Adas Mooe 3rd Speaker Gam Wtax Forms 1

OVERVIEW ON
GOVERNMENT ACCOUNTING
MANUAL
Z-ANN LEAH B. ZULUETA

Registration Number:
QAC/R63/0216
Administrative Assistant III
Department of Education-Division of Quezon

GOVERNMENT
ACCOUNTING
QAC/R63/0216 MANUAL
Sec. 109, Presidential Decree (P.D.) No. 1445
Government Auditing Code of the Philippines
Government Accounting encompasses the

processes of analyzing, recording, classifying,
summarizing and communicating all transactions
involving the receipt and disposition of
government funds and property, and interpreting
the results thereof.
QAC/R63/0216

QAC/R63/0216
“This Manual presents the basic accounting policies

and principles in accordance with the Philippine Public
Sector Accounting Standards (PPSAS) adopted thru
COA… (p1, GAM)”
It shall be used by all National Government Agencies

(NGAs) in the:
a. preparation of the general purpose financial
statements in accordance with the PPSAS and other
financial reports as may be required by laws, rules and
regulations; and
b. reporting of budget, revenue and expenditure in
accordance with laws, rules and regulations. (p1, GAM)
QAC/R63/0216
The Manual aims to update the following:

Volume 1
standards, policies, guidelines and procedures in
accounting for government funds and property;
Volume 2
accounting books, registries, records, forms,
reports and financial statements
Volume 3
coding structure and accounts
Chapter 1, Sec. 3. Objective of the Manual.
ACCOUNT
• It is a record of all relevant business
transactions where information of similar
nature is stored.
(Palencia et al, 2017)
QAC/R63/0216

FIVE MAJOR ACCOUNTS
• Assets - are resources controlled by an entity as a
result of past events, and from which future economic
benefits or service potential are expected to flow to the
entity.
QAC/R63/0216

FIVE MAJOR ACCOUNTS
• Liabilities - are firm obligations of the entity
arising from past events, the settlement of
which is expected to result in an outflow
from the entity of resources embodying
economic benefits or service potential.
• Net Assets/Equity - is the residual interest

in the assets of the entity after deducting all
QAC/R63/0216 its liabilities.
FIVE MAJOR ACCOUNTS
• Revenue – is the gross inflow of economic benefits or
service potential during the reporting period when those
inflows result in an increase in net assets/equity, other
than increases relating to contributions from owners.
• Expense - are decreases in economic benefits or

service potential during the reporting period in the form
of outflows or consumption of assets or incurrence of
liabilities that result in decreases in net assets/equity,
QAC/R63/0216
other than those relating to distributions to owners.

QAC/R63/0216
DUALITY CONCEPT
- all aspects of an accounting transaction should be recognize.
basis for DOUBLE ENTRY ACCOUNTING SYSTEM (double entry

bookkeeping):
❑Debit – increase in assets and expenses and decrease in liabilities, equity, and
income.
❑Credit – increase in income, liabilities, and equity and decrease in assets and
expenses.
RULES OF DEBIT AND CREDIT

MAJOR TYPES ASSIGNED RULES OF DEBIT AND CREDIT
OF ACCOUNTS NUMBER
Normal Balances To INCREASE (+) To DECREASE (-)
ASSET 1 DEBIT DEBIT CREDIT
LIABILITIES 2 CREDIT CREDIT DEBIT
EQUITY 3 CREDIT CREDIT DEBIT
INCOME 4 CREDIT CREDIT DEBIT
EXPENSES 5 DEBIT DEBIT CREDIT
QAC/R63/0216

QAC/R63/0216
ASSET (1)
Cash - Modified Disbursement System (MDS), Regular 1010404000
Accounts Receivable 1030101000
Office Supplies Inventory 1040401000
School Buildings 1060402000
Office Equipment 1060502000
Advances for Operation Expenses 1990101000
LIABILITIES (2)
Accounts Payable 2010101000
Due to BIR 2020101000
Other Payables 2999999000

