Practices for Lesson 5:

Loading Workers

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Practices for Lesson 5: Overview
Distribution
Job Title

Ownership
The Job Title [list@YourCompany.com?Subject=EDAG0007.doc] is responsible for ensuring
this document is necessary, reflects actual practice, and supports corporate policy.

Practices Overview
In these practices you load flexfield data, hire workers, terminate work relationships, rehire
workers, load a new primary assignment, make a primary assignment secondary, and load
multiple changes per day data.

Prerequisites
Complete the following practices before beginning the practices in this lesson:
 1-1 through 1-4.
The practices in this lesson build upon each other. If you are skipping them or performing them
out of sequence, you may not be able to successfully complete the activities in this and other
practices.

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Practice 5-1: Loading Flexfields Data
Overview
In this practice, you upload Job Legislative extensible flexfields data for United States.

Assumptions
 Time: < 12 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click Navigator >Setup and Maintenance.

Exploring the Job Details

1. On the Setup and Maintenance page, search for and select the Manage Job task.
2. On the Manage Jobs page, enter your student ID (for example, 01) in the Code field and
click Search.
3. In the Search Results section, click the job name XX: Chief Financial Officer to open the
Job Details page.
Information:
You select XX: Chief Financial Officer as it is one of the four jobs you will be loading
extensible flexfields data for.
4. Review the details of the job.
5. In the United States Job Information section, notice that the EEO-1 Category and Line
of Progression fields are blank.
6. Click Done to close the Job Details page.
7. If you wish, you can review the other jobs you will be loading flexfields data for – Chief
Information Officer, Officer, and Contractor.
8. Click Done on the Job: XX: Chief Financial Officer - STUDENTXX CFO page.
9. Click Done on the Manage Jobs page to return to the Search page.
10. Click Done to return to the Setup and Maintenance page.

Importing and Loading Data

1. Click Navigator > My Workforce > Data Exchange to open the Data Exchange work area.
2. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
3. Click the dropdown menu on the Import File button and select Import Local File.
Information:
This selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
4. In the Select File dialog box, click Browse.
5. Select the StudentXX_FlexFieldExamples.zip file. You can also drag the zip file from your
file explorer and drop it on the Browse button.
6. Click Submit.
7. On the Schedule Request page, click Submit.
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8. Click OK to close the confirmation message.
9. On the Import and Load Data page, click Refresh in the Search Results table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
10. Review the status of the StudentXX_FlexFieldExamples data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and
Loaded (%) columns display 100.
Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Validating Loaded Data

1. On the home page, click Navigator >Setup and Maintenance.
2. On the Setup and Maintenance page, search for and click Manage Job.
3. On the Manage Jobs page, enter your student ID (for example, 01) in the Code field and
click Search.
4. In the Search Results section, click the job name XX: Chief Financial Officer to open the
Job: XX: Chief Financial Officer - STUDENTXX CFO page.
5. Review the details of the job.
6. In the United States Job Information section, notice that the EEO-1 Category field now
displays Professionals and the Line of Progression field displays Testing.
7. Click Done to close the Job Details page.
8. If you wish, you can review the other jobs you have loaded flexfields data for – Chief
Information Officer, Officer, and Contractor.
9. Click Done on the Job: XX: Chief Financial Officer - STUDENTXX CFO page.
10. Click Done on the Manage Jobs page to return to the Search page.
11. Click Done to return to the Setup and Maintenance page

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Practice 5-2: Hiring Workers
Overview
In this practice, you hire two workers via upload and validate the loaded data.

Assumptions
 Time: < 15 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click Navigator > My Workforce > Data Exchange to open the Data
Exchange work area.

Importing and Loading Data

1. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
2. Click the dropdown menu on the Import File button and select Import Local File.
Information:
This action selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
3. In the Select File dialog box, click Browse.
4. Select the StudentXX_Hire.zip file. You can also drag the zip file from your file explorer
and drop it on the Browse button.
5. Click Submit.
6. On the Schedule Request page, click Submit.
7. Click OK to close the confirmation message.
8. On the Import and Load Data page, click Refresh in the Search Results table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
9. Review the status of the StudentXX_Hire data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and
Loaded (%) columns display 100.
Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Preparing to Validate Loaded Data

Before you can search for loaded person records, you need to run the Update Person Search
Keywords process. Only one student needs to run the process in a shared environment.
1. On the home page, click Navigator > Tools > Scheduled Processes.
2. In the Scheduled Processes work area, click Schedule New Process.
3. In the Schedule New Process dialog box, search for and select the Update Person Search
Keywords process.
4. In the Process Details dialog box, select Yes in the After Batch Load field.
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5. Click Submit, then OK to close the confirmation message.
6. Close the Process Details dialog box.
Information:
Once the process status is Succeeded, the person search keywords are updated.

