Quotation No.

300300/20-21/26/E3 Date: 26 Jan 2021

Annexure-II

NOTICE OF QUOTATION

1. Name of Work : PROVISION OF CONSULTANCY FOR STRUCTURAL

DESIGN & DRAWING IN R/O"PROVN OF NEW MD
ACCN AGAINST STRUCTURALLY UNSAFE MD ACCN
(47 Offrs and 107 ORs) at Bhuj" UNDER HQ CE
JODHPUR ZONE

2. Estimated Cost : Rs. 1,75,000/- (Approx)

3. Period of completion : 45 days from the date of Supply /Job order

4. Approx date of placing of : within 90 days from receipt of quotation

Supply/Job Order
5. Office : HQ Chief Engineer Jodhpur Zone

6. Probable critical date of schedule of quotation will be as under:-

Publish date 26 Jan 2021 at Bid Opening date 04 Feb 2021 at
0900Hrs 1100 Hrs
Documents 26 Jan 2021 at Documents 03 Feb 2021 at
download/sale start 0900Hrs download/sale end 1700 Hrs
date date
Clarification start NA Clarification end NA
date date
Bid submission 26 Jan 2021 at Bid submission end 03 Feb 2021 at
start date 1000Hrs date 1700 Hrs

7. Pre-qualification criteria: Enlisted Suppliers in MES/ Reputed firms:-

(i) Supplier/contractor shall be approved consultant by E-in-C / enlisted as approved
consultants with MES. A photocopy of the approved consultant document should be uploaded/
forwarded to this HQ by post and the same should reach this HQ before the bid opening date.
(ii) Bidders not enlisted as supplier in MES with concerned authority may also apply,
however, they can be considered if they meet eligibility criteria for selection as given for un-
enlisted suppliers. The following documents may be uploaded by un-enlisted suppliers:-
(a) Application for quotation on firm’s letter head with seal/stamp.
(b) GST registration certificate & Clearance certificate.
(c) Copy of PAN of proprietor/partners & IT clearance certificate.
(d) Two latest photographs of proprietor/partners and shop/workshop/office.
(e) Certificate from bank regarding operating of bank A/c.
(f) Affidavit on judicial stamp paper declaring none of the partner is associated with
any other firm which is enlisted MES org anywhere in India.
(g) Copies of supply order/job order etc executed with Govt/semi Govt/Pvt Ltd Co if
any.
Note : The hard copy of the above mentioned documents should reach the office of HQ CE
Jodhpur Zone, Jodhpur within 05 days from submission end date falling which bid not be
admitted.
(iii) Documents to be uploaded by MES enlisted suppliers are as under.
P/2
 -2-

(a) Scanned copy of application letter requesting issue of quotation.

(b) Scanned copy of enlisted letter in MES along with its enclosures.
8. Online participation in bidding process does not constitute any guarantee for allowing the
applicant in bidding process.
9. All supporting documents as mentioned at Para 7 should be provided in hard copy before bid
opening date and time.
10. In case, in the opinion of Accepting Officer, inadequate numbers of bids are received from
eligible applicants/suppliers on the closing date and time of online bid submission, the Accepting Officer
at this discretion may extend the closing date and time of online bid submission of number of times, as
he may consider appropriate. In such circumstances, suitable eligible suppliers from approved list of
suppliers may be asked by the Accepting Officer to participate in online bid submission.
11. In the event of rejection of application/participation in bidding process, the applicant/bidder will
be communicated via system generated SMS/email. The applicant bidder can also access his user
account of MES portal to find out admission/rejection of his bid. The applicant/bidder, if he so desires
may appeal to NHEA with a copy of the Accepting Officer. No appeal/presentation will be entertained
after due date of receipt of financial bid. The decision of NHEA will be final and binding. No applicant
will be entitled for any compensation whatsoever for rejection of his application.
12. The terms and condition of the supply/job work will be governed by the following.
(a) Rate quoted should be for supply and installation/free delivery at the office premise of
HQ CE Jodhpur Zone.
(b) Rate quoted should be inclusive of GST or any other taxes as applicable which will be
indicated separately.
(c) Stores will be supplied within 30 days on receipt of supply order/job order.
(d) The rates would be indicated in figures and words.
(e) Stores will be subject to inspection at the time of delivery as detailed in the SO/JO and
by a Board of Officers, items if any rejected will be replaced at the risk and cost of the supplier.
(f) 90% payments will be made within 15 days after completion of supply of stores/job work
order or from the date of receipt of the bill and 10% of the payment will be retained and released
after physical completion of main job on account of site visit during execution of main contract
and clarification on structural drawings.
(g) The accepting officer reserves the right to check the stores to a second inspection by an
authority nominated by him or to inspect the stores himself and may reject them if not found
conforming to a laid down specification within a period of six months from the date of
acceptance by the normal inspecting authority even if stores have been accepted/passed and
paid for. The supplier shall replace such stores with the stores of correct specification within a
period of one month on receipt of the due notice in writing by the accepting officer at suppliers
cost. The department reserves the right to recover any outstanding amount due on the suppliers
from the sums available with it or other department in favour of the supplier.
(h) No conditional quotation will be acceptable.

Yours faithfully

(Niloy Saha)
Col
ACE
Signature Not Verified
For Chief Engineer
Digitally signed by NILOY SAHA
Date: 2021.01.25 18:24:20 IST
Location: Ministry of Defence-MES