QAC/R63/0216
EQUITY (3)
Government Equity 3010101000
INCOME (4)
Income from Grants and Donations in Cash 4040201000
EXPENSE (5)
Traveling Expenses – Local 5020101000
Electricity Expenses 5020402000
Transportation and Delivery Expenses 5029904000

QAC/R63/0216
https://www.uacs.gov.ph/resources/uacs/object-code/sub-object

QAC/R63/0216

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Transaction Analysis
- gather information about transactions or
events generally through the source
documents
• The school head of DO Elementary School issued check to Juana B.
Amillionaire for her janitorial services rendered from January 1 to
February 28, 2021. As a Job Order, her daily rate is P300.00.
• Juan Dela Cruz submitted school reports to DO and claim his

transportation expenses amounting to P300.00. He also reimburses his
transportation expenses incurred to attend a training at Sevilla’s
QAC/R63/0216
amounting to P400.00 against school MOOE for the month of January-
February 2021.
Journalizing - make journal/accounting entries and record the
transactions on the journal.
• Simple Entry – one debit account and one credit

account; thus, two accounts are only affected
The school head of DO Elementary School issued check to Juana B.

Amillionaire for her janitorial services rendered for 38 days from January 1
to February 28, 2021. As a Job Order, her daily rate is P300.00.
Account
Account Title Dr. Cr.
Code
Janitorial Expenses 5021202000 11,400.00
QAC/R63/0216
Cash - MDS, Regular 1010101000 11,400.00

• Compound Entry – can be more than two accounts in the debit or
credit
Juan Dela Cruz submitted school reports to DO and claim his

transportation expenses amounting to P300.00. He also reimburses his
transportation expenses incurred to attend a training at Sevilla’s
amounting to P400.00. All the expenses are charged against school
MOOE for the month of January-February 2021.
Account
Account Title Dr. Cr.
Code
Travel Expenses 5020101000 300.00
Training Expenses 5020201000 400.00
QAC/R63/0216
Cash - MDS, Regular 1010101000 700.00

Accounting Entries
• Account Titles
– the debit is entered at the extreme left of the first line
– the credit is entered slightly indented on the next line.
• Account code – placed opposite the account title
• Debit – amount of the debit account
• Credit – amount of the credit account
QAC/R63/0216

• The school head of DO Elementary School received QAC/R63/0216
the SOA of their internet subscription from Turtle

Telecom for the period January 27 to February 26,
2021 amounting to P1,899.00.
o Turtle Telecom is a VAT Registered company.
o A check was issued to Turtle Telecom on
March 2, 2021 amounting to 1,780.31.

• The school head of DO Elementary School received QAC/R63/0216
the SOA of their internet subscription from Turtle

Telecom for the period January 27 to February 26,
2021 amounting to P1,899.00.
o Turtle Telecom is a VAT Registered company.
o A check was issued to Turtle Telecom on
March 2, 2021 amounting to 1,780.31.
Account Title UACS Code Debit Credit

Internet Expenses 5020101000 1,899.00
Due to BIR 2020101000 118.69
Cash - MDS, Regular 1010101000 1,780.31

WITHHOLDING TAX Registration Number:
QAC/R63/0216
What:
It is the amount withheld and sent directly to the government as partial
payment of income tax.
Why: It is mandated under the National Internal Revenue Code Sec. 57 & 58.
Who:
• Individuals engaged in business or practiced of profession;
• Non-individuals (corporations, associations, partnerships, cooperatives)
whether engaged in business or not;
• Government agencies and its instrumentalities (NGAs),GOCCs, LGUs
including Barangays
WITHHOLDING TAX Registration Number:
QAC/R63/0216
When:
• making payments to Suppliers of Goods and Services
• pay bills such as telephone, internet and cable, utility bills such as electric
and water
How to know if the supplier is VAT registered or Non-VAT registered?

