CONTENT

TOPIC HEADING'S DATE SIGN/rEmArk

-Definition of PC
INTRODUCTION -Component of PC
-Software
-Hardware
-Basic Operating System
Concept
-Character User
MS DOS Interface
-DOS Command
-Internal Command
-External Command
-Limitation of DOS
-Multiprogramming
-Difference B/W GUI &
MS WINDOWS CUI
-Concept of Login & Log
Out

MICROSOFT OFFICE
-Opening New
Document
-Opening Existing
Document
MS WORD
-Saving New Document
-Insert and Add Text
-Move Text
-Find & Replace
Operation
-Concept of Workbook
& Worksheet
-Open Workbook
MS EXCEL -Creating New
Worksheet
-Saving New Sheet
-Data Entry in Cell
-Creating a Presentation
MS POWERPOINT -Importance Of PPT
-Advantage of PPT
 INTrODUCTION
Definition of PC:
Computer is used to perform some sequence of instruction in fast and
accurate manner. It can be programmed to accept data (INPUT),
process it into useful information (OUTPUT), and store it away in a
(SECONDARY STORAGE) device for safekeeping for later use. The
processing of input to output is directed by the software performed by
the hardware.

Component of PC:
mONITOr: The Monitor display the computer's user
interface and programs, allowing the user to interact
with the computer, typically using the keyboard and
mouse.
mOUSE: A piece of equipment, connected to a computer, for moving
around the screen and entering commands without touching the keys.

CPU: CPU stands for "Central Processing Unit". It is the brain of

computer that control all the processing. It provides connector for all
the peripheral devices.

INPUT DEvICES: It accept data in a form that the computer can

use & then they send the Data to the CPU.

OUTPUT DEvICES: It shows people the processed data

information in the form that they can use.

PrINTEr: It is output device that print hard copy. This includes text
documents, or combination of both
K E Y B O AR D

M O U SE

CP U
SOFTWArE: It is the sets of instruction and its documentation that
HArDWArE: The physical part of computer is known as hardware.

Touchable and physical part is also coming under hardware.

DEvICE DrIvEr: It is a type of software that control particular

hardware which is attached to the system. Hardware devices need a
driver to connect to a system include display, sound cord, printer.

OPErATING SYSTEm: It provide interface b/w User and

Computer hardware. An Operating system is a software which perform
all the basic task like file management, process management.

mS DOS:
MS DOS is an operating system for x86-based personal computer
mostly developed by Microsoft. Collectively, MS-DOS, its rebranding as
IBM.

CHArACTEr USEr INTErFACE:

CUI stands for Character User Interface. In CUI User has to interact with
the application by making use of commands.

DOS COmmANDS:
DOS Commands are instruction to perform tasks on files and directories
very useful to Windows. The Groups of files is called a directory. Its
command is case insensitive.
1. INTErNAl COmmANDS: The internal commands are those
commands that are automatically loaded in the memory.

i. Cls: - The purpose of this command is to clear screen

ii. Dir: - It display the list of directories
iii. Date: -It display the current system date
iv. CD: -The purpose of this command is to change from one
directory to another directory or sub directory
v. RD: - The Purpose of this command is to remove directory or sub
directory.

2. ExTErNAl COmmAND: These commands are not

permanent part of the memory.

To execute or run this command an external file is required.

i. CHKDSK: - This command shows all the HDD spaces

ii. Format: - Format is used to erase
iii. Disk Copy: - Disk copy command is to use to make duplicate copy
of the disk like Xerox copy.
iv. Label: - This command is used to see volume label and to change
volume label.
v. Scandisk: - The utility is used to repair and check various disk
error.

THE lImITATION OF mS DOS:

i. It is a single user OS (One application can run at a time)
ii. It does not support Graphics
iii. It does not support Networking
iv. We can only make 2 GB of Maximum partition as it supports.
mS WINDOWS:
mUlTIPrOGrAmmING: Multiprogramming is also the ability of an
operating system to execute more than one program on single
processor machine. More than one task/program/job/process can
reside into the main memory at one point of time.

Computer running excel and Firefox Browser simultaneously is an

example of multiprogramming.

PrOPErTIES GUI CUI

Interaction Using graphics Using Text
(images, icon etc.) (Only text)
Navigation Easier Difficult
Peripheral Used Keyboard, Mouse and Keyboard only
other Pointing device
Precision Low High
Speed Low High
Ease Of Operation Easier Difficult

CONCEPT OF lOGIN AND lOG OUT:

LOGIN: A login or logging on is the entering of identifier information
into a system by a user in order to access that system. (e.g., a computer
or a websites). A login generally requires the user to enter two pieces of
information, first a user name and then a password.

LOG OUT: Log out means to end access to a computer system or a

website. Logging out inform the computer or websites that the current
user wishes to end the login session.
MY DOCUMENT: Document are the MS Windows Folder that computer
store document and other files associate with programs on your
computer.

My COMPUTER: My computer allows the user to access the local

drives, such as the local disk, also known as C: Drive. The User can also
access external drives. My computer gives us an overview about
different types of drives present in the computer.

