Revised 13 Oct 2018

UNICEF YEMEN
TERMS OF REFERENCE FOR SERVICES

SHORT TITLE OF ASSIGNMENT

Supply, installation, and operation of water network for Maran water project In Haydan district –Saada
Governorate.
BACKGROUND
Part of UNICEF’s work plan in supporting the water supply network and infrastructure is to provide
technical and financial assistance to the local water supply companies in the form of upgrading and
construction of WASH facilities in the most conflict-affected areas. In addition, UNICEF also supports
GARWSP in WASH emergency responses for emergency situations in the country.
Water scarcity is a critical issue affecting communities worldwide, with Yemen being one of the countries
experiencing severe water stress. the communities in the border districts such Haydan district depend
on rainwater, furthermore the Water sources are very limited and hard to reach and they have used
animals and women to transport water and walk for long distances to fetch water. the population faces
significant challenges in accessing an adequate water supply. The situation is particularly dire in remote
villages like the Maran area in Haydan district.
Residents in these areas heavily rely on surface water sources, such as springs and rooftop rainwater
harvesting, to meet their water needs. However, the scarcity of reliable water sources exacerbates the
acute water shortage, resulting in a severe lack of drinking water availability. As a result, residents are
compelled to seek alternative means of accessing water, including traveling long distances to springs or
streams located approximately 3 - 5 kilometers away or resorting to expensive water trucking services
from distant areas. The existing rainwater harvesting tanks, which is inconveniently located far from the
population, further compound the challenges faced by the community. The rugged road leading to the
tanks adds additional difficulties for residents seeking access.
Maran water system consists of 3 wells working by solar systems and reservoirs implemented by
MoW&E .
Due to the current situation in Maran, UNICEF Yemen seeks to establish contracts to supply equipment,
install and implement the water network (1st phase) of the Maran water project to provide safe water
to more than 9000 individuals.
This water project will serve as a reliable water source and distribution system, providing a sustainable
solution to the water scarcity issue. In addition, the project will include the installation of distribution
points and a comprehensive water network. This network will ensure the delivery of clean and safe
water to the communities in need.
By establishing a reliable water network, the project aims to enhance access to clean water, alleviate
the burden on community members, and foster social and economic development. Women, girls, and
boys will particularly benefit from the project, as it will free up their time and resources that are currently
dedicated to searching for water sources or arranging costly water deliveries. This newfound time can
be redirected towards education, livelihoods, and family care, contributing to the overall well-being and
development of the community.
OBJECTIVE
The objective of water network of Maran water Project in Haydan District, Sa'ada Governorate is to supply ,
implement and operate a new water network (1st phase) that will provide a safe and sustainable water supply to
approximately 9,000 people in need, specifically in some villages in Maran areas. This project aligns with UNICEF's
general output of ensuring that more children, adolescents, and their families benefit from safe water supply services
and improved hygiene practices at household, community, and institutional levels (Output 2.2).

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In line with UNICEF Yemen's commitment to achieving this output, the project aims to establish contracts with
competent and technically qualified construction companies. These companies will be responsible for supplying the
necessary equipment and executing the first phase of Maran water network in Maran area in Haydan district – Sa'ada
Governorate.

By implementing a reliable water network , the project will not only improve access to safe water but also contribute
to improved hygiene practices at the community level. The availability of a sustainable water supply will support
better sanitation and promote hygiene practices within households, communities, and institutions, benefiting
children, adolescents, and their families in the area.

