REPORT ON A.S.

M TRAING ON GOVERNANCE, RISK AND CONTROL (GRC) HELD ON 8TH OF JANUARY 2024 AT
KE401 EMMABWI CDC

INTRODUCTION

The training began at 10.00am by a short session of devotion lead by Madam Mary the training was facilitated by three facilitators
which were Mr Obed Bwabi , Mr Charles sande and Madam Mary Emisiko.

SESSION ONE BY MR OBED BWABI

The objective of this training was to learn, keep and apply

Governance

It is defined as the process of making and enforcing decisions within an organization. Governance is the task of every ASM member

The main points of governance include

 Good leadership
 Good framework of accountability
 Providing good management
 Overseeing
 Strategic

Role of ASM on governance

The roles of ASM on governance include to provide oversight, to do oversight and to govern the project.

Qualities of an effective ASM member

 Able to apply the roles

 To develop children holistically
  Guidelines for picking up ASM member
 Should be a leader from the church
 ASM should be caregivers
 The youths

Good ASM member requirements

1. Minimum a form four who is able to read, write and communicate effectively
2. The age bracket should be between 30-70 years
3. Born again and focused

Responsibilities of ASM members

a) Recruitment and employment of staff

b) Planning and budgeting
c) Able to inspire other people
d) Finds solution to the problems and not running away
e) Be able to empower others in her own capacity
f) Good steward
g) Honest and faithful
h) They are decision makers
i) Good in timemanagement
j) Teamplayer
k) Able to inspire other people

ASM strategic requirements

  Capacity development
 Resource mobilization
 Ownership
 Taking initiative
 Personal branding
 Assuming responsibilities
 Learning from mistakes
 Problem solving

Things to be done in ASM Meeting

 Devotion
 Reading and confirmation of previous minutes
 Matters arising
 Children report
 Financial report
 Monthly activities
 Special agenda slot(AOB)

Reading from John 4;21-24 from this verse we learn that compassion is the responsibility of everyone to take care of children.

Risk management

Risk are threats, is the possibility of anything bad happening to you.

Risks in compassion project

 Financial losses;( unplanned losses and overspending)

 Human resource
  Strategic risks
 Governance risks
 Physical or hazard risks
 Technology

Risk management

Is the process affected by project management and designed to identify/prioritize and mitigate\accept potential threats that affects the
project. An effective mitigation strategies can reduce negative effects.

Risk management plan

is a way of preparing, it helps to locate a common based approach and helps realize success.

It promotes a health risk culture. It enables the FCP to be proactive and not reactive

Reading from genesis 22;1-19 shows that Abraham obeyed GOD and was always ready, ASM members should be always ready
Facilitation by Mr obed Bwabi

SESSION 2 BY MR CHARLES SANDE

RISK MANAGEMENT

Objectives

 All learners should define RM

 Identify the risks and look away to mitigate them
 Effectively carry out risk assessment
 Effectively apply risk management strategies

Risk management steps

Risk management

Is the process of identifying , assessing and mitigating risks that could negatively affect organization, business or individual. The steps
include;

1. Risk identification
2. Risk assessment
3. Risk treatment
4. Monitoring and review
Types of risks

1. Strategic risks
2. Financial risks
3. Operational risks
4. Compliance risks
5. Legal and regulatory risks
6. Reputational risks
7. Environmental risks
8. Project risks

Why risks management

1. Removes silo based decision making

2. Helps us identify and understand the risks that would affect us negatively
3. It helps us to evaluate and allocate resources strategically
4. Improves overall risk tolerance of the project
5. Promotes healthy risk culture within a project
6. Helps organization to be proactive rather than reactive
7. Helps achieve goals and objectives

Risk mapping/risk assesment

Is a process visually representing risk and vulnabilities that an organization face, their potential impact.
Key elements of risk mapping in an organization

 Identification of risks
 Risk assessment
 Visualization
 Risk mitigation

Some of the risk at the project include; theft and injuries

Monitor measure and report of risk management implementation is grouped into four

 Weak
 Adequate
 Strong
 Excellence

Risk mitigation

Is the process of reducing, minimizing or controlling the potential impact and likelihood of risks that an organization may fake.

 They entail;
 Risk reduction
 Risk transfer
 Risk acceptance
 Contingency planning
 Continuos monitoring and review
 Facilitation by Mr Charles sande

SESSION THREE BY MADAM MARY

CONTROL

Objectives

Identify suitable measures for controlling risk at FCP

Identify FCP practices.

Control is defined as what you do to prevent the potential harm from affecting you.

Goals on control

 Enhance honesty, transparency and accountability

 Understand internal controls that can be put in place
 Be able to know the benefit of control
 Know types of controls
 Responsibility of controls

Internal controls
1 ASM /board of directors

2 Accountants / other CDWs.

Focus areas

Operation areas

Reporting area

Time management

Compliance

Reasons for internal control

1. Understand and mitigate the risk

2. Safeguard our assets

Helps FCP establish practices and accurate records

Examples of internal control

1. Building control
2. Financial control
3. Verification of vouchers
4. Lockable drawers
5. Pd to keep the checks
6. Rotational petty cash

Types of controls

Preventive control
 I. suppliers should have authentic receipts
II. Analyze and prioritize needs assesments
III. Quality of items from suppliers
IV. Raise locals purchase orders
V. Document of full payment
VI. Receive invoice and verify on it
VII. Proof of payment

Detective control

 FCP to detect if a fraud is coming in

 It helps to discover or recover problems in a company
 Always review the MFR
 Conduct homevist to beneficiaries who has received gifts
 Physical inventorty check up
 Counter checking deliveries

Corrective control

Filling identified gaps in advance gaps in advance

Role of internal control

Control of risk that could have occurred in the organization

Helps us to raise satisfactory standards to meet

Makes sure that resources are used effectively and economicall

Facilitation by madam mary Emisiko

KE401 EMMABWI CDC RISK IDENTIFICATION

ASSESMENTS OF RISKS AT THE PROJECT

1. Child abuse
2. Poor performance
3. Truancy
4. School dropout
5. Playground safety
6. Cyber crime
7. Drug abuse
8. Road accident
9. Time management
10. Loss of finance
11. Loss of property/theft
12. Procurement procedures
13. Legal compliance
14. Documentation
15. Human resource
RISK RISK SHORT RISK DESCRIPTION EXISTING CONTROL ACTUAL/
NO NAME MEASURES IN THREAT/OUTCOME
PLACE
1 Child abuse The risk of children being Regular home vists Dropout of school
neglected makes them Empowering parents on
grow up without parental parental skills and
love and basic needs economically
Lack of self esteem Guiding and
counselling
2 Poor perfomance The risk of poor Regular school vists Lack of self esteem
performance leads to Academic councelling
loose of interest in studies
3 Truancy Causes poor perfomance Parental follow ups Early marriages
Government Teenage pregnancy
administration support Poor perfomance
Providing academics
needs on time
4 School dropout The risk of drop out of Offering guiding and Enganging in bad
school will lead to child counseling company
labor Provision of academic
needs and academic
material
5 Play ground safety The risks of play ground Repair of worn out Deformation
safety can lead to injuries parts
and accidents to Replace barbed wire
participants with chain link wire
6 Cyber crime The risk of cybercrime Regular change of exposure to
would lad participants to passwords, computer uneducated
misuse of media to teacher to be around information
acquire negative message No idling in comp room