PERFORMING OPERATION

ON TABLE
 inserting operations on table

YOU CAN INSERT DATA IN THE TABLE BY

TWO WAYS :
DATASHEET VIEW-THIS OPTION IS
VERY EASY TO INSERT A RECORD.
SQL VIEW-THIS OPTION PROVIDES A
COMMAND TO INSERT A RECORD
 DATASHEET VIEW

TO INSERT DATA USING DATASHEET VIEW FOLLOW

THESE STEPS:
STEP-1:OPEN THE DATABASE AND SELECT THE
TABLE TO INSERT A RECORD.
STEP-2:NOW DOUBLE CLICK ON THE TABLE NAME.
STEP-3: A NEW SCREEN APPEARS WITH THE TITLE
OF THE TABLE AND DATABASE.
STEP-4:NOW INSERT RECORDS IN
THE LAST ROW.

STEP-5:SAVE THE TABLE WHEN

YOU FINISHED.
 SQL MODE:
TO INSERT DATA USING SQL MODE,FOLLOW THESE STEPS:
STEP-1:OPEN DATABASE.
STEP-2:CLICK ON TOOLS>SQL.A NEW WINDOW APPEARS
WITH THE TITLE EXECUTE SQL STATEMENT.
STEP-3:NOW TYPE FOLLOWING COMMAND TO INSERT
RECORDS.
STEP-4:NOW CLICK ON EXECUTE BUTTON AND CLICK ON
CLOSE BUTTON WHEN YOU GET THE MESSAGE.
STEP-5: CLICK ON CLOSE BUTTON.

STEP-6:CLICKVIEW>REFRESH TABLR
OPTION TO SEE THE UPDATED
TABLE.

THE NEXT OPERATION IS EDIT

RECORD OPEERATION FOR
DATABASE TABLE.
 EDIT RECORDS IN TABLE
YOU CAN EDIT ANY RECORDS IN SIMILAR TWO WAYS LIKE
DATASHEET VIEW AND SQL COMMANDS.
STEP-1: OPEN YOUR DATABASE TO EDIT TABLE.
STEP-2: SELECT YOUR TABLE AND DOUBLE CLICK ON IT TO
OPEN IT.
STEP-3:NOW PLACE YOUR CURSOR ON THE RECORD WHICH YOU
WANT TO EDIT.
STEP-4: CLICK ON EDIT>EDIT DATA OR CLICK ON EDIT ICON
AVAIALABLE ON THE STANDARD TOOLBAR.
STEP-5:TYPE THE NEW DATA AS PER REQUIREMENT.
STEP:6- SAVE YOUR RECORDS.
 EDIT RECORDS THROUGH
SQL

UPDATE: IS A COMMAND TO EDIT RECORDS.

TABLE NAME:IT IS A TABLE IN WHICH RECORD NEEDS TO BE
UPDATED.
SET:THIS IS A KEYWORD USED TO SET NEW VALUE.
COLUMN NAAME=NEW VALUE-IT IS A COLUMN NAME WITH
NEW VALUE.
WHERE-IT SPECIFIES THE UNIQUE RECORD OF THE TABLE.
COLUMN NAME=VALUE- IT IS A COLUMN WHICH CONTAINS A
UNIQUE RECORD AND THE VALUE IS A UNIQUE VALUE.
 DELETE RECORDS FROM THE
TABLE

YOU CAN DELETE RECORDS FROM THE TABLE USING DATASHEET VIEW AND
EXECUTE SQL STATEMENT WINDOW.OPEN THE DATABASE AND TABLE IN
DATASHEET VIEW AND OPEN THE TABLE FROM YOU WANT TO DELETE THE
RECORD.

DELETE RECORD IN DATASHEET VIEW:

CLICK ON EDIT>DELETE RECORD OPTION.
IT WILL ASK YOUR CONFIRMATION TO DELETE SELECTED DATA.
DO RIGHT CLICK AND SELECT DELETE OPTION.
SELECT THE ENTIRE ROW,DO RIGHT CLICK AND CHOOSE THE DELETED
ROW. AND CLICK ON YES BUTTON TO CONFIRM DELETION.
 DELETE RECORDS USING SQL VIEW

OPEN EXECUTE SQL STATEMENT WINDOW AND WRITE THE

FOLLOWING COMMANDS:

DELETE FROM “DEPT” WHERE “DEPTNO”= 100

IT IS ALSO SIMILAR LIKE UPDATE WITH ONE DIFFERENCE

THAT IS DELETE FROM TABLENAME COMMAND
 COMMON FEILD PROPERTIES

FEILD PROPERTIES ARE USED TO RESTRICT OR ENABLE

DATA VALIDATION IN THE TABLE.
TO CHANGE THE PROPERTIES FOLLOWING ARE THE
STEPS:
OPEN YOUR DATABASE AND SELECT THE TABLE TO
CHANGE YOUR PROPERTIES.
RIGHT CLICK ON A TABLE TO SELECT EDIT OPTION.THAT
OPENS THE TABLE IN DESIGN VIEW.
NOW SELECT THE PARTICULAR TABLE TO CHANGE THE
PROPERTIES.
 THE COMMON PROPERTIES ARE AS
FOLLOWS:

AUTOVALUE: IT PROVIDES YES/NO TYPE OF OPTIONS TO ACCEPT THE

VALUE AUTOMATICALLY.
ENTRY REQUIRED:IT ALSO PROVIES YES/NO TYPE OPTIONS TO MAKE
THE FIELD VALUE MANDATORY AT A TIME.
LENGTH:THE OPTION IS USED TO SPECIFY THE TOTAL LENGTH OF THE
SELECTED FIELD.
DEFAULT VALUE:THIS OPTION PROVIDES THE DEFAULT VALUE
ENTERING IN THE FEILD WHICH IS NOT INSERTED.
FORMAT EXAMPLE:IT ALLOWS YOU TO SET YOUR OWN FORMAT FOR
THE FEILD VALUE.
 SORTING DATA

AS YOU KNOW THAT SORTING REARRANGES THE DATA IN

ASCENDING OR DESCENDING ORDER.TO SORT DATA IN
BASE,FOLLOW THESE STEPS:
STEP-1: SELECT THE DATA WHICH YOU WANT TO SORT.
STEP-2:NOW CLICK ON APPROPRIATE BUTTON FROM
TOOLBAR. YOU DATASHEET DISPLAY WILL RESULT
ACCORDINGLY.
 WHAT IS REFRENTIAL INTERGRITY
IT ?

AS YOU NOW ARE FAMILIAR WITH THE TERMS PRIMARY KEY AND FOREIGN KEY
WHICH IS USED FOR REFRENTIL INTERGRITY.THESE KEYS LINK MORE THAN ONE
TABLE WITH EACH OTHER.THE REFRENTIAL INTERGRITY HELP TO MAINTAIN THE
ACCURACY AND CONSISTENCY OF DATA IN RELATIONAL DATABASE.
ADVANTAGES OF REFRENTIAL DATABASE:
ADD RECORDS INTO THE REFERENCE TABLE EVEN IF THERE IS NO RECORD
UPDATE RECORD AUTOMATICALLY WHEN CHANGES ARE MADE.
DELETE RECORDS AUTOMATICALLY FROM THE TABLE.
SAVE THE TIME FOR DATABASE DEVELOPER.
NO NEED TO ENTER THE SAME DATA IN THE TABLE.
REDUCE DATA ENTRY ERRORS.
SUMMARISE DATA FROM RELATED TABLES.
THANKYOU