Check the Sales Invoice or Official Receipt

DUE TO BIR Registration Number:
QAC/R63/0216
GOODS - INDIVIDUAL SERVICES

BIR FORM RATE ATC BIR FORM RATE ATC
VAT VAT
2306 5% WV010 2306 5% WV020
2307 1% WC640/WI640 2307 2% WC157/WI157
Non - VAT Non - VAT
2306 3% WB080 2306 3% WB080
2307 1% WC640/WI640 2307 2% WC157/WI157
BIR FORM NO. 2306 Certificate of Final Tax Withheld at Source
BIR FORM NO. 2307 Certificate of Creditable Tax Withheld at Source

SERVICES - VAT Registered
BIR FORM FORMULA EXAMPLE Registration Number:
QAC/R63/0216
2306 (Gross Amount/1.12) x 5% (1,899.00/1.12)(5%) = 84.78
2307 (Gross Amount/1.12) x 2% (1,899.00/1.12)(2%) = 33.91
Tax withheld 118.69
thus: Gross Amount 1,899.00
Less: tax withheld 118.69
Net Amount 1,780.31
SERVICES - Non – VAT Registered
BIR FORM FORMULA EXAMPLE
2306 Gross Amount x 3% 2,000.00 x 3% = 60.00 Net amt.:
2307 Gross Amount x 2% 2,000.00 x 2% = 40.00 1,900.00
GOODS - VAT Registered
BIR FORM FORMULA EXAMPLE Registration Number:
QAC/R63/0216
2306 (Gross Amount/1.12) x 5% (13,392.86)(5%) = 669.64
2307 (Gross Amount/1.12) x 1% (13,392.86)(1%) = 133.93
Tax withheld 803.57
thus: Gross Amount 15,000.00
Less: tax withheld 803.57
Net Amount 14,196.43
GOODS - Non – VAT Registered
BIR FORM FORMULA EXAMPLE
2306 Gross Amount x 3% 15,000.00 x 3% = 450 Net amt.:
2307 Gross Amount x 1% 15,000.00 x 1% = 150 14,400.00
QAC/R63/0216

USES AND INSTRUCTIONS ON RELATED
LIQUIDATION REPORT FORMS
QAC/R63/0216

PURCHASE REQUEST
(PR)
The PR is a form used by the Supply and/or Property

Custodian for purchasing goods/supplies/property if
the item/s requested is/are not available on stock.
QAC/R63/0216

QAC/R63/0216
YYYY-MM-SSSS
Assigned no. to
the requested
item

QAC/R63/0216


QAC/R63/0216
5 PCS LYSOL HAND WASH 99.00 495.00
10 PCS LYSOL HAND WASH 120.00 1,200.00
✓
5 PCS LYSOL HAND WASH 500ML 99.00 495.00
10 PCS LYSOL HAND WASH 750ML 120.00 1,200.00
5 PCS PREPAID LOAD CARD 100.00 500.00
 4 PCS PREPAID LOAD CARD
1 PC LOAD
100.00
100.00
400.00
100.00
4 PCS TISSUE 15.00 60.00
✓ 1 PCK TISSUE 4’S 60.00 60.00
QUOTATION FORM
QAC/R63/0216

QAC/R63/0216
DATE
TIME
SHOULD BE HANDWRITTEN BY THE

MERCHANT
QAC/R63/0216

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QAC/R63/0216

ABSTRACT OF
QUOTATION
QAC/R63/0216

QAC/R63/0216

QAC/R63/0216

PURCHASE ORDER
(PO)
The PO is a form/document used by the

agency/entity, addressed to a supplier, to
deliver specific quantities of
supplies/goods/property subject to the
terms and conditions contained in the PO.
QAC/R63/0216

Can be: same day as PR
/Canvass or date after PR
and canvassRegistration
or same Number:
QAC/R63/0216
PICK UP FULL/CASH/
n/30

1,000.00
QAC/R63/0216
MERCHANT PRINCIPAL
N/A

DISBURSEMENT VOUCHER
(DV)
The DV is a form used to pay an obligation

to employees/individuals/agencies/creditors
for goods purchased or services rendered.
QAC/R63/0216