Validating Loaded Data

1. Select Navigator > My Workforce > Person Management.
2. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
3. In the Search Results section, you will notice the new hire entries, Lastname1, Newhire1
and Lastname2, Newhire2.
4. Select the entry for Lastname2, Newhire2.
5. The Newhire2 Lastname2: Person Management, Manage Employment page appears.
6. View the employment information for Lastname2, Newhire2.
7. Explore the work relationship and assignment information that you loaded.
8. Notice that the Hire Date is 8/1/15 and the Assignment is HR Manager.
9. In the Tasks panel drawer, click Manage Person.
10. Explore the information on the tabs of the Manage Person page.
11. Click Done to close the Newhire2 Lastname2: Person Management page.
12. Click Yes on the warning message.
13. If you wish, search for and review the Lastname1, Newhire1 worker record that you
loaded.

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Practice 5-3: Terminating Work Relationships
Overview
In this practice, you terminate the work relationships of the workers that you hired in Practice 6-
2. You explore the Worker.dat file that has the termination data, upload the data, and validate
the loaded data.

Assumptions
 Time: < 12 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Exploring the Termination Data File

1. Double-click the Worker.dat file in the StudentXX_ Step8_Termination folder to open it in
Notepad.
2. Explore the file.
3. Notice that in this sample, the user key PersonNumber has been used.
4. Notice that the TerminateWorkRelationshipFlag attribute has a value of Y.
5. Notice that the ActualTerminationDate has been specified as 2015/08/15.
6. Close the file.

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click My Workforce > Data Exchange to open the Data Exchange
work area.

Importing and Loading Data

1. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
2. In the Import File menu, select Import Local File.
Information:
This selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
3. In the Select File dialog box, click Browse.
4. Select the StudentXX_Termination.zip file. You can also drag the zip file from your file
explorer and drop it on the Browse button.
5. Click Submit.
6. On the Schedule Request page, click Submit.
7. Click OK to close the confirmation message.
8. On the Import and Load Data page, click Refresh in the Search Results table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
9. Review the status of the StudentXX_Termination data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and
Loaded (%) columns display 100.

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 Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Validating Loaded Data

1. Select Navigator > My Workforce > Person Management.
2. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
3. In the Search Results section, you will notice that the entries, Lastname1, Newhire1 and
Lastname2, Newhire2, do not appear on the list.
This indicates that the work relationships of only the two workers Lastname1, Newhire1
and Lastname2, Newhire2 have been terminated.
4. Perform the search again, but this time select the Include terminated work relationships
search option. This time you see the terminated work relationships in the search results.

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Practice 5-4: Rehiring Workers
Overview
In this practice, you rehire the two workers whose work relationships you terminated in Practice
6-2. You upload the rehire data and validate it.

Assumptions
 Time: < 12 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click My Workforce > Data Exchange to open the Data Exchange
work area.

Importing and Loading Data

1. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
2. In the Import File menu, select Import Local File.
Information:
This selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
3. In the Select File dialog box, click Browse.
4. Select the StudentXX_Rehire.zip file. You can also drag the zip file from your file explorer
and drop it on the Browse button.
5. Click Submit.
6. On the Schedule Request page, click Submit.
7. Click OK to close the confirmation message.
8. On the Import and Load Data page, click Refresh in the Search Results table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
9. Review the status of the StudentXX_Rehire data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and
Loaded (%) columns display 100.
Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Preparing to Validate Loaded Data

Before you can search for loaded person records, you need to run the Update Person Search
Keywords process. Only one student needs to run the process in a shared environment.
1. On the home page, click Navigator > Tools > Scheduled Processes.
2. In the Scheduled Processes work area, click Schedule New Process.
3. In the Schedule New Process dialog box, search for and select the Update Person Search
Keywords process.
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4. In the Process Details dialog box, select Yes in the After Batch Load field.
5. Click Submit, then OK to close the confirmation message.
6. Close the Process Details dialog box.
Information:
Once the process status is Succeeded, the person search keywords are updated.

