various
pop-up menus.

2.

Open Utilities, and then

open Print Center (OS X
V10.2.8) or Printer Setup
Utility.

3.

On the Presets pop-up

menu, click Save as and
type a name for the preset.

3.

Click on the print queue.

4.

On the Printers menu,

click Show Info.

5.

Click the Installable

Options menu.

These settings are saved in the

Presets menu. To use the new
settings, you must select the
saved preset option every time
you open a program and print.

NOTE Configuration
settings might not be
available in Classic
mode.

Software for Macintosh computers

The HP installer provides PostScript Printer Description (PPD) files, Printer Dialog Extensions (PDEs),
and the HP Printer Utility for use with Macintosh computers.
For network connections, use the embedded Web server (EWS) to configure the device. See Embedded
Web server.
The printing system software includes the following components:

PostScript Printer Description (PPD) files

The PPDs, in combination with the Apple PostScript printer drivers, provide access to device
features. Use the Apple PostScript printer driver that comes with the computer.

HP Printer Utility
Use the HP Printer Utility to set up device features that are not available in the printer driver:

ENWW

Name the device.

Assign the device to a zone on the network.

Device software

Assign an internet protocol (IP) address to the device.

Download files and fonts.

Configure the device for IP or AppleTalk printing.

You can use the HP Printer Utility when your device uses a universal serial bus (USB) cable or is
connected to a TCP/IP-based network. For more information, see Use the HP Printer Utility for
Macintosh.

Remove software from Macintosh operating systems

To remove the software from a Macintosh computer, drag the PPD files to the trash can.

Utilities
The device is equipped with several utilities that make it easy to monitor and manage the device on a
network.

HP Web Jetadmin
HP Web Jetadmin is a browser-based management tool for HP Jetdirect-connected printers within your
intranet, and it should be be installed only on the network administrators computer.
To download a current version of HP Web Jetadmin and for the latest list of supported host systems,
visit www.hp.com/go/webjetadmin.
When installed on a host server, any client can gain access to HP Web Jetadmin by using a supported
Web browser (such as Microsoft Internet Explorer 4.x or Netscape Navigator 4.x or later) by navigating
to the HP Web Jetadmin host.

Embedded Web server

The device is equipped with an embedded Web server, which provides access to information about
device and network activities. This information appears in a Web browser, such as Microsoft Internet
Explorer or Netscape Navigator.
The embedded Web server resides on the device. It is not loaded on a network server.
The embedded Web server provides an interface to the device that anyone who has a networkconnected computer and a standard Web browser can use. No special software is installed or
configured, but you must have a supported Web browser on your computer. To gain access to the
embedded Web server, type the IP address for the device in the address line of the browser. (To find
the IP address, print a configuration page. For more information about printing a configuration page,
see Use information pages.)
For a complete explanation of the features and functionality of the embedded Web server, see Use the
embedded Web server.

HP Easy Printer Care software

The HP Easy Printer Care software is a program that you can use for the following tasks:

10

Discovering printers on the network and checking the status of each device

Setting and viewing device and supplies alerts for multiple printers at the same time

Chapter 1 Device basics

ENWW