QAC/R63/0216

QAC/R63/0216
If reimbursement, then your

particular will be: “For
reimbursement of…”

QAC/R63/0216

QAC/R63/0216

INSPECTION AND
ACCEPTANCE REPORT
(IAR)
The IAR is a report submitted by the Inspection
Officer/Committee and the Supply and/or
Property Custodian on the inspection and
acceptance, respectively, of the purchased
supplies/goods/equipment/property.
QAC/R63/0216

QAC/R63/0216

DM 196, S. 2020, w/ ref. DO No. 5, s. 2010, DO 45, s.2006 and DO no. 19, s.2017
QAC/R63/0216
1 2
✓ FROM INSPECTORATE ✓
SCHOOL PROPERTY
TEAM CUSTODIAN

INVENTORY CUSTODIAN SLIP
(ICS)
The ICS is a form used by the Supply and/or
Property Custodian to issue tangible items
amounting to less than P15,000 to end-user to
establish accountability over them.
QAC/R63/0216

QAC/R63/0216
Based on your Number Assigned

PO/OR by property
school

QAC/R63/0216
PROPERTY CUSTODIAN RECIPIENT/END-USER

WASTE MATERIALS REPORT
(WMR)
QAC/R63/0216

QAC/R63/0216

PROPERTY CUSTODIAN SCHOOL HEADRegistration Number:
QAC/R63/0216
PERSON AUTHORIZED
TO WITNESS DISPOSAL
INSPECTION OFFICER OF WASTE MATERIALS

UNNUMBERED MEMORANDUM
ASSIGNMENT OF OIC-ASDS
September 2, 2020
OIC-ASDS ASSIGNMENT
GREGORIO A. CO, JR. 1ST Congressional District
GREGORIO T. MUECO 4th Congressional District
HERBERT D. PEREZ 2ND and 3RD Congressional District
TRAVEL ORDERS including

ITINERARY OF TRAVEL and
QAC/R63/0216
CERTIFICATE OF TRAVEL COMPLETED

DM 252, S. 2019 dated 09.23.2019
AUTHORITY TO TRAVEL
Recommending Approval Approval
For TEACHING/NON-
TEACHING PERSONNEL with
destination within the
NONE SCHOOL HEAD
division:
For TEACHING/NON- SCHOOLS DIVISION
TEACHING PERSONNEL with
destination within and
SCHOOL HEAD SUPERINTENDENT
outside Region: (SDS)
For SCHOOL HEADS with SCHOOLS DIVISION
destination within the
division, and within and
ASDS-IN-CHARGE SUPERINTENDENT
QAC/R63/0216 outside Region: (SDS)

ITINERARY OF TRAVEL
(IoT)
This form shall be used by the official/employee of the
agency/entity making the travel to show the detailed
itinerary of travel before and after the travel and shall be
attached to all claims for traveling expenses (cash
advance for travel and actual expenses).
QAC/R63/0216

QAC/R63/0216
BASED ON APPROVED TRAVEL
3/24/2021 M.I. SEVILLAS,

BRGY. DOMOIT, 6:00AM 7:30AM VAN XXX.XX XXX.XX XXX.XX
LUCENA CITY

QAC/R63/0216
PERSON WHO
TRAVELLED
SDS/ASSIGNED
SCHOOL HEAD
ASDS

QAC/R63/0216
SCHOOLS DIVISION ASSIGNED STATION OF

SUPERINTENDENT EMPLOYEE

QAC/R63/0216
• MEMO
• AUTHORITY TO TRAVEL
• ITINERARY OF TRAVEL
• TICKETS, RER
• CERTIFICATE OF APPEARANCE
NAME AND SIGNATURE OF

PERSON WHO TRAVELLED

QAC/R63/0216
SDS/ASDS

REIMBURSEMENT
EXPENSE RECEIPT
(RER)
The RER is used to support the expenses

which cannot be conveniently issued
official receipts/invoice.
QAC/R63/0216

QAC/R63/0216
NAME OF PERSON WHO WILL REIMBURSE
DESIGNATION OF PERSON WHO WILL REIMBURSE
Two hundred fifty & 00/100 250.00

QAC/R63/0216
Van fare on March 23, 2021 from Padre Burgos
to Pagbilao, Quezon (__km) to submit documents
at Division Office.

