PC and Mac Shortcuts in Excel for Office 365 and 2016 / 2019+

Red indicates non-built-in shortcuts accessible via the QAT.

Black indicates shortcuts that work in both PC and Mac Excel.
Orange indicates PC/Windows Excel-specific shortcuts.
Blue indicates Mac Excel-specific shortcuts.
https://breakingintowallstreet.com

IMPORTANT NOTE: For the non-built-in PPT shortcuts to work correctly, you MUST follow these instructions.

The Fundamentals Navigation & Data Selection

PC/Windows Mac PC/Windows Mac

Open File Ctrl + O ⌘+O Move Between Cells Arrow Keys
New File Ctrl + N ⌘+N Jump to Boundary Ctrl + Arrows
Print Ctrl + P ⌘+P Select Multiple Cells Shift + Arrows
Save File Ctrl + S ⌘+S Select to Boundary Shift + Ctrl + Arrows
Save File As F12 ⌘ + Shift + S Jump to Row Beginning Home Fn + Left
Close File Ctrl + F4 ⌘+W Jump to Cell A1 Ctrl + Home Ctrl + Fn + ←
Close Excel Alt + F4 ⌘+Q Jump to Last Cell Ctrl + End Ctrl + Fn + →
Exit Dialog Esc Move to Right Sheet Ctrl + PgDn Ctrl + Fn + ↓
Copy Ctrl + C ⌘+C Move to Left Sheet Ctrl + PgUp Ctrl + Fn + ↑
Cut Ctrl + X ⌘+X Scroll Up and Down Mouse Scroll Wheel
Paste Ctrl + V ⌘+V Zoom In / Out Ctrl + Mouse Scroll Wheel
Undo Ctrl + Z ⌘+Z Set Manual Zoom Alt, V, Z
Redo Ctrl + Y ⌘+Y
Select All Ctrl + A ⌘+A Copying, Pasting, and Formatting
Find Ctrl + F ⌘+F
Replace Ctrl + H
Switch Windows Alt + Tab ⌘ + Tab Format Dialog Box Ctrl + 1 ⌘+1
Switch Workbooks Ctrl + Tab ⌘+` Paste Special Alt, E, S Ctrl + ⌘ + V
Options Menu Alt, T, O ⌘+, Paste Formats Alt, E, S, T Ctrl + ⌘ + V, T
Repeat Last Action F4 ⌘+Y Paste Values Alt, E, S, V Ctrl + ⌘ + V, V
Toggle Ribbon Menu Ctrl + F1 ⌘ + Opt + R Paste Formulas Alt, E, S, F Ctrl + ⌘ + V, F
Show Ribbon Shortcuts Alt Paste Links Alt, E, S, L Ctrl + ⌘ + V, L
Excel Menu Bar Ctrl + F2 Fill Down from Cell Ctrl + D
Fill Right from Cell Ctrl + R
Clear Data & Formulas Del
Rows, Columns, and Worksheets Clear Data, Formulas, and Alt, H, E, A
Formatting
Select Column Ctrl + Spacebar Format Painter Alt, H, FP
Select Row Shift + Spacebar Font Color Alt, 1
Insert Row Alt, I, R or Accounting Format Alt, 2
Ctrl + Shift + +
Ctrl + Shift + + Increase Decimals Alt, 3
Insert Column Alt, I, C or Decrease Decimals Alt, 4
Ctrl + Shift + +
Ctrl + Shift + + Center / Uncenter Alt, 5
Delete Cells / Rows / Alt, E, D or Fill Color Alt, 6
Ctrl + –
Columns Ctrl + – Borders Menu Alt, 7
Auto-Fit Column Width Alt, O, C, A Font Size Alt, 8
Change Column Width Alt, O, C, W Increase Indent Alt, H, 6 Ctrl + M
Auto-Fit Row Height Alt, O, R, A Decrease Indent Alt, H, 5 Ctrl + Shift + M
Change Row Height Alt, O, R, E Bold Ctrl + B ⌘+B
Group Rows / Columns Shift + Alt + → Opt + Shift + → Italics Ctrl + I ⌘+I
Ungroup Groupings Shift + Alt + ← Opt + Shift + ← Underline Ctrl + U ⌘+U
Hide Column(s) Alt, A, H Ctrl + 0 Strikethrough Ctrl + 5 ⌘ + Shift + X
Show Column(s) Alt, A, J Ctrl + Shift + 0 Add Borders Ctrl + Shift + & ⌘ + Opt + 0
Hide Row(s) Alt, A, H Ctrl + 9 Remove Borders Ctrl + Shift + – ⌘ + Opt + -
Show Row(s) Alt, A, J Ctrl + Shift + 9 General Format Shift + Ctrl + ~
New Worksheet Shift + F11 Number Format Shift + Ctrl + !
Delete Worksheet Alt, E, L Time Format Shift + Ctrl + @
Move / Copy Sheet Alt, E, M Date Format Shift + Ctrl + #
Select Multiple Sheets Shift + Mouse Currency Format Shift + Ctrl + $
⌘ + Mouse Click
Click Percentage Format Shift + Ctrl + %
All Sheet Functions Alt, H, O Scientific Format Shift + Ctrl + ^
 PC and Mac Shortcuts in Excel for Office 365 and 2016 / 2019+
Red indicates non-built-in shortcuts accessible via the QAT.
Black indicates shortcuts that work in both PC and Mac Excel.
Orange indicates PC/Windows Excel-specific shortcuts.
Blue indicates Mac Excel-specific shortcuts.
https://breakingintowallstreet.com

