Bibliographic Retrieval System User S Ma

This is a reproduction of a library book that was digitized
by Google as part of an ongoing effort to preserve the

information in books and make it universally accessible.
https://books.google.com
WILS
GOVU
Y 3.N 88: 31/0231
U.S. Nuclear Regulatory Commission
Office of the Secretary
Public Documents Branch
BIBLIOGRAP
HIC
RETRIEVAL SYSTEM
R GU
A LA
LE TO
NUC RY
C
STATES
OMM
SIO IS
D
N
E
IT
UN
USERS ' MANUAL
NUREG/BR-0231
adit = EUTNOP
affi=c
@ Northern Clit Por , do.
AA =
‫راز‬
103
bob be to shal , 2
.ipl.eld whe
TUCCINES
BIBLIOGRAPHIC
RETRIEVAL SYSTEM
REG
R ULA
EA
NUCLES
TOR
E
UCL
STAT
COMMIS
N Y
SION
TED
UNI
USERS ' MANUAL
SEPTEMBER 1996
Location
2120 L St. , N.W. , Lower Level, Washington, D.C.
Mailing Address
U.S. Nuclear Regulatory Commission, Public Document Room
Washington, D.C. 20555-0001
Address for Courier or Express Delivery ONLY

U.S. Nuclear Regulatory Commission, Public Document Room
2120 L St., N.W. , Lower Level
Washington, D.C. 20037
Telephone
202-634-3273
800-397-4209 (Voice and Fax-on- Demand)
Fax
202-634-3343
Internet e-mail
PDR@NRC.GOV
Reading Room Hours

7:45 a.m. to 4:15 p.m., Monday-Friday
Closed on Federal holidays
Telephone Reference
8:30 a.m. to 4:15 p.m. , Monday-Friday
Closed on Federal holidays
(C
Printed
on recycled
paper
Federal Recycling Program

BIBLIOGRAPHIC RETRIEVAL SYSTEM

USERS' MANUAL
TABLE OF CONTENTS
Chapter Page
1 Introduction to the Bibliographic Retrieval System (BRS)
Background 1-1
The PDR Collection ... 1-1
Documents Not on BRS 1-1
Technical Support .. 1-2
Online Public Database 1-2
BRS Database Structure: Citation and Full Text 1-3
BRS Training .... 1-4
Reproduction of Documents 1-4
Onsite Users 1-4
Offsite Users 1-4
Order Processing 1-4
2 Getting Started
Hardware and Software Configurations for Offsite Access ...... 2-1

Telephone Number List for Remote Access 2-1
Onsite Access ... 2-2
Passwords 2-2
Connecting To/Logging On BRS ..... 2-3
Disconnecting From/Logging Off BRS (LOFF) 2-3

3
Formats for Searching
Command Access 3-1

Menu Access/Assisted Search 3-2
BRS Assisted Search Menus 3-3
Assisted Search Suggestions 3-4
4 Online Tutorial for Command Access
Tutorial Access .. 4-1

Using the Tutorial ... 4-2
NRC Public Document Room NUREG/BR-0231

iii
BRS Users' Manual September 1996
Table of Contents
Chapter Page
5 Managing the Search Process
IDCS Ready .... 5-1
Boolean Operators (AND, OR, NEQ) 5-2

AND ... 5-2
OR ..... 5-4
Not Equal To (NEQ) ... 5-6
Range Searching 5-7

Date Range Searching 5-7
Accession Range Searching 5-8
Decoding 5-9
DECODES for Organization Names 5-9
DECODES for Plant Names 5-10
DECODES for Document Type Codes 5-11

Truncation ..... 5-11
Breaking a Search 5-12
Type Ahead .... 5-13
6 Commands
Search (SRCH ) . 6-1

Dropping Search Results (DROP) 6-1
Dropping Current Hits 6-1
Dropping Saved Hit Lists .. 6-2
End (END) . .... 6-3
Backup (BKUP) 6-4
History (HIST) ...

. 6-5
Report (REPT) . 6-6
7 Searching BRS Fields
Accession Number ACN) 7-1

Author Affiliation (AA) . 7-2
Author Name (ANAME) .. 7-3
Citation Update (CIT_UPDATE) 7-4
Contract Number (CON) …… 7-5

Date (DATE ) .... 7-6
Docket Number (DKT) 7-7
Document Type Code (DTC) 7-10
Freedom of Information Act Number (FIA) 7-12
Freedom of Information Act Name (FNAME) 7-14

Federal Register Notice (FRN) . 7-14
License Number (LIC) 7-16
7-17
Other/Package of Documents (OTHER)
NUREG/BR-0231 NRC Public Document Room

iv
September 1996 BRS Users' Manual
Table of Contents
Chapter Page
Project Number (PRJ) 7-18
Recipient Affiliation (RA) .... 7-19
Recipient Name (RNAME) .... 7-19

Reference Affiliation ( REFAFFIL) 7-19
Reference Number (REF) 7-20
Report Number (RPT) 7-22
Related to Report Number (RTR) 7-24

Rules Number (RUL) .... 7-25
Task Number (TSK) 7-26
Text Update (TXT_UPDATE) 7-27
8 Subject Searching
Finding Keywords (FNDKY) 8-1

Controlled Keyword/Title Searching (KEY) 8-3
Browsing the Thesaurus (BRWS) .... 8-5

Uncontrolled Title Searching (WORD) ... 8-8
Full-Text/Abstract Searching (TEXT) 8-11
Full-Text Searching .. 8-12
9 Viewing Search Results (Citations)
Record Display 9-1

Displaying Records with LOOK and DISP 9-2
LOOK ... 9-2
DISP 9-2
LOOK,0 9-3
LOOK, 20 9-3
Predefined Display Formats 9-4
User-Defined Display Formats 9-5

LOOK, #Lines 9-5
LOOK < TAB > @# 9-5

LOOK <TAB >Fields Names 9-6
10 Viewing Full-Text Records
View (V) 10-1
Controlling Search and Display Within Open Full-Text

Documents ... 10-2
Top (T) 10-2
Bottom (B) 10-2
Next Screen (D or < ENTER > ) ... 10-2

V
Table of Contents
Chapter Page
Previous Screen (U) 10-2

Search Match (.M) 10-2
Word Match (.word) ... 10-2
Last Search or Word Match (.) ... 10-3

Back n Lines (-n) 10-3
Back 1 Line (-) 10-3

Forward n Lines ( + n) 10-4
Forward 1 Line ( + ) .... 10-4
Go to Screen n (Gn) . 10-4
Quit (Q) 10-4
Help/How To Display Full Text (? or H) 10-4
11 Saving Searches
Marking Records To Save (MARK) ... 11-1
Reviewing a Saved Search (DPRT) ... 11-3
Saving Search Results (SAVEAS) 11-4

...
Saving a Hit List .. 11-4
Retrieving a Saved Hit List 11-5
Erasing a Hit List .... 11-5
Saving Search Results in Sets (SETAS) 11-7
Downloading With Terminal Unattended (STACK) 11-9
Sorting Search Results (SORT) . 11-11

1272
Downloading/Printing Search Results
Citations 12-1
Sending a Hit List to a Printer or a Disk 12-1
Using LOOK,0 Onsite and Offsite .... 12-1

Full Text .. 12-3
Using D and DNLD Commands Onsite and Offsite ... 12-3
Document Location 12-5
File Format ... 12-5
File Name ... 12-5
Viewing the Files 12-5
13 BRS Tracking Systems
SECY Tracking System 13-1

SECY Tracking System Fields 13-2
FOIA Tracking System ... 13-4
FOIA Tracking System Fields 13-5

vi
Table of Contents
Chapter Page
14 The Online Order Entry System (OOES)
Overview .... 14-1

Operating Guidelines ... 14-1
Hit Lists 14-1
Entering Information 14-1
Escape 14-1
Customer Information Profile ... 14-2
Flags 14-2
Order Types 14-3
Order Cancellation .. 14-4
Oversize Drawings 14-4
Page Counts ... 14-4
Reproduction .. 14-4
Status 14-5
Placing an Online Order .. 14-5
Appendix
A Defining the BRS Record
Nuclear Document System Records A- 1

BRS Fields A-1
Power Reactor Docket Information (PRDI) Records ... A-4

PRDI Fields ... 4
A-
Potomac Research Inc. (PRI) Records A-5
PRI Fields ... A-5
er
n o
o ng le
- l lab
B Other Sources for Electronic Full Text ai
av !
e l
S e Nik we
About NRC and the PDR Bulletin Board System at FedWorld ...... B-1
NRC at FedWorld .... B-1
PDR Bulletin Board ... B-1
Standing Order for Selected Documents on Diskette B-2
Disclaimer Regarding Electronic Documents on Disk B-2

File Name Formats on Diskette B-3
C List of Basic Commands and Operators
D List of Formats for BRS File Searches (Cheat Sheet)

vii
Table of Contents
Appendix Page
E On-Line Help for Command Access
The WHAT IS or ??, Command ... E-1

BRS Field Names .... E-1
BRS Systems Message Files E-2

BRS Code Names E-3
Docket 50 Categories E-3
What Is Released .... E-4
F List of Common Document Type Codes
G BRS Menu Access System
How To Use Menu Access. G- 1

Menu Access Contents G-2

viii
CHAPTER 1
INTRODUCTION TO THE BIBLIOGRAPHIC RETRIEVAL SYSTEM
(BRS)
BACKGROUND
The PDR Collection
The U.S. Nuclear Regulatory Commission's (NRC's) Public Document Room

(PDR) manages a collection in excess of 2 million unclassified documents for
public reference. The PDR collection consists of a variety of documents related to
the NRC's licensing and rulemaking activities, including
NRC staff reports in the NUREG series

weekly information reports
transcripts of Commission meetings

materials from NRC's licensing dockets
correspondence on technical, legal, and policy matters
The PDR receives paper copies of documents 5 to 8 work days after the
documents are assigned an accession number; microfiche copies are available
approximately 4 days after the accession date.
The PDR receives paper copies of some high-interest documents before they are
cited on the Bibliographic Retrieval System (BRS), for example
Commission transcripts
Commission correspondence
orders and issuances
SECY papers
A user may view documents on site free of charge. Copies of most documents from
the PDR collection may be obtained for a fee.
The collection is primarily maintained on paper and microfiche.
Some items may be ordered on diskette, videotape, or other media.
Documents Not on BRS
Materials available in the PDR but not found on BRS comprise the following:
ACRS meeting notices
daily event reports
"NRC Inspection Manual"

"Management Directives"
"Media Monitor"
morning reports (Headquarters reports)

1-1
Introduction to the BRS
plant status reports

requests for procurement, invitations for bids, bid summaries
"Roster of Utilities "
"NRC Rules and Regulations "
Sunshine Meeting notices
Federal Register notices (PDR has NRC sections only)
Indices or listings not found on BRS comprise the following:
accession lists
ACRS index
list of civil penalties
list of general licensees

list of operators
For more information about PDR files contact the PDR reference staff for a free
copy of NUREG/BR-0052, Public Document Room File Classification System, Rev.
2.
Technical Support
Technical reference librarians are available to assist users during PDR business
hours.
The PDR staff responds to fax, mail, or Internet e-mail requests.
The staff provides assistance to onsite searchers in the Reading Room

in Washington, D.C.
A "fax-on-demand" service is available for requesting selected PDR

information packets and forms .
The librarians will help define search strategies, provide assistance with BRS
technical problems, answer pertinent questions about BRS and NRC documents,
explain how to request materials, and place orders for copies of documents with
the copy service contractor.
Although staffing constraints prohibit PDR staff from performing

extensive research on behalf of users, the staff will help members of
the public do their own research.
The staff can also perform online searches and generate printouts of
limited size upon request.
For more information about the PDR services, contact the PDR reference staff for
a free copy of NUREG/BR-0004, Public Document Room Users ' Guide, Rev. 2.
Online Public Database
The Bibliographic Retrieval System (BRS) is an online public database which

operates 7 days a week, 24 hours a day.

1-2
September 1996 BRS Users ' Manual
The database can be searched on site during PDR Reading Room

hours.
Offsite access is available using a modem or via a FedWorld Gateway

using Telnet (see Appendix B for more information about FedWorld).
Direct Internet access is planned for by early 1997.
BRS contains descriptions of the majority of documents placed in the PDR after
October 1978 (when NRC began its computerized indexing program). The full text
of selected documents (see Chapter 8 for more information) is attached to the
description.
An NRC contractor indexes the documents and prepares database citations and
the attached full text, as well as paper, microfiche, selected videotapes, and ad hoc
diskettes of the documents for the PDR .
Records generally are loaded on the database before the documents

are available in the PDR.
• In most cases, full text is available from the database after the paper
and microfiche have been received in the PDR.
Accession lists back up the database records .
BRS DATABASE STRUCTURE: CITATION AND FULL TEXT
Two types of data records are available on BRS: citation and full text.
A citation provides a short description of a document, such as
author and recipient name
organization affiliation
microfiche address
date
report number
summary of the subject and contents
Since 1995, in addition to a descriptive citation, BRS records contain the full text
of selected document types (see Chapter 8 for more information).
PDR staff members also maintain tracking systems on BRS which track the
availability of specific items. They are the systems to track
FOIA (Freedom of Information Act) requests
SECY papers (see Chapter 14)
what is released (see Appendix E)
The PDR staff also occasionally adds temporary records for high-interest
documents received in advance of the system record . The key phrase "ADVANCE
COPY " is added to a temporary record as a mechanism for locating it.

1-3
BRS TRAINING
Access to BRS is protected by a password.
Individual applicants may obtain a password by returning a BRS

application form to the PDR. Contact BRS staff for a copy of the
form .
Passwords and documentation will be mailed to those who request

them .
Two methods of training are available :
The password holder may log on to BRS and learn how to search the
database by accessing the menu-driven Online Tutorial (see Chapter
4).
PDR staff also conducts classes in the PDR Training Room.

Availability of onsite training is limited and must be scheduled in
advance.
REPRODUCTION OF DOCUMENTS
Onsite Users
Users who have an immediate need for copies of documents may use the
self-service copier operated by the copy service contractor or one of the
coin-operated microfiche reader/printers in the PDR Reading Room.
Users in the Reading Room may also place orders directly with the copy service
contractor.
Offsite Users
If more than three items are needed, state the request in writing (fax, letter, or
e-mail). Orders for large documents also require written confirmation.
If a citation from BRS is available, copy the citation for each item desired and
include the microfiche address and accession number. Orders for new items on
BRS cannot be processed without a microfiche address.
A password holder can order documents directly, through the BRS Online Order
Entry System (see Chapter 14).
Order Processing
After receiving an order, the reference staff will place the order with the copy
service contractor for copying.
A standing order program for selected document types is also available. Contact
the PDR staff for more information.
Reproduction fees and turnaround times vary, depending on the amount and kind
of material.

1-4
For a current fee schedule, contact the reference staff.
Turnaround times apply at the time of receipt of the request by the

photocopy service.
Orders can be held at the copy service or sent by mail, express

service, or facsimile.
Prepayment for PDR copy service is not usually required .

1-5
CHAPTER 2
GETTING STARTED
HARDWARE AND SOFTWARE CONFIGURATIONS FOR OFFSITE ACCESS
BRS is installed in the NRC Public Document Room on a Hewlett-Packard

HP1000 minicomputer with a dedicated application software package .
Remote access requires:
a personal computer
a 1200/2400/9600 or higher baud Hayes compatible modem
a communications software package
a "Caps Lock" capability
Any software communications package that is DOS or Windows based is capable

of accessing the HP1000.
The parameters for communicating are:
1200/2400/9600 or higher baud rates
no parity
full duplex
1 stop bit
8 data bits
XOFF/XON ( ^ S/ ^Q)
terminal emulation is VT100 (monochrome)/ANSI (color)
It should be noted that BRS is case sensitive. All input must be typed in UPPER
CASE .
Additionally, the Enter key must be pressed after each input for interaction with
the computer.
TELEPHONE NUMBER LIST FOR REMOTE ACCESS
The telephone numbers for dialing into BRS are:
First Rotary Second Rotary
202-634-1421 or 800-270-2787 202-634-3439

202-634-3434 202-634-3440
202-634-3435 202-634-3441
202-634-3436 202-634-3442
202-634-3437
202-634-3438
The two rotaries are separate; however, all phone numbers will support baud rates
up to 9600 or higher.

2-1
Getting Started
In addition to the BRS direct-dial access, a FedWorld gateway provides limited

BRS access using a modem or Telnet . See Appendix B for more information about
FedWorld.
ONSITE ACCESS
The Bibliographic Retrieval System can be accessed through public personal

computers (PCs) on site in the PDR Reading Room.
Onsite use of the PCs has certain restrictions .
Diskettes cannot be used on the Reading Room PCs .
Printing to paper is restricted to a limited number of screens or

records on the PC printers.
Users (onsite as well as offsite) may ask PDR staff to print out a limited number
of citations from the high- speed printers in the Reading Room.
Printouts can be held for pickup or mailed to the requester.
PASSWORDS
All BRS users must have a password assigned by the PDR Training Coordinator
(see Chapter 1).
Passwords are personal and should be kept confidential . The

individual holding the password is responsible for how it is used.
BRS allows only one active session at a time for each password .
If a password is already in use, BRS will notify the user with the
following message :
ONLY ONE ACTIVE SESSION ALLOWED PER USER

USER ID CURRENTLY IN USE- ACCESS DENIED
• Therefore, it is important for users to keep their passwords secure

and to log off the system properly.
PDR staff should be notified of any password problems .
Passwords that have not been used in over a year may be deleted . Passwords can
be reinstated upon request.
The PDR should always have a current address and phone number for password
holders in case the staffneeds to contact the user.

2-2
Getting Started
CONNECTING TO/LOGGING ON BRS
After the user connects to BRS, the next step is to press any key to access the
password prompt:
PLEASE ENTER PASSWORD >>
Type the assigned password and press the Enter key.
The password will not normally be displayed on the screen.
If the password entry is invalid, BRS will notify the user with an error message:
INVALID LOGON ENTRY- ACCESS DENIED
Then, the prompt:
PLEASE ENTER PASSWORD >>
cues the user to retype the password.
If the screen is blank, try typing the password anyway.
If the screen stays blank, contact the reference staff for assistance.
If a valid password was used and connection to the system was successful, a logon
message will be displayed .
These brief messages are used to notify users about changes and
enhancements to BRS and PDR services .
If an active hit list was not dropped before logging off from the last search session,
that hit list will be restored and the following message will be displayed:
HIT LISTS LAST USED MM/DD/YY NOW ACTIVE WITH ####

HITS
BRS will then display the prompt :
IDCS READY
which allows the user to begin a search session or log off.
If a restored hit list is present, the hits must be dropped before a new
search can be initiated.
DISCONNECTING FROM/LOGGING OFF BRS (LOFF)
The logoff command (LOFF) terminates a BRS session.
The order of commands for logging off BRS is as follows:
1. END
2. DROP
3. END

2-3
Getting Started
4. LOFF
The first END command terminates a display, so is necessary only if

a hit list is currently being displayed .
The DROP command clears a hit list from the screen (if necessary).
(See information on DROP in Chapter 6.)
BRS issues an S OK prompt.
Since the LOFF command is only accessible from the IDCS READY
prompt, an END command must be typed to terminate the search
mode.
BRS will then issue the IDCS READY prompt .
Finally, LOFF exits BRS and disconnects the line.
The following information is then displayed :
ENDING SESSION ON (DATE) AT (TIME)

LENGTH OF SESSION ### MINUTES
If an active hit list was not dropped (DROP) before the LOFF command was
typed, BRS responds :
ACTIVE HIT LIST WITH ### HITS RETAINED FOR USE IN

NEXT SESSION
THANK YOU FOR USING THE NRC- BRS
BRS will then disconnect the PC.
To prevent BRS telephone lines from being kept busy when there is no longer a search
session in progress, the "automatic disconnect" feature is intended to disconnect the
PC andfree the line to accept another call after 15 minutes of inactivity.
If BRS has been waiting for input from the user for 5 minutes, a
message will be displayed:
WARNING! YOU WILL BE DISCONNECTED FOR INACTIVITY
After another 5 minutes without user input, the message will be

repeated . The user has an additional 5 minutes to interact with BRS.
If the user does not respond, BRS sends a final message:
YOU HAVE BEEN DISCONNECTED FOR INACTIVITY
The user will be automatically logged off from BRS and disconnected .
Any active hit list will be saved for the next session.
To avoid telecommunication problems, the automatic disconnect feature should not

be regarded as a replacement for the valid logoff method. In certain situations, the
line may not disconnect. In that case, contact the reference staff for assistance.

2-4
Getting Started
Example:
BRS: PLEASE ENTER PASSWORD >>

USER:(Type assigned password without spaces < ENTER > )
BRS: IDCS READY (BRS is ready for user to type command.)
USER:SRCH < ENTER >
BRS: S OK (i.e., BRS is in the search mode.)
USER:KEY = THERMO-LAG < ENTER >
BRS: 1304 HITS (Number of matching records located. )
USER:DROP < ENTER >
BRS: P OK (BRS is ready for a new search .)
S OK
USER:END < ENTER >
BRS: IDCS READY (BRS is ready for log off.)
USER:LOFF < ENTER >
BRS: ENDING SESSION AT 2:45 PM THU. 28 JULY 1994
LENGTH OF SESSION 1 MINUTE
THANK YOU FOR USING THE NRC-BRS (Disconnect from BRS.)

2-5
CHAPTER 3
FORMATS FOR SEARCHING
BRS searches may be conducted using one of two formats.
In the "command access" format, the user must type all commands
and search statements to gain access to the database.
The second format is "assisted search, " which guides the user through
the search process using menus and screens.
COMMAND ACCESS
For BRS command access, the user types in search statements or commands for
interaction with the computer.
The user needs to be familiar with the syntax of the basic "search and
view" commands, field names, and content as well as Boolean
operators.
The user must construct statements that BRS will recognize and
respond to with a "hit" list.
See Chapters 5-14 of this manual for more information on using BRS
command access.
The BRS Online Tutorial (see Chapter 4) located on the BRS menu
access system also gives instruction on how to use the command
access method .
The typical search would include the following steps (from the IDCS READY
prompt through LOFF (log off):
BRS: IDCS READY

USER: SRCH < ENTER >
BRS: SOK
USER: DKT≈ 50245R < ENTER >
BRS: 557 HITS
USER: DTC - MOR < ENTER >
BRS: 218 HITS
USER: LOOK < TAB > SKIM < ENTER >
BRS: 10188/2646#1
ACN: 9504190055
DATE: 950331
EST PAGES: 17
L1: MONTHLY OPERATING REPT FOR MAR 1995 FOR QUAD CITIES
L2: NUCLEAR STATION.W-950411 LTR
PFL ADOCK- 5000254- R-950331
PACKAGE: 940331-9504190055
D >>
USER: END < ENTER >
BRS: 218 HITS
USER: DROP< ENTER >
BRS: SOK
USER: END < ENTER >
BRS: IDCS READY
USER: LOFF < ENTER >

3-1
MENU ACCESS/ASSISTED SEARCH
To begin using the BRS menu access system, type the command MAIN and press
the Enter key at the IDCS READY prompt .
A terminal-type menu appears first. BRS menu access requires either ANSI or
VT100 terminal emulation.
The user accesses assisted search by selecting the appropriate option (#3) from
the menu access system main menu.
(The user can also switch to the BRS command access format (#6) from the
main menu).
1. BRS Announcements
2. Online Tutorial
3. Assisted Search (Menu format)
4. Online Order
5. Reference Manuals
6. Exit to BRS (Command format)
7. Log Off the System and Disconnect
BRS assisted search allows the user to choose the search and view
commands, field names, and Boolean operators (relators) from
menus.
As in the command method, all interaction with BRS must be

confirmed by pressing the Enter key.
Search time may be slower in the assisted search mode because the
menus lead the user step by step through the search process.
Menus display hit list action choices and a list of field selections.
After a field search has been selected , examples of correct data input
appear on the screen to aid the user.

3-2
BRS Assisted Search Menus
From the first menu screen, the user can specify a search type:
BRS Assisted Search
Please specify how you wish to begin your search.
1. Start a new search (will DROP or SAVE an existing hit list).
2. Continue a search (using the existing hit list)
3. Renew a search (using a saved hit list)
4. EXIT TO MAIN MENU (cancelling search request)
Previous Three Search Commands
No active hit list
PLEASE ENTER SELECTION: (Type the number of the desired action.)

[GOTO: MAIN-Main Menu, BRS System, HIT-Hit List Action Menu]
A subsequent menu displays the various fields of a record which may be searched
to construct a hit list.
The user makes a field selection by typing the number selected from the menu
rather than by formulating a command statement, as follows:
BRS Assisted Search

SEARCH FIELD SELECTION
1. AA Author's Affiliation 13. OTHER Other Related Documents

2. ACN Accession Number 14. PRJ Project Number
3. ANAME Author's Name 15. RA Recipient's Affiliation
4. CON Contract Number 16. REF Reference Number
5. DATE Document Date 17. REFAFFIL Reference Affiliation
6. DKT Docket Number 18. RNAME Recipient's Name
7. DTC Document Type Code 19. RPT Report ID Number
8. FIA Freedom of Information Act 20. RTR Related to Report
9. FNAME FOIA Requester's Name 21. RUL Rule Number
10. FRN Federal Register Notice 22. TSK Task Number
11. KEY Key Term 23. WORD Word in Document Title
12. LIC License Number 24. DECODES Find Search Codes
No active hit list
Assisted search displays the previous three search statements and supplies
information on the current status of the search.
Searches in progress may be interrupted by sending a "break" signal to BRS . See

Chapter 5 for more information.

3-3
After choosing a field, the user must specify the contents of the field.
Some examples of correct data input appear on the screen after the
field has been selected.
For more examples of BRS file level searches see the BRS "cheat
sheet" in Appendix D.
If the beginning search was successful and a hit list has resulted, a Hit List Action
Menu provides further options for processing the hit list.
The user simply types a number rather than constructing a command statement:
BRS Assisted Search

HIT LIST ACTION MENU
1. Look at the hit list
2. Narrow the hit list
3. Expand the hit list
4. Order from the hit list
5. Save the hit list
6. Backup/Undo
7. Drop the hit list
8. Start a new search
9. EXIT TO THE MAIN MENU
PLEASE ENTER SELECTION:

[ Enter the number of the desired action]
[GOTO: RES-Restart Search, BRS-System ]
Assisted Search Suggestions
In the assisted search mode, as in the command mode, the user

should not search on long date or accession number ranges (larger
than 1 year).
The user should be wary of using the "less than " ( < or LT) and
"greater than" ( > or GT) relators because such searches may take a
long time to respond with results.
Other searches to be avoided include truncated statements that
search large portions of the database, such as: DKT = 50/ or
RPT =NUREG/.
Just as in the command access mode, the Caps Lock key must be
activated at all times for interaction with BRS.
Descriptions and detailed explanations of search statement components appear in

later chapters of this manual (see Contents for subjects).
Note that some BRS commands may not be available in the assisted search mode.

