TERMS OF REFERENCE

Lights and Sounds Rental for the Grand Recital Activity of

the Kfagitong Dad Gnare (Business in Arts) among Creative Youth

I. BACKGROUND:

Koronadal has a Tri-People population with Blaan indigenous communities. Each of

the tri-people has unique culture and art forms expressed through dances, songs,
costumes and culture. Among the three, the city focuses on preservation of the IP
heritage thus provides emphasis on conservation of the indigenous communities’
traditions.

The LGU have had established cultural groups and organizations who performs
locally, nationally and internationally through different events, summits and
conferences showcasing the mesmerizing dance repertoire of indigenous, Muslim
and Visayan cultural dances. To share its performing arts to the world, the City of
Koronadal hosted the International Council of Organizations of Folklore Festivals and
Folk Arts (CIOFF) in 2015 and it has invited about 10 countries globally to perform
their folk dances and share with the City of Koronadal.

Being the cultural and business capital of the province and the SOCCSKSARGEN
region, it has also become the center for education and training with the majority of
the academic institutions present in the local government. Academic institutions have
also become an avenue for discovering and honing the culture and arts, skills and
talents of young people through creation of school clubs and organizations that
provide training and allow them to share the gifts they have.

Beyond their own colleges and universities, Culture and Arts organizations also
engage in cross-campus collaboration and cooperation through friendly inter-school
events such as seminars, conferences or competitions. While most of these
organizations have their moderators, who serve as mentors in their specific art
forms. These organizations sometimes have limited access to professional artists
and artisans who can provide advanced knowledge and some simple hacks on how
to shorten their learning curve on producing art masterpieces in a more efficient
manner.

II. PROJECT LOCATION/CONTACT PERSON

Project Location : Within Koronadal City
Project Duration : February 24, 2024
Contact Person : Ma. Theresa T. Chua
Chief TIDS, Industry Development Division
Department of Trade and Industry 12
(083) 228-9837

III. TECHNICAL SPECIFICATIONS

The following are the technical specifications needed by the procuring agency for
the Lights and Sounds:

1. Within Koronadal City;

2. The Service Provider must provide the Lights and Sounds needed for the
Grand Recital Activity as requirements of the project:

Particulars Details
February 23-24, 2024

LED Wall P3.91 with complete accessories

4 sets (kindly clarify)
MEDIUM Lights Moving Heads 20 unit
Parled RGBW 24 unit
Parled Frontal 16 unit
Audience Light 2 unit
Follow Spot 1 unit
Light Controller 1 unit

QUALITY Sound 2 per side 18 Subwoofer

4 units powered FBT active monitor
Ventis 115MA
1 unit Midas M32 Digital Mixer
1 unit DL32 Stage Box
1 unit laptop for play back
8 units wireless Microphones
4 units wired microphones
4 units wireless communication set

Total Cost of Lights and

PhP 185,000.00
Sounds Rental

3. The Service Provider shall install the specified lights and sound on the day
before the actual activity and the dismantle the equipment of the day after the
activity date;
4. Shall be well mannered, courteous, polite, efficient and with professional skills
in dealing with the guests;
5. Shall provide make available standby technical personnel persons to
troubleshoot if there are some technical difficulties encountered during the
show proper;
6. Shall exercise the required diligence ensuring that the safety and security is
well taken care of during conduct of the recital;
7. The Service Provider must have necessary government accreditation and
licensed service provider as transport provider; and,
8. Include in the quotation the cost of taxes (whether VAT or non-VAT).

A. Responsibility and Deliverables of DTI-XII

1. Define the scope and limitation of work;
2. Provide the necessary data that would enable the Contracted Party to
satisfactorily proceed with the rental services;
 3. Ensure payment of the approved amount for the service provider;
4. Review/evaluate and approve output of the Contracted Party; and,
5. Issue Certificate of Satisfactory Completion per Terms of Reference
(TOR). This will form part of the prerequisite documents for payment;

IV. TERMS OF PAYMENT

The amount of ONE HUNDRED EIGHTY-FIVE PESOS (Php 185,000.00)

ONLY will be paid to the Contracted Party to cover rental of the lights and
sounds for the Grand Recital activity. Payment will be given in full, one-time
transaction. Documents for payment shall be processed immediately after the
event.
V. OTHER TERMS AND CONDITIONS

1. The Contracted Party shall work under the guidance of the Contracting
Party;
2. During the term of engagement, the Contracted Party shall exercise its best
professional effort in performing the services described herein, always
including cooperating in good faith with the Contracting Party;
3. It is understood that this contract does not create an employer-employee
relationship between the Contracted Party and the Contracting Party; that
the services rendered herein are not considered and will not be accredited
as government service; and the latter is not entitled to the benefits enjoyed
by the regular personnel of the Contracting Party;
4. The Contracted Party shall perform work at a time and schedule to be
agreed upon by both parties; and,
5. The Contracted Party guarantees the confidentiality of all documents,
communications, instructions, and specifications on the project. A
statement of confidentiality will be signed by the contracted party as part of
the contract documents.

Prepared by: Reviewed by:

MARLON VIEJO
Senior Tourism Operations Officer MA. THERESA T. CHUA
City Tourism and Cultural Affairs Office Division Chief
LGU- Koronadal Industry Development Division
DTI Region 12

Approved by:

FLORA D. POLITUD-GABUNALES, CESO V

Regional Director, DTI Region 12