TERMS OF REFERENCE

Vehicle Rentals for the conduct Production and Rehearsals of the Kfagitong
Dad Gnare (Business in Arts) among Creative Youth

I. BACKGROUND:

Koronadal has a Tri-People population with Blaan indigenous communities. Each of

the tri-people has unique culture and art forms expressed through dances, songs,
costumes and culture. Among the three, the city focuses on preservation of the IP
heritage thus provides emphasis on conservation of the indigenous communities’
traditions.

The LGU have had established cultural groups and organizations who performs
locally, nationally and internationally through different events, summits and
conferences showcasing the mesmerizing dance repertoire of indigenous, Muslim
and Visayan cultural dances. To share its performing arts to the world, the City of
Koronadal hosted the International Council of Organizations of Folklore Festivals and
Folk Arts (CIOFF) in 2015 and it has invited about 10 countries globally to perform
their folk dances and share with the City of Koronadal.

Being the cultural and business capital of the province and the SOCCSKSARGEN
region, it has also become the center for education and training with the majority of
the academic institutions present in the local government. Academic institutions have
also become an avenue for discovering and honing the culture and arts, skills and
talents of young people through creation of school clubs and organizations that
provide training and allow them to share the gifts they have.

Beyond their own colleges and universities, Culture and Arts organizations also
engage in cross-campus collaboration and cooperation through friendly inter-school
events such as seminars, conferences or competitions. While most of these
organizations have their moderators, who serve as mentors in their specific art
forms. These organizations sometimes have limited access to professional artists
and artisans who can provide advanced knowledge and some simple hacks on how
to shorten their learning curve on producing art masterpieces in a more efficient
manner.

II. PROJECT LOCATION/CONTACT PERSON

Project Location : Within Koronadal City
Project Duration :
January 23-24, 2024
January 27-28, 2024
February 3-4, 2024
February 10, 2024
February 19, 2024
February 23, 2024
 February 24, 2024

Contact Person : Dagny Athena A. Martirizar

Senior TIDS, Industry Development Division
Department of Trade and Industry 12
(083) 228-9837

III. TECHNICAL SPECIFICATIONS

The following are the technical specifications needed by the procuring

agency for its Vehicle Rental:

1. Within Koronadal City

2. The Service Provider must allocate the following 15-seater Van for the
following requirements of the project:

Particulars/Purpose Itinerary

January 22-23, 2024 Estimated Departure Time: 8:00 AM

2 Units @ P 3,500/unit (8 hrs) Day 1- City Hall- DOLE Field Office-

Purpose: Coordination Meetings
with DOLE and DTI on the
Registration Process and Agree
on Time Frames for Registering
the Professional Creative Groups
in Koronadal
Cost: PhP 7,000
DTI Field Office- Rizal Park (Hinugyaw
Rehearsal Space)- Kogon Artist Hub-
Pitik South Cotabato Artist Hub-City
Hall
Day 2- City Hall- DOLE Field Office-
DTI Field Office- Koronadal Fashion
Work Area/Space- Mindanao Youth
Choir Rehearsal Space- Bonsai Artists
Garden Space-City Hall

January 27-28, 2024 Estimated Departure Time: 7:00 AM

3 Units @P 3,500/unit (8 hrs) Day 1(Videography)- City Hall-RMMC-

NDMU-STI-Golden Valley-Alexius-
Purpose: Support the Production GVCFI-Koronadal
Activities for Creative Youth on
Videography and Fashion and Day 1 (Fashion)- City Hall- RMMC –
Design Balay Kultura (Surallah)-RMMC -City
Hall
Cost: P 10,500
Day 2 (Fashion)- City
Hall-GVCFI/NDMU- Balay Kultura
(Surallah)-RMMC -Koronadal
February 3-4, 2024
2 Units @P 4,500/unit (12 hrs)
Purpose: Support the Rehearsals
of the Performing Arts Creative
Groups
Cost: P 9,000
February 10, 2024
2 Units @P 3,500/unit ( 8 hrs)
1 Unit @P 4,500/unit (12 hrs)
Purpose: Support the Production
activities of Videography, Graphic
Arts and Performing Arts
Cost: P 11,500
February 17, 2024
1 Unit @P 4,500/unit (12 hrs)
Purpose: Support the Rehearsals
Performing Arts
Cost: P 4,500
February 19, 2024
1 Unit @P 4,500/unit (12 hrs)
Purpose: Support the Production
activities of Fashion and Design
Cost: P 4,500
February 23, 2024
1 Unit @P 4,500/unit (12 hrs)
Purpose: Support the Rehearsals
Performing Arts
Estimated Departure Time: 8:00 AM
Day 1 – City Hall-Sto. Nino – Rizal
Park-Food Supplier-Rizal Park-City
Hall
Day 2- City Hall-Sto. Nino – Rizal Park-
Food Supplier-Rizal Park-City Hall
Estimated Departure Time: 8:00 AM
Van 1 (Videography) –
RMMC/GVCFI/Alexius-City Hall-
Koronadal
Van 2 (Graphic
Arts)-NDMU/STI/GSCFI-City Hall-
Koronadal
Van 3 (Performing Arts) - City Hall-Sto.
Nino – Rizal Park-Food Supplier-Rizal
Park-City Hall
Estimated Departure Time: 8:00 AM
Van 1 (Performing Arts) - City Hall-Sto.
Nino – Rizal Park-Food Supplier-Rizal
Park-City Hall
Estimated Departure Time: 8:00 AM
Van 1 ((Fashion)- City
Hall-GVCFI/NDMU- Balay Kultura
(Surallah)-RMMC -Koronadal)
Estimated Departure Time: 8:00 AM
Van 1 (Performing Arts) - City Hall-Sto.
Nino – Rizal Park-Food Supplier-Rizal
Park-City Hall
 Cost: P 4,500