This initiative seeks to alleviate the challenges faced by the community in accessing clean water and improve their
overall well-being. It directly contributes to UNICEF's efforts to ensure that more children, adolescents, and their
families benefit from safe water supply services and improved hygiene practices, ultimately fostering healthier and
more resilient communities.
SCOPE OF WORK, ACTIVITIES, TASKS, DELIVERABLES AND TIMELINES, PLUS BUDGET PER DELIVERABLE
Scope of works
Selected construction companies are expected to:
• Supply, transport, and install all equipment required for the project.
• Conduct all required construction works in the project.
• Develop and submit detailed project plans, including timelines, resource allocation, and cost estimates.
• Coordinate with relevant stakeholders to ensure smooth execution of the project.
• Adhere to all safety regulations and best practices throughout the construction process.
• Provide regular progress reports and updates to project stakeholders.
• Address any unforeseen challenges or obstacles that may arise during the construction phase.
• Ensure proper maintenance and upkeep of construction equipment and machinery.
• Complete all necessary documentation, including permits, licenses, and certifications, as required by local
authorities.
• Hand over the completed project, including relevant documentation and training materials, to the client or
designated party.

Tasks
Below are the generic tasks of this tender. Specific tasks are described in Annex 2 and Annex 6 and Annex 7:
Construction Documents (Design drawings, technical specifications, and BOQ).
• Install and implement water network according to the design drawings and technical specifications provided.
• Procure and install network and distribution points as outlined in the project requirements.
• Carry out any other activities specified in the Bill of Quantities (BOQ) and drawings.
• Prepare the construction site by clearing and leveling the designated area.
• Excavate foundations and trenches as per the project requirements.
• Erect network components following the design drawings and specifications.
• Apply appropriate finishing works to achieve the desired aesthetic and functional outcomes.
• Conduct testing and commissioning of installed systems and equipment to ensure proper functionality.
• Implement site safety measures and adhere to occupational health and safety regulations throughout the
construction process.
• Provide support and cooperation during site inspections and audits conducted by relevant authorities.
• Collaborate with project stakeholders, including engineers, and supervisors, to ensure smooth project
execution.
• Maintain accurate documentation of construction activities, including progress reports, site records, and
material usage.
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• Adhere to environmental regulations and implement sustainable construction practices, where applicable.
Timeline
The table below shows the expected timeline for the project. A defect liability period of 12 months will start counting
from issuing the certificate of substantial completion. The timelines of each deliverable shall be as agreed in the
Work plan. In case of any deviation from the timeline or work plan (not meeting the targets), the Contractor shall
send a written request to UNICEF with appropriate justification. UNICEF will approve or reject each request. If the
request is rejected, the Contractor shall be fully responsible for making up the backlogs without affecting the overall
contractual period.
Total No. of Months
Description
months 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18
Mobilization 1 week
Execution 6 months
Defect Liability Period 12 months

Deliverables and payment schedule

UNICEF will issue fixed price contract with the selected bidders taking into consideration, any variation of works, that
reported based on the recommendation of Engineering Firms, is to be pre-approved by UNICEF and that
communicated formally to the vendor, in particular, the variation of works with direct effect on the cost is to be
reflected on the contract then communicated to the vendor accordingly. Bidders are required to indicate their fixed
price in Annex 1. This price will cover all expenses (material, equipment, transportation, labor, overhead, etc.) of all
items included in the BoQ and specification in Annex 2 & 6 & 9. The fixed price of the selected offer will be reflected
in the contract. UNICEF does not provide advance payments. Payment is to be made based on the actual completed
BoQ and the supervision Engineering Firm’s confirmation that the BoQ, as per the contract, has been implemented
using standard engineering method of measurement and against approved deliverables as per the table below.
UNICEF will use the BoQ as a reference for the contract award. The selected contractor will use the BoQ as
complementary to the technical specifications to be followed in the execution of the works. Variations from the total
lumpsum fixed price in Annex 1, BoQ, or specifications that have an impact on costs or timeline need written approval
from UNICEF prior to proceeding. The contractor will send a variation request to the supervising engineer, who in
turn will send it with its comments to UNICEF for approval. UNICEF will not pay for Variations not supported by
UNICEF’s issuing an amended contract prior to actual variation work being initiated.
UNICEF will issue a lumpsum contract with the selected bidders. The price will be fixed, and UNICEF will issue payments
based on contract conditions and acceptable completion of deliverables to each project as per the payment schedule
below. Bidders are required to indicate the lump sum fixed price for each site in Annex 1. This price will cover all
expenses (material, equipment, transportation, labor, overhead, etc.) of all items included in the BoQ and
specification in Annex 2 &6& 8 . The lumpsum fixed price of the selected offer will be reflected in the contract. UNICEF
does not process advance payments.
UNICEF will process payments against approved deliverables as per the table below to the project site:
For Maran water network :
Deliverable Description Payment
1. Satisfactory Completion of 50% of the Upon approval and certification of works 30 % of total
total length of the Network with fitting and completion per location, the invoice with the contract costs
all needs along the implemented pipe lines specified percentage lumpsum of that location
such as distribution boxes , manholes, etc. will be processed.
as per the project specifications.