Validating Loaded Data

1. Select Navigator > My Workforce > Person Management.
2. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
3. In the Search Results section, you will notice the new hire entries, Lastname1, Newhire1
and Lastname2, Newhire2.
4. Select the entry for Lastname2, Newhire2.
The Newhire2 Lastname2: Person Management, Manage Employment page appears.
5. View the employment information for Lastname2, Newhire2.
6. Explore the work relationship and assignment information that you loaded.
7. Notice that the Hire Date is 9/1/15 and the Assignment is Trainer.
8. Click Done to close the Newhire2 Lastname2: Person Management page.
9. Click Yes on the warning message.
10. If you wish, search for and review the Lastname1, Newhire1 worker record that you
loaded.

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Practice5-5: Loading a New Primary Assignment
Overview
In this practice, you load a second assignment for an existing employee, Gary Norman, and also
make this new assignment his primary assignment.

Assumptions
 Time: < 15 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click My Workforce > Person Management.

Exploring Gary Norman’s Profile

1. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
2. In the Search Results section, scroll down and click Gary Norman.
The Gary Norman: Person Management, Manage Employment page appears
3. Explore the work relationship and assignment information that you loaded.
8. Notice that the Assignment is IT Consultant and the Primary field under the Assignment
Details section is Yes.
9. Click the Employment Tree icon by the assignment name (

).
10. In the Employment Tree dialog box, notice that there is one assignment under Active Work
Relationships – IT Consultant.
11. Click OK to close the Employment Tree dialog box.
12. Click Done to close the Manage Employment page.
13. Click Yes on the warning message.
14. Click Done on the Gary Norman: Person Management, Manage Employment page.

Importing and Loading Data

1. Click Navigator > My Workforce > Data Exchange to open the Data Exchange work area.
2. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
3. In the Import File menu, select Import Local File.
Information:
This selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
4. In the Select File dialog box, click Browse.
5. Select the StudentXX_Primary2Secondary.zip file. You can also drag the zip file from
your file explorer and drop it on the Browse button.
6. Click Submit.
7. On the Schedule Request page, click Submit.
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8. Click OK to close the confirmation message.
9. On the Import and Load Data page, click Refresh in the Search Results Data Set table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
10. Review the status of the StudentXX_Primary2Secondary data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and
Loaded (%) columns display 100.
Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Validating Loaded Data

1. Select Navigator > My Workforce > Person Management.
2. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
3. In the Search Results section, scroll down and click Gary Norman.
The Gary Norman: Person Management, Manage Employment page appears
4. Explore the work relationship and assignment information that you loaded.
5. Notice that the Assignment is IT Consultant and the Primary field under the Assignment
Details section is No.
6. Click the Employment Tree icon by the assignment name.
7. In the Employment Tree dialog box, select ASN109_2.
8. Click Yes on the warning message.
9. Notice that the Assignment name on the Manage Employment page is ASN109_2 and the
Primary field under the Assignment Details section is Yes.
10. Click Done to close the Manage Employment page.
11. Click Yes on the warning message.
12. Click Done on the Gary Norman: Person Management, Manage Employment page.

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Practice 5-6: Making a Primary Assignment Secondary
Overview
In the previous practice, you added a second assignment (ASN109_2) to an existing employee,
Gary Norman, and also made this new assignment his primary assignment. In this practice, you
switch the assignments and make the secondary assignment (IT Consultant) primary.

Assumptions
 Time: < 12 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click My Workforce > Data Exchange to open the Data Exchange
work area.

Importing and Loading Data

1. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
2. In the Import File menu, select Import Local File.
Information:
This selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
3. In the Select File dialog box, click Browse.
4. Select the StudentXX_Secondary2Primary.zip file. You can also drag the zip file from
your file explorer and drop it on the Browse button.
5. Click Submit.
6. On the Schedule Request page, click Submit.
7. Click OK to close the confirmation message.
8. On the Import and Load Data page, click Refresh in the Search Results table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
9. Review the status of the StudentXX_Secondary2Primary data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and
Loaded (%) columns display 100.
Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Validating Loaded Data

