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NAME OF WORK : JOB WORK FOR CONSULTANCY SERVICES FOR

ARCHITECTURAL DESIGN & STRUCTURAL DESIGN OF SAILORS MD
ACCN FOR 40 DUs (G + 10) AT CHANAKYA BAGH, NEW DELHI
SCOPE OF WORK AND TERMS & CONDITIONS

1. Introduction. This consultancy work is for architectural design and structural

design and development of working architectural drawing & structural drawings for
execution at site complete in all respect for Sailors Married accommodation. There is
one block of G+10 configuration for 40 units/ DUs. Ground floor of building to be used
as stilt parking.

2. Eligibility Criteria for the Consultants

(a) All the consultants enlisted in MES in group I ,enlisted by CE HQ WC

in group II and enlisted by HQ Chief Engineer Delhi Zone in Group III in
either “A” and “B” or “J” or “H” category are eligible for taking part in
quotation of the JOB order.

B/R Services.

3. Preparation and submission of, internal water supply drawings showing all the
sanitary fitting/ fixtures. Line Diagram for internal water services from service tank/
domestic water tank should be marked on the drawing.

Architectural Design (Para 5-12).

4. Preparation and submission of line plans for user’s approval, architectural

drawings as per NBCC norms and AEs Part-II.

5. Preparations of details : Plans (all the floor), terrace plan, machine room plan,
elevations sections and other details like stair case, toilet, kitchen etc.

6. Drawings shall be prepared on a scale of 1:100 and details 1:50/1:25 scale.

7. All the drawings shall be on A2/ A3 sheet unless found necessary to use large
sheet size.

8. Consultant shall submit 02 sets of arch drgs for comments and correction to be
done as per E6 Section. Two more set of drgs shall be submitted for onward
transmission to CFEES for their clearance (Clearance will be obtained by the deptt).
Any changes based on CFEES shall also be incorporated in the drgs.

9. One set of all the drgs are to be submitted on tracing paper duly signed.

10. All the drawings are to be recorded on CD on Auto Cad and one CD containing
PDF of all signed tracing sheet.

11. Consultant shall submit 06 sets of complete drgs (hard copy) on white paper.

Structural Design (Para 13-19).

12. The scope of Structural design work- Carrying out structural design and
development of working structural drawings for execution in all respect at site on
finalization of Architectural Drawings. This point of time will be denoted as D-Day for
calculating time period of completion for structural design work.

13. Design Parameters.

(a) The Analysis and design of structure shall be carried out as per latest
codes published by BIS. Some of these are IS: 456:2000, IS: 875, IS-1893,
13920:2016 and NBC: 2016 and the seismic zone to be considered is zone IV as
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per IS:1893. This is not an exhaustive list. Consultant is to ensure compliance of

all relevant latest codes and bylaws / norms, as per sound engineering practices.
(b) The following structural parameters shall be adopted for design. Any
variation / improvement is to be approved from E2 Des section of this HQ:-

(i) RCC (Design Mix): M30 grade of concrete shall be adopted.

(ii) Reinforcement: FE 500D (TMT).

(iii) Reinforcement for water retaining structure: FE 500D (TMT),

CRS/HCR Bars.

(iv) Building Walls/Frame panels shall be constructed with AAC blocks

as per IS-2185 - 3.

(v) Other design parameters will be as per relevant BIS codes. The
same will be incorporated after getting approval from Director (Design).

(c) Soil investigation. The same will be provided by GE (P) West. The
consultant is to approach GE (P) West Delhi Cantt for this report as soon as the
work commenced.

(d) Utility services. The details of overhead tanks, fire fighting tanks, building
specifications and finishes etc will be confirmed for load considerations before
commencement of structural design. The consultant will approach, if required,
Director (E/M) for Electrical and mechanical related specifications/ details and
Director (Plg) Plumbing/ Internal water supply and Building specifications.