QAC/R63/0216

REPORT OF CHECKS ISSUED
(RCI)
This report shall be used by the Disbursing

Officer to report daily or as often as necessary
his/her disbursements made through checks. It
shall include cancelled checks and be
maintained by fund cluster. One (1) report shall
be prepared for each bank account which shall
QAC/R63/0216
be the basis for the preparation of JEV.
QAC/R63/0216
Check Serial No. –

serial number of the
check issued whether
N/A released or
unreleased including
the cancelled ones
Arranged according to
serial no.
QAC/R63/0216
Brief description
Whether
of disbursement
release or
(Expense)/
unreleased
cancelled
QAC/R63/0216
SCHOOL HEAD

CASH DISBURSEMENTS REGISTER
(CDR)
QAC/R63/0216

QAC/R63/0216

QAC/R63/0216

QAC/R63/0216

QAC/R63/0216

QAC/R63/0216
SUMMARY OF
BREAKDOWN
OF EXPENSES

LIQUIDATION REPORT
(LR)
The LR shall be used to liquidate cash advances for

travel and related expenses by the employees/officers
concerned of the agency/entity.
It shall be supported by the required supporting

documents.
QAC/R63/0216

QAC/R63/0216

QAC/R63/0216

Life is like accounting,
everything must be balanced.
QAC/R63/0216
- Unknown
References:
Government Accounting Manual I-III
https://www.uacs.gov.ph/resources/uacs/object-code/sub-object
DepEd ROIVA. (2019). 2MOOE-Forms-Final.[PowerPoint Presentation]
DepEd ROIVA. (2019). 3MOOE.TAX.Final.[PowerPoint Presentation]
QAC/R63/0216

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OVERVIEW ON

Z-ANN LEAH B. ZULUETA

Department of Education-Division of Quezon

Government Accounting encompasses the

Department of Education-Division of Quezon

“This Manual presents the basic accounting policies

It shall be used by all National Government Agencies

The Manual aims to update the following:

Department of Education-Division of Quezon

Department of Education-Division of Quezon

• Net Assets/Equity - is the residual interest

• Expense - are decreases in economic benefits or

Department of Education-Division of Quezon

basis for DOUBLE ENTRY ACCOUNTING SYSTEM (double entry

RULES OF DEBIT AND CREDIT

ASSET 1 DEBIT DEBIT CREDIT

LIABILITIES 2 CREDIT CREDIT DEBIT

EQUITY 3 CREDIT CREDIT DEBIT

INCOME 4 CREDIT CREDIT DEBIT

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

• Juan Dela Cruz submitted school reports to DO and claim his

• Simple Entry – one debit account and one credit

The school head of DO Elementary School issued check to Juana B.

Department of Education-Division of Quezon

Juan Dela Cruz submitted school reports to DO and claim his

Department of Education-Division of Quezon

Department of Education-Division of Quezon

• The school head of DO Elementary School received QAC/R63/0216

the SOA of their internet subscription from Turtle

Department of Education-Division of Quezon

• The school head of DO Elementary School received QAC/R63/0216

the SOA of their internet subscription from Turtle

Account Title UACS Code Debit Credit

Department of Education-Division of Quezon

How to know if the supplier is VAT registered or Non-VAT registered?

Department of Education-Division of Quezon

GOODS - INDIVIDUAL SERVICES

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

The PR is a form used by the Supply and/or Property

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

SHOULD BE HANDWRITTEN BY THE

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon

Department of Education-Division of Quezon