START BUTTON DATE&TIME

TASKBAR ICON NOTIFICATION

AREA

WINDOWS 11
 mS OFFICE
MS WORD:
MS Word allows to create and edit personal and business documents,
such as letter, report, invoices, email and books. And its extension is
.docx.

mS WOrD CAN BE USED FOr FOllOWING PUrPOSE-

 To create business document having various graphics include
pictures, charts and diagram.
 To store and reuse readymade content and formatted element
such as cover pages.
 To create letter for personal use.
 To design different document like resume or invitation card.

MICROSOFT WORD
OPENING NEW DOCUmENT: A new, blank document always
opens when you start Microsoft Word.

Step 1 - Click the File tab and select the New Option.

Step 2- When you select the new option from the first column, it will
display a list of templates in the second column. Double click on the
Blank Document. The Document is now ready for you.
OPENING ExISTING DOCUmENT:
Step 1: Click the file tab select the open option.

Step 2: This will display the following file open dialog box.

Step 3: Locate your file and select open file option and your file get
open.
SAvING NEW DOCUmENTS:
Step 1: Click the file tab and select the save as option.

Step 2: Select a folder where you will like to save the document, enter
your file name and save as .docx format.

Step 3: Finally, click the save button. Or Use shortcut CTRL+S.

ClOSE A DOCUmENT:
Step 1: Click the file tab and select the close option.

Step 2: when you select the close option and if the document is not
saved before closing, it will display the following Warning box the
document should be saved or not.

Step 3: To save changes, click save, otherwise click don’t save.

EDITING DOCUmENTS:
INSErT AND ADD TExT
First, we will see how inserted text will be added into existing content
without any existing content.

Step 1: Click the location where you wish to insert text, you can also
use the keyboard arrows to locate the place where the texts need to be
inserted.

Step 2: Start typing the text that needs to be inserted. Word inserted
the text to the left of the insertion point, moving the existing text to the
right.
SElECTING A TExT: Selecting a text is one of the most important
skills required while editing a word documents.

USING THE kEYBOArD:

Keyboard provides very good support when you want to select various
component of the document as described in the following table: -

S.NO KEY & SELECTION METHOD SELECTING TEXT

1 CTRL+A keys to select the entire documents.
2 Click the Shift+ Arrow key to select text.
3 Click F8 and then use arrow key to select text.
4 Click Ctrl+Shift+F8 and then use arrow key to select
column of the text.

DElETE TExT: It is very common to delete text and retype the

content in your words document.

USING BACkSPACE & DElETE kEYS:

S.NO KEYS & DELETION METHODS
1 Delete your text by pressing Backspace Keys.
2 CTRL+ Backspace press and delete your text.
3 CTRL+ DELETE key press to delete your text.
4 Delete keep the inserting point

mOvE TExT:
Move within the same document
Step 1: Select a portion of the text using any of the text selection
method.

Step 2: Now take your mouse pointer over the selected text and hold
the left button of the mouse and keep holding it while moving around
the document.

Step 3: Take your mouse pointer to the place where you want to move
the selected text and release the mouse button. You will see that the
text is moved to the desired location.

mOvE WITHIN DIFFErENT DOCUmENTS:

Step 1: Keep both the documents opened and ensure that both
documents are visible, click the Arrange All button on the View tab on
the Ribbon.

Step 2: Now, select a portion of the text selection method.

Step 3: Take your mouse pointer over the selected text and hold the
left button of the mouse and keep holding it while moving around the
document.

Step 4: Take your mouse pointer at the place in the second document
where you want to move the selected text and release the mouse
button. You will see that the selected text is moved to the desired
location in the second document.

FIND AND rEPlACE OPErATION:

Find Command: -
Step 1: Let us work out on a sample text available in Word Document.
Just type (= rand 5,5) and press.

Step 2: Click the find option in the editing group on the home tab or
press Ctrl+ F to launch the Navigation pane.

Step 3: Enter a word which you want to search in the Search box, as
soon as you finish typing, Word searches for the text you entered and
display the result in the navigation pane and highlight the word in the
document.

Step 4: You can click button (X) to clear the searches and perform
search.

Step 5: You can use further option while searching for a word. Click the
option button to display the option menu and then click the option this
will display a list of option. You can select the option like match case to
perform case – sensitive search.

Step 6: Finally, if you are done with the search operation, you click the
close button (X) to close the Navigation Pane.

FIND & rEPlACE OPErATION: -

We can replace an existing word in your document. Following are the
simple steps:

Step 1: Click the Replace option in the Editing group on the home tab or
press Ctrl + H to launch & find and replace dialog box.

Step 2: Type a word which you want to search. You can also replace the
word using the Find & Replace dialog box.

Step 3: Click the Replace button available on the Find & Replace dialog
box and you will see the first occurrence of the searches word would be
replaced with the replace with word. Clicking again on Replace button
would replace next occurrence of the searches word. If you will use
Replace All button then it would replace all the words in one go.

Step 4: You can use More>> Button available on the dialog box to use
more option and make your search more specific like case sensitive
search or searching for whole word only etc.

