PROJECT CHARTER

Project Name: E-Governance Project Number: MOF-2022/01

Reporting System

Date: 17 Feb 2022 Revision Number: 1.0

1. PROJECT NEED & OBJECTIVES

Business Case: To provide top priority to the development of initiatives related to urban
irrigation, transportation, power, railroads, education, and health. The government has made
the decision to develop a web-based information system to monitor the crucial parameters
needed to manage the portfolio of infrastructure projects.
Problem Statement: Provide a web-based solution that enables the relevant ministries to
keep an eye on project-related data and execution for every state and region.
Objectives: By April 2022, implement CRM system with states/regions, sectors, and
potential sectors.

2. DELIVERABLES

Create and deliver an E-Government reporting system with the functionality needed to track,
report, and monitor the projects' execution and progress, including but not restricted to the
capabilities included in the high-level scope.

3. SCOPE

 Input/output screens for menus, data entry, tabs for periodic reports, and ad-hoc
queries.
 In-built intelligence for processing entered data.
 Data processing capability for the inputs received.
 System development including software, hardware, and network development.
 Design evaluation and testing of the software, hardware, and network components, to
satisfy user expectations.
 Training and system conversion for user adoption.

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 4. RISKS

 Data discrepancy due to large number of projects.

 Delay due to the involvement of multiple consultants and obtaining periodic relevant
data from government organizations.
 Having to manage customized and packaged software independently during
development may cause a delay.
 Limited working hours (Monday to Friday, 8 hours a day) with no overtime.
 The Secretary of MOF has a high degree of bureaucratic procedures and a poor level
of risk appetite.

5. ASSUMPTIONS, CONSTRAINTS & DEPENDENCIES

 The project will adhere to the allocated budget and timeline.

 Data provided to consultants is verified and approved by the respective ministry.
 Data for all projects provided by the ministry shall be uploaded.
 Approval and cooperation from all stakeholders.
 Website shall continue to function even if redesigning is required.
 Availability of necessary resources, including human resources and technology.
 Adherence to existing organizational processes and policies.
 Data inconsistencies from previous projects may present development issues for systems.

6. PROJECT MILESTONES

 Project Start: 1 st Mar 2022

 Project Definition Completion: 1st Mar 2022
 System Analysis Completion: 3rd Mar 2022
 System Design Completion: 5th Mar 2022
 System Development Completion: 25th Mar 2022
 Staging Test Completion: 1st Apr 2022
 Website Live: 18 th Apr 2022
 Release to end users: 20th Apr 2022
 Project End (Estimate): 20 th Apr 2022

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 7. STAKEHOLDERS

 Finance Minister (Project Sponsor)

 Secretary of the Finance Ministry
 The Information System Department of the Finance Ministry
 Mr. Sanjay Sharma (Project Manager)
 Mr. Rohit Shetty (HR System Professional)
 Ms. Kajal Kulkarni (System Development Expert)
 Project Management Office
 Ministry Management Officials
 Software Development Team
 Software Testing Team
 End-users (Government officials involved in infrastructure projects)

8. RESOURCES REQUIRED

 Human Resources: Project Manager, Stakeholders & Ministry Management Officials,

System Development expert, HR System Professional, Software Development team, Training
team.
 Technology Resources: Software Development tools, Hardware, Network Infrastructure.
 Financial Resources: Cost Estimation, Budget Allocation.
 Communication Channels
 Risk Management Plan
 Project Management Office
 User Manual
 Project Timeline

9. BUDGET

Estimated Budget: INR 50 lacs.

10. PROJECT AUTHORIZATION

Approved by: Project Sponsor: Date:

Secretary of the Finance Ministry 27 Feb 2022

Approved by: Stakeholders Date:

27 Feb 2022

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