Lecture 03

Introduction to MS Office 2007

 Introduction

• The Microsoft Office is a package

of office productivity application
software's each serves a unique
purpose and offers a specific
service to its users
• The Microsoft Office is also known as
Office Suite

• Microsoft Office was released by

Microsoft and is available for Microsoft
Windows and Macintosh operating
systems.

• Current versions for Windows and

Macintosh is Office 2016.
 4 Important Reasons You Need to
Know the Microsoft Office Suite
• Popularity: Because Microsoft is used by so many
businesses and sectors.
• Communication: You can communicate and
collaborate more effectively with the Microsoft
tools and improve the quality of service you
provide to your customers.
• Productivity: Microsoft helps you operate more
efficiently so you can be more productive.
• Simplicity: Each of the MS Office components is
user-friendly and includes easy-to-access help
files built right in.
Famous Office versions
– 1.1 Microsoft Office 95
– 1.2 Microsoft Office 97
– 1.3 Microsoft Office 2000
– 1.4 Microsoft Office XP
– 1.5 Microsoft Office 2003
– 1.6 Microsoft Office 2007
– 1.7 Microsoft Office 2010
– 1.8 Microsoft Office 2013
– 1.9 Microsoft Office 2016
COMPONENTS OF MICTROSOFT
OFFICE:
• Microsoft Word: Helps users in creating text
documents.
• Microsoft Excel: Creates simple to complex
data/numerical spreadsheets.
• Microsoft PowerPoint: Stand-alone application
for creating professional multimedia
presentations.
• Microsoft Access: Database management
application.
• Microsoft Publisher: Introductory application
for creating and publishing marketing materials.
 Microsoft Files
• A file is an object on a computer that stores
data, information, settings, or commands
used with a computer program.

• All Application under Microsoft Office create a

file as the way of storage.

• Each file has to have the filename and

extension name
 File extension name for each apps

EXTENSION NAMES
MADE UP
PROGRAM FILE NAME
BEFORE AFTER OF
2007 2007
MS WORD .DOC .DOCX DOCUMENT PAGES
MS EXCEL .XLS .XLSX WORKBOOK SPREADSHEET
MS POWERPOINT .PPT .PPTX PRESENTATION SLIDES
MS ACCESS .MDB OR
.ACCDB DATABASE TABLES
.ACCDB
MS PUBLISHER .PUB .PUB PUBLISHER
MS OUTLOOK .PST .PST
 MS Office Interface
MS-Office applications has common user interface
having the following features:

– Title bar
– Quick Access Toolbar
– Office Button or File tab
– Ribbon (Tab, Group, Command, Dialogue box)
– Window Control
– Help
Ms. Word Interface
Ms. Excel interface
Ms. PowerPoint interface
Ms. Access interface
Common Features for every MS Office
application
 Title bar

• This lies in the middle and at the top of the

window. Title bar shows the program and
document titles.
 Quick Access Toolbar
• This you will find just beside the Office Button or
File tab.
• It’s Quick access to other applications
• Provides Shortcut, which is used for the following:
i. Create a new file based on templates and
wizards
ii. Opening existing files
iii. Saves the files
v. Share the files etc..
Quick Access Toolbar
 Office Button or File tab

• Office Button: This is where you come when

you need to open, create new files, save files,
print a file, and do other file-related
operations.

• After the version of Microsoft Office 2007 the

Office Tab was named File Tab
Click the
Microsoft
Office button
 Ribbon
• A ribbon is a command bar that organizes
a program's features into a series of tabs
at the top of a window.
• A ribbon replace both the traditional
menu bar and toolbars.
 Ribbon
Ribbon contains commands organized in three
components:
• Ribbon Tabs: These appear across the top of
the Ribbon and contain groups of related
commands. Home, Insert, Page Layout are
examples of ribbon tabs.
• Groups: They organize related commands;
each group name appears below the group on
the Ribbon. For example, group of commands
related to fonts or group of commands related
to alignment, etc.
• Commands: Commands appear within each
group as mentioned above.
• Dialog Box Launcher: which are buttons at the
bottom of some groups that open dialog
boxes containing features related to the
group.
 Window Control
• Are use to Minimize (-), Maximize (to have full
screen) and the Exit (X), when you click on
individual Buttons.
 Help
• The Help Icon can be used to get word related
help anytime you like. This provides nice
tutorial on various subjects related to word.
Question?

.
Thankyou
.