1. Select Navigator > My Workforce > Person Management.
2. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
3. In the Search Results section, scroll down and click Gary Norman.
The Gary Norman: Person Management, Manage Employment page appears
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4. Explore the work relationship and assignment information that you loaded.
5. Notice that the Assignment is IT Consultant and the Primary field under the Assignment
Details section is Yes.
6. Click the Employment Tree icon by the assignment name.
7. In the Employment Tree dialog box, select ASN109_2.
8. Click Yes on the warning message.
9. Notice that the Assignment name on the Manage Employment page is ASN109_2 and the
Primary field under the Assignment Details section is No.
10. Click Done to close the Manage Employment page.
11. Click Yes on the warning message.
12. Click Done on the Gary Norman: Person Management, Manage Employment page.

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Practices for Lesson 5-7: Loading Multiple Changes Per Day Data
Overview
In this practice, you upload multiple changes per day data.

Assumptions
 Time: < 15 minutes
 Replace XX with your student number as assigned by your instructor.

Tasks

Exploring the Multiple Changes Per Day Data File

1. Open the Worker.dat file in the StudentXX_Step12_MultipleChangesPerDay folder.
2. Explore the file.
3. Notice that in this sample, the worker Newhire2 Lastname2 has three changes on August
11, 2015.
4. Under the WorkTerms and Assignments sections, notice that the Action Code attribute
indicates three changes – promotion, job change and location change with
EffectiveStartDate and EffectiveEndDate of 2015/08/11.
5. Notice the EffectiveSequence and EffectiveLatestChange attributes and their values in
the MERGE lines.
6. Close the file.

Sign In and Navigate

1. Ensure that you are signed in as hcm_implXX.
2. On the home page, click My Workforce > Data Exchange to open the Data Exchange
work area.

Importing and Loading Data

1. In the Tasks panel drawer of the Data Exchange work area, click Import and Load Data.
2. In the Import File menu, select Import Local File.
Information:
This selects a file from your local machine. The selected file is loaded to the Oracle
WebCenter Content server and secured with the hcm/dataloader/import account.
3. In the Select File dialog box, click Browse.
4. Select the StudentXX_MultipleChangesPerDay.zip file. You can also drag the zip file
from your file explorer and drop it on the Browse button.
5. Click Submit.
6. On the Schedule Request page, click Submit.
7. Click OK to close the confirmation message.
9. On the Import and Load Data page, click Refresh in the Search Results Data Set table.
Information:
You may have to click Refresh a couple of times to see the import and load status as
success.
10. Review the status of the StudentXX_MultipleChangesPerDay data set you uploaded.
The Imported and Loaded columns have a status of Success. The Imported (%) and

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 Loaded (%) columns display 100.
Information:
This means that the business objects have been successfully imported to the stage tables
and loaded to the application tables.

Preparing to Validate Loaded Data

Before you can search for loaded person records, you need to run the Update Person Search
Keywords process. Only one student needs to run the process in a shared environment.
1. On the home page, click Navigator > Tools > Scheduled Processes.
2. In the Scheduled Processes work area, click Schedule New Process.
3. In the Schedule New Process dialog box, search for and select the Update Person Search
Keywords process.
4. In the Process Details dialog box, select Yes in the After Batch Load field.
5. Click Submit, then OK to close the confirmation message.
Information:
Once the process status is Succeeded, the person search keywords are updated.
6. Close the Process Details dialog box

Validating Loaded Data

1. Select Navigator > My Workforce > Person Management.
2. In the Person Number field of the Person Management: Search page, enter your student
ID (for example, Student01) and click Search.
3. In the Search Results section, select the entry for Lastname2, Newhire2 with the job HR
Manager.
The Newhire2 Lastname2: Person Management, Manage Employment page appears.
4. Click the View History button on the right side of the Assignment: HR manager section.
5. Review the details in the Assignment History: HR manager dialog box.
6. Notice the three Changed Attributes (Job; Working as a Manager, Job; Location, and
Location) and their Effective Start Date (8/11/15) and Action (Promotion, Job Change,
and Location Change) on 8/11/15.
7. Notice the sequence (3/3, 2/3, and 1/3) in which the changes occurred.
8. Click Done to close the Assignment History: HR manager dialog box.
9. Click Done to close the Manage Employment page.
10. Click Yes on the warning message.
11. Click Done to close the Newhire2 Lastname2: Person Management, Manage Employment
page.

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