14. Details of documents to be submitted

(a) The structural drawings shall be with all details as per SP 34 and relevant
BIS codes which shall include schedules for foundation, columns, beams, slabs.

(b) All drawings shall be made on computer of Auto-CAD 2007 or

version/platform as mutually decided by consultant and E-2 Design Section.

(c) All drgs shall be signed by the designer of the consultant (Min M Tech in
Structural Engg Qualified) and the auth rep of Consultant. The names of these
will be submitted by the consultant while submitting quotation in the format
attached as Annexure ‘C’.

(d) The consultant shall submit the following documents in presentable form
in soft and hard copies for approval after carrying out the structural design and
getting vetted as per Para 6 below:-

(i) Input data/structure file.

(ii) Design Basis Report and list of codes and BIS publication followed

(ii) Design calculations.

(iii) Final Structural drawings on Auto CAD and Pdf format and on
tracing paper and 4 sets on paper of A1 size. The Structural drawings
shall be in proper scale and scale shall be so decided that the drawings
are clear and legible. The decision of Dir(Des)/E2 Des Section in this
regard shall be final.

(iv) All structural drawings including foundation plan, roof plan

positioning of grid beams, details of seismic safety measures taken,
details of staircase and all relevant drawings.

(v) Reinforcement detailing of beams shall be presented by giving

longitudinal adequate number of cross sections.

(e) Any other document, if asked, will also be provided.

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15. Consultant’s Liability. The consultant is expected to carry out the assignment
with due diligence and in accordance with prevailing engineering standards and should
be liable to the following:

(a) The overall responsibility of the drawings and design lies with the
consultant. The consultant will be responsible for soundness of structural design
and drawings, adherence to NBC norms, latest statutory orders and regulations,
IS Codes etc.

(b) Any midterm review of design requirements during currency of works due
to site requirements will also be provided by the consultant.

(c) In case of any defects/damage detected in the designed infrastructure

during its design life and the same is attributed to faulty design/drawings the
consultant shall be liable for the financial loss occurred to the department as
deemed fit by the department.

(d) Clarification, if any, during execution phase till completion will also be
provided by the consultant.

(e) Any amendment required in structural drawings during tender planning of

the work and on later date during execution shall be made by the consultant and
requisite copies of the amended sheets shall be submitted.

(f) Any modification arises due to technical requirements of department or

other consultants engaged by the department during the currency of consultancy
work for the buildings, in the scope of work, shall be incorporated in the structural
design.

(g) To achieve this objective, an effective and efficient coordination system

shall be established by the consultant with other sections of this office and other
Consultants engaged by this office for the same work.

16. Third Party vetting of Structural Design and Drawing and its report.

(a) The vetting of following documents shall be done from the IIT/NIT/SERC.

(i) Input data/structure file.

(ii) Design Basis Report and list of codes and BIS publication followed.

(iii) Design calculations.

(iv) Structural drawings

(b) The above vetted documents should be signed by authorized signatory

on behalf of the institute and not by professor/individual of the institute in
personal capacity. Necessary MOU will be submitted by the consultant to the
HQ to this effect

(c) The third party vetting the designs/drawings shall also be liable for
ensuring that the designs and drawings produced are in compliance as per laid
down standards, regulation and sound engineering practices

(d) A certificate that all design parameters and other design details have been
thoroughly checked and are in compliance to standards, codes, regulations in
respect of safety, soundness and economy shall be obtained from the vetting
agency.

(e) The vetting agency shall also be liable and answerable for any design
deficiencies detected during design life of the building and may be called upon to
address such issues, if any.
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17. General notes for design. Some of the notes are as under. However the list is
not exhaustive and consultant’s design must be scientifically done using latest
provisions in relevant codes / regulations and engineering practices.

(a) Every sketch shall be given a serial number so that it can be uniquely
referred to along with sheet No e.g “Section of Beam PB-I (Drg No.5) Sheet No.
8/9.