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2. Satisfactory Completion of 80% of the Upon approval and certification of works 30 % of total
total length of the Network with fitting and completion per location, the invoice with the contract costs
all needs along the implemented pipelines specified percentage lumpsum of that location
such as distribution boxes, manholes, etc. as will be processed.
per the project specifications.
3. Satisfactory Completion of 100 % of the Upon approval and certification of works 20 % of total
total length of the Network with fitting and completion per location, the invoice with the contract costs
all needs along the implemented pipelines specified percentage lumpsum of that location
such as distribution boxes, manholes, etc. as will be processed.
per the project specifications, and test the
entire network.
4. Substantial completion of works (The Upon approval and certification of substantial 10% of total
substantial handover) completion. The contractor will correct all contract costs
defects and provide final as-built drawings, and
all other relevant information.
5. The Final Hand over Upon approval and certification of the final 10% of total
handover. The contractor will correct all defects contract costs
and provide final as-built drawings, and all other
relevant information.
Variation of work
Any variation of work should be approved by UNICEF in writing before moving forward. The engineering firm will
receive a variation request from the contractor and forward it to UNICEF for approval along with comments. UNICEF
will not pay for Variations not supported by UNICEF’s prior written approval.
Once deliverables are completed, the contractor will submit a report of the activities included in the deliverables to
UNICEF together with its respective invoice. The report will contain pictures of activities delivered and it will be signed
by the contractor and engineering firm responsible for site supervision.

Reporting requirements
The selected contractors will report directly to UNICEF Supervisor WASH Officer or his representative. UNICEF will
hire an engineering firm to conduct site visits and supervise the execution of works.
The construction company will submit monthly progress reports in English to UNICEF, the report will contain the
required details on quality tests, the progress on BOQs and timeline, pictures of activities delivered and
it will be signed by the EF

QUALIFICATIONS, SPECIALIZED EXPERIENCE AND ADDITIONAL COMPETENCIES

Contractors must have reasonable background experience (minimum of 3 years) in the scope of work similar to the
project’s scope of work. (See technical evaluation criteria for more details).
The solicitation will be managed through the UNICEF Supply Section by issuing an RFP open for all bidders through
the UNGM announcement.
The awarding will be based on best value-for-money criteria combining technical and financial scores of
bidders who pass the technical threshold. Bidders are required to submit the documents for the 3 tender
steps below.
1. Administrative Documentation
- Bidders are required to submit the following administrative and technical requirements. Bidders that fail to
submit the below requirement will be disqualified.
- Copy of company valid registration to work in Yemen, including trade registration (mandatory), tax card
(mandatory), and Zakah card.