3-4
CHAPTER 4
ON-LINE TUTORIAL FOR COMMAND ACCESS
Since the BRS Online Tutorial was established in January 1994, users have had the
option of learning how to search on BRS from their own personal computers
(PCs).
• Note: The PCs in the PDR Reading Room also provide access to the
Tutorial for those who wish to learn how to use BRS at their own pace
in the PDR. Offsite users need to request a password to gain access
to the Online Tutorial.
The Tutorial lessons provide information on basic search strategies and

capabilities.
The lessons contain search examples and interactive exercises which

lead the student through the exercise by providing the correct data
input.
The Tutorial teaches the command access mode in which the user
types in a command or search statement for interaction with the
computer.
TUTORIAL ACCESS
For hardware and software configurations and generai BRS access information,
see Chapter 2.
Note that ANSI or VT100 terminal emulation is required to use the Tutorial.
After connection and log-on have been completed (see Chapter 2), the IDCS
READY prompt will be displayed.
Type the command MAIN and press the Enter key to access the main menu of the
BRS Menu Access System .
From the terminal type MENU, select a number for the appropriate
terminal type, and type that number:
1. ANSI (color version of Tutorial)

2. VT100 (black and white version of Tutorial)
3. Cancel (returns to IDCS READY prompt)

4-1
On-Line Tutorial
Using the Tutorial
From the BRS Menu Access Main Menu screen, select option 2, “Online Tutorial."
BRS displays the Tutorial menu:
BRS: WELCOME TO THE BRS ONLINE MENU

TUTORIAL
1. LESSON 1 Introduction to BRS

2. LESSON 2 ---- Basic Search Information
3. LESSON 3 Boolean Operators (AND, OR, NOT EQUAL TO)
4. LESSON 4 --- Using the Decodes Function
5. LESSON 5 Author and Recipient Search
6. LESSON 6 -- -
Date Accession Number Search: Using
Truncation
7. LESSON 7 Docket, Report Number, Document Type Code
Search
8. LESSONS Saving and Sorting Searches
9. LESSON 9 -- Abstracts, Full Text and Title Searches
(KEY,WORD, TEXT)
10. LESSON 10 -- Printing and Downloading a Search
11. LESSON 11 -- Additional Exercises
12. LESSON 12 Online Order Entry System
13. LESSON 13 Additional Features
14. EXIT TO MAIN MENU
15. EXIT TO BRS
16. LOG OFF THE SYSTEM AND DISCONNECT
To begin a lesson, select a number from the Tutorial menu. For example, select
"Lesson 1- Introduction to BRS” by typing 1 and then pressing the Enter key.
Submenus list the units contained in each lesson.
LESSON # 1 INTRODUCTION TO BRS LESSON MENU
1. UNIT 1 BACKGROUND
2. UNIT 2 - PASSWORDS
3. UNIT 3 - STANDING ORDERS
4. UNIT 4- ONLINE ORDERS
5. UNIT 5 -DOCUMENT REPRODUCTION
6. UNIT 6 -- MENU ACCESS SYSTEM
7. EXIT TO THE TUTORIAL MENU
8. EXIT TO MAIN MENU
9. EXIT TO BRS

4-2
On-Line Tutorial
To continue, users can opt to work through the units screen by screen in
consecutive order by pressing the Enter key alone, or can go directly to any unit on
the menu by typing the related number in the menu and then pressing the Enter
key.
The prompts at the bottom of the screens provide a brief menu of selections for
manuevering through the tutorial. For example:
PLEASE ENTER SELECTION:

[Type choice from 1 to 5 or type ? for help] [MENU: N-Next, P- Previous ]
Further help on using the Tutorial is available by typing ? and pressing the Enter
key at any Tutorial menu screen.
Leave the Tutorial and switch to BRS command format by typing BRS and
pressing the Enter key at any screen in the Tutorial.
The next message requests confirmation of that choice by typing YES

and pressing the Enter key.
Then, the screen clears and the IDCS READY prompt returns.
For additional assistance, contact the PDR reference staff during regular office
hours.

4-3
CHAPTER 5
MANAGING THE SEARCH PROCESS
IDCS READY
The IDCS READY prompt appears immediately after log on and informs the user
that BRS is waiting for input.
IDCS READY must also be accessed before log off is permitted.
Most BRS commands are issued from the search mode, but a few must be issued
from the IDCS READY prompt.
Examples of those commands are:
displaying a list of saved hit lists (DPRT) (Chapter 11)
searching on an index of values for searchable fields (REPT)

(Chapter 6)
the menu access command (MAIN) (Appendix G)
There are two ways to access the IDCS READY prompt.
1. After connecting to BRS, IDCS READY automatically appears.
WELCOME TO THE
NUCLEAR REGULATORY COMMISSION
BIBLIOGRAPHIC RETRIEVAL SYSTEM
BRS: PLEASE ENTER PASSWORD >>

(Password is typed by user but is not displayed on the screen. )
BRS SESSION STARTED 8:55 AM WED., 5 OCT. 1994
BRS: IDCS READY

5-1
Managing the Search Process
2. If the user is in the search mode (S OK), IDCS READY is accessed by

typing END, thus ending the search.
BRS: IDCS READY

BRS: SOK
USER: WHAT <TAB > IS < TAB > RELEASED < ENTER >
BRS: 1 HITS
USER: LOOK < ENTER >
BRS:
2010/41#1
WHAT: RELEASED
LINE#1: THE LAST ACCESSION DAY RELEASED IS:
LINE#2: 940921
LINE#3: THE LAST ACCESSION DAY LOADED ON
THE DATABASE IS :
LINE#4: 940926
LINE#5: THE LAST 48X MICROFICHE RECEIVED IS :
LINE#6: 81066
D >>
USER: END < ENTER >
BRS: D END
1 HITS
USER: DROP < ENTER >
BRS: POK
SOK
USER: END < ENTER >
BRS: IDCS READY
BOOLEAN OPERATORS (AND, OR, NEQ)
Boolean operators, AND, OR, and NEQ (not equal), are used to narrow, broaden,
or remove one or more elements in a hit list in order to retrieve a more specific set
of records.
The Boolean operators indicate logical relationships . The system matches the
search elements and combines the records in a hit list.
AND
The "and" operator (AND or + ) narrows a search, making the results smaller or
more specific .
AND restricts the results by retrieving only those records that contain
all requested elements.
· In most cases, the word "and" is not required in the search statement.
BRS will default to the AND operator if no other operator is cited.
Either the word "and" or the plus symbol " + " can be used in search statements to
indicate this operator.

5-2
The symbol is used to combine two or more elements in one search

statement.
The + symbol can only be used if the elements are in the same field,
for example:
"Decommissioning" and "funds " are both key terms so they can
be combined with the + operator in one statement:
KEY = DECOMMISSIONING + FUNDS
However, a search combining a key term (e.g.,

KEY = DECOMMISSIONING) and a power plant docket
number (e.g., DKT = 50029/) must be searched as two separate
statements .
• Use of the + symbol may save keystrokes ; however, keep in mind

that the intermediate results of the search statement will not be
displayed, only the final number of hits.
The semicolon (;) may take the place of the Enter key in combining two search
statements on the same line if space permits .
The intermediate search results will not be displayed , only the final results of the
search.
The AND operator is stated in this search:
BRS: IDCS READY

BRS: SOK
USER: KEY = DECOMMISSIONING < ENTER >
BRS: 7725 HITS
USER:AND < TAB >KEY FUNDS < ENTER >
BRS: 383 HITS
The AND operator is not required because AND is the default operator. This is
the same search as above without specifying the AND operator:
BRS: IDCS READY

BRS: S OK
USER: KEY = DECOMMISSIONING < ENTER >
BRS : 7725 HITS
USER: KEY = FUNDS < ENTER >
BRS: 383 HITS

5-3
The plus symbol ( + ) may be used in place of AND in a single search statement
because both search elements are key terms:
BRS: IDCS READY

BRS: S OK
USER: KEY = DECOMMISSIONING + FUNDS < ENTER >
BRS: 383 HITS
The AND operator is used to search two different fields (KEY and WORD):
BRS: IDCS READY

BRS: S OK
USER: KEY = FUNDS < ENTER >
BRS: 4491 HITS
USER: WORD = TRUST < ENTER >
BRS: 92 HITS
This is the same search of two different fields as above; however, the semicolon
( ) is used to replace the Enter key:
BRS: IDCS READY

BRS : S OK
USER: KEY FUNDS,WORD - TRUST < ENTER >
BRS: 92 HITS
OR
The OR operator broadens a search, making the results larger. OR expands the
results by retrieving records that contain one element or the other, or that contain
both descriptive elements .
The word "or" or the comma (, ) can be used for this operator. The comma is used
to combine two or more elements in a single search statment and can only be used
if both elements are in the same field, for example:
ANAME =JACKSON S, ROGERS K is an acceptable statement

because both elements are in the same field (author name or
ANAME ) .
Searching for documents by author (ANAME = JACKSON S) or

recipient (RNAME = JACKSON S) requires two separate search
statements because the fields are different.

5-4
As with AND statements, the semicolon (; ) may be used in place of the Enter key
to combine two separate search statements (different fields) on the same line.
The OR operator must be stated after the semicolon, or BRS will

default to AND.
The OR operator is used to search two elements in the same field, Units 1 and 2
of the South Texas power plant docket (DKT):
BRS: IDCS READY

BRS: S OK
USER: DKT 50498/ < ENTER > (Note use of truncation to capture all
records for that docket. See the section on truncation in this chapter.)
BRS: 17666 HITS
USER: OR < TAB > DKT = 50499/ < ENTER >
BRS: 18124 HITS
The comma (,) may be used in place of OR in a single search statement since
both elements are in the same field (DKT):
BRS: IDCS READY

BRS: S OK
USER: DKT = 50498/,50499/ < ENTER >
BRS: 18124 HITS
The OR operator is used to search two different fields (ANAME or RNAME):
BRS: IDCS READY

BRS: S OK
USER: ANAME = JACKSON/ (Note the use of truncation to capture
complete names. )
BRS: 6294 HITS
USER: OR < TAB > RNAME = JACKSON/ < ENTER >
BRS: 8487 HITS

5-5
The OR operator is used to search two different fields (ANAME or RNAME).

The semicolon (;) replaces the Enter key.
BRS: IDCS READY

BRS: S OK
USER: ANAME = JACKSON/; OR < TAB >RNAME = JACKSON/
< ENTER >
BRS: 8487 HITS
Not Equal To (NEQ)
The NEQ operator removes some element from a search .
All retrieved records will contain the first element requested in the
search but not the element specified in the NEQ operation.
• Because there is no symbol available to replace it, NEQ must be
stated in the search . The Tab key is pressed on each side of NEQ
( < TAB > NEQ < TAB > ) .
As with other Boolean operators, the semicolon may be used to replace the Enter
key in combining a search of two different fields on the same line.
NEQ is used to remove generic document types during a search of Category Q

documents related to the Calvert Cliffs plant (Dockets 50-317 and 50-318):
BRS: IDCS READY

BRS: SOK
USER: DKT = 50317Q,50318Q < ENTER >
BRS: 4266 HITS
USER: DTC <TAB > NEQ < TAB > GEN < ENTER >
(Note: GEN is the DTC for generic document types.)
BRS: 2898 HITS
The semicolon (;) replaces the Enter key between search statements to combine
the search on one line:
BRS: IDCS READY

BRS: S OK
USER: DKT = 50317Q,50318Q;DTC < TAB > NEQ < TAB > GEN < ENTER
BRS: 2898 HITS

5-6
RANGE SEARCHING
Range searching is used to search for documents issued over a certain period of
time.
Range searching is accomplished with the Tab key and hyphen (-) and is useful for
searching date fields (DATE) or accession number fields (ACN). See Chapter 7 for
a further description of those fields.
Because the database is so large, only short-range searches or a

succession of short-range searches are recommended (a year or less).
In a range search of more than a month, first narrow the hit list as
much as possible using other search parameters .
• Do not conduct ACN or DATE range searches of more than a month
as a first search statement. (In any given month, the PDR may
receive more than 5000 documents).
If the search covers a time period of an exact month or a year, it is

more efficient to search using truncation rather than to specify the
beginning and ending dates or accession numbers (see the section on
truncation in this chapter).
Date Range Searching
To search a date range (issue date), type in the beginning date (YYMMDD ), press
the Tab key, type a hyphen, then type the ending date (YYMMDD) and press the
Enter key.
The user wants to locate all documents in the PDR issued in May 1995 related
to Docket 50-302 (Crystal River power plant):
BRS: IDCS READY

BRS: S OK
USER: DATE = 950501 < TAB >-950531 < ENTER >
BRS: 5325 HITS
USER: DKT = 50302/ < ENTER >
BRS: 48 HITS
The user wants to locate all SECY reports in the PDR issued between June
1994 and May 1995 containing the key terms " rules" or " rulemakings":
BRS: IDCS READY

BRS: SOK
USER: DTC = SECY < ENTER >
BRS: 4004 HITS
USER: KEY = RULES, RULEMAKINGS < ENTER >
BRS: 486 HITS
USER: DATE = 940601 < TAB >-950531 < ENTER >
BRS: 21 HITS

5-7
Accession Range Searching
Accession range searching is similar to date range searching.
The search statement looks for all documents (regardless of issue

date) meeting stated search parameters which were accessioned
(indexed) over a specified time period.
To search an accession number (ACN) range, type in the first accession number
(YYMMDD####), press the Tab key, type a hyphen, then type the last accession
number (YYMMDD####) for the range to be searched .
The user wants to locate all documents accessioned on June 15, 1994, related to
Docket 70-3070 (Louisiana Energy Services):
BRS: IDCS READY

BRS: S OK
USER: DKT = 7003070 < ENTER >
BRS: 2280 HITS
USER: ACN = 9406010000 < TAB >-9406150999 < ENTER >
BRS: 15 HITS
The user wants to locate all NUREG reports accessioned in the month of July
1994. (Because there are more than 12,000 NUREG reports in the system, it
is more efficient to begin the search with the short accession number (ACN)
range):
BRS: IDCS READY

BRS: SOK
USER: ACN = 9407010000 < TAB > -9407310999 < ENTER >
BRS : 5295 HITS
USER: DTC = NUREG < ENTER >
BRS: 25 HITS

5-8
DECODING
To standardize data and avoid the use of long character strings in field contents,
BRS uses shorter code names to replace the strings in certain fields which contain
organization names, plant names (docket numbers), and document types .
Since the user will not necessarily know the codes , BRS has a
"decodes" facility to locate the code names.
When the records are viewed or printed, BRS adds the code value
information to the record .
The decodes function can be used to find the codes . The decodes command
(DECODES) is combined with a special code-type character and the English
value:
Character Code for Field Names
@ Name of Organization AA, RA, REFAFFIL

(Affiliation)
# Name of Plant DKT

(Docket Number)
Document Type Code DTC
Examples follow of how to use the decodes function to locate codes for searching
BRS fields.
DECODES for Organization Names
BRS uses codes in place of the full name of an organization to search for
documents related to an organization.
When searching for information regarding an author affiliation (AA field),

recipient affiliation (RA field), or reference affiliation (REFAFFIL field), first
conduct a BRS search to find the unique code that has been assigned to replace
the organization name.
To find the code, use the code-type character " @" with the name of the company
and press the Enter key.
To avoid typing the complete name exactly as it was typed in the

database, use truncation. For more information see the section on
truncation in this chapter.
Because truncation was used, there may be several hits . View the hits until the
correct matching code is found.
Use the full LOOK command to view the hit(s) and display the code.
Hint: if there are several hits, use LOOK, 20 to view a full screen of
information at one time. See Chapter 9 for more information on
viewing records.

5-9
The code can then be used in searches to locate documents sent to or received
by the organization, for example:
BRS: IDCS READY

BRS: S OK
USER: DECODES = @BABCOCK & WILCOX/ < ENTER >
BRS: 6 HITS
BRS: AFFIL : EMVBWRRG
DECODES: @BABCOCK & WILCOX REGULATORY RESPONSE
GROUP
D >>
USER: (Press any key) < ENTER > (to view the next hit, etc. until the required
hit is located.)
BRS: AFFIL : EMVBW
DECODES: @BABCOCK & WILCOX CO.
DECODES for Plant Names
BRS uses docket numbers in place of plant or licensee names to search for
documents relating to a particular facility.
The docket number can be decoded on BRS with the decodes

function.
Type the code-type character "#

" and the name of the facility.
Use truncation to avoid matching the complete facility name word for
word.
Note: Docket 30's cannot be decoded on BRS since no computerized

code tables are available.
After the docket number has been located, use it to search the DKT field for
documents related to the facility. See the respective section on field searching in
Chapter 7 for more information.
BRS: IDCS READY

BRS: S OK
USER: DECODES = #MILLSTONE/ < ENTER >
BRS: 3 HITS
BRS: DOCKET : 50423
DECODES : MILLSTONE NUCLEAR POWER STATION, UNIT 3 ,
NORTHEAST
D
USER:END < ENTER >
BRS: 3 HITS
BRS: S OK

5-10
DECODES for Document Type Codes
BRS uses codes in place of the full name of a document type. To search by
document type in the database, use the decodes facility first to find the code
assigned to that value.
To find the code, use the code-type character “ *” followed by the

document type.
To avoid typing the complete name, abbreviate it with

truncation.
Use the LOOK command to view the hit(s) and find the code.
The code located by the search can then be used to search for documents with that
document-type code in the DTC field . (For more informtion on field searching, see
Chapter 7.)
BRS: IDCS READY

BRS: S OK
USER: DECODES * CERTIFICATE/ < ENTER >
BRS: 5 HITS
BRS: DTC: COC
DECODES: *CERTIFICATE OF COMPLIANCE
D >>
USER: END < ENTER >
BRS: 5 HITS
BRS: S OK
TRUNCATION
BRS uses the forward slash (/) as the truncation symbol. Truncation allows the
BRS user to search values with the same root. For example:
a word and all its variations
a partial date
Truncation is also useful for cutting off endings . For example
Use truncation if an author's first initial is unknown, or if there is

uncertainty whether a key word is singular or plural .
Before using truncation in any search, the user should consider the possible size of
the hit list that will result.
If the statement is too broad, the hit list may contain too many
irrelevant records to be useful.
Also, avoid search statements which are likely to search large portions
of the database and take a long time to respond with results
(examples are DKT = 50/ or RPT = NUREG/).

5-11
Because BRS interprets the forward slash as truncation, always replace it with a
hyphen when typing any data containing a forward slash. For example:
A search for the report “NUREG/CR-2900 ” would be typed as

RPT =NUREG-CR-2900.
When new records are loaded on BRS, the program checks for
forward slashes in the data and converts them to hyphens .
The user wants to locate a letter signed by Shirley Jackson in April 1996. The
user is uncertain whether the author uses a middle initial and is not sure of the
exact day the document was signed. Format for searching the ANAME field is:
LAST NAME < SPACE > FIRST INITIAL < SPACE > MIDDLE INITIAL
BRS: IDCS READY

BRS: S OK
USER: ANAME = JACKSON S/ < ENTER >
BRS: 248 HITS
USER: DATE = 9604/ < ENTER >
BRS: 8 HITS
BREAKING A SEARCH
The break (BR) command can be used to interrupt searches in progress.
The user initiates a break in the search by typing the BR command

and pressing the Enter key (BR < ENTER > ).
If a search is in progress when the BR signal is transmitted and

recognized by BRS, the status of the current search is displayed . The
user has the opportunity either to quit (Q) and accept the results up
to that point or to continue (C) the search .
In other situations, BRS response to a break request will depend on

the BRS program in process.
BRS: IDCS READY

BRS: S OK
USER: DATE = 9201/
USER: BR < ENTER >
BRS: Your request for BREAK has been recognized .
THE NEXT VALUE TO BE PROCESSED WILL BE:
920115
DO YOU WANT TO QUIT (Q) OR CONTINUE (C)?
USER: Q < ENTER >
BRS: 2328 HITS

5-12
TYPE AHEAD
The "type ahead" feature allows the user to type in data before BRS is ready to
read and respond to it.
New commands may be typed before BRS has responded to the

previous command . Up to 1024 characters may be buffered in BRS.
The data are displayed as the user types them .
If the user detects a typing error, the Backspace key can be used
to change the entry.
Note that corrections can only be made before the Enter key is
pressed.
When BRS is ready to respond to the type ahead, display of that

entry will be repeated, followed by the results.
BRS: IDCS READY

BRS: S OK
USER: DATE = 9504/ < ENTER > (User types first command.)
DKT = 50289/ < ENTER > (User types second command before BRS
responds to first command.)
BRS: 4875 HITS (BRS responds to first command.)
DKT 50289/ (BRS repeats second command.)
26 HITS (BRS responds to second command . )

5-13
CHAPTER 6
COMMANDS
SEARCH (SRCH)
To begin searching BRS, type the search command at the IDCS READY prompt.
The search command places BRS in the search mode.
Most BRS commands can only be initiated from the search mode.
BRS responds to the command with an S OK message to indicate

that it is ready for more input from the user.
Note that entering the search command while an active hit list is in use has the
same effect as the drop command. The hits will be erased and BRS will return to
S OK status .
BRS: PLEASE ENTER PASSWORD

USER: (Enters personal password.)
BRS: IDCS READY
BRS: S OK
DROPPING SEARCH RESULTS (DROP)
Dropping Current Hits
The drop command erases the current hits displayed on the screen.
After the drop command has been issued, BRS responds with the
S OK message if in the search mode and a new search can be
initiated .
In addition, after a hit list has been saved for later use , the hits
remain active until the user drops them. To begin a new search, first
remove those hits with the drop command.

6-1
Commands
The user wants to locate an inspection report issued in June 1994 for the Cooper
plant:
BRS: IDCS READY

BRS: S OK
USER: DKT 50298Q < ENTER >
BRS: 4098 HITS
USER:DTC = INSP < ENTER >
BRS: 492 HITS
BRS: 3 HITS
BRS: 10181 /488#1
ACN: 9406300019
DATE: 940623
EST PAGES : 8
L1: INSP REPT 50-298-9-17 ON 940606-10....
FICHE: 80012:067-80012:074
PFL: ADOCK-50298-Q-940627
PACKAGE: 940627-9406300009A
OTHER: 9406300009
D >>
USER: END < ENTER > (Note: User must END display before DROP)
BRS: D END
3 HITS
BRS: S OK
Dropping Saved Hit Lists
The drop command is also used to delete saved hit lists after they are no longer
needed. See Chapter 11 for more information on saving hits.
To erase a saved hit list, type DROP, press the Tab key, and type the
name of the hit list. Then press the Enter key.

6-2
Commands
The user wants to view a saved hit list named MUSSELS and then erase it:
BRS: IDCS READY

BRS: S OK
USER: SAVE MUSSELS < ENTER >
BRS: 53 HITS
BRS: 10187/5719#1
ACN: 9503280267
DATE: 950323
EST PAGES: 2
L1: NPDES NONCOMPLIANCE NOTIFICATION ....
FICHE: 83319:357-83319:358
PFL: ADOCK-5000315-S-950323
PACKAGE: 950323-9503280267
D >>
(User can continue viewing the list, then end the display when desired .)
USER: END < ENTER >
BRS: D END
53 HITS
USER: DROP
BRS: S OK
USER: DROP < TAB > MUSSELS < ENTER >
BRS: S OK
END (END)
The end command is used to stop a display of records as well as to leave the
search mode.
To interrupt a hit list display, type END and press the Enter key at
the D >> prompt . BRS then displays the number of hits in the
current hit list.
To end the search mode, type END and press the Enter key at the
S OK prompt. BRS returns to the IDCS READY prompt.

6-3
Commands
The user searches for a report, views the first hit in the SKIMRPT format, drops
the hits, ends the display of records, and then ends the search mode:
BRS: IDCS READY

BRS: S OK
USER: RPT NUREG- CR-4551 < ENTER >
BRS: 31 HITS
USER:LOOK < TAB > SKIMRPT < ENTER >
BRS: 10177/7163#1
ACN: 9402290215
DATE: 931231
EST PAGES: 279
LI: EVALUATION OF SEVERE ACCIDENT RISKS
FICHE: 78198:001-78198:279
PFL: NUREG- CR-4551 -R-931231
RPT: NUREG-CR-4551
RPT: NUREG-CR-4551-V1- R1
RPT: SAND86-1309
PACKAGE: 931231-9402220215
D >>
USER: END < ENTER > (Ends display of records.)
BRS: D END
31 HITS
USER: DROP < ENTER > (Drops hits.)
BRS: SOK
USER: END < ENTER > (Ends search mode.)
BRS: IDCS READY
BACKUP (BKUP)
After a search has been narrowed with the AND operator, the user may decide the
results are not useful and may wish to search in a different direction. In some
cases, it is possible to retain the initial search.
The user can start over by dropping the hit list and reentering the
original command, but it may be possible to save keystrokes by
undoing the search with the backup command.
The backup command will restore hits removed by subsequent search statements,
i.e., if the original hit list was narrowed by use of the Boolean operator AND , this
command allows the user to perform up to two backups of the current hit list.
After BRS provides a hit count, type BKUP and press the Enter key;
BRS should restore the previous hits.

6-4
Commands
The backup command has certain limitations:
It will not function after the OR operator was used to broaden a

search.
BKUP cannot be used with hits that have been converted to a set with
the SETAS command.
BKUP can be used to restore hits in a saved hit list retrieved at IDCS
READY with SRCH < TAB > saved hit list. It cannot be used with the
SAVE = command.
See Chapter 11 for more information about SAVEAS and SETAS.
The user begins a search, narrows it twice with the AND operator, and then
backs up to the original search statement:
BRS: IDCS READY

USER:SRCH < ENTER >
BRS: S OK
USER: DKT = 50219P < ENTER >
BRS: 4896 HITS
USER: KEY = MAINTENANCE < ENTER >
BRS: 56 HITS
BRS: 7 HITS
USER: BKUP < ENTER >
BRS: 56 HITS
USER: BKUP < ENTER >
BRS: 4896 HITS
HISTORY (HIST)
After performing a complicated search with a number of saves and sets, a user
may wish to reconstruct search statements no longer in view on the screen.
The history command can be used to review previous search dialogue in the
current search session.
All user input and BRS responses during a search session are logged
by BRS except for record displays and HIST commands.
At log off, the log is erased . A new log begins with the new log on.
If the session was terminated abnormally by a system failure rather

than by a user log off, the log will be saved and will continue from the
point of interruption.

6-5
Commands
To review a search history, the user types HIST and presses the Enter key; BRS
displays the first screen (20 lines) of the search dialogue, pauses, and issues the
H >> prompt.
The user can respond to the prompt as follows :
< ENTER > (Goes to next screen .)

U < ENTER > (Backs up one screen.)
T < ENTER > (Goes to the top of the log.)
B < ENTER > (Goes to the bottom of the log.)
E < ENTER > (Ends display of HIST.)
Note: The password used to log on to BRS will be displayed on the

screen with HIST. To preserve password privacy, be careful where the
HIST command is invoked .
REPORT (REPT)
The report command allows the user to search inverted indices of fields.
All searchable fields on BRS have an index of values in alphanumeric

order. A specified portion of this index may be displayed using the
report command.
To use the report function, BRS must be at the IDCS READY prompt. Type
REPT, press the Tab key, type the field name, type the equal sign ( = ), type the
field contents, and press the Enter key.
BRS displays a portion of the index in alphanumeric order and the

number of hits associated with each value, beginning with the
specified value, and pauses with an R > > prompt.
At the prompt, choose to end the display by typing END and pressing
the Enter key or continue by pressing any key (except D or V) and
then the Enter key.
When finished with the report command, access the search mode to
continue searching.
REPT is useful for determining how certain information has been entered in the
database, such as the spelling or mispelling of an author's name or the format of a
report number.