IMPORTANT NOTE: For the non-built-in PPT shortcuts to work correctly, you MUST follow these instructions.

Editing Cells Formulas and Calculations

PC/Windows Mac PC/Windows Mac

Edit Cell F2 Ctrl + U or F2 Enter Formula =
Switch Between Cell Edit Recalculate All F9
F2 Ctrl + U or F2
and Navigation Modes Recalculate Current
Shift + F9
Evaluate Formula in Edit Sheet
F9
Mode Anchor Cell F4 ⌘ + T or F4
Make Changes & Exit Cell Name Cell Ctrl + F3 Ctrl + L
Enter
Edit Mode Jump to Cell F5 or Ctrl + G
Cancel Changes & Exit Enter Built-In
Esc Shift + F3
Cell Edit Mode Function
Delete Cell Contents Del Enter Array Function Ctrl + Shift + Enter
Skip Word(s) Ctrl + Arrows Auto-Sum Adjacent ⌘ + Shift + T
Alt + =
Highlight Character(s) Shift + Arrows Cells
Highlight Word(s) Ctrl + Shift + Arrows Go to Formulas F5, Alt + S, F, X
Accept AutoComplete Tab Go to Constants F5, Alt + S, O, X
Jump to Start of Cell
Home Ctrl + Fn + ←
Contents Other Features & Utilities
Jump to End of Cell
End Ctrl + Fn + →
Contents
New Line in Cell Alt + Enter Opt + Enter Data Table Alt, D, T
Validate Data Alt, D, L
Sort Data Alt, D, S ⌘ + Shift + R
Display & Printing Filter Data Ctrl + Shift + L ⌘ + Shift + F
Enter Drop-Down
Alt + ↑ /↓ Opt + ↑ /↓
Freeze Panes Alt, W, F, F List
Split Screen Alt, W, S Goal Seek Alt, A, W, G
Print Preview Ctrl + F2 ⌘+P Pivot Table Alt, N, V
Page Layout Alt, P Conditional
Alt, H, L
Page Setup Alt, P, S, P Formatting
Page Breaks Alt, P, B Create Table Ctrl + T
Page Break View Alt, W, I Table Design Alt, JT
Normal View Alt, W, L Text to Columns Alt, A, E
Toggle Gridlines Alt, W, VG Filter by Single Cell’s
Right Mouse Button + E
Properties
Auditing and Commenting Formulas Remove Duplicates Alt, A, M
Insert Chart Alt, N, R
Chart Design Alt, JC
Show Formulas Ctrl + ~ Chart Format Alt, JA
Select Direct Precedents Ctrl + [
Select Direct Dependents Ctrl + ]
Select All Precedents Shift + Ctrl + { Navigating Inside Excel Dialog Boxes and Screens
Select All Dependents Shift + Ctrl + }
Trace Precedents Alt, M, P Go to Next Control Tab
Trace Dependents Alt, M, D Go to Previous Control Shift + Tab
Erase Traces Alt, M, A, A Move Through Tabs Ctrl + Tab
Jump to Previous Cell F5 + Enter Move Up/Down a List Arrows
Add Comment or “Note” Shift + F2 Toggle Checkbox Options Spacebar
Review Menu Alt, R Apply Changes & Exit Enter
Add Threaded Comment Cancel Changes & Exit Esc
Alt, R, C
(Office 365 Only) Activate Control Alt + Underlined
Del Comment or Note Alt, R, D Shift + F2, Esc, Del Letter
Select Cells w/
Ctrl + Shift + O
Comments
 PC and Mac Shortcuts in Excel for Office 365 and 2016 / 2019+
Red indicates non-built-in shortcuts accessible via the QAT.
Black indicates shortcuts that work in both PC and Mac Excel.
Orange indicates PC/Windows Excel-specific shortcuts.
Blue indicates Mac Excel-specific shortcuts.
https://breakingintowallstreet.com

IMPORTANT NOTE: For the non-built-in PPT shortcuts to work correctly, you MUST follow these instructions.