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- UNGM registration and activation of the account.
- Duly completed Acknowledgement Table (Annex 5).
- MDM vendor form filled, signed, and stamped (Annex 12)
- UN Code of Conduct Arabic signed and stamped (Annex 13)
- Please note that the Company name should be matching on all provided documents unless an official
document submitted as proof of modification.
2. Technical Proposal (The Technical Evaluation will be given a maximum of 60 points)
The Bidder should provide the technical & manufacturing catalogues, specifications, and lab tests for
all items, showing acceptable quality to be considered passing.
- Institutional Experience form (Annex 4).
- Duly completed supplier/contractor profile form (Annex 14).
In respect to technical submissions, any submission of 2 proposals will expose the bidder to disqualification.
Bidders are requested to provide full narrative documents on the methodology of implementation, indicating
the effectiveness of technical site implementation.
- Technical Team Experience (Annex 15)
- Official bank letter (signed and stamped) showing the company name, bank account number, and currency
in the English language.
- Company financial statement (not bank statement) for any last 3 years in the period (2019-2022), balance
sheets and income statements.
3. Financial Proposal (The Financial Evaluation will be given a maximum of 40 points)
• Dully completed Financial Offers Form in Annex 1
• Dully completed item cost in Bill of Quantities – BoQ (Annex 2). Bidders are required to indicate their
prices for all items of BoQ. Item’s price will include all costs, such as labor, material, transport, equipment,
insurance, overhead, etc. Partial offers are not acceptable. The BoQ shall be sent in 2 different formats:
- BoQ in Excel format
- Signed and stamped BoQ in PDF format.
General notes

• Highly recommended that interested bidders visit the site prior to submitting their proposals
• Bidders must quote for all the items and all the sites to get eligibility
• UNICEF will select the lowest offer if there is any discrepancy between the Financial Offer in Annex1 and
the BoQ in Annex 2.
UNICEF will not receive bids in hard copies or by email. All bids must be submitted online through the UNICEF e-
submissions system accessible via www.ungm.org The submissions should be segregated;
Technical Proposal and Financial Proposal and each uploaded to its dedicated intent envelop on the system.
Bids received in any other manner or joining technical and financial parts will be invalidated.
CONDITIONS OF WORK
The price stated in Annex 1 will include all costs related to the activities requested including but not limited to
staff, workers, equipment, transport, material, insurance and warranties UNICEF will not provide any office,
transport, equipment, per-diems, transport, insurance for workers, etc. Specifically, the selected contractor will be
responsible for:
• Upon signature of the contract, the contractor will present to UNICEF a performance guarantee for 10% of the
total contract value
• Carry out the construction & rehabilitation work according to the BoQ, drawings, and specifications provided by
UNICEF.

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• The contractors must follow up and adhere to the instruction of the site supervision engineers,
• Quality of materials, accessories and workmanship
• Submit the work plan within one week from the contract signed date and follow the approved workplan.
• Start the construction within one week from the date of site handover (1 week for mobilization)
• Coordinate with the existing Local Authorities and ensure that their normal works and operations are not
disturbed by the rehabilitation works
• Submit a sample or catalogue or both to the supervising engineer and get prior approval for the construction
materials and accessories as per the QA&QC plan
• Participate in meetings coordinated by the supervising engineer or UNICEF Construction Unit
• Submit monthly progress reports in English to the supervising engineer and UNICEF Construction Section
• Protect their properties, equipment, construction materials, and construction site
• Ensure necessary safety facilities for workers and the construction site including security fence and all ESS
measures
• Follow all Government regulation

CRITERIA FOR EVALUATION

The offers shall be evaluated in accordance with the provisions of this TOR and with the following criteria:

Criteria Maximum Points Passing Scores

1. Mandatory Criteria Pass or Fail Only Pass
2. Technical proposal 60% 42
3. Financial proposal 40% Only the technical offers compliant to the
minimum required scores (42 Points =
70% of technical proposal scores) will be
eligible for the financial evaluation

Part 1 – The mandatory Criteria:

No. Technical Criteria Score Points

1 Mandatory:
- Proof of registration/membership with applicable governing bodies. Pass or Fail
- Classification certificate.
- Valid license relevant for this service. Pass or Fail
Pass or Fail
- Bid guarantee: This guarantee ensures that the contractor will enter into
the contract if awarded the bid., it should be valid for 120 days Pass or Fail
(To ensure transparency and fairness in the bidding process, UNICEF has
implemented a procurement strategy that safeguards against disclosing the
estimated cost of the contract to potential bidders. As part of this strategy,
bidders will be requested to provide a valid tender security, which should cover
3-5% of their financial offers. It's important to note that this percentage is not
based on the estimated cost of the project. By adopting this approach, UNICEF Pass or Fail

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aims to prevent bidders from gaining any insight into the estimated cost,
thereby promoting a level playing field for all participants.) Pass or Fail
- Dully filled, signed, and completed bid submission forms.
- Dully filled and signed the technical specifications of the offered materials
and proposed products are conformity to the required specifications.
Pass or Fail
- Duly filled and signed Acknowledgment table – Annex 5
Pass or Fail
- Duly filled and signed UN Code of conduct – Annex 11

Part 2 – The technical Criteria:

Requirements RATING SCALING Weight
COMPANY EXPERIENCE
Implemented 5 similar projects (water and
Fill out Annex 4 - Institutional sanitation projects) in the last 3 years or 8
Experience Form, more experience
List of projects + Project reports, Implemented 4 similar projects (water and
1. Number of
reference letters, Contracts + Site sanitation projects) in the last 3 years or 7
experiences in
Handovers + Substantial more experience
carrying out Water
Handover minutes + Final
projects (similar sites Implemented 3 similar projects (water and 8
delivery notes + the actual
and similar or bigger sanitation projects) in the last 3 years or 6
implementation duration vs. the
than the project to be more experience
contractual timeline for each
implemented) Implemented 2 similar projects (water and
project, no significant comments
sanitation projects) in the last 3 years or 4
in the substantial HOs and in the
more experience
final handovers
No Similar project has been implemented 0
Profile of the company (including their
2
experiences throughout the last 5 years)
- Fill out Annex 4 - Institutional
Company Organizational Chart 1
2. Qualification and Experience Form,
Experience of the - Providing the required The submitted technical offer reflects the 7
company supporting docs for the high qualification of the technical team of 2
following: the company.
relevant policies on corporate governance 2
Fill out Annex 4 - Institutional At least three or more similar projects
Experience Form, List of projects 8
have been implemented in the last 3 years
3. Experience in + Project reports, reference
carrying out water letters, Contracts + Site At least two similar projects have been
projects (similar sites Handovers + Substantial 6
implemented in the last 3 years
and similar or bigger Handover minutes + Final
8
than the project to be delivery notes + the actual
implemented) in implementation duration vs. the At least one similar project has been
4
mountainous context contractual timeline for each implemented in the last 3 years
(governorates) . project, no significant comments
in the substantial HOs and in the No project 0
final handovers
List of projects + Contracts + Submit the audited balance sheets,
2
4. Financial and actual priced BOQs + Handovers + income statements for the last 3 years
2
Economic Standing Substantial + the audited balance Submit the audited balance sheets,
sheets, income statements. 1
income statements for the last 2 years