6-6
Commands
The user wants to check possible spellings of an author's name which begins with
"PER"
BRS: IDCS READY

USER: REPT < TAB > ANAME = PER < ENTER >
BRS: KEYVALUE NO. OF OCCURRENCES
PER SR 4
PERALTA J 5
PERALTA JD 3
PERALTA R 1
PERANICH M 1
PERANICH MA 1
PERANICH MV 1
PERANICH M W 38
PERANICH WW 1
PERARSON E 1
PERATA D 1
PERBIX T W 1
PERCH R 22
PERCH R L 94
--- 22
PERCHEL NA 1
PERCHIAZZI B 1
PERCHIAZZI W 1
PERCHIAZZI W T
PERCIASEPE R
R >>
USER: END < ENTER >
BRS: IDCS READY

6-7
CHAPTER 7
SEARCHING BRS FIELDS
BRS records contain an indefinite number of fields. Any indexed field is

searchable.
To search an indexed field, type the BRS field name (see Appendix A for a
complete list of field names) followed by the equal sign ( = ), then type the field
contents that match the information to be located and press the Enter key.
See also Appendix D of this manual for a "cheat sheet" of common BRS file level
searches.
This chapter explains field contents and gives examples of typical field searches .
Various viewing formats are illustrated in the examples in this section. See Chapter
9 for more information on viewing records .
ACCESSION NUMBER (ACN)
The accession number (ACN) field contains a 10-digit number consisting of a

6-digit indexing date followed by a 4-digit sequential number (YYMMDD ####).
Each BRS record is assigned a unique accession number.
If the accession number of a document is known, the BRS record can be located
by typing the command ACN = followed by the number and pressing the Enter
key.
• It is also possible to use truncation or to search a range of accession

numbers (see Chapter 5).
Note that the accession number of a document is also used to link the record with
the electronic full text (if the full text is available) on BRS.
The corresponding accession number is displayed at the beginning of

each full-text document.
BRS: IDCS READY

BRS: S OK
USER: ACN = 9508070200 < ENTER >
BRS: 1 HITS
BRS: 10191/4738#1
ACN: 9508070200
DATE: 950724
EST PAGES : 19
L1: INFORMS COMMISSION OF STATUS OF
LITIGATION REPT OF
L2: 950724.
FICHE : 84957:341-849567:359
PFL: SECY-95-191-950724
PACKAGE: 950724-9508070200
D >>
USER: END < ENTER >
BRS: D END
1 HIT

7-1
BRS Users ' Manual September 1996
Searching BRS Fields
AUTHOR AFFILIATION (AA)
The author affiliation (AA) field contains the name of the organization which the
author of the document represents .
Up to four author affiliation codes are allowed per record. The fields
are numbered on BRS as AA#1, AA#2, etc.
If displaying AA fields with the user-specified fields option, those

numbers must be indicated when entering field names. See Chapter 9
for more information on display options.
If the organization of the author is known, the BRS record can be located by
typing the command AA = followed by the respective affiliation code for the
organization and then pressing the Enter key.
The field contents of the AA field are always in code form on the
database.
Most affiliation codes can be located on BRS by means of the

DECODES facility. See Chapter 5 for information on how to find
affiliation codes using the DECODES facility.
The user wants to locate documents issued in 1995 by the NRC Inspector
General's office (author affiliation is NRCIG) :
BRS: IDCS READY

BRS: SOK
USER: AA NRCIG < ENTER >
BRS: 203 HITS
BRS: 19 HITS
USER: LOOK < TAB > SHORT < ENTER >
BRS: 10191 /7631#1
ACN: 9508180161
DATE: 950804
DTC: AUD/ AUDITS
DTC: VA/ ARCHIVE RECORDS
EST PAGES: 22
L1: 'INSPECTOR TRAINING PROGRAM:IMPROVED
COORDINATION &
L2: COMMUNICATION NEEDED.'
PFL: ORG-NRCIG-950804
RPT: OIG-94A-38
REFAFFIL: ORG-NRCIG/@ OFFICE OF THE
INSPECTOR GENERAL (POST 890417)
AA#1 : NRCIG/@OFFICE OF THE INSPECTOR GENERAL
(POST 890417)
PACKAGE: 950804-9508180139A
OTHER: 9508180139
D>>
USER: END < ENTER >
BRS: D END
19 HITS

7-2
AUTHOR NAME (ANAME)
The author name (ANAME) field contains the last name, first initial, and middle
initial (if available) of the author.
Up to four authors may be listed on a record. When in the display

mode, BRS lists the field names as AN#1, AN#2, etc.
In the case of documents relating to Freedom of Information Act

(FOIA) requests, the name of the author of the FOIA request is also
captured in this field .
If the name of the author is known, the BRS record can be located by typing the
command ANAME = followed by the last name of the author, a space, the first
initial, another space, the middle initial (if any), and pressing the Enter key.
Do not use punctuation.
Use of truncation may be desirable following the last name or first

initial to be certain that all variations of the name have been located .
The user wants to locate documents signed by former Chairman Lando W. Zech
on the subject of design:
BRS: IDCS READY

BRS: SOK
USER: ANAME = ZECH L < ENTER >
BRS: 950 HITS
USER: KEY = DESIGN < ENTER >
BRS: 12 HITS
BRS: 10181/6554#1
ACN: 9408030079
DATE: 090405
DTC: CM/*MEMORANDUMS- CORRESPONDENCE
DTC: MEMO/* INTERNAL OR EXTERNAL
MEMORANDUM
EST PAGES: 2
L1: REQUESTS PERSONAL ATTENTION &
CONSIDERATION TO ALTERNATIVE
L2: APPROACH TO WORDING IN STATEMENT OF
CONSIDERATIONS TO FINAL
L3: RULEMAKING 10CFR52 ' EARLY SITE PERMITS
DESIGN...'
FICHE: 81090:230-81090:231
PFL: COMMS-NRCC-CORRESPONDENCE940629
RPT: COMLZ-89-15
AN# 1 : ZECH L W
REFAFFIL: NRCC/@COMMISSIONERS (POST 750119)
AA#1 : NRCC/@COMMISSIONERS (POST 750119)
PACKAGE: 940629-9408030066A
OTHER: 9408030066
D> >
USER:END < ENTER >
BRS: D END
12 HITS

7-3
CITATION UPDATE (CIT_UPDATE)

1
The citation update (CIT_UPDATE) field is used by BRS to automatically register
the date each time a record is added or changed .
CIT-UPDATE is a new field added in 1995. Older records do not

have this information.
The contents are in the 6-digit BRS date format of YYMMDD .
If the date of the citation update is known, the BRS record can be located by
typing the command CIT_UPDATE = followed by the date, and pressing the
Enter key .
Truncation or date range searching may be used .
To display contents of the CIT_UPDATE field, view the records with

the SKIM format called SKIMUP (or use FULL or REG formats).
The user wants to locate documents added to BRS on September 21, 1995:
BRS: IDCS READY

BRS: S OK
USER: CIT UPDATE = 950921 < ENTER >
BRS: 570 HITS
USER: LOOK < TAB > SKIMUP < ENTER >
BRS: 10192/6879#1
ACN: 9509200378
DATE: 900312
EST PAGES: 1
LI: PARTIALLY WITHHELD 900312 LTR RE
POSITIONS WITH NRC.
PFL: FOIA- KUNTZ95-265-950724
PACKAGE : 950724-9509150337A
OTHER: 9509150337
CIT_UPDATE: 950921
D >>
USER:END < ENTER >
BRS: D END
570 HITS

7-4
CONTRACT NUMBER (CON)
The contract number (CON) field contains the number assigned by the NRC to a
contract between NRC and another person or organization.
If the contract number is known, the BRS record can be located by typing the
command CON = followed by the number and pressing the Enter key.
The format for entering an NRC contract number is NRC-#-YY-###

(YY is the year), for example: CON = NRC-2-95-3.
Drop any leading zeros between hyphens in the contract.
The CON field may contain a FIN number (number assigned for
allocating funds from a contract). To search for FIN numbers, use the
following format: CON = FIN-@-#### (the @ symbol stands for an
alphabetic character), for example: CON = FIN- L- 1296.
The user wants to locate documents related to Contract Number

NRC-02-95-003:
BRS: IDCS READY

USER: SRCH ENTER >
BRS: SOK
USER: CON NRC-2-95-3 < ENTER >
BRS: 9 HITS
USER: LOOK < TAB > @9 < TAB > SKIM < ENTER >
BRS: 10188/6191 #9
ACN: 9505040199
DATE: 950404
EST PAGES: 2
L1: LTR CONTRACT NRC-02-95-003 DEFINITIZING
TASK ORDER...
FICHE: 83801:339-83801 :340
PFL: CONTR- NRC-2-95-3-950404
PACKAGE: 950404-9505040199
D >>
USER: END ENTER >
BRS: D END
9 HITS

7-5
DATE (DATE)
The date (DATE) field contains the date a document was issued or signed .
When an undated document is indexed, the date used is the index

date, or the date of the forwarding letter if the undated document is
an indexible attachment.
If a document specifies the month and year without a day, the date
used is the last day of the month .
• The date field contains six digits in the format: YYMMDD (Y = year,
M = month, D = day) .
If the date a document was issued or signed is known, the BRS record can be
located by typing the command DATE = followed by the date, then pressing the
Enter key.
Truncation may be used if the exact date of a document is not known.

Date ranges may also be entered.
For more information on truncation and range searching, see

Chapter 5 .
The user wants to locate a staff requirements memorandum (Document Type

Code: SRM) dated August 9, 1995:
BRS: IDCS READY

BRS: S OK
USER: DATE = 950809 < ENTER >
BRS: 150 HITS
USER: DTC = SRM < ENTER >
BRS: 1 HITS
BRS: 10191 /5713#1
ACN: 9508100330
DATE: 950809
EST PAGES: 1
LI: STAFF REQUIREMENTS MEMO RE 950726
BRIEFING ON STATUS OF
L2: MAINTENANCE RULE.
PFL: 10CFR- PT9.7-950809
PACKAGE: 950809-9508100330
D >>
USER: END < ENTER >
BRS: D END
1 HITS

7-6
DOCKET NUMBER (DKT)
Each utility or institution licensed by NRC is assigned a docket number, which

consists of the part number in 10 CFR under which they are licensed, followed by
an assigned number.
A single docket may contain thousands of documents . To shorten the search, enter
the letter category if it is known.
Since such a large number of documents relate to Dockets 50 and 52, these
documents are further subdivided by letter categories.
The various types of documents assigned to each category are

described in detail in NUREG/BR-0052, Public Document Room File
Classification System, Rev. 2.
Use truncation (e.g., DKT = 50029/) to search all categories .
If the docket number is known, the BRS record can be located by typing the
command DKT = followed by a 5-digit number (fill with zeros if necessary), a
letter category, and pressing the Enter key.
For example, to find inspection reports relating to Yankee Rowe

(Docket 50-29), type the command DKT = 50029Q.
• Most plant name codes (docket numbers) can be located on BRS by
means of the DECODES facility. See Chapter 5 for more
information on DECODES.
All other docket numbers are entered as 7 digits in the docket number field (fill
with zeros if necessary).
Truncation is unnecessary since letter categories are not used for

other dockets.
For example:
DKT 30 ..... DKT = 30#####
DKT 40 ..... DKT = 40#####
DKT 70 ..... DKT = 70#####
DKT 71 ..... DKT = 71#####

7-7
The user wants to locate the latest certificate of compliance (Document Type
Code: COC) for the Trupact-II shipping package (Docket No. 71-9218):
BRS: IDCS READY

BRS: S OK
USER: DKT = 7109218 < ENTER >
BRS: 120 HITS
USER: DTC = COC < ENTER >
BRS: 7 HITS
BRS 10187/7795#1
ACN: 9504060196
DATE: 950330
EST PAGES: 6
L1: CERTIFICATE OF COMLIANCE 9218 REV 6
FOR TRUPACT- II
L2: PACKAGE.
FICHE: 83777:163-83777: 168
PFL: ADOCK-7109218- C-950330
PACKAGE: 950330-9504060194A
OTHER: 9504060194
D >>
USER: END < ENTER >
BRS: D END
7 HITS

7-8
The user wants to locate an assessment from the Federal Emergency Manage-
ment Agency (Affiliation Code: EUSFEMA) related to a recent Millstone (DKT
No. 50-245) emergency response exercise (Category F):
BRS: IDCS READY

BRS: S OK
USER: DKT - 50245F < ENTER >
BRS: 1714 HITS
USER: AA = EUSFEMA < ENTER >
BRS: 19 HITS
USER: LOOK < TAB > SKIMDKT < ENTER >
BRS: 10191 \4979#1
ACN: 9507280263
DATE: 950922
EST PAGES: 128
L1: 'FINAL EXERCISE ASSESSMENT JOINT
L2: STATE & LOCAL RADIOLOGICAL
13: EMERGENCY RESPONSE EXERCISE FOR UTIL.'
FICHE: 84949:006-84949: 144
PFL: ADOCK- 50245-F-950731
DKT: 50245F/#MILLSTONE NUCLEAR POWER STATION,
UNIT 1 ...
DKT: 50336P/#MILLSTONE NUCLEAR POWER STATION,
UNIT 2...
DKT: 50423F/#MILLSTONE NUCLEAR POWER STATION,
UNIT 3...
PACKAGE: 950731-9508080322C
D >>
USER: END < ENTER >
BRS: D END
19 HITS

7-9
DOCUMENT TYPE CODE (DTC)
The document type code (DTC) field contains information designating the type of
document being issued in the form of a standardized code.
Many records contain multiple document type code fields .
Most document type codes can be located on BRS by means of the

DECODES facility. See Chapter 5 for more information on
DECODES.
If the document type code is known, the BRS record can be located by typing the
command DTC = followed by the code name and pressing the Enter key.
The user wants to locate the latest annual (key word: ANNUAL) NUREG
report (DTC = NUREG) on the subject of occupational radiation exposure (key
word: EXPOSURE):
BRS: IDCS READY

BRS: S OK
USER: KEY = EXPOSURE < ENTER >
BRS: 12244 HITS
USER: KEY = ANNUAL < ENTER >
BRS: 715 HITS
BRS: 29 HITS
USER: LOOK < TAB > SKIMRPT < ENTER >
BRS: 10186/2692#1
ACN: 9502080242
DATE: 950131
EST: PAGES: 307
LI: OCCUPATIONAL RADIATION EXPOSURE AT
COMMERCIAL NUCLEAR POWER
L2: REACTORS AND OTHER FACILITIES 1993.
TWENTY-SIXTH ANNUAL
L3: REPORT.
FICHE: 82661 :001-82661 :307
PFL: NUREG- 713-R-950131
RPT: NUREG- 713
RPT: NUREG-713-V15
PACKAGE: 950131-9502080242
D >>
USER: END < ENTER >
BRS: D END
29 HITS

7-10
The user wants to locate the monthly operating report (DTC = MOR) containing
information for March 1995 (Date: 950331) issued by the Catawba plant
(DKT - 50-413, Periodic reports : Category R):
BRS: IDCS READY

BRS: S OK
USER: DKT = 50413R < ENTER >
BRS: 421 HITS
USER: DTC = MOR < ENTER >
BRS: 211 HITS
USER: DATE = 950331 < ENTER >
BRS: 2 HITS
USER: LOOK, 20 < TAB > SKIM < ENTER >
BRS: 10198/1177#1
ACN: 9505220282
DATE: 950331
EST PAGES: 1
L1: REVISED MONTHLY OPERATING STATUS REPT
FOR MAR 1995 FOR CNS
FICHE: 84039:151-84039:151
PFL: ADOCK-5000413-R-950515
PACKAGE: 950515-9505220152B
OTHER: 9505220152
10188/2163#2
ACN: 9504180012
DATE: 950331
EST PAGES: 11
L1: MONTHLY OPERATING REPTS FOR
MAR 1995 FOR CATAWBA NUCLEAR
L2: STATION.
FICHE: 83572:348-83572:359
PFL: ADOCK-5000413-R-950414
PACKAGE: 950414-9504180010A
OTHER: 9504180010
D END
2 HITS

7-11
FREEDOM OF INFORMATION ACT NUMBER (FIA)
The Freedom of Information Act number (FIA) field contains the unique number
assigned by NRC to an individual Freedom of Information Act (FOIA) request or
appeal.
This field is a 2-digit year followed by a hyphen and a 3-digit

sequential number. For example, 95-100 would be the 100th FOIA
request received by the FOIA Branch in 1995.
If the material being indexed relates to an appeal to a FOIA request,

the appeal number will also be captured in the FIA field . Appeal
numbers consist of a 2-digit year, an A (for appeal), and a sequential
number, for example, 95-A- 1.
If the Freedom of Information Act number is known, the BRS record can be
located by typing the command FIA = followed by the FOIA number or appeal
number and pressing the Enter key.
Drop any leading zeros after the hyphen; for example, 94-020 would
be typed as FIA = 94-20.
· BRS will retrieve all records containing the designated FOIA number
in the FIA field : the request letter, the response(s) from NRC, and
any indexed documents released by NRC related to the request
number.
A FOIA request may result in several responses over a period of

time.
The FOIA tracking system record will also be retrieved by FIA. (See
Chapter 13 for more information.)

7-12
The user wants to locate all records related to FOIA Request Number 94-380
and to find records containing the key term FOIA REQUESTS:
BRS: IDCS READY

BRS: S OK
USER: FIA = 94-380 < ENTER >
BRS: 22 HITS
USER: KEY = FOIA REQUESTS < ENTER >
BRS: 7 HITS
BRS: 10191 \7226#1
ACN: 9508170108
DATE: 950329
DTC: CL/*CORRESPONDENCE-LETTERS
DTC: OUT/*OUTGOING CORRESPONDENCE
EST PAGES: 6
L1: PARTIAL RESPONSE TO FOIA REQUEST FOR
INFORMATION. FORWARDS APP
L2: J DOCUMENTS WHICH WILL BE IN PDR. APP K
DOCUMENTS ENTIRELY
13: WITHHELD (REF FOIA EXEMPTION 5).
FICHE: 85078:118-85078:269
PFL: FOIA- SAPORIT94-380-950329
FIA: 94-380
AN# 1 : POWELL RA
FNAME: SAPORIT
AA#1 : NEACDFPS/ @DIVISION OF FREEDOM OF
INFORMATION....
PACKAGE: 950329-9508170108*
OTHER: 9508170108
D >>
USER: END < ENTER >
BRS: 7 HITS

7-13
FREEDOM OF INFORMATION ACT NAME (FNAME)
The Freedom of Information Act name (FNAME) field contains the last name
(without initials or punctuation ) of the individual who filed a Freedom of
Information Act (FOIA) request.
The field is extracted from the file level information when the records
are loaded on the database.
Because of the source, the field size varies.
If the Freedom of Information Act name is known, the BRS record can be located
by typing the command FNAME = followed by the last name only of a known
FOIA requester and pressing the Enter key.
If a name is more than 7 characters long, enter the first 7 characters

of the name, then truncate.
All FOIA requests filed under that name plus any indexed released
documents related to the requests will be retrieved.
Note that the name of the FOIA requester is also listed in the
ANAME field . See that section in this chapter for search information.
FEDERAL REGISTER NOTICE (FRN)
When NRC publishes a request for public comment in the Federal Register (FR),
the FR citation is captured in the FRN field.
This field is used to locate the public comments as well as other

documents related to a Federal Register Notice (most commonly a
proposed rule).
If the Federal Register citation is known (volume number, Federal Register

abbreviation (FR) and first page number), the BRS record can be located by
typing the command FRN = followed by the Federal Register citation without
spaces or punctuation, and pressing the Enter key.

7-14
The user wants to locate comments from the Nuclear Energy Institute
(Affiliation Code: ERGNUMRC) regarding a recent proposed rule on shut-
down and low-power operations (FR citation: 59FR52707):
BRS: IDCS READY

BRS: S OK
USER: FRN = 59FR52707 < ENTER >
BRS: 65 HITS
USER: AA ERGNUMRC
BRS: 2 HITS
USER: DISP <TAB > @2 < TAB >SHORT < ENTER >
BRS: 10186/877#2
ACN: 9502010076
DATE: 950124
DTC: PC
DTC: TT
EST PAGES: 9
LI: COMMENTS ON PROPOSED RULE 10CFR50 RE
SHUTDOWN & LOW
L2: POWER...
FICHE: 82544:275-82544:283
PFL: PR- 50-59FR52707-950124
RPT: 59FR52707-34
(This is an FR cite and comment number.)
RUL: PR-50
FRN: 59FR52707
AN# 1: RASIN W H
REFAFFIL: ERGNUMRC
AA:# 1 : ERGNUMRC
PACKAGE: 950124-9502010076
D >>
USER: END < ENTER >
BRS: D END
2 HITS

7-15
LICENSE NUMBER (LIC)
The license number (LIC) field contains the license number assigned to an NRC
licensee.
This field is primarily used for the actual license or amendments to

the license.
If the license number is known, the BRS record can be located by typing the
command LIC = followed by the number and pressing the Enter key.
When entering the number, use hyphens where appropriate and drop
any leading zeros.
Truncation is advisable to capture all variations of the license number.
The user wants to locate all records that relate to License Number SNM- 1168
(B&W Docket 70-1201):
BRS: IDCS READY

BRS: S OK
USER: LIC SNM- 1168/ < ENTER >
BRS: 30 HITS
USER: LOOK< TAB > SHORT < ENTER >
BRS: 10191 /845#1
ACN: 9507200132
DATE: 950710
DTC: LSNM/*LICENSE,SNM & AMEND TO LICENSE
(DKT 70S)
DTC: TL/ TEXT- LICENSE APPLICATIONS & PERMITS
EST PAGES : 5
LI: AMEND 22 TO SNM-1168 FOR B&W FUEL CO
ACCEPTING
L2: EQUIPMENT
L3: FROM ALL ENTITIES OF B &W TECHNOLOGY.
FICHE: 84800:302-84800:306
PFL: ADOCK-7001201 -C-950710
LIC: SNM- 1168-A- 22
AN#1 : PIERSON RC
AA#1: NOMACZ/@DIVISION OF FUEL CYCLE SAFETY &
SAFEGUARDS
PACKAGE: 950710-9507200127A
OTHER: 9507200127
D >>
USER: END < ENTER >
BRS: D END
30 HITS

7-16
OTHER/PACKAGE OF DOCUMENTS (OTHER)
The "other" (OTHER) field will retrieve all the documents in a package. The
"package" (PACKAGE) field itself, however, is not a searchable field.
If the accession number listed in the package field ends in either an

asterisk (*) or an alphabetic character (A-Z or AA-ZZ, etc.), the
document is part of a package of documents which have been indexed
as separate documents .
A package may contain an unlimited number of documents . The

"other" field contains the accession number of the forwarding
document and will appear in all records related to that package.
The package consists of a forwarding document (indicated by the

asterisk) and its attachments (indicated by one or more alphabetic
characters).
If the accession number of the forwarding letter is known, the BRS record can be
located by typing the command OTHER = followed by the accession number of
the forwarding letter and pressing the Enter key.
The user wants to locate all records in a package where the "other" field contains
the accession number 9507200127:
BRS: IDCS READY

BRS: S OK
USER: OTHER = 9507200127 < ENTER >
BRS: 3 HITS
BRS: 10191 /846#1
ACN: 9507200133
DATE: 950710
EST PAGES: 2
L1: SER RECOMMENDING APPROVAL OF
APPLICATION.
FICHE: 84800:307-84800:308
PFL: ADOCK-7001201 -C-950710
PACKAGE: 950710-9507200127B
OTHER: 9507200127
D >>
USER: END ENTER >
BRS: D END
3 HITS

7-17
PROJECT NUMBER (PRJ)
The project number (PRJ) field contains a number assigned by NRC to a project
that is in a preapplication stage.
Once NRC considers the application and the preliminary technical

reports complete enough for review, a docket number is assigned to
replace the project number.
Project numbers may also be used to track activities where NRC has
agreed to review documentation for another entity, but will not be
issuing a license. In that case, no NRC docket number will be
assigned .
• For more information on project numbers , see NUREG/BR-0052,
PDR File Classification System, Rev. 2.
If the project number is known, the BRS record can be located by typing the
command PRJ = followed by the 3-digit project number and pressing the Enter
key.
Use truncation after entering the project number since an alphabetic

character may follow the number in some of the records.
Note that the reference number (REF) field is used to search Project M files,
which relate to projects under consideration for storage of waste.
The user wants to locate records regarding the Safety Evaluation Report
(SER) for Project 669:
BRS: IDCS READY

BRS: SOK
USER: PRJ - 669/< ENTER >
BRS: 635 HITS
USER: KEY = SER < ENTER >
BRS: 80 HITS
USER: DISP < TAB > SHORT < ENTER >
BRS: 10182/6837#1
ACN: 9409150021
DATE: 940831
DTC. CL
DTC: OUT
EST PAGES: 4
L1: ADVISES THAT STAFF FINALIZED SER
RE REVIEW OF EPRI
L2: ALWR...
FICHE: 80899:334-80899:337
PFL: PROJ- 669A-940831
RTR: NUREG- 1242
PRJ: 669A
AN#1 : CRUTCHFIELD D
AA#1 : NRRBO
PACKAGE: 940831-9409150021

7-18
RECIPIENT AFFILIATION (RA)
The recipient affiliation (RA) field is identical in content structure to the author
affiliation (AA) field, but contains information concerning the recipient of a
document rather than the author.
If the recipient affiliation is known, the BRS record can be located by typing the
command RA = followed by the respective affiliation code and pressing the Enter
key.
See the section in this chapter on searching the AA field for more
information on affiliation code searches.
To view the RA field, the FULL or REG display formats must be

used.
RECIPIENT NAME (RNAME)
The recipient name (RNAME) field is identical in content structure to the

ANAME field. It contains the name of the recipient rather than the author.
If the recipient name is known, the BRS record can be located by typing the
command RNAME = followed by the name of the individual and pressing the
Enter key.
See the section in this chapter on searching the ANAME field for
more information on name searches.
The RNAME field can only be viewed using the FULL or REG
display formats .
REFERENCE AFFILIATION (REFAFFIL)
The reference affiliation (REFAFFIL) field contains the affiliation code of

reference documents about a company or group.
If the affiliation code is unknown, use the DECODES facility to find

it before beginning a search.
Examples of files containing a reference affiliation field include
organizations , State programs, Part 21 files, QA files, topical reports,
Commission correspondence , and review groups .
See NUREG/BR-0052, PDR File Classification System, Rev. 2, for

more information on file contents.
• See the BRS file level search guide (“cheat sheet") in Appendix D of
this manual for more information on field contents of specific file
types.
If the reference affiliation code is known, the BRS record can be located by typing
the command REFAFFIL = followed by respective field contents and pressing the
Enter key.