Macros and VBA (Including Custom BIWS PC/Windows Excel – Setup Tips
Macros)
Please see our dedicated Excel setup guide for all the details, but here’s
the short version:
PC/Windows Mac
VBA Editor Alt, L, V or
1) Keyboard/Mouse – You should ideally use an external
Alt + F11
keyboard and mouse, but at least get an external mouse
Use Relative References Alt, L, U
because laptop touchpads are horrible for Excel.
Record Macro Alt, L, R
View Macros Alt, L, PM
2) Keyboard/System Settings – Disable Scroll Lock and the
Toggle Anchors Across
Ctrl + Shift + T Language Bar in Windows, and ideally use the English-
Range of Cells (1)
language version of Excel.
Color Code Range of Cells
Ctrl + Shift + C
in Model (1)
3) Laptops – If you have to press the Function key (“Fn”) to use
Increase Decimals for All
Ctrl + , your function keys (F2, F4, etc.), you will need to change
Number Formats (1) (2)
settings in the BIOS – Google it or review our guide.
Decrease Decimals for All
Ctrl + .
Number Formats (1) (2)
4) Excel Settings (Alt, T, O or ⌘ + ,) – Under Formulas, change
Error-Wrap Formulas (1) Ctrl + Shift + E
Workbook Calculation to “Automatic except for data tables”
Flash Fill Right (1) Ctrl + Shift + R
and enable Iterative Calculations. Disable Hardware
Flash Fill Down (1) Ctrl + Shift + D
Acceleration, don’t move the cursor after entering something,
Create Input Box (1) Ctrl + Shift + I
enable Autocomplete for Formulas, disable “Protected View”
Jump to Min Number in
Ctrl + Shift + Alt + , in the Trust Center, and disable Gridlines in the View menu.
Range of Cells (1)
Jump to Max Number in
Ctrl + Shift + Alt + . 5) Add-Ins / Plugins – Install our Quick Access Toolbar (QAT) in
Range of Cells (1)
this lesson and use our custom macros if you understand how
Cycle Number Formats (1) Ctrl + Shift + 1
VBA and macros work and the risks and benefits.
Create Price-Volume
Ctrl + Shift + V
Graph (1)
Format Range of Cells for
Ctrl + Shift + P
Mac Excel – Setup Tips
Printing (1)
Flip Signs for Numbers Points #1 and #4 above also apply to Mac Excel; the rest do not. Also:
Ctrl + Shift + N
and Formulas in Range (1)
Create Table of Contents 1) Function Keys – Go to the Apple logo in the top left, System
Ctrl + Shift + Alt + T
Worksheet (1) Preferences, Keyboard, and check the box for “Use all F1, F2,
etc. keys as standard function keys” OR change “Touch Bar
(1) You must install the custom BIWS macros, available inside shows” to “F1, F2, etc. Keys.”
the site, for these keyboard shortcuts to work. Also, note that
the ones with the “Alt” key in them do not work in Mac Excel 2) Mission Control – Go here under System Preferences and
because Mac keyboards do not have the “Alt” key. However, uncheck “Application Windows” and all the “Mission Control”
you can easily change the keyboard bindings to other keys in shortcuts there. Make sure the Ctrl + ↑ and Ctrl + ↓ shortcuts
VBA so that these work in Mac Excel (for example, substitute do not show up anywhere on this screen.
in the “Opt” key instead).
3) Keyboard within System Preferences – Go to “Input Sources”
(2) Note that this macro requires the installation of an external and uncheck everything.
library in Mac Excel. In PC/Windows Excel, you must activate
“Microsoft Scripting Runtime” within Tools → References in 4) Shortcuts Tab in Keyboard within System Preferences –
the VBA Editor. For more details, please see the lesson that Under “Mission Control,” uncheck everything. Also, make sure
teaches this macro. that under Keyboard, "move focus to the menu bar" is set to
^F2, i.e., Ctrl + F2. Finally, go to “Function Keys” and add an
exception for Microsoft Excel.