(b) Schedule of beam slabs, columns and footings can be given in tabulated
form with one typical sketch of each type.

(c) The consultant must familiarise himself with the general format of
structural drgs followed in the office of the client and prepare his drawings
accordingly.

(d) The structural drawings should give foundation plans, roof plans, details of
portals, details of joints connections, details of welding if any.

(e) Detailing of reinforcement bars must be given exhaustively and clearly so

as to be totally unambiguous for the executives.

(f) Adequate care must be taken and due diligence shown in working out the
designs and preparation of drawings.

(h) The structural design shall be carried out on latest version of STAAD
software by a qualified designer and drawings shall be signed by two designers.

18. Misc terms and conditions

(a) Design Basis Report (DBR): Before commencement of design of

structure, the consultant would submit the Design Basis Report for approval of
Director (Design) bringing out detailed outline of all design steps/processes,
relevant site conditions input parameter for design like loads wind data,
earthquake data, material specification, expected design life of building,
parameters of limit state of collapse and services and software, etc. This activity
is to be completed at the earliest but not later than one week of finalization of
Arch Drawings. However the design process will not be stopped for due to want
of approval. Improvement suggested, if any, made in the DBR by the
department will be incorporated by the consultant.

(b) Weekly progress report will be submitted to E-2 Design Section and
impediments if any shall be brought to the notice of E-2 Design Section on every
Thursday, starting from the first Thursday from the finalization of Arch drawings.

(c) One sets of preliminary structural drawings shall be submitted to E2(Des)

section, within D+02 Weeks from the commencement of structural design work,
for checking conformity to departmental requirement of scale, size and style of
printed drawings. The drgs so developed will be discussed by structural
designer team of the consultant with Dir Design or with the Officer nominated by
him. Improvement suggested, if any, in the drawings will be incorporated by the
consultant.

(d) The changes required in the arch drgs from structural point of view, will be
discussed with Director Architect/Officer detailed by this office and if reqd,
improvements as discussed to be carried out in the drgs and design.

(e) The cost involved in visiting the MES offices, other offices/work-site,
amendments issued during tender planning phase of main work (by department)
and clarifications during execution till final completion of the construction of
structures deemed to be included in lump sum quoted by the firm.

(h) Final structural Drg/ STADD models etc shall be submitted by consultant
duly vetted within D+04 Weeks of finalisation of Arch drawings.
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(j) Following notes will be inserted in all the structural drawings. Design folder
number will be obtained after approval of drawings.

(i) The structural drawings are based on structural design calculation

contained in design folder No. 336 dt1 _____. The provision of relevant IS
codes have been considered in design of structure. The date will be
inserted by consultant after approval structural drawing.

(ii) The design/ specifications included in these drawings are in

accordance with the current govt. Policies, IS specifications, sound
engineering practise and earthquake resistant design for Seismic zone IV

19. Ownership rights. All the drawings/ data create during the process of the
design and drawings, irrespective of the mode and platform, will have exclusive
ownership rights of the Department, that is Military engineer Services. The department
will use these as and when required.

20. Nodal officer. Though the consultant is to deal directly with concerned section
for Arch/Utility/ B/R / Design part, however, Director (Design) will be the nodal officers
for this job order. He will be kept informed of all the correspondences made by
consultant and impediments, if any.

21. Garrison Engineer. GE (P) West will be the Garrison Engineer for this job order.
He will be approached for any details related to Soil Data/ site data and site visit. GE (P)
West Delhi Cantt will also be Payment Authority for this Job work.

22. Penalty Clause . Time is the essence of contract and the consultant have to
stick to the time schedule given in the Detailed Notes. No laxity except due to force
majeure or for the reasons beyond the control of contractor will be acceptable. The
department reserve the right to charge liquidated damage from the consultant.

23. Extension Clause. Extension of time may be granted for delays caused
which in the opinion of the Accepting Officer were beyond the Consultant’s control and
provided the Consultant applies of such extension of time in writing, within seven day of
the occurrence of any event which caused delay.