7-19
The user wants to locate a QA Inspection Report (DTC = INSP) of the

Northeast Ohio Sewer District (Affiliation Code: ELONORTE):
BRS: IDCS READY

BRS: SOK
USER: REFAFFIL = QA-ELONORTE < ENTER >
BRS: 8 HITS
USER: DTC = INSP < ENTER >
BRS: 4 HITS
USER:DISP < TAB > SHORT < ENTER >
BRS: 10189/5220#1
ACN: 9506060007
DATE: 950526
DTC: DKT30
DTC: INSP
DTC: TI
EST PAGES: 3
LI: INSP RPT 99990063-95-05 ON 950420...
FICHE: 84165:020-84165:022
PFL: NO PAPER COPY-FICHE ONLY
RPT: 99990063-95-5
REF: QA-99990063-950526
AN#1 : WEBER MF
AN#2: SLAWINSKI W J
AN#3: CALDWELL JL
REFAFFIL: QA- ELONORTE
AA# 1 : NE R3
AA#2: NE R3
AA#3: NR R3
PACKAGE : 000000-9506060006A
OTHER: 9506060006
D >>
USER: END < ENTER >
BRS: D END
4 HITS

7-20
REFERENCE NUMBER (REF)
Reference numbers are assigned to a group of documents that deal with an issue
or a file.
• Examples of files containing reference numbers are waste

management files, Project M files, and QA-999 files.
Generic safety issues are examples of issues assigned reference

numbers .
• See NUREG/BR-0052, PDR File Classification System, Rev. 2, for

more information about the respective file contents.
If the reference number is known, the BRS record can be located by typing the
command REF = followed by the reference number and pressing the Enter key.
For examples of file contents, see the file level search guide in
Appendix D of this manual.
• The reference numbers vary in format. They may contain a file name
or an abbreviation as well as a number series .
The user wants to locate the NUREG report related to the closeout of
Generic Technical Issue A-29:
BRS: IDCS READY

BRS: S OK
USER: REF - GTECI -A-29 < ENTER >
BRS: 25 HITS
USER: DTC - NUREG < ENTER >
BRS: 1 HITS
BRS: 10119/3150#1
ACN: 8910100321
DATE: 890930
DTC: NUREG
DTC: PP
DTC: TR
EST PAGES: 35
L1: TECHNICAL RESOLUTION OF GENERIC
SAFETY ISSUE A-29...
FICHE : 51409:029-51409-064
PFL: NUREG- 1267-R-890930
RPT: NUREG- 1267
TSK: A-29
REF: GTECI-A-29
AN#1: SERKIZ A W
AA#1: NREAP
PACKAGE: 890930-8910100321
D >>
USER: END < ENTER >
BRS: D END
1 HITS

7-21
REPORT NUMBER (RPT)
The report number (RPT) field is used to locate a report when the report number
is known.
The following types of NRC documents have assigned report

numbers:
ACRS transcripts
staff reports in the NUREG series
licensee event reports
inspection reports
preliminary notices of occurrence

regulatory guides
generic letters
information notices
bulletins
SECY papers
See the file level search guide in Appendix D of this manual for
examples of field contents by type of report.
• A record may contain multiple RPT fields to capture all variations of
the numbers.
For example, a report prepared by a contractor may also specify the NRC
NUREG number, the contractor's report number, as well as a part number, a
revision number, a volume number, or a supplement number.
If the report number is known, the BRS record can be located by typing the
command RPT = followed by the report number and pressing the Enter key.
Replace any forward slash in the report number with a hyphen, since
BRS recognizes the forward slash as a truncation symbol.
Drop any leading zeros between or after hyphens.

7-22
The user wants to locate Licensee Event Report (LER) No. 94-002 for the
Surry Power Station Unit 2 (Docket 50-281):
Note: LERS for all plants use the same numbering system so the docket number
for the respective plant name and unit number must be entered . When searching
for LERS, use Category S. It may be advisable to truncate after the report number
to capture all possible revisions.
BRS: IDCS READY

BRS: S OK
USER:DKT - 50281S < ENTER >
BRS: 1443 HITS
USER: RPT = LER-94-2/ < ENTER >
BRS: 1 HITS
BRS: 10178/796# 1
ACN: 9404070199
DATE: 940330
EST PAGES: 6
L1: LER- 94-002-00: ON 940307 FILTERED
EXHAUST FAN...
FICHE: 78830:230-78830:239
PFL: ADOCK-50281 -S-940330
RPT: LER-94-2
PACKAGE: 940330-9404070199
USER: END
BRS: D END
1 HITS

7-23
RELATED TO REPORT NUMBER (RTR)
The "related to report number" (RTR) field is assigned to documentation related

to a given report number.
The most common use of RTR is to locate comments or related

documentation regarding NUREG reports or regulatory guides .
Note: Search the report number (RPT) field to find the record for the actual report
as well as to locate responses to generic letters, bulletins, or information notices .
If the "related to report number " is known, the BRS record can be located by
=
typing the command RTR followed by the report number and pressing the Enter
key.
See the section in this chapter on the RPT field for more information
about the field contents.
The user wants to locate documents related to Regulatory Guide 10.008:
BRS: IDCS READY

BRS: S OK
USER: RTR = REGGD- 10.008 < ENTER >
BRS: 244 HITS
BRS: 10192/6723#1
ACN: 9509200155
DATE: 950831
DTC: CM
DTC. MEMO
EST PAGES: 47
L1: TRANSMITS DRAFT LICENSING
MODULE ' REMOTE...
PFL. STPRG-ESGGEN-950914
RTR : REGGD- 10.008
AN#1 : COOL DA
REFAFFIL: NESD
AA#1 : NOMA
PACKAGE: 950914-9509200131A
OTHER: 9509200131
D >>
USER: END < ENTER >
BRS: D END
244 HITS

7-24
RULES NUMBER (RUL)
The rules number (RUL) field contains a number assigned to documents related to
changes in Title 10 to the Code of Federal Regulations, Parts 0 to 199 ( 10 CFR Parts
0 to 199).
The rules number field is used for proposed rules (PRS) or petitions
for rulemaking (PRMs).
If the rules number is known, the BRS record can be located by typing RUL =
followed by the part number (for example, PR-30 for Part 30) or the PRM number
(for example, PRM-70-2) and pressing the Enter key.
The user wants to locate proposed rules (DTC = PR) regarding 10 CFR Part 21:
BRS: IDCS READY

BRS: S OK
USER: RULE = PR-21 < ENTER >
BRS: 604 HITS
USER: DTC = PR < ENTER >
BRS : 7 HITS
BRS: 10184/2033#1
ACN: 9411140110
DATE: 941007
DTC: PR
DTC: TF
EST PAGES: 24
L1: PROPOSED RULE 10CFR21
PROCUREMENT OF COMMERCIAL GRADE
L2: ITEMS BY NPP LICENSEES...
FICHE: 81716:036-81716:061
PFL: PR- 21-59FR53372-941007
RPT: PR-941007
RUL: PR-21
FRN: 59FR53372
AN#1 : TAYLOR J M
AA#1 : NE ED
PACKAGE: 941007-9411140110
D >>
USER: END < ENTER >
BRS: D END
7 HITS

7-25
TASK NUMBER (TSK)
The task number (TSK) field contains an internal tracking number. Search the task
number field to locate the document and related documentation such as public
comments.
A common example of a document assigned a task number is a draft

regulatory guide that has been issued for comment.
Note: "Final" regulatory guides are given report numbers.

Generic issues have task numbers .
Task numbers are often alphanumeric.
If the task number is known, the BRS record can be located by typing the
command TSK = followed by the task number and pressing the Enter key.
The user wants to locate the draft regulatory guide (DTC = UIDE) numbered
DG- 1005:
BRS: IDCS READY

USER: SRCH< ENTER >
BRS: SOK
USER: TSK DG- 1005 < ENTER >
BRS: 9 HITS
USER: DTC = UIDE < ENTER >
BRS: 1 HITS
BRS: 10126/2638#1
ACN: 9009140262
DATE: 890930
DTC: TG
DTC: UIDE
EST PAGES: 18
L1: 'FOR COMMENT' ISSUE OF DRAFT
REG GUIDE TASK DG- 1005
L2: ' STD
L3: FORMAT & CONTENT FOR
DECOMMISSIONING PLANS FOR NUCLEAR
L3: REACTORS .'
FICHE: 55240:184-55240:201
PFL: COMMS-NRCC- CORRESPONDENCE900827
RPT: REGGD- 1.XXXX
TSK: DG- 1005
REFAFFIL: NRCC
AA: 1 NREA
PACKAGE : 900827-9009140255C
OTHER: 9009140255
D>>
USER: END < ENTER >
BRS: DEND
1 HITS

7-26
TEXT UPDATE (TXT_UPDATE)
The text update (TXT_UPDATE) field was added to BRS in 1995. BRS
automatically records the date(s) of addition of electronic full text and any
modification to the text after it was loaded in TXT-UPDATE. Older records do
not have this information.
If the date of the text update is known, the BRS record can be located by typing
the command TXT_UPDATE = followed by a 6-digit date in YYMMDD format
Truncation may be used.
A date range may be entered.
The field can be viewed with the SKIMUP, FULL, or REG display
formats .

7-27
CHAPTER 8
SUBJECT SEARCHING
BRS has two commands available to search for records by the subject content .
The KEY and WORD commands search the descriptive title lines of the records
(L1- L4). When records are loaded on the database, the BRS program examines
words in the title lines and indexes them if they fit into either category.
Title lines are either exact titles or descriptions written by indexers. There is no
guarantee that they contain a complete or accurate description of the subject
content.
The KEY command uses a controlled vocabulary to search the title lines of the
database for words or phrases , along with their synonyms, abbreviations, and
ending variations, which match exactly the terms in the source dictionary installed
on BRS. The Thesaurus (BRWS command) and the FNDKY command will aid
users in locating valid key terms.
The WORD command is used for uncontrolled vocabulary searches of single

words and number combinations in the title lines which are not in the BRS
dictionary. The WORD command will locate matches to words exactly as they
appear in the title. Not all words have been indexed . Some unindexed words are
not useful terms (for example: a, an, the). Other unindexed words are too common,
resulting in too large an index. During a WORD search, BRS sends a message if
the word is unindexed because it occurs too often and would make the index too
large.
The TEXT command searches only full-text attachments to citations, not the title
lines of the citations.
The following sections of this chapter explain in more detail how to use the KEY,
WORD , BRWS, FNDKY, and TEXT commands for subject searching.
FINDING KEYWORDS (FNDKY)
The "find key" command (FNDKY) is used to locate a list of valid key terms from
either the title of a document or from a string of words.
The key terms can be used to perform broad subject searches within
the KEY fields.
To use the find key command, type FNDKY and press the Enter key.
The FNDKY command may be issued from either IDCS READY or

S OK prompts .
FNDKY may be used with an active hit list.
When prompted by BRS, type a title or any word string of up to 240

characters for which key term matches are sought. Do not use any
punctuation. Truncation is allowed.

8-1
Subject Searching
Do not press the Enter key at the end of a line since word wrapping is
permitted in FNDKY. Press the Enter key when you have finished
typing to see the results.
BRS will display a list of valid key terms from the BRS
dictionary.
If the combination of words entered results in a repetition of the same

key term , the list will also repeat those key words.
If no key terms are displayed , BRS did not locate valid key words to
match the words entered .
Immediately after the key term display, BRS reissues the FNDKY
prompt to allow another list of words to be entered if desired.
The FNDKY prompt will continue to be reissued until the user types
END.
The user wants to locate key terms for a document entitled "Report on Waste
Burial Charges. Escalation of Decommissioning Waste Disposal Costs at
Low-level Waste Burial Facilities":
Note: If the report number were known, it would be more efficient to search for
the document with the RPT field .
BRS: IDCS READY

USER: FNDKY < ENTER >
BRS: ENTER TITLE- up to 240 characters
(Omit commas, periods, question marks, please)
TO EXIT - Enter END and Carriage Return
USER: REPORT ON WASTE BURIAL CHARGES ESCALATION OF
DECOMMISSIONING WASTE DISPOSAL COSTS AT LOW-LEVEL
WASTE BURIAL FACILITIES
BRS: WASTES
WASTE DISPOSAL
CHARGES
DECOMMISSIONING
WASTE DISPOSAL
COSTS
LOW- LEVEL RADIOACTIVE WASTES
DISPOSAL SITES
ENTER TITLE- up to 240 characters
(Omit commas, periods, question marks please)
TO EXIT - Enter END and Carriage Return
USER: END < ENTER >
BRS: IDCS READY

8-2
Subject Searching
CONTROLLED KEYWORD/TITLE SEARCHING (KEY)
Key terms are controlled vocabulary terms used to obtain subject access to the
BRS records .
Key terms are machine produced by BRS rather than by indexers .

The terms are taken from the title lines of the records.
BRS uses a method of controlled title searching (CTS) to scan the

titles and generate key terms when new records are added to the BRS
database.
Words or phrases are compared electronically against a CTS Source

Dictionary resident on the PDR computer. When matches are found,
the resulting words or phrases are automatically added to the KEY
field(s) of a BRS record.
The current method of indexing includes most records placed in the

PDR since October 1978 and selected earlier records (Record
Identification Numbers (RIDs) 6000 and higher).
Note the availability of two other database files on BRS which were indexed
separately. Key terms were assigned by indexers; terms, as well as fields, may differ
from records in the main database. (See Appendix A for an explanation of PRDI
and PRI records . )
Subject searching with key terms has certain advantages :
The related synonyms, abbreviations, and varied word endings have

been analyzed and added to the dictionary. The user is not required
to think of every possible combination of a word if a key term is
available.
Subject searching with key terms also has certain limitations that the searcher
should be aware of when analyzing the results of a search:
The title field usually consists of a description rather than a title; this
may not accurately reflect the subject content of the document.
• The descriptions are freeform prose so the source dictionary cannot
capture every form of a word the indexer may have used, which often
includes non-standard abbreviations .
Context and meaning of the words are not analyzed by the Dictionary.
The program only finds exact matches between approved words or

phrases in the title lines and the Source Dictionary entries .
· New terms are added to the Dictionary periodically based on PDR
staff and user input, but there may be a considerable time lag from
the first appearance of a new term on BRS to inclusion in the
Dictionary. Use WORD command for newer terms.
Key terms can be located with the FNDKY command . See the section on FNDKY
in this chapter .
A list of preferred terms and their relationships, including "see" references, is

available in the BRS Thesaurus (see the section on BRWS in this chapter for more
information).

8-3
Subject Searching
To search the key fields, type KEY = followed by the term(s) of choice and press
the Enter key.
Use Boolean operators to combine multiple terms.

Truncation can be used with the KEY command to search for all
versions of words with a similar root; but be aware that truncation
can result in very large hit lists as well as longer search time.
The user wants to locate information notices about motor-operated valves or

MOVS:
The FNDKY command is used first to locate key terms. Note that both word
variations produce the two terms MOTORS and VALVES. The document type
code for information notices is IEIN.
BRS: IDCS READY

BRS: S OK
USER: FNDKY < ENTER >
BRS: ENTER TITLE - up to 240 characters
TO EXIT - Enter END and Carriage Return (Enter key)
USER: MOV MOTOR OPERATED VALVES < ENTER >
BRS: MOTORS
VALVES
MOTORS
VALVES
ENTER TITLE- up to 240 characters
TO EXIT - Enter END and Carriage Return (Enter key)
USER: END < ENTER >
BRS: SOK
USER: KEY = MOTORS + VALVES < ENTER >
BRS: 5749 HITS
USER: DTC - IEIN < ENTER >
BRS: 25 HITS
USER: LOOK < TAB > SKIMKEY < ENTER >
BRS: 10191 /5272#1
ACN: 9508030253
DATE: 950809
EST PAGES: 11
L1: NRC INFO NOTICE 95-031 'MOV FAILURE
CAUSED BY STEM
L2: PROTECTOR PIPE INTERFERENCE.'
KEY: FAILURES
KEY: INTERFERENCE
KEY: MOTORS
KEY: PIPES
KEY: VALVE STEMS
KEY: VALVES
FICHE: 85032:340-85032:350
PFL: I&E-NOTICE95-31-950809
PACKAGE: 950809-9508030253
D >> (TEXT AVAILABLE—ENTER 'V ' TO VIEW , 'D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
25 HITS

8-4
Subject Searching
BROWSING THE THESAURUS (BRWS)
The BRWS command gives the searcher online access to the BRS Thesaurus .
A paper copy of the Thesaurus is also available. Contact the

reference staff to order a photocopy.
The Thesaurus is a list of valid key terms to use in searching the

database .
The main terms are the preferred terms referring to a concept. The
"main term" (MT) will have a "top term" (TT), and may also have
"scope notes" (SN) as well as one or more "broader terms" (BT),
"narrower terms ” (NT), and “related terms " (RT) or “used for ” (UF)
terms underneath.
Scope notes explain use of the term in the context of searching

the database or provide additional information.
Broader, narrower, and related terms are conceptual not
hierarchical.
Used for entries are synonyms to the main term. The main term
has been chosen as the term preferred by the CTS Dictionary
when it encounters those words.
Top terms are used in construction of the Thesaurus. They are

not searchable but classify terms into broad categories.
Used for entries are cross references to one or more preferred

terms.
To search BRS with the browse command:
Type BRWS , press the Tab key, type a key term of choice, and press
the Enter key, or
Type BRWS and press the Enter key, and when BRS prompts for
entry of a main term , type MT.
The BRWS command may be used with an active hit list.
BRWS may be accessed either from the IDCS READY or S OK

prompts.
If a word that is not an actual key term is typed, BRS will respond with a
numbered alphabetic list of terms from the Thesaurus beginning with the word
entered by the searcher.
Legitimate main terms appear in upper case; lower-case listings

followed by "at" symbols (@) are "used for" references.

8-5
Subject Searching
The user wants to locate an alphabetic list of terms beginning with the word
"energy":
BRS: IDCS READY

USER: BRWS < TAB > ENERGY < ENTER >
BRS:
NRC THESAURUS
01) ENERGY ANALYSIS
02) ENERGY CONSERVATION
03) ENERGY COSTS
04) ENERGY DEMAND
05) energy department@
06) energy dissipation @
07) energy extension services @
08) ENERGY REORGANIZATION ACT
09) energy research and development organization @
10) ENERGY STORAGE
11) energy supplies @
12) ENFORCEMENT
13) enforcement action hearings @
14) ENFORCEMENT ACTION PROCEEDINGS
15) ENFORCEMENT ACTIONS ENTER OPTION:
BRS: ENTER OPTION:
The following are valid responses to the prompt:
## < ENTER >
The user may type a 2- digit number associated with any word on the
list to view a Thesaurus entry.
If the number typed is associated with a lower-case word, the valid

main term will be displayed.
Typing a number associated with an upper-case word will lead to the

main term display of the chosen word.
D < ENTER >
Scrolls down to next screen to continue alphabetic display of terms.
END ENTER >
Terminates the BRWS command.
If an actual key term was typed, a matching Thesaurus term will be displayed with
its relational terms and a prompt for further user input.
An invalid response to the prompt will result in an error message

providing a short list of the valid options and a chance to reenter.

8-6
Subject Searching
The valid options in response to a prompt in a Thesaurus entry are as follows :
## < ENTER >
Typing a 2-digit item number associated with a term from the display
allows access to a new main term (MT) and its relationships . Note
that if the number typed is not displayed or if a top term (TT) was
selected, an error message will appear on the screen, allowing reentry
of another selection.
D < ENTER >
Scrolls down to the next screen if the term chosen requires more than
one page to display all relators.
END < ENTER >
Ends BRWS.
CNT < TAB > ## < ENTER >
Counts the number of times the term associated with the number
occurs in BRS.
CNT <TAB > ALL < ENTER >
Counts the number of times the main term and all valid relational
terms displayed on the screen occur in BRS.
AND.OR.NOT ## < ENTER >
Performs a Boolean operation between a valid term associated with a

number and a current hit list.
If there is no current hit list, AND can be used to create one from a
term in the current Thesaurus display. For example:
AND < TAB > ## either performs an "and" operation between

the key term associated with the ## and the current active hit list
or creates a new hit list.
OR < TAB > ## performs an "or" operation on the term

associated with the number and the current active hit list.
• NOT < TAB > ## removes the numbered term from the current
active hit list (an NEQ operation) .
B < ENTER >
Returns to the beginning of the display of the current main term .
T < ENTER >
Transfers to the alphabetic Thesaurus display at the point of the

current main term.

8-7
Subject Searching
The user wants to locate relationships to the key term "energy costs":
BRS: IDCS READY

USER: BRWS < TAB > ENERGY COSTS < ENTER >
BRS:
NRC THESAURUS MAIN TERM DISPLAY PAGE 01
MT 01 : ENERGY COSTS
BT 02: COSTS
RT 03: ENERGY DEMAND
UF 04: COST OF ELECTRICITY
05: ELECTRIC BILLS
06: ELECTRIC COSTS
07: ELECTRICITY BILLS
08: ELECTRICITY COSTS
09: ELECTRICITY RATES
10: UTILITY BILLS
TT 11: MANAGEMENT AND FINANCE
ENTER OPTION:
USER: END < ENTER >
BRS: SOK
UNCONTROLLED TITLE SEARCHING (WORD)
The KEY command is used for subject searching of the title fields using a
controlled vocabulary; the WORD command is used for uncontrolled searching of
the title fields.
The WORD command allows the user to search single word and number
combinations which are not listed in the BRS Thesaurus.
When records are added to BRS, all "non drop " words and numbers
in the title lines are indexed .
If a word is not indexed , BRS will notify the user that it is not a
searchable word.
The WORD command can be used to search all records on BRS

except for PRI records (which normally do not contain title fields) .
The index does not contain cross references , synonyms, abbreviations,

or phrases; therefore, variations of words or numbers will require
combination searches or truncation.

8-8
Subject Searching
The WORD command is useful for locating names , abbreviations, report numbers ,
or dates that were not captured in another field, but that are in the description.
Unlike the KEY command, words pulled out of the title field do not
generate fields in the BRS record; however, the search format is
similar in most respects.
While performing a subject search, in order to capture all possible

combinations of words, it may be useful to employ both the KEY
command and the WORD command.
To search with the WORD command, type WORD = followed by the number,
abbreviation, or date to be searched and press the Enter key.
The words to be searched must be entered exactly as they appear in

the title lines (be sure to include leading zeros in report numbers ,
etc.).
Date entries usually follow BRS date field conventions but may list
both a beginning and ending date . Truncation is advised.
• The WORD command can accommodate truncation, break (BR), and
REPT (see the appropriate sections of this manual for more
information).
WORD is used to locate specific licensee event reports (LERS) because the date
field contains the report date but a user is more likely to know the event date:
BRS: IDCS READY

BRS: S OK
USER: WORD = 950201 < ENTER >
BRS: 108 HITS
USER: DKT = 50272S < ENTER >
BRS: 1 HITS
USER: LOOK < TAB > SKIMDKT < ENTER >
BRS: 10187/1030#1
ACN: 9503090138
DATE: 950302
EST PAGES: 8
L1: LER 95-001-00: ON 950201 BOTH SSPS TRAINS
DECLARED
L2: INOPERABLE...
FICHE: 83036:114-83036:121
PFL: ADOCK-5000272-S-950302
DKT: 50272S/#SALEM NUCLEAR GENERATING STATION,
UNIT 1
PACKAGE: 950302-9503090138
D >>(TEXT AVAILABLE- ENTER 'V' TO VIEW, 'D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
1 HITS

8-9
Subject Searching
WORD is used to locate a document regarding a report; the RPT field will not
contain the report number:
BRS: IDCS READY

BRS: S OK
USER: WORD = SECY-95-064 < ENTER >
BRS: 1 HITS
USER: LOOK < TAB > SKIMRPT < ENTER >
BRS: 10188/3925#1
ACN: 9504250173
DATE: 950412
EST PAGES: 7
L1: STAFF REQUIREMENTS MEMO
RE SECY-95-064. 'REPT TO
L2: CONGRESS ON...
FICHE: 83627:032-83627:038
PFL: 10CFR- PT9.7-950412
PACKAGE: 950412-9504250173
D >>
USER: END < ENTER >
BRS: D END
1 HITS

8-10
Subject Searching
WORD is used to locate documents on a subject that does not have key term
access:
BRS: IDCS READY

BRS: S OK
USER: WORD = MACCS < ENTER >
BRS: 20 HITS
BRS: 12 HITS
USER: LOOK < TAB > SKIMKEY < ENTER >
BRS: 10186/2546#1
ACN: 9502080088
DATE: 950131
EST PAGES: 94
LI: UNCERTAINTY AND SENSITIVITY ANALYSIS
OF FOOD PATHWAY
L2: RESULTS WITH THE MACCS REACTOR
ACCIDENT CONSEQUENCE MODEL.
KEY: ACCIDENTS
KEY: ANALYSIS
KEY: FOOD
KEY: IMPACTS
KEY: MODELS
KEY: NUCLEAR REACTORS
KEY: PATHS
KEY: SENSITIVITY
FICHE: 82660:210-82660:303
PFL: NUREG- CR- 6136-R- 950131
PACKAGE: 950131-9502080088
D >>
USER: END < ENTER >
BRS: D END
12 HITS
FULL-TEXT/ABSTRACT SEARCHING (TEXT)
BRS has the capability of searching and retrieving selected electronic full-text
documents and abstracts.
Although the majority of the records are citations only, selected

documents are available on BRS in ASCII full-text format.
Full-text documents processed from 1995 to the present are available

now. Older documents will be added later.
The following document types are available in full text (this list is subject to
change):
ACRS and ACNW committee and subcommittee meeting minutes

ACRS and ACNW reports
ASLBP hearing transcripts on Seabrook

8-11
Subject Searching
bulletins
information notices
licensee event reports
enforcement notifications
generic letters/administrative letters
press releases/speeches
Title 10 of the Code ofFederal Regulations
congressional correspondence
high-level-waste respository documents
staff requirements memoranda (SRMs)
A microcomputer supporting VT100 or ANSI emulation is required to search,

view, and download full text on BRS.
This section shows how to search for full-text documents .
See Chapter 10 for instructions on viewing full text and searching

within the displayed text.
For information on downloading full text, see Chapter 12.
Disclaimer: Full-text documents on BRS are not necessarily the same as the paper
or microfiche versions, since the BRS versions may not contain attachments,
graphics, or signatures. BRS also does not show edits of documents (redline,
strikeouts ). The BRS full-text version usually arrives after corresponding
documents have been released in paper and microfiche form .
Full-Text Searching
When full text is loaded on BRS, the document type code TXT is
added to the corresponding record by the BRS program.
Abstracts will have the document type code ABS.
A searchable date field , TXT_UPDATE, is appended to the record by

BRS each time text is added or modified.
Records and text are linked together by the accession (ACN) number
for the document . The accession number is listed at the top of each
full-text document.
The TEXT command searches only for words within the indexed text of the
documents, whereas WORD and KEY commands search only the title lines of the
records . These indexes are completely separate and must be searched individually
using TEXT, KEY, and WORD .
The TEXT command may be combined with WORD and KEY while
performing Boolean searches .
Most words in the text are indexed except for approximately 37 drop
words, such as “and," "or, " and "the. ”

8-12
Subject Searching
There are two ways to get a hit list of full-text documents on BRS:
9 1. Use the command TEXT = ACCESSION. Every full-text document

contains the word "accession" followed by the 10-digit number
assigned to the record.
2. The field search DTC = TXT should also retrieve records with text
attached. BRS appends this document type code to the records when
the full text is loaded.
The TEXT command has some additional features currently not available for
WORD and KEY:
TEXT will perform proximity searches and searches of imbedded

characters within the text of the document (hyphens, slashes,
ampersands, etc. ) . Otherwise, the conventions for searching with
TEXT are similar to those for WORD and KEY .
To search full text on BRS, type TEXT = followed by the word or expression to be
searched and press the Enter key.
Use of parentheses and quotation marks distinguishes the TEXT

search command from other BRS search commands.
See the examples that follow for proper command structure for
various types of full-text searches .
FULL-TEXT RECORDS is a search for records containing full text or

abstracts on BRS by searching the DTC field:
BRS: IDCS READY

BRS: S OK
USER: DTC = TXT,ABS < ENTER >
BRS: NO MATCHES (No documents with abstracts
attached are currently available on BRS.)
3153 HITS
USER: DISP < TAB > SKIM < ENTER >
BRS: 10194/2659#1
ACN: 9511140267
DATE: 951108
EST PAGES: 84
LI: INFORMS THAT YMQAD STAFF HAS VERIFIED
CORRECTIVE ACTION
L2: TO
13: CAR YM-95-016 & DETERMINED RESULTS TO
BE SATISFACTORY
FICHE: 86216:231-86216:315
PFL: WASTE WM-11-951108
PACKAGE : 951108-9511140267
D >> (TEXT AVAILABLE- ENTER 'V' TO VIEW
, ' D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
3153 HITS

8-13
Subject Searching
TEXT COMMAND/SINGLE WORD WITH TRUNCATION is a search for

documents containing the word "nozzle" in the text:
Truncation will capture ending variations.
BRS: IDCS READY