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The technical specifications, catalogs,
certificates and supporting documents of
the technical offer prove that all materials
5. A detailed to be used for the project are of high 20
description of the quality and ensure the high quality of
proposed technical proposed products and their conformity
The entire technical specifications
items by sending to the required specifications.
should be filled out and all
technical catalogs, The technical specifications, catalogs,
required supporting documents
describing Standards, certificates and supporting documents of
and catalogues should be
Brand and Origin, the technical offer prove that all materials 15
provided. Quality of technical
Quality of proposed to be used for the project will fully meet
specifications for all items and 20
Items that will be the required technical specifications.
materials offered in the technical
taken to deliver the
offer. Note: the bidders should fill The technical specifications, catalogs,
outputs for each of
out the entire required sheets for certificates and supporting documents of
items stated in
the technical specifications of the the technical offer prove that all materials 10
(Scope of Work of
offered materials. to be used for the project partially meet
the TORs), stated
the required technical specifications.
clearly on the
Annexes. The technical specifications, catalogs,
certificates and supporting documents of
0
the technical offer don’t meet the
required technical specifications
Fill out Annex 13 Contractor
Profile Form Property Asset, The required equipment and Machinery
List of available equipment, are available with providing the ownership 2
6. Machinery and documents
machines, and devices for simple.
equipment (that are
of the projects (eg: cement
required to execute
mixers, Excavators, backfilling 2
the projects) are
and compacting machines,
available with the The required equipment and machines are
welding equip., compression, 0
company not available.
materials transportation vehicles,
etc.) and providing the ownership
docs.
PROPOSED TEAM EXPERIENCE
The technical team to be assigned to the
project will cover all the components of
the project (Civil Engineer+Waterwork
5
Engineer) with high experience (at least 5
years and implementing more than 5
Fill out annex 15 - Technical team similar projects)
Experience.
The technical team to be assigned to the
Provide the C.Vs of the project
project will cover all the components of
team,
the project (Civil Engineer + Waterwork 4
7. Experience of the List of the technical team
Engineer) with sufficient experience (at
individual team assigned for the project only (fill
least 3 Years and 3 similar projects) 5
members in similar out the attached list) + CVs shall
The technical team to be assigned to the
projects be attached + Education
project will cover all the components of
certificate + supporting
the project (Civil Engineer + Waterwork
documents (technical training 2
Engineer) but without sufficient
certificates, experience
experience (at least 3 Years and 3 similar
certificates, etc.)
projects)
The technical team to be assigned to the
project will not cover all the components
0
of the project (Civil Engineer + Waterwork
Engineer) and without sufficient

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experience (at least 3 Years and 3 similar
projects)
METHODOLOGY
8. A detailed description of the proposed Consistent and reasonable workplan and
methodology, describing the approach timeframe Contain all the required labors,
A description
that will be taken to deliver the outputs materials and equipment (Advantage 2
of the
for each of the phases with should be given to the shortest delivery
proposed
consideration of Safeguard procedures period)
methodology
(section Scope of Work of the TORs), Health & Safety Management System
including : 2
including a description of activities, certification or internal manual/plan 8
timeline +ESS ,
envisaged working modalities, which Quality Management System certification
procedures + 2
stakeholders are sought to be involved or internal manual/plan
quality of
and how stakeholder involvement will be
technical
secured (the methodology shall be in Assessment and mitigation of contractual
offers 2
accordance with the Terms of risks
Reference).
Total 60

Weight 60%

Passing Scores from the total score = 42 Points 60% of Technical offer scores

• Failure to submit the mandatory requirements set herein may result in rejection of the bidder as unsuitable for
evaluation and exclusion from further consideration, at the discretion of UNICEF.
• Non-submission of the required documentation will be scored as "0."
• Only technical offers meeting the minimum required scores will be eligible for financial evaluation.
• The tender will be awarded to the bidder whose offer is evaluated and determined as: (i)
responsive/compliant/acceptable, and (ii) receives the highest score based on predetermined weighted technical and
financial criteria specific to this bid.
• Bidders should note that the lowest-priced proposal may not be selected if a higher-priced proposal offers UNICEF
greater overall benefit.

• Minimum technical required score: 42 points (Technical Proposals scoring less than 42 points will be considered
nonresponsive, therefore will be rejected)
• Note: Annex 1 – Financial offer form should be filled out, signed, and stamped with the focal person name and email
address

ANNEXES

Annex 1: Financial Offers Annex 2: BOQs and Annex 4: Institutional Annex 5: Acknowledgement
Form Technical Data Experience Form Table

Annex 1 - Financial Annex 3 - Annex 4 -

Offers Form.docx Institutional Experience Form.xlsx Acknowlegdement Table.docx

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