24 February 24 Estimated Departure Time: 8 AM

3 Units @ P 3,500/Unit Van 1- City Hall-Rizal Park- Mall of Ace

Centerpoint-Rizal Park-City Hall
Purpose: To provide logistics
support to the production Team Van 2- NDMU/STI/Alexius – Mall of
during the Grand Recital at Mall of Ace Centerpoint -Koronadal
Ace Centerpoint
Van 3- GVCFI/RMMC/GSCFI- Mall of
Cost : PhP 10,500 Ace-Koronadal

Total Cost of Rental PhP 62,000

3. The Service Provider shall transport the participants, Resource Persons and
guest to and from their destinations on the agreed time and location.
4. Shall be well mannered, courteous, polite, efficient and with professional skills
in dealing with the guests.
5. Shall cover the expenses of fuel during the provision of service.
6. Shall exercise the required diligence ensuring that the safety and security is
well taken care of during the use of their vehicle.
7. The Service Provider must necessary government accreditation and license
as transport provider.
8. Include in the quotation the cost of taxes (whether VAT or non-VAT).

A. Responsibility and Deliverables of DTI-XII

1. Define the scope and limitation of work;
2. Provide the necessary data that would enable the Contracted Party to
satisfactorily proceed with the hotel and accommodation services;
3. Ensure payment of the approved amount for the service provider;
4. Review/evaluate and approve output of the Contracted Party.
5. Issue Certificate of Satisfactory Completion per Terms of Reference
(TOR). This will form part of the prerequisite documents for payment;

IV. TERMS OF PAYMENT

The amount of SIXTY TWO THOUSAND PESOS (Php 62,000.00) ONLY will
be paid to the Contracted Party to cover the Vehicle Rentals for the conduct of
project activities. Payment will be given in full, one-time transaction.
Documents for payment shall be processed immediately after the event.

V. OTHER TERMS AND CONDITIONS

1. The Contracted Party shall work under the guidance of the Contracting
Party;
 2. The contracted party shall issue copies of guest folio as supporting
documents for payment purposes;
3. During the term of engagement, the Contracted Party shall exercise its best
professional effort in performing the services described herein, always
including cooperating in good faith with the Contracting Party;
4. It is understood that this contract does not create an employer-employee
relationship between the Contracted Party and the Contracting Party; that
the services rendered herein are not considered and will not be accredited
as government service; and the latter is not entitled to the benefits enjoyed
by the regular personnel of the Contracting Party;
5. The Contracted Party shall perform work at a time and schedule to be
agreed upon by both parties; and
6. The Contracted Party guarantees the confidentiality of all documents,
communications, instructions, and specifications on the project. A
statement of confidentiality will be signed by the contracted party as part of
the contract documents.

Prepared by: Reviewed by:

MARLON VIEJO MA. THERESA T. CHUA

Senior Tourism Operations Officer Division Chief
City Tourism and Cultural Affairs Office Industry Development Division
LGU- Koronadal DTI Region 12

Approved by:

FLORA D. POLITUD-GABUNALES, CESO V

Regional Director, DTI Region 12
ANNEXES List of Project Participants

A. Performing Arts Group

B. Fashion and Design Group
C. Videography Group
D. Graphic Arts Group
E. Number of Passengers Per Date
E. Passengers for Vehicle Rentals from 22 January to 24 February

Date Activity Creative Arts Domain # of Vans # of Passengers

Coordination Meetings with DOLE and
DTI on the Registration Process and
Agree on Time Frames for Registering the
22-23 January 2024 All 1 8
Professional Creative Groups in
Koronadal

Support the Production Activities for

Van 1 (Videogrpahy)=18
Creative Youth on Videography and Videography and Fashion
27-28 January 2024 3 Van 2 (Fashion)=15
Fashion and Design and Design
Van (Fashion) = 15
Support the Rehearsals of the
Van 1 = 18
3-4 February 2024 Performing Arts Creative Groups Peforming Arts 2
Van 2 = 18
Support the Production activities of
Van 1 (Videogrpahy)=18
Videography, Graphic Arts and Videography, Fashion and
10 February 2024 3 Van 2 (Fashion)=18
Performing Arts Design and Graphic Arts
Van 3 (Graphic Arts) = 18

Support the Rehearsals Performing Arts

17 February 2024 Performing Arts 1 18
Support the Production activities of
19 February 2024 Fashion and Design Fashion and Design 1 18

Support the Rehearsals Performing Arts

23 February 2024 Performing Arts 1 18

To provide logistics support to the

Van 1 = 18
production Team during the Grand
24 February 2024 All domains 3 Van 2 = 18
Recital at Mall of Ace Centerpoint
Van 3= 18