BRS: S OK
USER: TEXT = NOZZLE/ < ENTER >
BRS: 73 HITS
USER: LOOK < TAB >@8 < TAB > SKIM < ENTER >
BRS: 10193/6608#8
ACN: 9510260028
DATE: 951016
EST PAGES: 15
L1: LER 95-011-00:ON 950914 MS SYS WAS OUTSIDE
OF DESIGN BASIS
L2: DUE TO HIGH INITIAL MSSV LIFT
POINTS.MSSVS RETESTED...
FICHE: 86007:104-86007: 118
PFL: ADOCK-50275- S-951016
PACKAGE: 951016-9510260028
D >> (TEXT AVAILABLE--ENTER 'V
' TO VIEW, 'D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
73 HITS

8-14
Subject Searching
TEXT COMMAND/BOOLEAN LOGIC/WORDS IN ANY ORDER is a

Boolean search with AND and OR for the following words contained within text
in any order: "water" and "booster" and either "compressors" or "pump/":
Parentheses are used to combine more than one Boolean operator in one search
statement.
Note: This type of search can only be done with the TEXT command.
BRS: IDCS READY

BRS: S OK
USER: TEXT = (WATER + BOOSTER) + ( COMPRESSORS.PUMP/)
< ENTER >
BRS: 446 HITS
BRS: 10194/2399#4
ACN: 9511130281
DATE: 951108
EST PAGES: 6
L1: LER 95-019-00:ON 951011 ENTRY INTO TS 3.0.3
OCCURRED DUE
L2: TO
L3: SW STRAINER CLEANING.EVALUATED
FEASABILITY OF UPGRADING
LA: STRAINERS TO ALLOW CLEANING W-O
TAKING PUMP OUT OF SVC.
FICHE: 86221 :094-86221 :099
PFL: ADOCK-5000213- S-951108
PACKAGE : 951108-9511130281
D >> (TEXT AVAILABLE- ENTER 'V' TO VIEW, ' D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
446 HITS

8-15
Subject Searching
TEXT COMMAND/BOOLEAN LOGIC/PROXIMITY SEARCH/WORDS IN

ANY ORDER is a Boolean search with AND to locate documents with words
"fuse" and "replacement" adjacent to each other within two words in any order:
Note: While performing proximity searching using the TEXT command , BRS may
pause to provide an estimate of search time involved and the user may
choose to continue or quit.
BRS: IDCS READY

BRS: S OK
USER:TEXT = FUSE + REPLACEMENT <TAB > 2W < ENTER >
BRS: THIS PHASE OF PROXIMITY PROCESSING MAY TAKE ABOUT
88 SECONDS
ENTER "C" TO CONTINUE PROCESSING
"N" TO CONTINUE PROCESSING BUT IGNORE
PROXIMITY
"Q" TO QUIT PROCESSING
USER: C < ENTER >
BRS: 2 HITS
BRS: 10186/3987#1
ACN: 9502140381
DATE : 950209
EST PAGES: 4
L1: LER 94-017-01 : ON 940601 INADVERTENT ESAS
ACTUATIONS
L2: OCCURRED. CAUSED BY DEENERGIZING OF
ENGINEERED ESAS
L3: FACILITY
LA: 2 ACTUATION CABINET.REVISED OPERATIONS
PROCEDURE 2384.
FICHE: 82743:292-82743 :295
PFL: ADOCK- 5000336-S-950209
PACKAGE: 950209-9502140381
D >>(TEXT AVAILABLE- ENTER 'V' TO VIEW, ' D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
2 HITS

8-16
Subject Searching
TEXT COMMAND/PROXIMITY SEARCH FOR PHRASE/WORDS IN

SPECIFIED ORDER is a search for documents with the phrase "limiting
condition for operation" within the text:
For specified order, enclose phrase in single quotes .
BRS: IDCS READY

BRS: S OK
USER:TEXT = 'LIMITING CONDITION FOR OPERATION' < ENTER >
BRS: THIS PHASE OF PROXIMITY PROCESSING MAY TAKE ABOUT
1268 SECONDS
ENTER "C" TO CONTINUE PROCESSING "N" TO
CONTINUE PROCESSING BUT IGNORE
PROXIMITY
"Q" TO QUIT PROCESSING
USER: C < ENTER >
BRS: 181 HITS
BRS: 10194/2369#1
ACN: 9511130251
DATE: 951108
EST PAGES: 6
L1: LER 95-024-00:ON 950928 MISSED SPECIAL
REPT FOR
L2: RECIRCULATION VENTILATION SYS HIGH
RANGE NOBLE GAS
L3: RENDERED INOPERABLE ON 950913.CAUSED BY
PERSONNEL ERROR.
14: REQUIRED SPECIAL REPT 95-03 ISSUED ON
951024...
FICHE: 86221 :081-86221 :086
PFL. ADOCK-5000354-S-951108
PACKAGE: 951108-9511130251
D >>(TEXT AVAILABLE-- ENTER 'V' TO VIEW, ' D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
181 HITS

8-17
Subject Searching
TEXT COMMAND/PROXIMITY SEARCH/WORDS IN SPECIFIED

ORDER WITHIN 3 WORDS is a search for documents containing the terms
"fuse" and "HPCI" within three words in the text:
Use single quotes to enclose words desired in specified order.
BRS: IDCS READY

BRS: SOK
USER: TEXT = ' FUSE 3W HPCI' < ENTER >
BRS: 2 HITS
BRS: 10187/3047#1
ACN: 9503160277
DATE: 950309
EST PAGES: 6
LI: LER 94-009-01 : ON 950513 HPCIS COOLING WATER
VALVE
L2: INOPERABLE DUE TO SHORT WITHIN
1-E41-5059 VALVE...
FICHE: 83152:141-83152:146
PFL: ADOCK-500325-S-950309
PACKAGE: 950309-9503160277
D >> (TEXT AVAILABLE- ENTER 'V' TO VIEW, ' D' TO
DOWNLOAD)
USER: END < ENTER >
BRS: D END
2 HITS
See Chapter 10 for commands for viewing full- text documents .

8-18
CHAPTER 9
VIEWING SEARCH RESULTS (CITATIONS)
RECORD DISPLAY
After BRS responds to a search command with a hit list count, the user may view
the results of the search. Various predefined display options, as well as certain
custom-designed formats, are available.
Records are normally displayed in descending record identifier (RID) order with
the most current citations at the top of the hit list.
The most current records were added to the database last; they will
not necessarily have the latest issue dates or accession dates .
RID is a unique number used to identify each record in the database.
RIDs have both a major and minor value and are displayed as
follows: #####/###.
In a display, the first line in each record consists of the RID number followed by a
record number (beginning with #1).
The record number is not a permanent identifying number.
It places each record in numerical order within the current hit list.
The user may specify a record number or a range of record numbers

to view rather than beginning with the first hit.
There is also a limited SORT command available which allows records to be

sorted in order by certain specified fields, such as DATE or PFL. See the section
on SORT in Chapter 11 for more information.
During a record display, BRS normally pauses at the end of each record with a
display prompt (D >> ) requiring further input from the user.
To view the next record, press any key (except D or V) followed by the
Enter key. (If the Enter key alone is pressed, the display prompt will
merely be repeated.)
Note: D and V are commands reserved for downloading or displaying

full text and will generate an error message if used for continuing
record display.
Terminate record display at any time at the D >> prompt with the
END < ENTER > command. BRS will respond with the hit count.
After the last record in the hit list has been displayed, press any key
(except D or V) and the Enter key; then the hit count will return .
The next sections in this chapter explain the BRS display formats available for
viewing citations in more detail.
For information on viewing text, see Chapter 10.
For explanation on downloading records or text, see Chapter 12.

9-1
Viewing Search Results (Citations)
DISPLAYING RECORDS WITH LOOK AND DISP
LOOK and DISP are the two BRS commands used to display records.
Either command may be used, but the results may be different;

LOOK will retrieve code definitions; DISP will not.
LOOK and DISP commands may be modified to view complete or partial

citations . Full or partial displays may be preferred in certain situations.
A full record display is required for viewing records that do not

contain standard field names, such as DECODES tables (see Chapter
5) or Tracking Records (see Chapter 13).
The full display option is not recommended for viewing records of

generic documents, such as generic letters, information notices, or
bulletins. A full display of a single record can consist of several
screens. Documents that are sent to hundreds of addressees will list
every docket number and recipient affiliation.
The sections that follow explain in more detail how to use the display commands
to view full or selected partial citations.
LOOK
To view full records in standard order, type LOOK and press the Enter key after
BRS has provided a hit list count.
LOOK will display all fields in the record as well as any available
code definitions, if the field contents on view are in code form.
Note: Not all display formats will invoke a search of the code tables;
SKIM, for example, does not display any fields containing codes.
BRS will search the code tables (document types , docket numbers,
and affiliations) and attach that information to the record.
Note: Searching the code tables increases the BRS response time.
DISP
DISP may be substituted for LOOK with any of the display formats.
Typing the DISP command and pressing the Enter key will display a
complete BRS record .
DISP differs from LOOK in that any DECODES definitions will not be displayed.
DISP does not search the BRS code tables and add that information
to the record.
A benefit of the DISP command is that BRS response time may be

decreased considerably.
If the code information is desired, do not use DISP.

9-2
LOOK,0
LOOK, 0 (0 = zero) or DISP, 0 is used most often for downloading citation records
since it does not pause for user input after each record .
Citations scroll continuously on the screen until the hit count returns.
LOOK,0 may be combined with any viewing format.
For example:
BRS: 50 HITS
USER: LOOK,0 < TAB > SKIM < ENTER >
See Chapter 12 for more information on using this command to download records.
Because hit lists can be very large, LOOK, 0 should be used with caution.
The BREAK function can be invoked, but sometimes there will be a

delay in the BREAK response .
LOOK,20
The LOOK, 20 or DISP, 20 format issues the display prompt (D >> ) at the end of
20 lines rather than at the end of the record.
Twenty lines is approximately a full screen .
This format permits faster viewing because the prompt is not issued
after every record.
Also, a record longer than a full screen will not scroll past the first
screen without viewer input.
Note: Do not use LOOK,20 for displaying records with full text attached (if
full-text viewing is desired), since BRS does not pause at the end of the record to
allow input of the V or D commands .
LOOK, 20 or DISP, 20 may be combined with any standard display format.
For example:
BRS: 50 HITS
USER: LOOK,20 <TAB > SKIM < ENTER >
(Displays records in SKIM format.)
BRS: 50 HITS
USER: LOOK, 20 <TAB > @ 15 < TAB > SHORT < ENTER >
(Begins display at record #15 of current hit list in SHORT format. )

9-3
PREDEFINED DISPLAY FORMATS
Several predefined viewing formats have been devised for displaying various
combinations of BRS fields .
To use the predefined formats, type LOOK or DISP, press the Tab key, type the
format desired, and press the Enter key.
The available formats and the field values that will be displayed are listed below.
Note that DISP may be substituted for LOOK.
LOOK <TAB > REG < ENTER >
Displays a full bibliographic citation except for key terms.
Not recommended for displaying generic items. Use to see recipient's

name .
LOOK <TAB > SHORT < ENTER >
• Displays the full citation except for key terms, docket numbers,
recipient name, and recipient affiliation.
OK to use for generic items .

SHORT is useful if author's name and affiliation are required .
LOOK <TAB > SKIM < ENTER >
Displays accession number, date, pages, title, paper file location, fiche
location, package, and other fields.
Displays the field values most often used to identify and locate the
document.
Use of LOOK or DISP will have the same result; the SKIM format
does not display fields with code tables.
LOOK <TAB > SKIMDKT < ENTER >
Displays all SKIM fields plus docket number fields.

Use LOOK rather than DISP if the name of the facility is required.
Not recommended for displaying generic items.
LOOK <TAB > SKIMKEY < ENTER >
Displays all SKIM fields plus KEY fields .
Especially useful for displaying PRI records which usually do not

have title fields .
LOOK <TAB > SKIMRPT > < ENTER >
Displays all SKIM fields plus any report number fields .
Useful for displaying volume numbers and records where the report
number is not identical to the paper file location.

9-4
D
LOOK < TAB > SKIMUP > < ENTER >
Displays all SKIM fields plus CIT_UPDATE and TXT_UPDATE

fields.
Update fields are date fields providing information on dates the

records or text were added or changed on BRS.
USER-DEFINED DISPLAY FORMATS
There are three options available where the user may customize display formats
with LOOK or DISP to suit a particular need . They are:
LOOK,#Lines
LOOK <TAB > @ #
LOOK <TAB > Fields names
LOOK,#Lines
This format allows the user to specify how many lines to view at one time.
The display prompt (D >> ) will be issued after the specified number
of lines has been displayed .
LOOK, 20 is one example of this format, but any number of lines can
be specified .
This format can be combined with any of the display formats, such as
SHORT, SKIM, etc. DISP may be substituted for LOOK.
To use this format, type LOOK or DISP followed by a comma and the number
of lines to be viewed and press the Enter key.
For example:
BRS: 50 HITS
USER: LOOK, 8 < TAB > SHORT < ENTER >
(Displays 8 lines of the record at a time in SHORT format. )
BRS: 50 HITS
USER: DISP, 10 < TAB >@15 <TAB >SKIM < ENTER >
(Displays 10 lines of the record at a time beginning with record #15 of the hit list
in SKIM format.)
LOOK <TAB > @#
This format allows the user to choose a particular place in the hit list to begin the
display.
• A record number or range of numbers may be specified. DISP may

be substituted for LOOK.

9-5
It may be combined with other viewing formats, such as SHORT or

SKIM , etc.
Recommended for continuing an interrupted display of a hit list.
To use this format, type LOOK or DISP, press the Tab key, and type the @
symbol. Then specify a beginning record number and press the Enter key.
To specify a range of records for viewing within the hit list, type
LOOK, press the Tab key, type the @ symbol and the beginning
number, press the Tab key again, type a hyphen and the ending record
number, and press the Enter key.
For example:
BRS: 50 HITS
USER: LOOK < TAB > @15 <TAB > -20 < TAB > SKIM < ENTER >
(Displays only records 15 through 20 in SKIM format)
BRS: 50 HITS
USER: LOOK < TAB > @10 < TAB >SHORT < ENTER >
(Displays the hits in short format beginning with the 10th record in the hit list .)
LOOK < TAB > Fields Names
This format permits the user to view only specified fields of the records in a hit
list.
DISP may be substituted for LOOK.
The user must know the correct field names.
To use this format, type LOOK or DISP, press the Tab key, then specify all field
names to be viewed and press the Enter key.
Separate each field by a comma.
Any number of fields may be listed , in any order.
Examples:
BRS: 50 HITS
USER: LOOK < TAB > ACN,FICHE < ENTER >
(Displays only the accession number and fiche fields for each record . )
BRS: 50 HITS
USER: LOOK < TAB >ACN,L1, L2,L3,AA# 1 ,AN# 1,FICHE < ENTER >
(Displays the accession number, title, affiliation of author number 1 , name of
author number 1, and fiche fields. )

9-6
CHAPTER 10
0 VIEWING FULL-TEXT RECORDS
VIEW (V)
BRS rcords with ASCII full text attached can be located with a document type
code field search: DTC = TXT.
Any search with the TEXT command will also locate full-text documents .
See Chapter 8 for more information on full-text searching.
See Chapter 12 for an explanation of how to download full text on

BRS .
Note that either VT100 or ANSI terminal emulation is required to view full-text
documents on BRS.
To view full-text documents, first conduct a search, then display the resulting
citations .
Depending on search strategy, the resulting hit list may contain a mix
of records (with or without full text attached ).
The hit list can be narrowed in advance to locate only records with
full text by using the commands DTC = TXT or
TEXT = ACCESSION.
In the record display mode, BRS will notify the user if full text is available at the
D > > prompt .
For example:
BRS: D >> (Text Available. Enter 'V

' to View, ' D' to Download)
USER: VENTER >
Type V and press the Enter key to open the document for viewing.
The document will be in a screen format (a screen = 20 lines).
The accession number is listed at the top of the screen .
The number of screens for the entire document and the current screen
number are also listed,
For example:
ACCESSION #: 9511140267 Screen 1 of 74

10-1
Viewing Full Text Records
A prompt and a list of basic directional commands for moving within

an open document are at the bottom of the screen.
For example:
PLEASE SPECIFY ACTION:

ACTION:U-UP, D-DOWN, T-TOP, B-BOTTOM, H-HOW TO DISPLAY FULL
TEXT, Q- QUIT
Type the letter H and press the Enter key for a complete list of the
commands available for use within an open document.
To close the document, type the letter Q and press the Enter key, and
BRS will return to the D > > prompt of the current record in the hit
list display.
Pressing any key then pressing the Enter key at the D > > prompt moves to the
next citation.
CONTROLLING SEARCH AND DISPLAY WITHIN OPEN FULL-TEXT

DOCUMENTS
Top (T)
T < ENTER >
Typing the letter T (top) goes to the first screen or beginning of the current
document.
Bottom (B)
B < ENTER >
Typing the letter B (bottom) goes to the end or last screen of the current document.
Next Screen (D or < ENTER > )
D < ENTER >
Typing the letter D (down) or just pressing the Enter key moves forward to the
next screen within the current document.
Previous Screen (U)
U < ENTER >
Typing the letter U (up) moves back to the previous screen of the current
document.

10-2
Search Match (.M)
M <ENTER >
Typing a period followed by the letter M finds a match within the open document
to the original BRS search, but only if the search was conducted with the TEXT =
command.
That is, if a TEXT = search was used on BRS to get a hit list, enter .M within the
open document to match that TEXT search (works best with the last search
statement of an uncomplicated search) .
The search match will be highlighted in the text.
Word Match (.word)
word < ENTER >
Typing a period followed by a specified word looks for a match to a specified

single word or truncated word within the open document.
That is, if searching the word "nozzles," type .nozzles at the prompt line.
If a match is found, the screen moves through the text and highlights the next
occurrence of the word.
Last Search or Word Match (.)
< ENTER >
Typing a period will search for the next occurrence of either a .word or .M
command, matching the last entry made by the user while in the open document.
If a match is found, the word will be highlighted in the text.
Back n Lines (-n)
-n <ENTER >
Typing a minus sign (hyphen) and a specific arabic number moves the open
document back from its current position the specified number of lines (a screen =
20 lines).
Back 1 line (-)
-< ENTER >
Typing a minus sign (hyphen) moves the open document back one line from its
current position.

10-3
Forward n Lines ( + n)
+ n < ENTER >
Typing a plus sign and a specific arabic number moves the open document forward
a specified number of lines from its current position (a screen = 20 lines).
Forward 1 Line
+ < ENTER >
Typing a plus sign moves the open document forward one line from its current
position.
Go to Screen n (Gn)
Gn <ENTER >
Typing the letter G (go) and a specific arabic number moves the open document
from the current screen to the screen number matching the specified number (i.e.,
G10 <ENTER > goes to the tenth screen in the document).
Quit (Q)
O <ENTER >
Typing the letter Q (quit) closes the document and returns to the D > > prompt of
the current BRS citation on display.
Help/How To Display Full Text (? or H)
? < ENTER > or H < ENTER >
Typing a question mark or the letter H (help) accesses the help screen which
provides a complete list of the commands available to the user while displaying a
full-text document.

10-4
CHAPTER 11
SAVING SEARCHES
MARKING RECORDS TO SAVE (MARK)
The MARK command allows the user to select or delete hits from a hit list during
the viewing process .
The MARK command can be used with the standard display formats
(such as SKIM or SHORT) or with user-specified fields .
See Chapter 9 for more information on displaying records.
The command structure is similar to LOOK or DISP, except for the display
prompt actions.
Instead of the D > > prompt issued in LOOK or DISP, a MARK?

prompt pauses for yes (Y) or no (N) decisions from the user regarding
retention of the displayed record in the hit list.
MARK may benefit users of the Online Order Entry System (see Chapter 14).
MARK allows the user to remove unwanted documents from a hit list
before submitting the order to the photocopy contractor.
To use the command, type MARK, press the Tab key, type the selected display
format, and press the Enter key after completing a search or recalling a saved hit
list.
At the end of each displayed record, BRS issues the MARK? prompt.
Appropriate responses are:
Y < ENTER > (yes)-BRS retains the hit and displays the next
record.
N < ENTER > (no) -BRS removes the hit from the hit list and
displays the next record .
END < ENTER >-Ends the record display and processes the
remaining hits, providing a final hit count.
If END is chosen, BRS responds with another prompt: MARK

THE REST? (that is, do you want to keep all the remaining
hits?).
The user must reply with a yes (Y) or no (N) before processing
can be completed :
Y < ENTER > -BRS retains the remaining hits and provides a
final hit count.
N < ENTER > -BRS deletes the remaining hits, including the
record on display when the END command was issued, and
provides a final hit count.
The final hit count reflects the results of using the MARK command.

11-1
Saving Searches
The remaining hits may then be used with any BRS command,
including MARK.
MARK can also be used with a sorted hit list. (See the appropriate
section of this chapter for more information on SORT. )
It is recommended that the final hit list be saved before proceeding

with further operations on the MARKed hit list.
The user wants to locate preliminary notifications of occurrence (PNOs)

regarding lightning.
BRS: IDCS READY

BRS: SOK
USER: KEY LIGHTNING < ENTER >
BRS: 466 HITS
USER: DTC = PNOT < ENTER >
BRS : 25 HITS
USER: MARK < TAB > SKIM < ENTER >
BRS: 10174/3912#1
ACN: 9309170083
DATE: 930910
EST PAGES : 2
LI: PNO-1-93-052:ON 930910 LIGHTNING STRIKE IN
SWITCHYARD
L2: RESULTED IN LOSS OF BOTH 345 KV SUPPLY
LINES TO SITE...
FICHE : 76472:286-76472:287
PEL: I &E-PNO-1-93-52-930910
PACKAGE: 930910-9309170083
MARK?
USER: Y < ENTER >
BRS: 10174/746#2
ACN: 9309010023
DATE: 930825
EST PAGES: 1
LI: PNO-II-93-040:ON 930825 TWO CONTRACTOR
L2: PAINTERS STRUCK BY LIGHTNING WHILE
L3: WORKING ON TURBINE DECK IN MAN-BASKET
FICHE: 76273:043-76273:043
PFL. I&E- PNO-II-93-40-930825
PACKAGE : 930825-9309010023
MARK?
USER: N< ENTER >
BRS: ACN: 9202250106
DATE: 950218
EST PAGES: 1
L1: PNO-III-92-006:ON 920218 W-UTIL IN MAINT OUTAGE
L2: LICENSEE EXPERIENCED LOSS OF
ANNUNCIATOR IN CONTROL ROOM. CAUSE OF
L3 : LOSS DETERMINED BY DEGRADATION OF
LA: ANNUNCIATOR MAIN FUSES THAT OCCURRED
L5: WHEN LIGHTNING STRUCK STATION 345KV.
FICHE . 60668:239-60668 :239
PFL. I &E-PNO-III-92-69920218
PACKAGE: 920218-9202250106
MARK?
USER: END < ENTER >
BRS: MARK THE REST?
USER: N< ENTER >
BRS: D END
1 HITS

11-2
Saving Searches
REVIEWING A SAVED SEARCH (DPRT)
The DPRT command is useful as a tracking device to display a log of all searches
saved by the user within the last 30 days .
Saved searches are automatically erased by BRS after 30 days ; older

saves will not be available.
To use DPRT, first end the search mode by typing END if not currently at IDCS
READY. At the IDCS READY prompt, type DPRT and press the Enter key.
BRS will respond with a list of saved searches which are 30 days old
or less, listing the name the search was saved under, the user's ID,
and the date on which the search was saved.
(Users will only be able to see a log of searches saved under their
personal password . )
BRS then returns to the IDCS READY prompt.
For example:
BRS: IDCS READY

USER: DPRT < ENTER >
BRS: DEC80[000] 95324,
JAN92[000] 95325,
PRJ691 [000195340,
IDCS READY
In the example above, three saved hit lists are listed . The following information is
supplied:
DEC80 -The name of the saved hit list.

[000] -The user identification in brackets.
95324 -The date the list was saved (the 324th day of 1995).

11-3
Saving Searches
SAVING SEARCH RESULTS (SAVEAS)
Saving a Hit List
The SAVEAS command is used to store hits in a current hit list for later retrieval.
A hit list may be saved at any time during the search process by
assigning the list a unique name.
• If a particular name is already being used, BRS will notify the user
and require a new choice.
To use SAVEAS , first create a hit list, then type SAVEAS, press the Tab key, type
the name of the list, and press the Enter key.
Give the list a name from 3 to 8 characters in length.
If the save is successful, BRS will respond with an OK message

(V OK) and the hit count will be repeated.
The hits are still active after a save has been completed.
The hits can then be used in further searching, but must be dropped
to begin a new search.
The saved hit list will contain only the hits saved at that time.
Records added to the database after the search was saved will not be
added to the hit list, even though the records may meet the same
search criteria.
To conserve space on the database, BRS automatically erases hit lists older than 30
days.
To retain the hits for a longer time period , retrieve the list before the
30 days are up and rename it.
Note that if a user asks the PDR staff to print a saved hit list on the
high-speed printer, the staff will normally erase the hit list after
printing it, unless requested otherwise.

11-4
Saving Searches
Retrieving a Saved Hit List
If necessary, first use the DPRT command to locate the names of hit lists saved
previously. (See information on DPRT elsewhere in this chapter.)
Two methods are available for retrieving saved hit lists:
1. Type SRCH, press the Tab key, and type the name of the list
(SRCH < TAB > list name) in the IDCS READY mode.
This command will retrieve the final saved hits as well as any hits
from previous search statements used to create the hit list.
If a Boolean search was conducted to create the saved list, it may be
possible to use the backup command (BKUP) after retrieving the list
and to recover hits from the earlier search statements . (Chapter 6 has
more information on BKUP.)
The SRCH < TAB > method cannot be used with sorted lists.
2. The SAVE = list name command is used in the search mode (SRCH ) .
It can be used with sorted lists.
SAVE = will only retrieve the active hits from the final search
statement before the SAVEAS command was used.
Erasing a Hit List

>
Saved hit lists can be permanently deleted from BRS with a variation of the drop
command.
To erase the hit list, type DROP, press the Tab key, type the name of the list, and
press the Enter key.
It is not necessary to retrieve the hit list before erasing it.
If the hit list is retrieved before deletion, the hits will still be active
and must be dropped before beginning a new search. Chapter 6 has
more information on DROP.