Step 5: Finally, if you are done with the Find & Replace operation, you
can click Close(X) Button.

MS Excel:
Microsoft Excel is a commercial spreadsheet application, written and
distributed by Microsoft for Microsoft Windows and Mac OS. Microsoft
Excel is a spreadsheet tool capable of performing calculation, analyzing
data and information from different programs.

CONCEPT OF WOrkBOOk AND WOrkSHEET:

A Worksheet or sheet is a single page in a file created with electronic
spreadsheet program such as Microsoft Excel.

A Workbook is the name given to an Excel File and contains one or

more worksheet. When you open an electronic spreadsheet program it
loads an empty workbook file consisting of one or more blank
worksheets for you to use.

OPEN WOrkBOOk:
Step 1: Click the File Menu you can see the Option Menu.
Step 2: Clicking the Open Option will open the browser dialog. Browser
the directory and find the file you need to open.

Step 3: Once you select the workbook your workbook will be opened.

MICROSOFT EXCEL
CrEATING NEW WOrkSHEET:
Three new blank Sheet always open when you start Microsoft Excel.

Step 1: Right Click the sheet name and select insert option.
Step 2: Click the Ok button. Now you should have your blank sheet as
shown below ready to start typing your text. Shortcut to create blank
sheet is Shift + F11.

SAvING NEW SHEET:

Following are the steps to save an edited excel sheet-

Step 1: Click the Tab and select Save As option.

Step 2: Select a folder where you would like to save the sheet, Enter
the File name, which you want to give to your sheet and select and save
as type, by default it is (.xlsx) format.

Step 3: Finally, click on save button and your sheet will be saved with
the entered name in the selected folder.

Saving New Changes:

Just press Ctrl+S keys to save the changes.

DATA ENTrY IN CEll:

Inserting Data:

For inserting data in MS Excel, just activate the cell type text or number
and press enter.

Modifying Cell Content:

Selecting Data: MS Excel provides various ways of selecting data in the

sheet. Let us see those ways.

i. If you want to select specific region, select any cell in the region.
Pressing F5.
 ii. Click on Special Button.
iii. Select current region from the radio buttons. Click on ok to see
the current region selected. The data is selecting for the current
region.

mOvE DATA:
Step 1: Select the data you want to move. Right click and select the cut
option.

Step 2: Select the first cell where you want to move the data. Right click
on it and paste the data. You can see the data is moved now.

COPY PASTE:
Step 1: The simplest method methods of copy paste is as below.

Step 2: Select the cell you want to copy. By pressing the Ctrl+C.

Step 3: Select the cell where you need to paste this copied content.
Right click and select paste Ctrl+V.

FIND & rEPlACE:

Step 1: Choose Home: - Find & Select: - Find or Press Ctrl+F key.

Step 2: You can see the Find & Replace dialog.

Step 3: You can replace the found text with the new text in the Replace
Tab.
MS PowerPoint:
The PowerPoint software offered by Microsoft allows to create an
electronic presentation of slides. With PowerPoint, user can use text,
photos, illustration, drawing, table, graphs and movies to effectively
walk an audience through a presentation. It is use for Educational and
also for Business it allows for easy and creative presentation.

CrEATING PrESENTATION:
PowerPoint offers a host of tools that will aid you in creating
presentation. These tools are organized logically into various ribbon in
PowerPoint. The Table below describe the various compounds you can
access from the different menus.

Menu Category Ribbon Commands

Home Clipboard functions, manipulating
slides, fonts, paragraph settings,
drawing objects and editing
function.
Insert Insert tables, pictures, image,
shapes, charts, special texts,
multimedia and symbol.
Design Slide Setup, slide orientation,
presentation themes and
background.
Transition Commands related to slides
transitions.
Animation Commands related to animation
within the individual slides.
Slide Shows Commands related to slideshows
set up and previews.
Review Proofing content, language
selection, comments and
comparing presentation.
Views Commands related to presentation
views, Master slides, color setting
and windows arrangement.

THE ImPOrTANCE OF POWErPOINT IN BUSINESS:

Businesses and Professional firms use Presentation to inform, educate,
motivate the audience.
They built presentation into sales, training and internal communicate
programs, using the power of words and images to engage their
audience and retain Attention.

For.eg. Small Business computing point out that the program can be
used to make videos for clients and employees. These PPT Video
Uploaded on YouTube and distributed over social media.

ADvANTAGE OF POWErPOINT:
Face-to-Face:

A presentation provides an opportunity to meet your customers and

prospects in person. Face-to-Face meeting help to build and strengthen
relationship.

Engagement:

Presentation makes it easier to engage your audience. Sticking images

can hold an audience’s attention; while clear bullet point or summary
text helps the audience follows the logic of a presentation.

Flexibility:

Flexibility is an important benefit of presentation. You can change

content quickly and easily.

Consistency:

Creating a standard presentation helps to ensure that different people

in a company communicate information I a consistent way.

Versatility:
Presentation are a versatile communication tool. You can use them in
one-to-one meeting, viewing the content on a laptop or tablet
computer.