24. Liquidated damages. In the event of the seller’s failure to submit the bonds,
guarantees and documents, supply the stores/goods and conduct trails, installation of
equipments, training, etc as specified in the supply order/Job Order/Consultant, the
Buyer may, at his discretion, withhold any payment until the completion of the supply
order/Job Order. The Buyer may also deduct from the seller as agreed, liquidated
damages to the sum of 1% of the supply order/Job Order price of the
delayed/undelivered stores/service mentioned above for every week of delay or part of
a week, subject to the maximum value of the liquidated damages being not higher than
10% of the value of delayed stores/services.

25. Consignee instructions. The consignee will be as under :-

(a) E2(Plg) section for Sch of finishes, plumbing and specification , site plan
and B/R services.

(b) E2(Des) section for all structural consultancy part documents,

(c) E6 Sections Architectural consultancy related documents.

26. Mode of Payment. No advance payment is permissible under departmental

rules. The payment will be made strictly in accordance with the departmental rules, i.e.
after the completion of the Job Order to the complete satisfaction of the
department/Accepting Officer.

1
The date will be inserted by consultant after approval structural drawing by E2(Des).
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PAYMENT INSTRUCTIONS.

27. (a) Payment shall be made on completion certificate of work issued by E3

section as per the feedback from E2(Plg), E2(Des), and E6 Sections of complete
order as specified. 5% of the amount of JO will be paid only after completion
of Physical execution of building or after 3 years of completion of this JO
whichever is earlier. An equal amount of security deposit/FD in the favour
of Accepting Officer for a period of 3 years shall also be accepted in lieu of
this deduction. The same will be released to consultant by endorsing an
authority on it.

(b) Prescribed pre-stamped bill in triplicate will be submitted to E2 (Design)

section of this HQ for processing to paying authority.

(c) Original copy of supply order will be attached with the bill after completion
of Job Work.
(d) Bills will be subject to pre-audit by associated finance.
(e) Payment will be made through A/C payee cheque/ RTGS only as the case
may be.

(f) Payment authority : Payment will be made by GE (P) West, Delhi

Cantt 10.

PERIOD OF COMPLETION OF ORDER.

28. The period of completion of complete Job Work shall be 08 Weeks from the date
of signing the order by the Accepting Officer.

29. Mode of communication. Electronic mode of communication such as

Whatsapp, Email, fax will acceptable. However, ink sign copies will invariably provided
through Dak. The consultant will provide the details accordingly while submitting
quotation. The details for the department are as under:-

(a) E mail- cezd2bso-mes@gov.in, pawankd151-cgo@gov.in

(b) Whatsapp:– 7057880781

(c) Fax:- 011- 25699785

30. Time Line of completion of Job Order. Time line for completion of the
Job Order will be as per Appx att.

31. Summary of documents to be provided by the department to consultant.

(a) Accn statement

(b) Board proceeding

(c) List of special requirements/ specifications, site plan

(d) Soil report

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Annexure C: Format for Reporting of Data on Consultants (employed by all

Ministries, Departments and Instutions, which are wholly funded by GOI)

1. Photo
2. Name (in full):
3. Address :
4. Mobile No. :
5. Land line number :
6. Aadhar No. :
7. Employed as:
8. Employed by:
9. nature of work foe which employed:
10. Past employment Data:
Organisation Time Range Designation Nature of Work

11. Do you have any conflict of interest with, or pecuniary interest that your could
derive by, working in your current assignment with GOI? (If yes , please write 50 words)

12. If you are receiving any emolument other than what GOI paying you in your
Current assignment . Please elucidate in 50-100 words (with details enclosed in
annexure).

Signature Not Verified

Digitally signed by SANJEEV KUMAR
Date: 2020.08.25 17:08:01 IST
Location: Ministry of Defence-MES