11-5
Saving Searches
The user wants to locate topical reports (DTC = TOPR) on the subject of
welding (KEY = WELDING):
BRS: IDCS READY

BRS: S OK
USER: KEY = WELDING < ENTER >
BRS: 15865 HITS
USER: DTC = TOPR < ENTER >
BRS: 59 HITS
USER: SAVEAS < TAB > WELDING < ENTER > (Saves the hit list.)
BRS: V OK
59 HITS
USER: DROP < ENTER > (Drops the active hits .)
BRS: S OK
USER:END < ENTER >
BRS: IDCS READY
USER: SRCH < TAB > WELDING < ENTER > (Recalls the hit list with
SRCH. )
BRS: POK
59 HITS
USER: DROP < ENTER >(Drops the active hits .)
BRS: POK
S OK
USER: SAVE WELDING < ENTER > (Recalls the hit list with SAVE = .)
BRS: 59 HITS
USER: DROP < TAB > WELDING < ENTER > (Erases the hit list.)
BRS: POK
59 HITS
USER: DROP < ENTER > (Drops the active hits .)
BRS: POK
S OK

11-6
Saving Searches
Saving Search Results in Sets (SETAS)
9
The SETAS command allows temporary saves of active hits at any point in the
search process .
To make a set, type SETAS and press the Enter key after completing a search.
A saved hit list that has been retrieved can also be converted into a
set.
• BRS automatically assigns the next available set number to the hits.
The SETAS command automatically clears the active hits and returns
BRS to S OK status.
For example :
USER: KEY = SEISMIC EFFECTS < ENTER >

BRS: 12184 HITS
USER:SETAS < ENTER >
BRS: SET #1
S OK
USER: KEY = SEISMIC DESIGN < ENTER >

BRS: 1563 HITS
USER: SETAS < ENTER >
BRS: SET #2
S OK
USER: KEY SEISMIC SURVEYS < ENTER >

BRS: 97 HITS
USER: SETAS < ENTER >
BRS: SET #3
SOK
Sets are useful when performing complicated searches involving multiple Boolean
operations.
If necessary, use the HIST command to help recall the steps followed to create the
sets and the set numbers. See Chapter 6 for more information on using HIST.
Sets are retrieved by typing SET = # and pressing the Enter key while still in the
current search session.
For example:
BRS: SOK
USER: SET= 1 < ENTER >
BRS: 12184 HITS

11-7
Saving Searches
Retrieved sets may be combined with Boolean operators (AND, OR, NEQ), as
shown in the following examples:
1. Combining sets 1 and 2 with AND:
BRS: S OK
USER: SET = 1 + 2 < ENTER >
BRS: 276 HITS
2. Combining sets 1, 2 or 3 with OR:
BRS: S OK
USER: SET = 1,2,3 < ENTER >
BRS: 13554 HITS
3. Removing set 2 from set 1 with NEQ:
BRS: S OK
USER: SET = 1 < ENTER >
BRS: 12184 HITS
USER: SET < TAB >NEQ < TAB > 2 < ENTER >
BRS: 11908 HITS
For more information on Boolean searches, see Chapter 5.
Sets are automatically erased by the LOGOFF command .
If a more permanent save is required, use the SAVEAS command

before logging off.
Note that an abnormal search session termination, where the

LOGOFF command was not invoked by the user, may not erase the
sets.
• BRS will display a message at the next log on that ## active sets are
still available if the sets were not erased.
The SETAS command saves only the active hits.
Hits from previous search statements used in the search process

before using the SETAS command will not be available unless saved
as separate sets.
BKUP does not work with SETAS.

11-8
Saving Searches
DOWNLOADING WITH TERMINAL UNATTENDED (STACK)
The STACK command is intended for users who wish to stack a series of
commands and run them later with the terminal unattended .
STACK should be run after one or more searches have been

concluded and saved.
STACK would most likely be used to download saved hit lists

overnight.
The STACK program does not have an edit check for mistakes in
syntax or order of entry of the commands.
Successful running of the program requires that it be proofread

for errors in spelling or structure.
A menu allows the commands to be reentered or abandoned.
To download with a terminal unattended, type STACK and press the Enter key in
the search mode.
BRS will respond with a prompt to "begin command stack" and will
issues colon prompts for each line.
Type each command in its proper format using the Tab and Enter
keys etc., one command per line.
When STACK entries are completed , type ENDSTACK and press the
Enter key.
BRS will respond with a redisplay of the entries and a stack menu :
1. Execute STACK
2. Reenter
3. Quit
Make a choice from the menu by typing the corresponding number

If executing STACK, be sure communication with disk or printer is

established before pressing the Enter key.
Be sure to type END after the last DROP, and type LOFF as the final command
so the terminal is logged off from BRS at the conclusion of the STACK program.
If downloading more than one hit list using STACK, be sure to enter a DROP
command for each list before recalling the next one.
Otherwise , BRS will only recognize the first hit list entered and will
print that list until it sees a DROP to execute.
If downloading records, users should be familiar with the function keys of their
individual communications software.
Set communications to capture mode for printer or disk before

executing STACK.

11-9
Saving Searches
Enter the STACK command, recall two saved hit lists named "trans" and
"welding," specify SKIM print format using LOOK, 0 < TAB > list
name < ENTER > . DROP each list, END, and log off.
BRS: IDCS READY

BRS: SOK
USER: STACK < ENTER >
BRS: BEGIN COMMAND STACK
USER: SAVE = TRANS < ENTER >(Retrieves hit list.)
: USER:LOOK, 0 < TAB > SKIM < ENTER >(Downloads list .)
USER:DROP < ENTER >(Drops list. )
USER:SAVE = WELDING < ENTER > (Retrieves 2nd list, )
: USER:LOOK, 0 <TAB > SKIM < ENTER > (Downloads list. )
USER:DROP < ENTER > (Drops list.)
: USER:END < ENTER > (Ends SRCH status .)
: USER:LOFF < ENTER > (Logs off BRS. )
: USER:ENDSTACK < ENTER > (Ends stack command entries. )
BRS: CURRENT STACK
SAVE TRANS
LOOK,0 SKIM
DROP
SAVE WELDING
LOOK, 0 SKIM
DROP
END
LOFF
BRS: Stack Menu
1. Execute the Commands from the Stack
2. Reenter the STACK Commands
3. Quit (Abandon the STACK Commands)
Please enter selection:

USER:3 < ENTER >
BRS: S OK

11-10
Saving Searches
SORTING SEARCH RESULTS (SORT)
The sort command (SORT) gives BRS searchers the ability to sort hit lists by
specified field names for viewing or downloading. BRS sends the hit list to a queue
while sort is processing. When completed , BRS notifies the user and the sorted hit
list may then be retrieved .
To use the sort command, first create a hit list or retrieve a previously saved list.
After the hit count is displayed, press the End key and the Enter key to access the
IDCS READY prompt. The sort command can also be used in the search mode.
Note that the maximum size hit list which may be sorted is 500 hits .
BRS will respond with an error message if the hit list is over the limit:
Maximum Hitlist Size of 500 Exceeded
The following fields may be sorted : ACN, DATE, FICHE, or PFL. See Chapter 7
for more information about those fields. Records in the hit list that do not contain
the field to be sorted will appear at the beginning of the sorted list.
If an attempt is made to sort any other field, an error message will

result:
INVALID FIELD NAME
To sort by the paper file location (PFL) field, type SORT, press the Tab key, type
PFL, and press the Enter key:
SORT < TAB > PFL < ENTER >
As a further option, the user may specify ascending (A) or descending (D) order
for the sort, for example:
SORT < TAB > PFL = D < ENTER >
If order is not specified, BRS will default to ascending order.
After the SORT command has been given, BRS will prompt the user to give a
name to the sorted list . ( See the section on saving hit lists in this chapter for more
information .)
BRS notifies the user that the sort request has been put into a queue
and returns the hit list. Press the Enter key to prepare the terminal
for the SEE message.
WARNING! Do not try to retrieve the sorted list until notification has
been given that the sort is completed! If the uncompleted sorted list is
displayed prematurely, a single record will result. Press the End key to
return to SRCH or IDCS READY.
The hits from the original unsorted list are still present on the screen. The user
may drop the hits, save them, make a set, or conduct further searches on the
original hits while waiting for the SORT to finish .
When the sort has been completed, BRS will save it under the specified name and
will post a SEE message to the user who requested the sort.

11-11
Saving Searches
If the user is still logged on, notification of the waiting message will be
given.
If the user has logged off, the notification will be given at the next log
on.
=
The user can only retrieve a sorted hit list by typing SAVE FILE NAME at the
S OK prompt.
The sorted list can then be viewed, downloaded, saved, or dropped,

but can no longer be modified . (An exception is that the MARK
command may be used with a sorted list.)

11-12
Saving Searches
The user wants to locate NUREG reports accessioned in the month of

March 1996, sorts the search, names the hit list when prompted, drops the
original hits, retrieves the sort message, then retrieves the saved hit list
and views the first two records:
BRS: IDCS READY

BRS: SOK
USER: ACN = 9603/ < ENTER >
BRS: 7143 HITS
USER: DTC - NUREG < ENTER >
BRS: 25 HITS
USER: SORT < TAB >PFL < ENTER >
BRS: Enter Hitlist name to save under:
USER: MAR96 < ENTER >
BRS: V OK
Job is on Sort Queue
Do not use hitlist MAR96 until you have received notice that Sort is done!
BRS: 25 HITS
BRS: SOK
BRS: You have a message waiting, enter ' SEE' to view it
USER: SEE < ENTER >
BRS: Job: MAR96
Sort complete
At: 3:18 PM FRI., 12 APR., 1996
BRS: SOK
USER: SAVE = MAR96 < ENTER >
BRS: 25 HITS
BRS: 10197/6360#1
ACN: 9603280103
DATE: 950831
EST PAGES: 500
L1: KNOWLEDGE AND ABILITIES CATALOG FOR NUCLEAR
POWER PLANT
L2: OPERATORS:PRESSURIZED WATER REACTORS.
FICHE: 87660:001-87661:100
PFL. NUREG- 1122-R-950831
PACKAGE : 950831-9603280103
D >>
USER: A< ENTER >(Presses any key then < ENTER > to view next record.)
BRS: 10197/3762#2
ACN: 9603190122
DATE: 960229
EST PAGES: 172
L1: STANDARD REVIEW PLAN FOR DRY SPENT FUEL
STORAGE SYSTEMS
L2: DRAFT REPORT FOR COMMENT.
FICHE: 87516:147-87516318
PFL: NUREG- 1536-R-960229
PACKAGE: 960229-9603190122
D >>
USER: END < ENTER >
BRS: 25 HITS

11-13
CHAPTER 12
DOWNLOADING/PRINTING SEARCH RESULTS
CITATIONS
The BRS commands used to print or download citations are LOOK,0 or DISP,0.
Formats for printing records are the same as for viewing them .
See Chapter 9 for more complete information on available display

formats.
LOOK, 0 is a display command . The records scroll on the screen without pausing
for user input, thus speeding the download process .
LOOK, 0 should only be used for downloading citation records.
Sending a Hit List to a Printer or a Disk
Type the LOOK,0 command, indicating the desired display format.

For example, LOOK, 0 < TAB > SKIM will print or download the
citations in SKIM format.
• Press the correct function key combinations for sending information
to a printer or a disk.
Press the Enter key to begin the display.
Offsite users should consult the PC manual for the communications software
installed on their computer for directions on opening a log file, capturing data to a
disk, or sending signals to a printer.
DISP, O may be substituted for LOOK, 0.
DISP differs from LOOK in that it does not search the BRS code
tables and add the code definitions to the records.
• DISP tends to respond faster than LOOK; however, the DISP
command is only worthwhile to the user if the code information is not
desired.
Using LOOK,0 Onsite and Offsite
Since the LOOK, 0 command slows down the BRS system, it is recommended that
offsite users download no more than 1000 records, especially during the day.
The public printers in the PDR Reading Room are not intended for high-volume
use.
Reading Room patrons should save the hit list and ask PDR staff to
print anything over 500 lines (about 50 hits).
The PDR staff will print up to 1000 hits on the high-speed printers for offsite or
onsite requesters .

12-1
Printouts can be mailed or held for pickup.
The PCs in the Reading Room do not have the capability of downloading to
diskette.
Users may order downloads to diskette from the reproduction

contractor after saving a hit list.
Multi-Media Duplication Request Form 171A is used for this type of

order.
Offsite users may download documents free of charge or, when

necessary, may place diskette orders through PDR staff. Ask the staff
for further information.
The user wants to download an ASCII citation to a printer from a PC:
USER: Searches BRS and creates a hit list or recalls a set or a saved hit list.
BRS: Displays hit list count.
USER:Turns on printer.
USER: DISPO < TAB > SKIM < ENTER > (Specify preferred display format)
BRS: Hit list scrolls on the screen while it is printing.
BRS: Hit list count returns when printing is completed.
USER: Turns off printer.
The user wants to download an ASCII citation to a disk from a PC:
USER: Searches BRS and creates a hit list or recalls a set or saved hit list.
BRS: Displays hit list count.
USER: Opens a log file, then names the file or notes default directory
where file is placed by the communications software.
USER: LOOK, 0 < TAB >SHORT <ENTER >(Specify preferred
display format.)
BRS: Records scroll on the screen and are captured to a file.
BRS: Hit count returns.
USER: Closes the log file.
USER: Views citations in a DOS editor or word processing application.

12-2
FULL TEXT
If full- text documents are available on BRS, the documents may be downloaded to
disk or paper .
See Chapter 8 for more information on searching full text.
See Chapter 10 for information on viewing full-text documents.
Two methods are available on BRS for downloading full text:
1. The D command will permit a single document to be downloaded to a disk or

paper while viewing a citation record with full text attached .
The D command for full text is comparable to LOOK, 0 for citations.
'D' downloads the complete document without pausing at each screen

for user input.
2. The download command (DNLD) will download one or more full-text

documents at a time from the IDCS READY prompt.
The DNLD command downloads multiple documents from a

user-created hit list with the KERMIT file- download protocol.
Records without full text attached should be removed to speed

downloading (see Chapter 8). The DNLD command does not
download citation records, only text.
The examples at the end of this chapter provide more detail on how to use the
full-text download commands.
Since the full-text documents are displayed in a screen format, the Print Screen key
can be used to print individual screens while viewing the documents with the V
command. See Chapter 10 for commands for viewing full-text records .
Note: The key combinations necessary for opening a log file, sending signals to a
printer and accessing KERMIT, as well as default location for log files, will vary
depending on the communications software installed on the user's PC.
Consult the applicable software manual for that information.
Using D and DNLD Commands Onsite and Offsite
The public printers in the Reading Room allow limited printing to paper with the
D command (up to 250 lines).
Since the public PCs do not have diskette download capability and printing is
restricted, the DNLD command is available to offsite PC users only.
The reproduction contractor will download documents from a user-saved hit list to
paper or diskette for a fee.
Multi-Media Reproduction Form 171A is used for this type of order.

Ask PDR staff for further information.

12-3
The user wants to download ASCII full text to a printer from a PC using the D
command (for offsite and limited onsite use):
USER: Searches BRS and creates a hit list or recalls a set or saved hit list.
BRS : Displays hit count.
BRS: Displays first record, stops at prompt.
BRS: D >> (Text available- enter 'V' to View, ' D' to Download)
USER: D < ENTER >
BRS: Prepare to accept downloaded text
Begin download?(Enter Y to start, N to abort.) .
USER: Turns on printer.
USER: Y < ENTER > ('N' response will return BRS to end of current record.)
BRS: Document scrolls on screen and prints, returns to D > > prompt at
end of current record when finished .
USER: Turns off signal to printer.
USER: END < ENTER > (Or press any key and the Enter key to view next
record. )
BRS: Hit count returns.
The user wants to download ASCII full text to a disk from a PC using the D
command (offsite use only):
USER: Searches BRS and obtains an active hit list or retrieves a set or
saved list.
BRS: Supplies hit count
USER: LOOK <TAB > SKIM < ENTER >
BRS: Displays first hit in SKIM format and stops at prompt
BRS: D >> (Text available-enter 'V' to View, ' D' to Download)
USER: D < ENTER >
BRS: Prepare to accept downloaded text
Begin download?(Enter Y to start, N to abort)
USER: Opens a log file, then names the file or notes default directory where
file is placed by communication software.
USER: Y < ENTER >
BRS: Document scrolls on screen and is captured to a file, returns to
D >> prompt at end of record when finished
USER: Closes log file
USER: END < ENTER >(Or press any key and the Enter key to view next
record.)
BRS: Hit count returns

12-4
The user wants to download full-text multiple documents using DNLD

command (offsite use only):
USER: Searches BRS for records containing full-text documents.

BRS: Responds with hit list count
USER: SAVEAS <TAB >file name < ENTER >(user-chosen unique
file name)
BRS: V OK
BRS: Hit list count returns
USER: DROP < ENTER > (Drop hits on screen after BRS verifies save. )
BRS: S OK
USER: END < ENTER > (End search status. )
BRS: IDCS READY
USER: DNLD < TAB > file name < ENTER >
BRS: Please wait while documents are retrieved from database
BRS: DOCUMENT NOT FOUND
(NOTE: This message will appear each time citations are mixed with
full-text records. For full-text only records, use DTC - TXT first .)
(NOTE: Expect delays for larger hit lists.)
BRS: Document retrieval has been completed successfully. Following this
message, BRS will download the documents in the specified list using
the KERMIT file- download protocol
Enter 'Y' to begin the download, or 'N' to cancel the download and
return to BRS
(NOTE: KERMIT is the only protocol available at this time)
USER: Y < ENTER >(N response returns to IDCS READY prompt)
BRS: Be sure your PC is prepared to accept downloaded file
USER: Follows individual communications software directions for
downloading.
BRS: IDCS READY (Download was completed successfully. )
)
Document Location
Downloaded documents will be located in the default directory or user- named

subdirectory established in the user's communications package. For example:
Procomm Plus downloads files to the C :/pcplus subdirectory.
File Format
File format is created by BRS .
Each full-text document is in a separate file.
BRS citations will not be included in the download.
File Names
A file name consists of the ACN number of the individual document in the
following format A#######.###. (The A stands for ACN and the numbers are the
10-digit BRS ACN number.)
Viewing the Files
Files may be viewed in a DOS editor or word processing application. Change the
font to avoid editing the text file.

12-5
CHAPTER 13
BRS TRACKING SYSTEMS
BRS Tracking System records are resident on the BRS database but are loaded
individually by PDR staff. Both the field names and contents differ from standard
BRS citation records.
The tracking systems provide information about the receipt and availability of
advance paper copies in the PDR of two high-interest document types, SECY
papers and responses to Freedom of Information Act (FOIA) requests .
In both cases, copies of released documents will eventually be assigned accession

numbers, indexed, and microfiched by NRC, resulting in a system record as well as
the tracking record on BRS.
The difference between the two records should be apparent. However,

the BRS user should be aware of the record duplication when
ordering copies of FOIA responses or SECY papers.
Key terms are not added to new tracking records; however, any subsequent BRS
backfit with the Data Dictionary will match key terms in the title lines L1-L4. For
this reason, older tracking records may be retrieved while conducting searches of
the key field.
Always use the full display format to view the records (LOOK or DISP) because
the records contain non-standard field names.
The following sections explain the tracking records in more detail and provide
search examples .
SECY TRACKING SYSTEM
SECY papers (usually referred to as SECYs) are reports from NRC staff prepared
for the Commissioners' review or information.
The NRC Office of the Secretary (SECY) coordinates submittal of SECYS to the
Commissioners and tracks comments and votes. SECY also controls release of the
papers to the public .
The SECYS are consecutively numbered within a calendar year.
Not all SECYS are released to the public. When an advance paper copy is received
in the PDR, a tracking record is loaded on BRS to announce that the SECY paper
is available.
The SECY tracking system was initiated in 1987 to track receipt of SECY papers
in the PDR. Some SECYS produced before 1987 will appear on the tracking
system either because they were released at a later date or because the records
were backfitted .

13-1
BRS Tracking Systems
SECY Tracking System Fields
RELEASED
RELEASED is a searchable field unique to the SECY Tracking System which

indicates the method of release to the public.
SECYS may be released by any of the following means :
1. A direct release from the Office the Secretary (RELEASED = BATES A)
2. An attachment to a Commission meeting transcript

(RELEASED = COMMISSION MEETING)
3. A response to a FOIA request (RELEASED = FOIA)
SNUM
SNUM is a searchable number field unique to the tracking system .
The SNUM field retrieves only SECY tracking records .
The field contents are numerical and contain only the hyphenated
SECY report number, for example: SNUM = 95–298 .
Truncation may be used to locate all SECYS written in a particular

year, for example: SNUM = 95/.
Any leading zeros following the hyphen are dropped .
RPT
The RPT field will retrieve both the system record and the tracking record.
The RPT field consists of SECY followed by the number separated by

hyphens.
Any leading zeros should be dropped when searching this field; for
example, SECY-95-029 would be entered as RPT = SECY-95–29.
RDATE
RDATE is a searchable field containing the date on which the SECY paper was
released to the PDR, for example: RDATE = 960123.
RDATE is unique to tracking records, but a field of the same name is

used in the FOIA tracking system (response date).
The release date will be stamped on the document by SECY if it is a

direct release from that office.
If released by a FOIA response, the RDATE is the same as the FOIA

response date.
If released at a Commission meeting, the RDATE will be the same as

the meeting date.

13-2
DATE
DATE is a searchable field which captures the actual date of the SECY paper, for
example: DATE = 951130 .
L1
L1 is the first title line.
L1 always identifies the record as a SECY Tracking Record (L1 = SECY

TRACKING SYSTEM).
L2-L4
L2 through L4 contain the title of the SECY paper. These lines are not searchable.
Note that tracking records provide the actual title of the SECY paper;
whereas system records usually contain a description written by the
indexer.
If the SECY paper was released in a FOIA response, the final line of
the title will list the FOIA number and release date and indicate if the
release was only partial.
COMMENTS
Some records may contain a non-searchable comment field about the SECY
paper.
For example:
BRS: IDCS READY

BRS: S OK
USER: SNUM = 95-29 < ENTER >
BRS: 1 HITS
BRS: 5200/2868#1
RDATE: 950322
SNUM : 95-29
RELEASED : BATES A
DATE: 950207
L1: SECY TRACKING SYSTEM
L2: 10 CFR PART 51 RULEMAKING ON
ENVIRONMENTAL REVIEW FOR LICENSE
13: RENEWAL OF NUCLEAR POWER PLANT
OPERATING LICENSES:
LA: TREATMENT OF NEED AND ALTERNATIVES
RPT: SECY-95-29
D >>
USER: END < ENTER >
BRS: D END
1 HITS

13-3
FOIA TRACKING SYSTEM
The Freedom of Information Act (FOIA) Tracking System tracks receipt of

responses to FOIA requests in the PDR. Advance paper copies of FOIA
responses are sent to the PDR by the FOIA-LPDR Branch of NRC.
The tracking system was initiated in 1987.
The initial tracking records are based on a list prepared by the FOIA-LPDR
Branch containing information on pending FOIA requests received as well as
responses completed by the branch in a given week.
A hard copy of the list is kept in the PDR for a limited time.
The lists are not separately indexed or microfiched, but an

abbreviated version can be found in NRC's Weekly Information
Report.
At the time the PDR staff enters the tracking records, no documents related to the
requests are in the PDR.
After an advance copy of the FOIA package is received in the PDR,

the record is updated with the addition of a release date (RDATE).
Released FOIA packages contain the following items:
1. The letter from the requester
If there is more than one response to the same request, a copy of the letter
will be enclosed with each response but will be indexed only once. (It will be
microfiched with each package, however.)
2. The response from the FOIA-LPDR Branch
There may be multiple partial responses.
3. Appendices listing documents released, partially released, or withheld
Appendices are alphabetic (Appendix A-Z, AA-ZZ, etc.).
4. Any released documents marked with their corresponding appendix numbers

(A/ 1 , etc.)
Not all FOIA responses are sent to the PDR.
Only FOIA packages that meet release criteria as determined by the

FOIA-LPDR Branch will be sent to the PDR.
If the FOIA-LPDR Branch completes the request, but does not

release the response to the public, a notation of "no PDR" is made on
the tracking record .

13-4
FOIA Tracking System Fields
FNUM
FNUM is a searchable number field unique to the tracking system containing the
FOIA number or appeal number assigned by NRC to the request.
FOIA requests are numbered consecutively within a calendar year;

95-100 would be the 100th request received in 1995.
FNUM will retrieve only FOIA tracking records . To search this field,
type FNUM = followed by the FOIA number, for example:
FNUM = 95-200.
Truncation may be used to locate all tracking records for a given year,
as in FNUM = 95/.
A tracking record may contain multiple FNUM fields . When a

response to an appeal is received, the appeal number is entered as an
FNUM in the record of the original request .
Appeal numbers consist of a year, an ' A

' (for appeal), and a
consecutive number, for example: type FNUM = 95-A- 10 to locate the
record for the tenth appeal received in 1995.
FIA
FIA is a searchable field containing the FOIA number. The FIA field is common
to the FOIA tracking record and any system records related to the FOIA number.
An example of the search statement follows:

FIA = 95-200 < ENTER > . Always drop any leading zeros after the
hyphen.
A search of the FIA field will retrieve all documents related to the
FOIA which have been indexed, as well as the tracking record .
There may be multiple responses to the same FOIA. Each individual

response will be indexed as a separate package, but will have the
identical number in the FIA field.
FNAM
FNAM is a searchable field containing the requester's last name. FNAM is unique
to the FOIA tracking system.
Use FNAM to search for tracking records of all FOIAS filed by a

specific requester, for example: FNAM = JONES.
In some cases, INDIVIDUAL is entered in the FNAM field because
the name of the requester was not released by the FOIA-LPDR
Branch.
Use FNAME or ANAME to search for all indexed documents related

to a particular requester.

13-5
RDATE
RDATE is a searchable date field capturing the date of the response by the FOIA
office to the FOIA request, for example RDATE = 960201.
Every time a FOIA package is received in the PDR, the RDATE is

added to the tracking record . The SECY tracking system also uses
this field name (release date).
The FOIA-LPDR Branch frequently issues multiple partial responses

to a request, so a tracking record may contain several RDATE fields .
If a tracking record contains no RDATE field, the PDR has no

documents relating to that FOIA request.
TYPE
The TYPE field is a searchable field used to provide certain information about the
FOIA response. TYPE was added to the FOIA tracking system in 1994.
TYPE = NO PDR means the FOIA request and response will not be
sent to the PDR.
TYPE = NO DOCUMENTS means that the FOIA response did not

release any documents in response to the request .
L1
L1 is the first line of the description. It is not a searchable field but is always used
to identify the record as a tracking record (L1 = FOIA TRACKING SYSTEM
RECORD ) .
L2
L2 provides a brief description of the FOIA request.
COMMENTS
This nonsearchable field is used to provide certain information about the FOIA
request. For example:
To distinguish the response date related to an appeal from a response

to the original FOIA request:
COMMENTS: RESPONSE DATED 950405 IS TO 95-A-6
Prior to 1994, this field was used instead of TYPE to indicate that the
PDR did not receive the FOIA response:
COMMENTS: RESPONSE NOT SENT TO PDR

13-6
For example:
BRS: IDCS READY

BRS: S OK
USER: FNUM = 95-A- 1 < ENTER >
BRS: 1 HITS USER:LOOK < ENTER >
BRS: 5400/4977#1
FNUM: 94-481
FNUM : 95-A-1
FNUM : 95-A-6
FNAM : FIDELL
RDATE: 941223
RDATE: 950209
RDATE: 950215
RDATE: 950405
L1: FOIA TRACKING SYSTEM RECORD
L2: SIX CATEGORIES OF RECORDS
COMMENTS: RESPONSE DATED 950215 IS TO 95-A- 1
COMMENTS : RESPONSE DATED 950405 IS TO 95-A-6
FIA: 94-481
D >>
USER: END < ENTER >
BRS: D END
1 HITS

13-7
CHAPTER 14
THE ONLINE ORDER ENTRY SYSTEM (OOES)
OVERVIEW
The menu-driven Online Order Entry System permits offsite BRS users to submit
a reproduction order directly to the copy service using a BRS hit list, usually
without intervention of PDR staff.
Although the reproduction contractor prints and processes most online orders, any
problems or questions about the OOES program should be addressed to the PDR
reference staff.
OOES can be generated by the ORDR command, from the main menu of the
Menu Access System or from Assisted Search.
The user conducts a search on BRS, chooses documents from the

resulting hit list, and submits the order electronically.
The reproduction contractor prints the submitted orders with fiche
addresses , copies the documents, and delivers them to the customer.
If a BRS record does not contain a valid 48x microfiche address at
the time an order is submitted, the order will be relayed to the PDR
staff for review before transmittal to the reproduction contractor.
OPERATING GUIDELINES
Hit Lists
OOES can accommodate a maximum hit list of 200 records . A larger hit list will
be rejected .
The contractor will reproduce everything on the submitted hit list . Remove any
records for unwanted documents in advance.
Entering Information
Where user input is required, OOES provides menus of valid options whenever
possible. Type the preferred letter or number or respond to queries .
Always press the Enter key to confirm any selection.
Escape
In several OOES menus, QUIT is a menu selection; In other situations, OOES

may specify that ESCAPE is an option. ESCAPE will abort the program or return
to a previous step.
Either the Escape key (Esc) or the caret symbol ( ^ ) (usually Shift 6
keys) may be used . Two choices are available because some terminals
or communications software reserve the Escape key for other
purposes.

14-1
Online Order Entry System (OOES)
Customer Information Profile
When submitting an order for the first time, a customer profile must be
completed. This provides the billing and delivery information for the copy service.
A unique customer code can be created, allowing the same profile to be located by
the code for reuse on subsequent orders .
Choose an easily remembered code of up to 8 alphanumeric

characters. If the code is already in use, OOES will prompt for
another choice.
The profile can be altered when needed.
An individual user may wish to save more than one profile. Each
profile must be saved under a unique code.
When completing the profile, note that the questions regarding customer name and
telephone number require responses.
After OOES has processed that information, a default setting is

employed for similar questions. The user can confirm the default by
just pressing the Enter key or can change the response with a new
entry.
Review the profile and make any corrections before submitting the order.
Flags
During the order processing, the program will flag certain records because it
recognizes problems . These flag codes will be displayed . After processing has been
completed, the user can view citations by type and delete records, change the page
counts, or add remarks before submitting the order.
Example of prompt:
View all in group (AL) , Mismatches only (MI) , over 025 pages (OV) or Quit (Q)?:
If the user requests display of a record type, the citations will be displayed one at a
time, and a menu will prompt for further user input.
For example:
1 View the next item

2 Change the pages to be ordered count
3 Add/Update/Delete a remark for this item
4 Delete this item from the order
5 Quit Please enter selection:
Flag codes are as follows:
AL- All documents in the group

14-2
MI - Mismatches found The page field is not equal to the number of pages
calculated from the fiche field. This may be a
package.
OL - Overlaps found Multiple documents were found with fiche frame

overlaps. This may include packages . (OOES will
automatically eliminate duplications in the fiche
frames within an individual order.)
ML - Mailing Lists Documents were found that include multiple pages of

mailing lists -names and addresses.
OV - Over the page limit Documents were found that were over the specified
page limit to be flagged
Order Types
Users can specify a medium in which to receive the document, i.e., microfiche,
paper, or aperture card, but cannot designate the method of reproduction. To
automate the order system and speed up delivery of documents, most orders are
blowbacks from microfiche to paper.
Individual documents in the PDR may be available on microfiche only or on paper

only. This information may not be discernible from the BRS record .
OOES refers to the selections available as group types. The order will be
processed by type. The same order number may be split into one or more types,
which will be printed and handled separately. The code for the type of order
follows the order number.
At this time the online order system includes the following group types:
4F48x fiche to fiche
2F24x fiche to fiche
4P - 48x fiche to paper
2P - 24x fiche to paper
DR - Drawings
MA- Manual Note: Offsite users cannot submit manual orders.

Only an order form with a customer profile is
generated; documents or fiche must be attached by
the requester.
PA - Paper Only paper is known to be available by OOES.
OT - Other Orders that do not fit into the above types because
OOES does not know what media are available

14-3
Order Cancellation
Be certain all order items are correct before submitting the order. Previous orders
can be reviewed for status information or content but cannot be changed by users
after submittal.
The user has only one chance to cancel an order before it has been submitted (by
choosing the C reponse at the following prompt):
Would you like to submit the order ( S) , view the order (V), hold the order (H), or
cancel the order (C) ?
Since most orders are transmitted directly to the copy service, it may be too late to
cancel it after submittal. Only PDR staff can change the status of an online order
after submittal.
Oversize Drawings
Most oversize drawings are stored in the PDR on aperture cards (cards containing
a single drawing in microfiche form ). Some drawings have been indexed separately
(DTC = DRAW), others are just referenced in the title as enclosures . The drawings
will be available for reproduction as reduced or as full-size blowbacks to paper or
as aperture cards . The customer profile includes a query regarding drawings:
Will you accept oversize drawings (Y/N)?
Page Counts
The number in the EST PAGES field and the number of frames in the FICHE
field may differ for various reasons; for example, the record may include a
forwarding letter with attachments or an unindexed document may be attached.
Check the fiche address on the citation before ordering.
During order processing, the mismatches (MI) indicator should flag

documents where page counts do not agree . Mismatches can be
reviewed before submitting the order.
OOES uses the FICHE field to count the total number of pages . Records with
duplicate fiche addresses will be removed by the program .
During the order process, a menu allows the user to change the
number of pages to be reproduced in individual documents, i.e., the
user can choose to order a partial document.
If an order for a partial document without a fiche address in the
citation is to be submitted, be sure to provide the number of pages to
be copied in the remarks . (Page count changes and remarks can be
made while viewing the items in the order.)
• If the citation does not have a fiche address, OOES is unable to
compute the number of pages or remove duplications.
Reproduction
Turnaround time for completion of online orders begins after the copy service
receives the order, either by printing them directly (twice daily) or upon receipt
from the PDR staff.

14-4
Note: Citations are available on BRS before the actual documents are available in
the PDR. Orders submitted before PDR receives the document will be delayed.
Any order, or a portion of the order, without valid fiche addresses , will be
submitted to the PDR staff rather than to the copy service.
Status
The current status of the order may be reviewed by the requester from an ORDR
menu.
For example:
1 Review Old Order by Order Number

2 Select from Held Orders to Process
3 Select from Submitted Orders to View Current Status
4 Quit
Please Enter Selection:
The following status codes are used by OOES, for example:
AC - Active Records eligible for order, not yet submitted.
CA - Canceled Order has been canceled .
FI - Finished Copy service has finished processing the order.
ON - On Hold Requester has placed the order on hold.
PR- Printed PDR staff has printed the order.
SA - Saved Hit list was saved but order was not completed .
SU - Submitted User has submitted the order.
TQ - To Repro Copy contractor has received the order
WR - Wrong Media Media type specified does not match what is available
Placing an Online Order
Search BRS for an active hit list of documents to be ordered.
For faster order processing, remove any unwanted documents from

the list in advance. For example, use Boolean searches and/or the
MARK command .
Individual documents may also be deleted during processing of the

order if the user chooses to view the records before submittal.

14-5
Access the Online Order Entry System by one of the following methods . (See
Chapter 3 for more information about search formats . ) Operation is the same after
entering the system.
1. In the BRS command mode, type ORDR and press the Enter key for the first
order. After a profile has been saved under a customer code, the user can
initiate subsequent orders by typing the command ORDR, pressing the Tab
key, typing the code, and pressing the Enter key.
ORDR < TAB > code cannot be used if the user wishes to change the
profile.
2. First access the BRS Menu Access System Main Menu; then type the number
4 and press the Enter key to get the "Online Order " screen .
3. First access the BRS Assisted Search mode. After a hit list has been created,
the Hit List Action Menu becomes available . Type the number 4 and press
the Enter key to get the "order from the hit list" screen.
The Online Order Entry System Main Menu appears and OOES leads the user
through a series of menus and questions.
Type the preferred number or letter(s) or respond to questions as

necessary. Press the Enter key to confirm choices.
Menu choices are intended to be intuitive . Since the menu series depends on user
response to previous items, not all substeps are listed in this chapter. A sample
order appears next.

14-6
The user has saved a list of 30 hits under the name ORANGE and places an
online order for those items. The user is placing the first order and does
not yet have a code.
BRS: IDCS READY

BRS: S OK
USER: SAVE ORANGE < ENTER >
BRS: 30 HITS
USER: ORDR < ENTER >
BRS: Online Order Entry System
Main Menu
1 Enter New Order

2 Review Old Order
3 Quit
Please Enter Selection:
USER: 1 < ENTER >
BRS: USE CURRENT HITLIST (Y/N)?
USER: Y < ENTER >
BRS: Enter Customer Code:
USER: AARDVARK < ENTER > (User selects a code name.)
BRS: Customer Code AARDVARK not on file
1 Add New Entry
2 Reenter Customer Code
3 Locate Customer by Name & Organization
4 Quit Please Enter Selection:
USER: 1 < ENTER >
BRS: Customer Name: (Begin Customer Information Profile.)
New Entry:
USER: SIGMUND FREUD < ENTER >
BRS: Customer Organization:
New Entry:
USER: SCHOOL OF HARD KNOCKS < ENTER >
BRS: Customer Telephone Number:
New Entry:
USER: 222-111-8888 < ENTER >
BRS: Ship to Name: SIGMUND FREUD (BRS defaults to customer name.)
New Entry:
USER: < ENTER > (Confirms BRS default.)
BRS: Ship to Address line 1:
New Entry: (User will pick up the order, address information is optional.)
USER: ENTER >
BRS: Ship to Telephone: 222-111-8888
New Entry:
USER: < ENTER > (Confirms BRS default .)
BRS: Deliver by: PICKUP
New Entry:
USER: < ENTER >
BRS: Bill to Name: SIGMUND FREUD
New Entry:
USER: < ENTER >
BRS: Bill to Organization: SCHOOL OF HARD KNOCKS
New Entry:
USER: < ENTER >

14-7
BRS: Bill to Telephone: 222-111-8888

New Entry: USER: < ENTER >
BRS: Pay by: CASH
New Entry:
USER: CHARGE TO ACCOUNT < ENTER >
BRS: Via Reproduction Account Number: N\A
New Entry:
USER: 99999 < ENTER >(User's Customer Number assigned by copy service.)
BRS: Enter special instructions:
New Entry:
USER: < ENTER >(No special instructions.)
BRS: In general, do you want to receive paper (P) or fiche (F)?
USER: P < ENTER >User prefers a copy on paper.)
BRS: Desired number of copies: 1
New Entry:
USER: < ENTER >
BRS: Large Document flagged at pages > = 025
New Entry:
USER: < ENTER >(Confirms default setting for flag on page count. )
BRS: Will you accept oversize drawings (Y/N)?
New Entry:
USER: N < ENTER >(User does not want oversize drawings.)
BRS: Displays copy of customer profile for review
(1) Customer Name: (2) Customer Phone#:
SIGMUND FREUD 222-111-8888
SCHOOL OF HARD KNOCKS
(3) Ship to: (4) Bill to:
SIGMUND FREUD SIGMUND FREUD
SCHOOL OF HARD KNOCKS SCHOOL OF HARD KNOCKS
(5) 222-111-8888 (6) 222-111-8888
(7) Deliver by: PICKUP (8) Pay by: CHARGE TO
ACCOUNT Via: N/A Via Account: 99999
(9) Special Instructions: (10) Copy to : Paper
(11 )Number of copies desired: 1 Also:
Also:
(12) Large Document pages: (13) Drawings accepted: N
> = 025 Aperture accepted : N
To reenter all of this information, type ALL; to change any specific item,
type the item number; to use as is , type OK.
For example:
USER: OK < ENTER > (Confirms order without changes)

BRS: File this customer (Y/N)?
USER: Y < ENTER >
BRS: Customer Record AARDVARK added!
Note: Remember the code for future orders. To begin an order after a code has
been established, the following command may be used : type ORDR, press the
Tab key, type the code, and press the Enter key. If the profile needs to be
changed, use ORDR to access the menu .

14-8
BRS: If Requester is not the same as above, please enter name and telephone
number: (For third-party requests only.)
USER: < ENTER >
BRS:
Beginning HIT LIST Process!
Acquiring ORDER Information!
Beginning ORDER EDIT Phase!
GROUP TYPE #DOC #PGS/FCH OV MI ML OL STATUS
4P 030 000748 pgs 010 011 ACTIVE
MI-#Mismatches found
OL-#Overlaps found
ML-#Mailing lists found
OV-#Documents found with over 025 pgs
Would you like to submit the order (S) , view the order (V), hold the order (H), or cancel
the order (C)?
USER: SENTER >
BRS: Order Submitted!
ORDER NUMBER: 086257
30 HITS
Note: The above order has been submitted . Since the group type was all 4P (48x
fiche to paper), the order will be transmitted directly to the copy service for
printing and processing. Keep a record of order numbers for future reference.

14-9
APPENDIX A
DEFINING THE BRS RECORD
The main PDR bibliographic database consists primarily of descriptive citations to

documents indexed since October 1978 from NRC's Nuclear Document System.
Selected sets of records have also been backfitted into the system.
BRS also contains two earlier databases: the Potomac Research, Inc. (PRI) data
file and the Department of Energy Power Reactor Docket Information (PRDI)
data file. These records were indexed using different methodologies and
vocabularies.
BRS field contents for each of the three BRS databases are described briefly in
this appendix. Note that individual records contain only fields with data.
For further information on searching BRS fields, see Chapter 7.
For BRS tracking system records, see Chapter 13.
NUCLEAR DOCUMENT SYSTEM RECORDS
The main BRS database comprises more than 2 million records indexed since
October 1978 and added to BRS in descending record identifier (RID) order. The
RID numbers on the records reflect the date on which the records were loaded on
BRS , not the date indexed or the document date. See Chapter 9 for information
about RIDs .
Citations added since 1995 may also contain the full text of the document. See
Chapters 8, 10, and 11 for information on full text.
BRS Fields
Fields in the current BRS records are listed below:
Accession Number (ACN) : Searchable field containing a unique 10-digit document

ID (YYMMDD####).
Author Affiliation (AA): Searchable field containing the organization with which
the author of the document is associated. The contents are in code form .
Author Name (ANAME): Searchable field containing the last name and initial(s ) of
the author of the document.
Citation Update (CITE_UPDATE): Searchable field containing the date the record
was added to BRS.
Comments (COMMENTS): Nonsearchable text prepared by PDR staff to enhance

the BRS record.
Contract Number (CON): Searchable field containing the NRC contract number
assigned to the document.
Date (DATE): Searchable field containing the date of the document in YYMMDD
format.

A-1
Defining the BRS Record
Docket Number (DKT) : Searchable field containing the docket number assigned to
an NRC licensee.
Docket numbers in the 50 and 52 categories are 5-digit numbers

followed by an alphabetic category. All other dockets have 7-digit
numbers without categories .
Document Type Code (DTC) : Searchable field containing the document type in
code form .
Estimated Pages (EST_PAGES) : Nonsearchable field containing the estimated

number of pages in the document.
The page count is an estimation only and should not be used to

calculate reproduction costs.
The page count is frequently based on a physical measurement in

inches.
The page count may not include all attachments . Page counts may not
reflect presence of unindexed attachments or previously indexed
enclosures (duplicates ).
Federal Register Number (FRN) : Searchable field containing a Federal Register

citation relating to the document.
Fiche Address (FICHE) : Nonsearchable number series listing the location of the
document in the PDR 48x microfiche collection (commonly referred to as ARMS
fiche).
The fiche address consists of the beginning fiche card number,

beginning frame, ending fiche card number, and ending frame, for
example: 78198 :001-78198:279.
Since a 48x fiche card has 363 frames and can contain any
number of documents , the fiche address is an important location
tool.
The 48x fiche address can be used to calculate the size of the
document. The size may include enclosures or attachments . For
example, the forwarding letter of a package includes the fiche
address for the complete package.
Take note of the ending fiche card number, since a single large
document may be filmed on several fiche cards.
Some microfiche card numbers appearing in the fiche field may not
be available in the PDR collection . The following 48x series
microfiche are not in the PDR:
00001 - 00999
02000-03999
65000-73999
91000 - and above
Certain records (especially of documents indexed before 1981) may

not have a 48x fiche address .
If a BRS citation does not contain a valid 48x fiche address , the PDR
should have another source for the document, either on fiche or
paper. Contact the reference staff.

A-2
FOIA Requester's Name (FNAME) : Searchable field containing the last name of
the person who filed a Freedom of Information Act request. Data format differs
from other name fields . No initials are used.
Freedom of Information Act Number ( FIA) : Searchable number assigned by NRC

to a FOIA request and its response(s).
Key Terms (KEY): Searchable field containing terms from the controlled
vocabulary, taken from the document description.
License Number (LIC) : Searchable field containing a license number assigned by

NRC to a licensee.
Line 1-Line 4 (L1-L4): Contains the title or description of the document . Not
searchable by the line numbers, but “key” and “word” terms are taken from the
title lines.
Other (OTHER): Searchable field containing the accession number of a forwarding

letter. Used to link together letters and attachments that have been indexed as a
package.
Package (PACKAGE): Nonsearchable field containing a document date, a hyphen,

and an accession number which may be followed by an asterisk or one or more
alphabetic characters.
If the accession number is followed by an asterisk ( *), the referenced

document is the forwarding document (or cover letter) for a package.
The respective date and accession number in the package field match
the date and accession number of this document.
)
If the accession number is followed by one or more alphabetic
characters (A-Z, AA-ZZ, AAA-ZZZ, etc.) , the document being
indexed is an attachment. The accession number and date will match
with the forwarding letter rather than with the document being
indexed .
If the accession number is not followed by an asterisk or alphabetic

character, it is a stand alone document with no indexed enclosures.
The date and accession number in the package should match those of
the actual document.
Paper File Location (PFL): Nonsearchable field giving the physical location of the
paper copy in the PDR collection.
Contents of this field will vary, but generally consist of a file name
followed by a date.
See Public Document Room File Classification System
(NUREG\BR-0052, Rev. 2) for more information on PDR file
locations.
Note that presence of a PFL field in the record does not necessarily
indicate that the PDR currently maintains a paper copy in the files .
Project Number (PRJ) : Searchable field consisting of a project number assigned

by NRC to this document.
Recipient Affiliation (RA) : Searchable field containing a code for the name of the
organization that the recipient of the document represents.

A-3
Recipient Name (RNAME) : Searchable field containing the name of the recipient
of the document.
Reference Affiliation (REFAFFIL): Searchable field containing a code for an

organization or file relating to the document.
Reference Number (REF): Searchable field containing a file name and number
assigned to the document by NRC staff.
Related to Report Number (RTR) : Searchable field containing a report number

related to the document.
Report Number (RPT): Searchable field containing a specific report number

assigned to the document .
Rule Number (RUL) : Searchable field containing either a proposed rule part
number (PR-50) or the number assigned to a petition for rulemaking (PRM- 50-2).
Task Number (TSK) : Searchable field containing a tracking number assigned by

NRC to a document.
Text Update (TXT_UPDATE) : Searchable field containing the date on which the
full-text record was added to BRS.
POWER REACTOR DOCKET INFORMATION (PRDI) RECORDS
The PRDI database consists of records from the Department of Energy's Technical
Information Center at Oak Ridge, Tennessee (formerly part of the Atomic Energy
Commission).
The approximately 70,000 records contain data on the major technical licensing
documents relating to nuclear power plants (Docket 50s) from 1967 through
mid-1978. The PDR has most of the microfiche cited in the PRDI records.
The records are brief but can be very useful in locating hard-to-find older material.
The PRDI records are in RIDS 3000-4010.
The PRDI fields are described below. PRDI records do not have accession
numbers or author names and affiliations.
PRDI Fields
Date (DATE): The searchable issue date of the document, for example: 760131 or
760000.
Note that records may have incomplete dates, listing only the year
then filling with zeros (760000) . Truncation may be advisable.
Docket Number (DKT): Searchable alphanumeric field containing the 5- digit

docket number assigned to the respective facility or facilities, for example: 50010 or
50010P.
Note that the docket number may be followed by an alphabetic

category designation . PRDI records are inconsistent about inclusion

A-4
of the category designation in the DKT field. Truncation may be

advisable.
Fiche Address (FICHE): Nonsearchable field containing the location in the PDR
microfiche collection.
Documents have been filmed on 20x or 24x microfiche with one

document per card, although large documents may require several
cards . Information about the document appears on the fiche headers.
The fiche address consists of a docket number, a hyphen, and a
sequential number, for example: 50259-42.
Key Terms (KEY) : Controlled vocabulary terms taken from the title lines and
appended to the records.
In addition, the key term "PRDI RECORDS" has been added to all
records.
Title (L1- L4) : The description or title of the document.
Note that word breaks at ends of lines are not standard . The unusual
word endings will produce variable results when searching titles with
the WORD and KEY commands.
POTOMAC RESEARCH INC. (PRI) RECORDS
The PRI data file comprises approximately 56,000 records relating to docket 50s,
from the time of power plant initial license applications through mid- 1977. These
records can be useful for locating hard-to-find older material.
Potomac Research Inc. indexed and filmed correspondence in the PDR collection
under a contract with NRC.
The records are located in RIDS 5000-5011 on BRS.
Fields and contents for PRI records are listed below. Names of BRS fields appear
in parentheses .
Note that the absence of titles on PRI records limits their usefulness. The WORD
command cannot be used to search PRI records . Use the
LOOK < TAB > SKIMKEY or LOOK formats to see key terms if viewing or
downloading the records.
PRI Fields
Accession Number (ACN): Unique searchable document identifier from the

document. Number of digits may vary, for example: 004042.
Author Affiliation (AA): Searchable field containing the name of the organization
the author of the document is associated with in code form.
Author Name (ANAME): Searchable field containing the name of the author of the
document.

A-5
Date (DATE): Searchable 6-digit field containing issue date of the document, for
example: 741101.
Docket Number (DKT): Searchable alphanumeric field containing the 5-digit

docket number assigned to the facility and the alphabetic PDR category
designation, for example: 50010P.
Document Type Code (DTC) : Searchable field containing type of document in code
form.
Fiche Address (FICHE) : Nonsearchable field containing the location of the

document in the PDR microfiche collection.
Filmed on 24x fiche by category, docket, and date range. Individual

fiche cards may contain several documents. Date ranges are listed on
the headers .
Format for the microfiche address is category, docket, a hyphen, and

a sequential number, for example: P50010-41.
Key Terms (KEY) : Searchable controlled vocabulary descriptors .
Documents were analyzed for key terms by PRI indexers.

The term "PRI RECORDS" has been added to all records as a BRS
search aid.
Microfiche Grid (GRID): Nonsearchable field containing the location of the

document on the microfiche card referenced in the FICHE field.
Only the beginning location is listed on the record, for example: D3

(Row D Frame 3).
Pages (EST_PAGES): Nonsearchable field containing estimated number of pages

in the document.
Recipient Affiliation (RA) : Searchable field containing the name of the organization
the recipient of the document is associated with in code form.
Recipient Name (RNAME): Searchable field containing the name of the recipient
of the document.

A-6
APPENDIX B
OTHER SOURCES FOR ELECTRONIC FULL TEXT
In addition to full-text files available on BRS (see Chapter 8), there are currently
two other sources for PDR documents in electronic form. Those sources, which are
described in this appendix, are:
NRC Bulletin Board System (BBS) on Fedworld
A PDR Standing Order for Documents on Diskette
ABOUT NRC AND THE PDR BULLETIN BOARD SYSTEM AT FEDWORLD
NRC at FedWorld is an enhanced electronic bulletin board system (BBS) accessed

through the facilities of the U.S. Department of Commerce National Technical
Information Service (NTIS). This subsystem of FedWorld was established in
response to the NRC policy to improve communications with the nuclear industry
and the public and to make information on NRC's licensed activities more readily
available to all.
NRC at Fedworld
The U.S. Nuclear Regulatory Commission (NRC) subsystems can be accessed

through the Library of Files. The NRC BBS contains many file libraries and
forums for communicating with NRC. Some forums and libraries allow users to
post/view messages, upload files as official comments on rulemaking, programs, or
other matters for which NRC has requested public comment, and view or
download files associated with those comments . Background files on a particular
rule, program, or other matter are available for viewing or downloading from the
file libraries. Many files are in ASCII text or compressed to .ZIP files .
PDR Bulletin Board
The Public Document Room (PDR) maintains a Library of Files on FedWorld.

The PDR system provides easy access to ( 1) information about PDR service for
the public; (2) current news about NRC's public documents available on the online
database (Bibliographic Retrieval System, BRS); (3) dial-up connection to BRS via
the FedWorld gateway; (4) Commission and Advisory Committee meeting
announcements; and (5) an extensive collection of recently issued unclassified NRC
documents.
The Bulletin Board is updated daily by PDR staff (FTP files are updated the next
day) and files are posted for 30 days . Most files are available in ASCII text or in
.ZIP format for viewing/printing and/or downloading.
For additional BBS information, call the Reference Staff at the NRC Public
Document Room (PDR) at 202-634-3273 or 800-397-4209 between the hours of
8:30 a.m. and 4:15 p.m. ET Monday through Friday (except Federal holidays).
Requests for information can be faxed to 202-634-3343 or sent via Internet to
pdr@nrc.gov.

B-1
Other Sources for Electronic Full Text
STANDING ORDER FOR SELECTED DOCUMENTS ON DISKETTE
A selected group of NRC documents is available on diskette. Each week the PDR
staff produces one or more diskettes . Types of documents include Commission
meeting transcripts, daily event reports, plant status reports, headquarters reports,
preliminary notifications of occurrences, press releases, SECY papers, Federal
Register notices, Systematic Assessment of Licensee Performance reports, speeches ,
and staff requirements memoranda.
Not all document types will be available each week. The number of
diskettes produced will vary depending on the number and size of the
files received by the PDR from NRC offices in a given week.
The diskettes are reproduced by the PDR reproduction contractor

and delivered as requested on the standing order form . Customers
will be billed for standing orders through the copy service contractor.
Current reproduction fee charges can be obtained from PDR staff.
To receive the diskettes, customers should submit a signed "Request
for Standing Order" to the PDR staff. The form is available from
PDR staff, and contains a list of items available on standing order.
Cancellation or alterations to standing orders must be submitted in
writing to PDR staff.
Most files are in ASCII text format.
DISCLAIMER REGARDING ELECTRONIC DOCUMENTS ON DISK
The electronic documents are not necessarily identical to the corresponding

documents in paper or microform. Some of the differences follow:
Federal Register Notices (FRNs) are being provided on disk

simultaneously when submitting them for publication . Therefore, they
are not in Federal Register format and lack Federal Register page
numbers.
Note: Only FRNs on proposed/final rulemaking and policy statements

are included.
In the case of other documents , only those parts being produced

electronically by the NRC are included . Attachments may, therefore,
be available in paper and microform only. Attachments that are
included in electronic form may require reformatting.
• Meeting transcripts reflect the record taken by the reporter.
Handouts, content of visuals , etc. are not captured.
Similarly, users are cautioned that integrity of the electronic data may be lost in
transmission, from deterioration of the disk or improper handling, etc.
Although every effort is made to ensure that the information contained in each
document is accurate, documents obtained from the diskette program are not
considered official documents . Every subscriber/user explicitly acknowledges that
all information obtained via the diskette program is provided "as is" without
warranty of any kind, either expressed or implied, including, but not limited to, the
implied warranties of merchantability and fitness for a particular purpose. The
entire risk of acting on information obtained via the diskette program, including
the entire cost of all necessary remedies, is with those who choose to act on such
information and not with the operators of the diskette program.

B-2
Other Sources for Electronic Full Text
FILE NAME FORMATS ON DISKETTE
The following list is a breakdown of the available documents and their

corresponding file name extension, e.g., M941216.TRN is the file name format for a
transcript of a Commission meeting held on December 16, 1994.
File Name Based On: File Extensions
Commission Transcripts - meeting date .TRN

Daily Event Reports - report date .DER
Federal Register Notices - date signed or received .FRN
Headquarters Reports - report date .HDR
Plant Status Reports - report date PSR
Preliminary Notification of Occurrence - report number .PNO
Press Releases, Headquarters - report number .HQS
Press Releases, Regions - report number .REG
SECY Papers - report number .SCY
SALP Reports - docket number & report number .SLP
Speeches - speech number SPH
Staff Requirements Memoranda - report date or number .SRM
Enclosures to Various Documents
Lotus Files .WK3
Harvard Graphics .HVG
Data Base Files .DBF

B-3
APPENDIX C
LIST OF BASIC COMMANDS AND OPERATORS
This appendix is a quick reference guide to frequently used BRS search statements
or commands. For more complete information about specific commands and
operators, see the related section in the body of the manual.
HOW TO LOG ON: Type personal password when prompted - Press the Enter
key after each statement or command in BRS.
DISPLAY OPTIONS: LOOK or DISP

LOOK < T > SKIM LOOK < T > SKIMKEY
LOOK < T > SHORT LOOK < T > REG
LOOK < T > SKIMRPT LOOK < T > SKIMDKT
BOOLEAN OPERATORS: The AND command may be implied. To use the OR

and the NEQ commands, always press the Tab key on either side of the command .
Example: NEQ: DKT < T > NEQ <T > 50320Q

AND: AND < T > KEY = DECOMMISSIONING
AND (IMPLIED ): KEY = DECOMMISSIONING
OR: OR < T > DTC = NUREG
SEARCHES: From IDCS READY, first type SRCH to access search mode.
Author Searches: Do not use commas or periods .
Examples: ANAME = SMITH/

ANAME = SMITH J/
ANAME = SMITH J M
Recipient Searches: Use same format as for author searches.
Examples: RNAME = SMITH/

RNAME = SMITH J/
RNAME = SMITH J M
Author Affiliation and Recipient Affiliation Searches :

These are entered in code and must be decoded first.
Example: DECODES = @ BABCOCK/
AA = EMVBW (AUTHOR AFFILIATION)

RA = EMVBW (RECIPIENT AFFILIATION)
Docket Number Searches: Enter a forward slash to truncate or a

category after the Docket 50 or 52 number: For low docket numbers,
enter enough zeros to make 5 digits (dockets 50 and 52 are 5
digits -all other dockets are 7 digits).
Example: DKT = 50329/ DKT =50329Q DKT = 50003/

DKT =52001A DKT = 3001977 DKT 4000299
DKT = 7000222 DKT = 7102295
< T > = Tab key

C- 1
Basic Commands and Operators
• Date Searches: Date range searches of more than 1 year are not
recommended.
Example: DATE = 910101 (One day)

DATE = 9101/ (One month - using truncation)
DATE = 910701 < T > -920630 (One-year date range)
HOW TO LOG OFF: Always log off before disconnecting.
END (Ends display of the LOOK command . )

DROP (Erases hits.)
END (Exits search mode .)
LOFF (Exits the BRS system .)
< T> = Tab key

C-2
APPENDIX D
LIST OF FORMATS FOR BRS FILE SEARCHES (CHEAT SHEET)
LEGEND
yy stands for a 2-digit year

#stands for a number
@ stands for an alphabetic character
To find an Affiliation Code use the Decodes Function:
DECODES = @Company or Organization Name —i.e.,:

DECODES = @PUBLIC DOCUMENT/
To find a Document Type Code use the Decodes Function:
DECODES = *Document Type - i.e . ,: DECODES = *LICENSEE EVENT/
To find a Docket Number use the Decodes Function:
DECODES = #Plant Name - i.e.,: DECODES = #CALVERT CLIFFS/
The list that follows gives examples of BRS search statements to be used in
locating specific types of documents in PDR files:
TO LOCATE SEARCH ON BRS
ACRS transcripts .... DTC = TRAN & AA = NACRS or

RPT = ACRS-T-####
ACRS all other .. RPT ACRS-# or RPT = ACRS-

@ -##'s
Commission correspondence . REFAFFIL = NRCC
Commission meetings ... REF = 10CFR9.7 or DTC = TRAN

& AA = NRCC
Contracts CON = NRC-#-YY-### or

DTC CONT
& CON = FIN- @-####
Export licenses LIC = X @@@ -#### or

LIC = I@@@ -###
Federal Register numbers FRN = ##FR#####
FOIA numbers .... FIA = yy-###
Generic letters DTC = GL or RPT = GL-##-##
Generic technical issues REF = GTECI- @-##
I& E files DTC = PNOT, IEB, IEC, IEIN

Responses RPT = IEB-yy-## or
RPT = IEIN -yy-##

D-1
Formats for BRS File Searches (Cheat Sheet)
TO LOCATE SEARCH ON BRS
Licenses LIC = @@@ -## or ##-######-#
Amendments LIC = @@@-##-A-## or

##-#####-#-A##
(letter & number combinations
may vary)
NUREG reports RPT = NUREG-### or
RPT = NUREG-CR-###
Comments & correspondence .. RTR = NUREG-###
ORG files REFAFFIL = ORG-(affiliation

code)
Part 21 REFAFFIL = PT21-(affiliation

code)
Petition for rulemaking RUL - PRM -##-##
Projects -Regular PRJ = ### @
Project M .. REF = PROJ-M-##
Proposed rules RUL =PR-#
QA REF =QA-99900### or
REFAFFIL = QA-(affiliation code)
Reg guides .... RPT = REGGD-#.### (fill with

zeros after decimal point) or
DTC = TG, UIDE
Value impact/reg analysis ... .. DTC = TV &

RPT = REGGD-#.###
Correspondence & comments RTR = REGGD-#.###
Draft guides TSK = @@-#### or @@-###-# or

@@-##- # (letter & number
combinations may vary)
Review groups ..... REFAFFIL = (affiliation code)
SECY papers .... RPT = SECY-yy-##
State programs - General . REFAFFIL = NESD
Specific State ... REFAFFIL = ESG (State

abbreviation)
Topical reports REFAFFIL = TOP-(affiliation

code)
WASH reports RPT = WASH-####
Waste management REF = WM -##
Waste management research(WMRES) ..... REFAFFIL = WMRES-

(affiliation code)

D-2
APPENDIX E
ONLINE HELP FOR COMMAND ACCESS
THE WHAT IS OR ?? , COMMAND
The WHAT IS command is a limited BRS online help facility which provides
explanatory text for certain coded or abbreviated values. The command can be
entered in two ways:
1. Typing WHAT, pressing the Tab key, typing IS , and pressing the Tab key
again followed by the value to be searched , pulls up a hit, which must be
viewed with LOOK or DISP, then dropped from the screen to continue a
search .
2. Typing ??, followed by the value to be searched, displays the result and
returns to the search prompt. (This method is obviously faster, but the
resulting display is not exactly identical . )
If a help request is entered for which no information is available, BRS will respond
with the following error message:
*NO DATA ON RECORD FOR THIS INQUIRY
The help facility provides definitions for the following values. (The first example
illustrates both search methods):
BRS Field Names
WHAT IS can be used to search for a description or definition of a BRS field, for
example:
WHAT IS ACN
Search Method 1:
BRS: S OK
USER: WHAT < TAB > IS < TAB > ACN < ENTER >
BRS: 1 HITS
BRS: 2001 /1#1
KEYNAME: ACN
DECODES: ACCESSION NUMBER
LINE#1 : SINCE OCTOBER 1978, THE ACCESSION NUMBER
FIELD IS 10 DIGITS
D >>
USER: END < ENTER >
BRS: 1 HITS

E-1
Online Help for Command Access
Search Method 2:
BRS: S OK
USER: ??.ACN < ENTER >
BRS: ACCESSION NUMBER
SINCE OCTOBER 1978, THE ACCESSION
NUMBER FIELD IS 10 DIGITS
SOK
BRS System Message Files
BRS system messages may be too large for the message screen. The information is
placed in a file that can be retrieved with the WHAT IS command, for example:
WHAT IS WORD
BRS: S OK
USER: ??, WORD < ENTER >
BRS: WORD SEARCH is a new search feature added to the PDR's
Bibliographic Retrieval System (BRS) .
The WORD command can be used to search for BRS records by any
word (including KEYWORDS) , date or report number embedded in
the title lines. For example, LERS can now be searched by EVENT
date instead of using the little known document report date in the date
field...
S OK

E-2
BRS Code Names (Such as Docket Numbers, Affiliation Codes, and Document
Type Codes)
To find a docket number for a licensee whose name is known, use the DECODES
function. If the docket number is known but the searcher wants to know the
related facility name, use WHAT IS:
The user wants to locate the name that matches docket number 7000364:
BRS: S OK
USER: ??,7000364
BRS: #Babcock & Wilcox Co. , Parks Township, PA,
S OK
The user wants to find out what the Document Type Code COC stands for:
BRS: S OK
USER:??, COC < ENTER >
BRS: COC
* CERTIFICATE OF COMPLIANCE
S OK
Docket 50 Categories
Because of the large volume of correspondence, Docket 50 files are subdivided into
alphabetic categories. The types of documents assigned to a particular category
can be located with WHAT IS, for example:
The user wants to find out the definition of Category B:
BRS: SOK
USER:??,CATEGORY B < ENTER >
BRS: CATEGORY B CONTAINS THE PRELIMINARY SAFETY
ANALYSIS REPORT AND ITS AMENDMENTS
S OK

E-3
What Is Released
WHAT IS RELEASED is updated daily by PDR staff to track information on

latest 48x fiche cards available, the latest complete accession date (documents)
released to the files, and the latest records (tapes) loaded in the database .
For example:
BRS: S OK
USER: ??, RELEASED < ENTER >
BRS:
THE LAST ACCESSION DAY RELEASED IS:
960305
THE LAST ACCESSION DAY LOADED ON THE DATABASE IS:
960308
THE LAST 48X MICRIFICHE RECEIVED IS:
87483
S OK

E-4
APPENDIX F
LIST OF COMMON DOCUMENT TYPE CODES
Examples of some of the more common document type codes contained in the
DTC field of BRS are listed below. The list is arranged in alphabetical order by
document type .
Another way to search for a code name is to use the BRS command
DECODES = * followed by the document type (use truncation). For example:
DECODES = *APPLICATION/ < ENTER > . See Chapter 5 for more information.
BRS can also be used to verify the definition of a known code by entering ??,
followed by the code name. For example: ??,ASFS < ENTER > . See Appendix E
for more information.
CODE DOCUMENT TYPE
AO ABNORMAL OCCURRENCE REPORTS

see also LER & RO
see also KEY = ABNORMAL OCCURRENCES
ORA ANNUAL OPERATING REPORT
ANLR ANNUAL REPORTS (COMPANY-FINANCIAL)

see also KEY = FINANCIAL REPORTS
see also KEY = FINANCIAL INFORMATION
ASFS APPLICATION, DRY CASK ISFSI (DKT 72)
AMBL APPLICATION, MTL/BYPRODUCT LICENSE,

AMENDMENT & RENEWAL (DKT 30)
ASNM APPLICATION, SNM LICENSE &

AMENDMENT/RENEWAL TO LICENSE (DKT 70)
ASML APPLICATION, SOURCE MTL. LICENSE &

AMENDMENT/RENEWAL TO LICENSE (DKT 40)
VA ARCHIVE RECORDS
AUD AUDITS
see also KEY = AUDITS
COC CERTIFICATES OF COMPLIANCE (DKT71)

LIAN
see also KEY = CERTIFICATES OF COMPLIANCE
ACOC CERTIFICATES OF COMPLIANCE -APPLICATION TO

RENEW OR REVISE (DKT 71)
see also KEY = CERTIFICATES OF COMPLIANCE
COD CERTIFICATES OF DISPOSITION OF MATERIALS

see also KEY = DISPOSITION CERTIFICATES

F-1
Common Document Type Codes
CODE DOCUMENT TYPE
TL10 CODE OF FEDERAL REGULATIONS - NOTICE OF

FINAL RULE
SECY COMMISSION PAPER

see also DTC = SECD
CONF CONFERENCE & WORKSHOP

PAPERS/PROCEEDINGS/ABSTRACTS
PCON CONSTRUCTION PERMITS & AMENDMENTS

see also KEY = CP
ACPP CONSTRUCTION PERMITSAPPLICATION &

AMENDMENTS TO APPLICATION
see also KEY = CP
STAT CONTRACTED REPORT
CONT CONTRACTS & AMENDMENTS OR SUPPLEMENTS

see also KEY = CONTRACTS
DEC DECISIONS
see also KEY = DECISIONS
DECP DECOMMISSIONING PLANS

see also KEY = DECOMMISSIONING
see also KEY = DECOMMISSIONING PLANS
DEFR DEFICIENCY REPORTS ( 10CFR50.55E & PART 21)

see also KEY = DEFICIENCY REPORTS
see also KEY = CONSTRUCTION DEFICIENCY
REPORTS
DKT30 DOCKET 30 BYPRODUCT MATERIAL DOCUMENTS
SECD DRAFT COMMISSION PAPER

see also DTC = SECY
DRAW DRAWINGS
EXER EMERGENCY EXERCISE SCENARIO
EMPR EMERGENCY PLAN IMPLEMENTING PROCEDURES
EMRG EMERGENCY PLANS

see also KEY = EMERGENCY PLANS
EN ENFORCEMENT NOTIFICATIONS
see also KEY = ENFORCEMENT ACTION
PROCEEDINGS
see also KEY = ENFORCEMENT ACTIONS
see also KEY = ENFORCEMENT

F-2
CODE DOCUMENT TYPE
EAP ENVIRONMENTAL IMPACT APPRAISALS

see also KEY = ENVIRONMENTAL IMPACTS
see also KEY = APPRAISALS
ENVS ENVIRONMENTAL IMPACT STATEMENT, ALL

VERSIONS
EMR ENVIRONMENTAL & RADIOLOGICAL MONITORING

REPORTS (PERIODIC )
(Includes semiannual effluent report, annual
environmental operating reports, NPDES reports &
many others)
see also KEY = EFFLUENT MONITORING
see also KEY = ENVIRONMENTAL MONITORING
see also KEY = RADIATION MONITORING
see also KEY = DISCHARGE MONITORING
REPORTS
see also KEY = MONITORING
ENVR ENVIRONMENTAL REPORT, ALL VERSIONS

see also DTC = ENTR
ETE EVACUATION TIME ESTIMATES/REPORTS RE ETE
EXAM EXAMINATION REPT, SENIOR REACTOR OPERATOR &

REACTOR OPERATOR
EXBT EXHIBITS (DOCKETING AND SERVICES BRANCH

INFORMATION)
AIEL EXPORT LICENSES & IMPORT LICENSES-

APPLICATIONS & AMENDMENTS TO APPLICATIONS
see also KEY = IMPORTING
see also KEY = IMPORT LICENSES
see also KEY = EXPORTING
see also KEY = EXPORT LICENSES
EXT EXTERNAL CORRESPONDENCE

see also DTC = INC or OUT
FRN FEDERAL REGISTER NOTICES

see also KEY = FEDERAL REGISTER NOTICES
see also KEY = FEDERAL REGISTER
FEPE FEMA EVALUATIONS OF EXERCISES & STATE

EMERGENCY PLANS
see also KEY = EMERGENCY PLANS
see also KEY = EXERCISES
see also KEY = EVALUATIONS
FHSR FINAL HAZARD SUMMARY REPORT (INCLUDING

AMENDMENTS)

F-3
1
CODE DOCUMENT TYPE
FSAR FINAL SAFETY ANALYSIS REPORT & AMENDMENTS

(FSAR)
FPP FIRE PROTECTION PLAN/FIRE PROTECTION EVAL

REPT
FR FOREIGN REPORTS
FCRR FUEL CYCLE RELOAD REPORTS

see also KEY = RELOAD
TXT FULL TEXT RECORDS
ZAR GENERAL EXTERNAL TECHNICAL REPORTS
GL GENERIC LETTERS
GEN GENERIC LETTERS, INFORMATION NOTICES,

BULLETINS , AND CIRCULARS
GRAN GRANTS & AMENDMENTS TO GRANTS
EXEM GRANTS OF EXEMPTION FROM & EXTENSION TO NRC

REQUIREMENTS
INC INCOMING CORRESPONDENCE

see also DTC = OUT or EXT
INDX INDEX
IPE INDIVIDUAL PLANT EXAM ( OF EXTERNAL EVENTS)
INSP INSPECTION REPORT, NRC-GENERATED
INSU INSURANCE ENDORSEMENT/INDEMNITY

AGREEMENT
MEMO INTERNAL OR EXTERNAL MEMORANDUM
IEIR INVESTIGATION REPORTS

see also KEY = INVESTIGATION REPORTS
see also KEY = INVESTIGATIONS
LB LETTER BALLOT
LSFS LICENSE, DRY CASK ISFI & AMENDMENT TO LICENSE

(DKT 72)
IMEX LICENSE, IMPORT/EXPORT & AMENDMENTS
LMBL LICENSE, MTL/BYPRODUCT & AMENDMENT TO

LICENSE (DKT 30)
LSNM LICENSE, SNM & AMENDMENT TO LICENSE (DKT 70)

F -4
CODE DOCUMENT TYPE
LSML LICENSE, SOURCE MTL LICENSE & AMENDMENT TO

LICENSE (DKT 40)
LER LICENSEE EVENT REPORT

see also AO, RO
MINS MEETING MINUTES- INTERNAL (NON-TRANSCRIPT)
MAGD MEETINGS-AGENDAS
see also KEY = AGENDAS
MOAU MEMORANDUM OF AGREEMENT/UNDERSTANDING

(MOA, MOU)
MOR MONTHLY OPERATING ANALYSIS REPORT
NSHC NO SIGNIFICANT HAZARDS CONSIDERATION

DETERMINATION
ENTR NON-RECURRING TECHNICAL REPORT

(ENVIRONMENTAL)
see also DTC = ENVR
NDEV NOTICE OF DEVIATION/NONCONFORMANCE FROM A

REGULATORY GUIDE
NVID NOTICE OF VIOLATION OF A REGULATION
NOCE NOTIFICATION OF CONTRACT EXECUTION
NOGR NOTIFICATION OF GRANT EXECUTION
IEB NRC BULLETIN

see also DTC = GEN
IEC NRC CIRCULAR

see also DTC = GEN
IEIN NRC INFORMATION NOTICE

see also DTC = GEN
PP NRC TECHNICAL REPORT
NUREG NUREG REPORTS
LOLL OPERATING LICENSES & AMENDMENTS (DKT 50)
AOOL APPLICATION FOR OPERATING LICENSE OR

AMENDMENT (DKT 50)
OPER OPERATOR TRAINING/REQUALIFICATION PROGRAM
ORDR ORDERS
see also KEY = ORDERS

F-5
CODE DOCUMENT TYPE
ORG ORGANIZATION CHARTS

see also KEY = ORGANIZATION CHARTS
OUT OUTGOING CORRESPONDENCE

see also DTC = EXT or INC
DPKG PACKAGE OF NONCODED MATERIAL
PRM PETITION FOR RULEMAKING
FOTO PHOTOGRAPHS & SLIDES

see also KEY = PHOTOGRAPHS
PNOT PRELIMINARY NOTIFICATION OF EVENT OR

OCCURRENCE
PSAR PRELIMINARY SAFETY ANALYSIS REPORT &

AMENDMENTS
ISI PRESERVICE & INSERVICE INSPECTION & TEST REPTS
REL PRESS RELEASE/NEWS ARTICLE
PRA PROBABILISTIC RISK ASSESSMENT
PR PROPOSED RULE
PC PUBLIC COMMENTS ON PROPOSED RULES &

PETITIONS FOR RULEMAKING
SQAP QUALITY ASSURANCE PROGRAM
QAPA QUALITY ASSURANCE PROGRAM APPROVAL FOR

RADIOACTIVE PACKAGES
RSAR REFERENCE SAFETY ANALYSIS REPORT &

AMENDMENTS (RSAR)
UIDE REGULATORY GUIDE (REG GUIDE)
RO REPORTABLE OCCURRENCE REPORT

see also AO, LER
OMBR REQUEST FOR OMB REVIEW
RETCH RESEARCH AND TECHNICAL ASSISTANCE REPORTS
RIL RESEARCH INFORMATION LETTER
FSER SAFETY EVALUATION REPORT-FACILITY

see also KEY = SER
see also KEY = SER SUPPLEMENTS
(After 1975 these are generally NUREGs.
See also category E of the docket file .)
NUREG/BR- 0231 NRC Public Document Room

F-6
CODE DOCUMENT TYPE
SER SAFETY EVALUATION REPORT-LICENSING &

RELATED ISSUES
(This is used for license amendments etc. - use FSER
for the SER done in connection with the original CP &
OL for a facility.)
IFLA SAFETY INSPECTION (NON-REACTOR)
SRM STAFF REQUIREMENTS MEMORANDUM

see also KEY = STAFF REQUIREMENTS
MEMORANDUMS
see also KEY = STAFF REQUIREMENTS
SRP STANDARD REVIEW PLAN
SAI STRATEGIC ASSESSMENT PAPERS
SALP SYSTEMATIC ASSESSMENT OF LICENSEE

PERFORMANCE
see also KEY = SALP
TECH TECHNICAL SPECIFICATIONS

see also KEY = SPECIFICATIONS
see also KEY = TECHNICAL SPECIFICATIONS
see also KEY = ENVIRONMENTAL TECH SPECS
see also DTC = ETS, AOOL, or LOLL
ETS TECHNICAL SPECIFICATIONS-ENVIRONMENTAL

see also DTC = TECH, AOOL, or LOLL
see also KEY = ENVIRONMENTAL TECH SPECS
see also KEY = TECHNICAL SPECIFICATIONS
TEL TELEPHONE OR VERBAL CONVERSATION RECORD
TEST TEST REPORT
PROC TEST/INSPECTION/OPERATING PROCEDURE
ᎢᏃ TEXT-BIBLIOGRAPHIC & CATALOGS & INDEXES
TOPR TOPICAL REPORT
TOPE TOPICAL REPORT EVALUATION
TRAN TRANSCRIPTS, DEPOSITIONS, NARRATIVE

TESTIMONY
TRIP TRIP REPORTS
USAR UPDATED FINAL SAFETY ANALYSIS REPORT &

AMENDMENTS
WIR WEEKLY INFORMATION REPORT

F-7
BRS Users' Manual
September 1996
APPENDIX G
BRS MENU ACCESS SYSTEM
The BRS Menu Access System, installed in July 1994, does not replace the
command-driven system, but offers several additional features to users who access
BRS with a PC.
Note that menu access requires either ANSI or VT100 terminal emulation. It is
designed with menus and screens for easy operation.
HOW TO USE MENU ACCESS
Log on to BRS with your personal password, or end the search mode if already
using the BRS command mode.
At the IDCS READY prompt, type MAIN and press the Enter key to access the
menu mode .
Always press the Enter key after typing a command or selecting a number from
the menu .
At the Terminal Type menu, either type the number corresponding to your
terminal type or choose to return to BRS command mode:
BRS: PLEASE INDICATE TERMINAL TYPE
1. ANSI
2. VT100
3. CANCEL REQUEST AND RETURN TO BRS
SELECTION (1,2,3):
The main menu will be displayed after a terminal choice has been made:
BRS: THE NUCLEAR REGULATORY COMMISSION

BRS MENU ACCESS SYSTEM
MAIN MENU
1. BRS ANNOUNCEMENTS
2. ONLINE TUTORIAL
3. ASSISTED SEARCH
4. ONLINE ORDER
5. REFERENCE MANUALS
6. EXIT TO BRS
PLEASE ENTER SELECTION

[ Enter choice from 1 to 7]

G- 1
BRS Menu Access System
Select from the menu by typing the number corresponding to your choice.
Each selection contains submenus as well as command lines at the bottom of the
screen providing directional choices for moving around within screens and menus.
The searcher can leave the menu mode by typing BRS at any screen or typing the
corresponding number where EXIT TO BRS is a choice on the menu.
MENU ACCESS CONTENTS
A description of each BRS menu access feature follows :
BRS ANNOUNCEMENTS
This portion of MENU ACCESS is used to provide detailed information on

changes to BRS, new PDR programs, etc. It replaces some of the messages that
appear at the initial logon screen.
Short messages of a more ephemeral nature, such as prospective BRS downtime ,

will still be announced at logon.
Announcements are intended to be temporary, but the time limit on retention will
vary with the message.
ONLINE TUTORIAL
The online Tutorial has been available to the public since January 1994. It is
intended to orient the new password holder to the contents of BRS records and
search format. Infrequent users who want to refresh their knowledge of BRS or
look up a particular command syntax may also wish to use it. See Chapter 4 for
more information.
ASSISTED SEARCH
This search mode was installed on BRS in July 1994. Assisted search is designed
for infrequent users or those who prefer to search using menus rather than
commands . Chapter 3 has more information.
ONLINE ORDER
The Online Order Entry System (OOES) has been available on BRS since July
1991 and was added as a selection in menu access in July 1994. It operates from
the BRS command mode and is also a selection in the assisted search submenus .
Chapter 14 has more information about OOES.
REFERENCE MANUALS
Two PDR reference manuals can be viewed online by typing 5 on the main menu
to access the "BRS Online Reference Facility." They are further divided into
submenus .
The BRS Public User's Manual is divided into two parts: Type 1 for "System
Searching" and 2 for "On-line Reference Assistance Tools."
The Online Order Entry System User's Reference Guide is also available as an online
99
reference manual by typing 3 for "On-line Order Entry System .'

G-2
AVERY
A DENNISON
Office Products
Brea, California 92821
Economy
View Binder
UNIVERSITY OF MINNESOTA
3 1951 D03 258997 E

Bibliographic Retrieval System User S Ma

Uploaded by

Document Information

Original Title

Copyright

Available Formats

Share this document

Share or Embed Document

Sharing Options

Did you find this document useful?

Is this content inappropriate?

Copyright:

Available Formats

Bibliographic Retrieval System User S Ma

Uploaded by

Copyright:

Available Formats

This is a reproduction of a library book that was digitized

by Google as part of an ongoing effort to preserve the

U.S. Nuclear Regulatory Commission

Office of the Secretary

Public Documents Branch

USERS ' MANUAL

USERS ' MANUAL

Address for Courier or Express Delivery ONLY

Reading Room Hours

Federal Recycling Program

BIBLIOGRAPHIC RETRIEVAL SYSTEM

1 Introduction to the Bibliographic Retrieval System (BRS)

Hardware and Software Configurations for Offsite Access ...... 2-1

Disconnecting From/Logging Off BRS (LOFF) 2-3

Formats for Searching

Command Access 3-1

4 Online Tutorial for Command Access

Tutorial Access .. 4-1

NRC Public Document Room NUREG/BR-0231

5 Managing the Search Process

IDCS Ready .... 5-1

Boolean Operators (AND, OR, NEQ) 5-2

Not Equal To (NEQ) ... 5-6

Range Searching 5-7

DECODES for Document Type Codes 5-11

Search (SRCH ) . 6-1

Backup (BKUP) 6-4

History (HIST) ...

Report (REPT) . 6-6

7 Searching BRS Fields

Accession Number ACN) 7-1

Contract Number (CON) …… 7-5

Freedom of Information Act Number (FIA) 7-12

Freedom of Information Act Name (FNAME) 7-14

NUREG/BR-0231 NRC Public Document Room

Project Number (PRJ) 7-18

Recipient Affiliation (RA) .... 7-19

Recipient Name (RNAME) .... 7-19

Report Number (RPT) 7-22

Related to Report Number (RTR) 7-24

Text Update (TXT_UPDATE) 7-27

Finding Keywords (FNDKY) 8-1

Browsing the Thesaurus (BRWS) .... 8-5

9 Viewing Search Results (Citations)

Record Display 9-1

Predefined Display Formats 9-4

User-Defined Display Formats 9-5

LOOK < TAB > @# 9-5

10 Viewing Full-Text Records

View (V) 10-1

Controlling Search and Display Within Open Full-Text

Top (T) 10-2

Bottom (B) 10-2

Next Screen (D or < ENTER > ) ... 10-2

NRC Public Document Room NUREG/BR-0231

Previous Screen (U) 10-2

Last Search or Word Match (.) ... 10-3

Back 1 Line (-) 10-3

Help/How To Display Full Text (? or H) 10-4

Marking Records To Save (MARK) ... 11-1

Reviewing a Saved Search (DPRT) ... 11-3

Saving Search Results (SAVEAS) 11-4

Erasing a Hit List .... 11-5